HomeMy WebLinkAboutR-85-0124r-^
J-85-82
RESOLUTION NO.85--124
A RESOLUTION ACCEPTING THE BIDS OF OAKS
WHOLESALE DISTRIBUTORS FOR FURNISHING
APPROXIMATELY THIRTY (30) POLICE AUTOMOBILE
PARTITIONS AT AN ESTIMATED COST OF
-
$5,070.00 AND LAWMEN'S SHOOTERS SUPPLY FOR
FURNISHING APPROXIMATELY TWENTY (20) ROOF -
MOUNTED LIGHT BAR PACKAGES AT AN ESTIMATED
COST OF $11,167.60 AND APPROXIMATELY TWENTY
_
(20) HAND-HELD SPOTLIGHTS AT AN ESTIMATED
COST OF $297.80 TO THE DEPARTMENT OF
BUILDING AND VEHICLE MAINTENANCE AT A TOTAL
PROPOSED COST OF $16,535.40; ALLOCATING
FUNDS THEREFOR FROM THE 1984-85 OPERATING
BUDGETS OF THE DEPARTMENTS OF POLICE AND
BUILDING AND VEHICLE MAINTENANCE;
AUTHORIZING THE CITY MANAGER TO INSTRUCT
THE PURCHASING OFFICER TO ISSUE PURCHASE
_
ORDERS FOR THIS EQUIPMENT.
1
WHEREAS, pursuant to public notice, sealed bids
were
a
received November 26, 1984 for the furnishing of Police
Auto _
Equipment, partitions, light bars, sirens and spotlights to
the
Department of Building and Vehicle Maintenance; and
q —
WHEREAS, invitations were mailed to 51 potential
suppliers and 16 bids were received; and
WHEREAS, funds for this purchase are available in
the
1984-85 Operating Budgets of the Departments of Police and
Building and Vehicle Maintenance; and
WHEREAS, this equipment will be used by the Departments
of Police and Building and Vehicle Maintenance for the purpose of
equipping new and additional police vehicles and to replace worn
equipment; and
WHEREAS, The City Manager and the Director of the
Department of Building and Vehicle Maintenance recommend that the
bids received from Lawmen's & Shooters Supply, Inc. and Oaks
Wholesale Distributors be accepted as the lowest responsible and
responsive bids;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The November 26, 1984 bids of Oaks
Wholesale Distributors for furnishing approximately Thirty (30)
Police Automobile partitions at an estimated cost of $5,070.00
and Lawmen's Shooters and Supply for furnishing approximately
CITY COMMISSION
MEETiNiG
85�--124�F
FEB 14 19�5
Twenty (20) Roof -Mounted Light Bar Packages at an estimated cost
of $11,167.60 and approximately Twenty (20) Hand-held spotlights
at an estimated cost of $297.80 at a total proposed amount of
$16,535.40 are hereby accepted with funds therefor hereby
allocated from the 1984-85 Operating Budgets of the Departments
of Police and Building and Vehicle Maintenance.
Section 2. That the City Manager is hereby authorized
to instruct the Purchasing Officer to issue Purchase Orders for
this equipment. -
PASSED AND ADOPTED this 14th day of February, 1985.
TEST:
e
RALP G. ONGIE, CITY CLETRK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED�Sii'6_F�RM AND CORRECTNESS:
LUCIA -�- UG
CITY ATTORNEY
Maurice A. Ferre
MAURICE A. FERRE
MAYOR
B.5—IL24
4,
(,; 1•f�( �L -_ PAGE 1 of 2
BID SECURITY -
IT& Police Auto Equipment OAT[ &IO$ R[CEivtp November 26, 1984 2 :30 PM
84-85-19 --
TYPE OF SECURITY
OIOOEO
TOTAL.
AM"?
Public Safety Devices,Inc.
322 N. E. 80th Terr.
Miami, F1 33138
Broken
down
by
items
Sargeant Sowell, Inc.
P. 0. Box 534008
Gran Prairie, Texas 75053-4008
Broken
down
by
items
-
Sanford Fire Apparatus Corp
P. 0. Box 430
East Syracuse, N.Y. 13057
Broken
down
by
items
Biscayne Fire Equipment Co.
2950 N. W. 7th Avenue
Miami, F1 33127
Broken
down
by
items
Smith & Wesson
798 Rays Rd. Suite 106
Stone Mountain, Georgia 30083
Broken
down
by
items
W. S. Darley & Co.
2000 Anson Drive
Melrose Park, IL 60160
Broken
down
by
items
Public Safety Equipment, Inc.
10845 Baur Blvd.
St. Louis, MO 63132
Broken
down
by
items
National Police Supply
5421 Old Dowd Road
Charlotte, NC 28208
Broken
down
by
items
Emergency Medical International, Inc
7207 N. W. 79th Terr.
Miami, F1 33166
Broken
down
by
items
Kennedy & Kennedy,Inc.
1310 Gateway Road Unit #210
Lake Park, Fla 33403
Broken
down
by
items
Fairchild -Lowell Corporation
510 24th Street
West Palm Beach, F1 33407
Broken
down
by
items
Mars Signal Light
1224 Industrial Blvd.
Naples, F1 33942
Broken
down
by
items
Lawmen's Shooters' Supply,Inc
3801 Okeechobee Road
Ft. Pierce, F1
Broken
down by
items
Oaks Wholesale Distributors
954 Florida Avenue
Rockledge, F1 32955
Broken
down
by
items
Aero Products,Inc.
708 Indsutry Road
Longwood, Fl 32750
Broken
down by
items
6�-Ps-ia 51
setelvNI jhb ���r MMivt`*� slwtks K1� rMy �1 is..`.
OR ACCOUNTING DIVISION
�. PAGE 2 of 2
Bib SECURITY
Police Auto Equipment(Cont'd) DATE tits RECEIVED November 26, 1984 2:30 PM
ITEM
TYPE OF SECURITY
�► y. PAGE 2 of 2
BIB SECURITY
n90 Police Auto Equipment(Cont'd) *ATI SIDS RECEIVED November 26, 1984 2:30 PM
TYPE OF SECURITY
/�- s5--
Recelvw 1*6 abewo rr(veked sleeks this rear
-mmmmmjDR ACCOUNTING OIVI$10"
LEGAL ADVERTISEMENT
BID NO. 84-85-19
Sealed bids will be received by the City Manager and City Clerk
of the City of Miami, Florida not later than
2:30 p.m. November 26, 1984 for furnishing
Police Auto Equipment - Partitions, Lightbars and Spotlights
to the Department of Building and Vehicle Maintenance.
Ordinance No. 9775 established a goal of Awarding 50% of the City's
total dollar volume of all expenditures for All Goods and Services
to Black and Hispanic Minority Business Enterprises on an equal basis.
Minority Vendors who are interested in submitting bids and who are not
registered with the City as minority vendors are advised to contact
the City Purchasing Office, 1145 N.W. 11th Street, Room 126, Telephone
579-6380.
Detailed specifications for the bid are available upon request at the
City Purchasing Office.
The City Manager may reject all bids and readvertise.
(Ad No. 2573 j
Howard V. Gary
City Manager
85-124
t
} REQUISITION FOR ADVERTISEMENT
DEPT/DIV.
ACCOUNT CODE
This number must appear
in the advertisement.
DATE PHONE APPROVED BY:
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement
(number of times)
Type of advertisement: legal classified display
(Check One)
Size. Starting date
First four words of advertisement:
Remarks: -
times.
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DIDAdv.
Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
1 1 17.18
1 125134
39
42 145 50
51 56
57 62
63 65
66 71
0
1
2
411
V
113
2
0
2
2
8
7
1
2
718
V P 12
1314
15 DESCRIPTION 36
64 DISCOUNT 69
72 AMOUNT 80
5
2
.14
0
01210111
White — Purchasing Green — Finance Pink — Department
Approved for Payment
85-124
CITY OF MIAMI, FLORIDA
INTER-O,FFICE MEMORANDUM
Randolph Rosencrantz ! ^
�: p `or,TE: January 2, 1985 FILE:
City Manager
SUBJECT: Request to Award Police
'`ROM1P Cox, D' ector
Building and Vehicle Maintenance
Auto Equipment Purchase
Bid #84-85-19
REFERENCES: January 24, 1984 Commission
Meeting
ENCLOSURES:
THE DEPARTMENT OF BUILDING AND VEHICLE MAINTE-
NANCE RECOMMENDS THAT THE AWARD BE MADE AND A
RESOLUTION BE PASSED ACCEPTING AS THE MOST AD-
VANTAGEOUS BIDS RECEIVED, THE FOLLOWING: BID
OF OAR WHOLESALE DISTRIBUTORS FOR FURNISHING
THIRTY (30) POLICE AUTOMOBILE PARTITIONS AT A
COST OF $5,070.00; BID OF LAWMEN'S & SHOOTERS'
SUPPLY, INC. FOR FURNISHING TWENTY (20) ROOF
MOUNTED LIGHT BAR PACKAGES AT A COST OF $11,167.60;
AND A BID FROM LAWMEN'S & SHOOTERS' SUPPLY,
INC. FOR FURNISHING TWENTY (20) HAND HELD
SPOTLIGHTS AT A COST OF °297.80; ON A CONTRACT
BASIS FOR ONE YEAR AT A TOTAL COST OF $16,535.40.
ALLOCATING FUNDS, THEREFORE, FROM THE CURRENT
OPERATING BUDGET OF THE MIAMI POLICE DEPARTMENT
AND THE DEPARTMENT OF BUILDING AND VEHICLE MAINT.
Sixteen (16) bids were received to furnish partition, light bars,
and spotlights to be installed on City of Miami police vehicles by
the Motor Pool Maintenance Division.
With the exception of sixteen (16) police automobile partitions
and six (6) roof mounted light bar packages, all of the above
equipment will be utilized to equip new and additional police
vehicles. The sixteen (16) police automobile partitions and
six (6) roof mounted light bar packages will be used to replace
existing equipment which is no longer repairable.
Funds for this purchase are available in the current operating
budgets of the Police Department and the Department of Building
and Vehicle Maintenance.
85-124
t
ITEM:
i
DEPARTMENT:
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
,-.
FUNDS:
AWARD OF BID
Bid No.84-85-19
Police Auto Equipment
Building and Vehicle Maintenance
Single purchase
To equip new and additional vehicles
and to replace worn equipment
52
16
Attached
1984-85 Operating Budget
MINORITY PARTICIPATION: Invitations to Bid were sent to six 6)
Black and eight 8 Hispanic firms engaged in the sale of Police
Auto Equipment, as located in these sources:
1. Metropolitan Dade County Minority Vendor Directory
2. Bidder Applications on file in Purchasing
3. Previous bids on file in Purchasing
Minority response consisted in one (1) bid and one (1) no bid,
from hispanic firms and two (2) no bids from Black firms.
BID EVALUATION: Two (2) low bids were received for
Item 2, Light Bar/Siren Package, that are not recommended
for failure to meet specifications. The product offered by
Mars Signal Light Co. has a universal roof mount in lieu of
the hook -on mount specified, and the microphone is not
equipped with the threaded connector as required. The light
bar offered by Fairchild -Lowell includes sealed -beam lamps
instead of the specified halogen type, and it's microphone
is not a quick -disconnect type as stipulated.
Lastly, the low bid of Lawmen's and Shooters Supply for item
3, Hand -Held Spotlight, is not recommended as the product
offered is a discontinued model, where the City requires
that all items be new, of current manufacture. All other
items meet specifications and award is recommended to the
lowest responsible and responsive bidders. Following is an
analysi's of the invitation to bid:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Number of Bid
Invitations Mailed
1
2
24
5
6
14
Courtesy Notifications 9
"No Bids" -
Late Bids
Totals 63
page 1 of 2
Number of
Responses
0
0
12
0
1
3
0
9
2
27
85-124
W
Reasons for "No Bid" were as follows:
1. "We do not manufacture this type of equipment."'
2. "Cannot meet light bar specifications."
3. "We do not manufacture the items specified."
4. "We are unable to provide this equipment."
5. "We are unable to provide.this equipment at this time."
6. "We cannot bid firm pricing."
7. "We do not represent any company with Police Auto
Equipment."
8. "Unable to bid at this time."
9. "Did not complete in time."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO OAKS WHOLESALE DISTRIBUTORS
IN THE PROPOSED AMOUNT OF $5,070.00
AND LAWMEN'S & SHOOTERS SUPPLY IN THE
PROPOSED AMOUNT OF $11,465.40 FOR A
TOTAL PROPOSED AMOUNT OF $16,535.00.
I "
1
Purchasing officer
r
1/ S r,
Date
The Minority Procurement Officer concurs with the above
I Reasons for "No Bid" were as follows:
1. "We do not manufacture this type of equipment.
2. "Cannot meet light bar specifications."
3. "We do not manufacture the items specified."
4. "We are unable to provide this equipment."
5. "We are unable to provide -this equipment at this time."
6. "We cannot bid firm pricing."
7. "We do not represent any company with Police Auto
Equipment."
8. "Unable to bid at this time."
9. "Did not complete in time."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO OAKS WHOLESALE DISTRIBUTORS
IN THE PROPOSED AMOUNT OF $5►070.00
AND LAWMEN'S & SHOOTERS SUPPLY IN THE
PROPOSED AMOUNT OF $11,465.40 FOR A
TOTAL PROPOSED AMOUNT OF $16,535.00.
Purchasing 0 icer
117 S f
! Date
The Minority Procurement Officer concurs with the above
AND VEHICLE HAIHTBNAHCE, MOTOR POOL HAINTENANCS
DIVISION
DEPARTMM
OF BUILDING
Police Auto Equipment Purchase Bid
#84-85-19
` M
UNITE
TOTAL PRICE
_�—
EXCEPTIONS
COMMENTS
ITEM #AND QUANTITY
VENDOR
''(30)
National Police Supply Co. $189.19
$5675.70
Not Listed.
Item #1,'Thirty
5421 Old Dowd Road
Police Partitions
Charlotte, N.C. 28208
Proguard #3B3102
LOWESTACCEP7ABL"B< DID
Oaks Wholesale Distributors $169.00
$ 5070.00
945 Florida Ave.
Rockledge, FL 32955
Satins #6-S Lexon
$ 190.00
$5700.00
Not Listed
Public Safety Device
322 N.E. 80th Terrace
Miami, FL 33138
_
Progard #3B3102
$223.57
$6707.00
Not Listed
Sargent -Sowell, Inc.
P.O. Box 534008
Grand Prairie, Texas 75053-4008
Pro -Gard #3C3200
i riy Minority firm
Emergency Medical Internat., Inc. $242.00
$ 7260.00
Not Listed
gHispanic) to submit a Bid
P.O. Box 420457
Miami, FL
Setina #6-S with V Polycarbonate (Lexon)
Fairchild Lowell Corp. $180.00
$ 5400.00
Not Listed
P.O. Box 8115
510 24th Street
West Palm Beach, FL 33407
Pro -Guard #3B3102
Kennedy A Kennedy, Inca $ 189.00
$5670.00
Not Listed
Cn
1310 Gateway Road, Unit #210
Lake Park, FL 33403
Pro -Guard #3B3102D
r,
ram.,
ITEM # AND QUANTITY
Item #1 (cont'd.)
Thirty (30) Police
Auto Partitions
DEPARTMENT OF BUILDING AND VESICLE MAINTENANCE, MOTOR POOL MAI
Police Auto Equipment Purchase Bid #84-85-19
VENDOR ""i`
Law Enforcement Products,' Inc. $182.99
352 Main St., P.O. Box 451
Orange, N.J. 07050
Setina Mfg. Co. Model #6-S
Lawmen's & Shooters' Supply, Inc. $169.39
3801 Okeechobee Road
Ft. Pierce, FL 33450
Setina #6-S Lenox
W. S. Darley and Co. $179.95
2000 Anson Drive
Melrose Park, IL 60160
Model #6-S
TOTP
$548
$508
$539
DEPAATMZHT OF BUILDING AND VEHICLE MAINTENANCE, MOTOR POOL MAINTENANCE DIVISION
Police Auto Equipment Purchase Bid #84-85-19
ITEM # AND QUANTITY VENDOR
UNIT PRICE TOTAL PRICE EXCEPTIONS COMMENTS
Them #2 W. S. Darley & Co. $
1032.50 20650.00 None Listed
Twenty (20) Light Bar 2000 Anson Drive
siren Packages Melrose Park, I1 60160
JS1 Federal w/options
Smith & Wesson
$1048.95 $20979.00 None Listed
798 Rays Road, Suite #106
Stone Mountain, Georgia 30083
S & W #8815 #850 Siren
Sargent -Sowell, Inc. $899.24 $17984.80
None Listed
P.O.. Box 534008
Grand Prairie, Texas 75053-4008
Federal Jetsonic JS3R
Sanford Fire Apparatus Corp. $909.00 $18180.00 None Listed .
P. O. Box 430
East Syracuse, N.Y. 13057
Federal JSI - JSHK
$955.00 $19I00.00
None Listed
Public Safety Equip., Inc.
1842 Craig Park Court
St. Louis, HO '63146
Force 4 LP - Model #620OR
Public Safety Device
322 N.E. 80 Terrace
Miami, FL 33138 None Listed -
Federal
#24XHO 012 $670.00 $13400.00
24HR3"- PA-200 FN 203
MNC Microphone, TS100 Speakers
rA OR None Listed
Federal Signal JS1R012 $750.00 $15000.00
" Oak Wholesale Distributers $725.00
$14500.00 None Listed
ys 945 Florida Ave.
Rockledge, FL 32955
Federal JS l
M
N
r.
ITEM # AND QUANTITY
Item #2 (cont'd.)
Twenty (20) Light
Bar/Siren Packages
DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE, MOTOR POOL MAINTENANCE DIVISION
Police Auto Equipment Purchase Bid 184-85-19
VENDOR
National Public Supply $805.90
5421 Old Dowd Road
Charlotte, N.C. 28208
Mars Signal Light Co.
1224 Industrial Blvd.
Naples, FL 33942
SSM-QTN 100 watt
Speaker & S006 Siren $579.93
OR
Combo Bar with Cobra
Speaker & S-006 Siren $497.08
` Lawmen's & Shooters' Supply, Inc.
$558.38
3801 Okeechobee Road
Ft. Pierce, FL 33450
S & W 8815 Light Bar
850 Siren, 554 Microphone
100 watt Speaker, 5810 Cable
Law Enforcement Products
$958.67
352 Main St., P.O. Box 451
Orange, N.J. 07050
Smith & Wesson #8860 Light Bar
Mars #5/5800 Speaker - Solo N/C Mike
S & W #5/5800 Speaker with SW #58
Adapter Cable
Kennedy & Kennedy, Inc.
$575.25
1310 Gateway Road, Unit #210
Lake Park, FL 33403
Public'Safety Force 4LP - #620OR
TOTAL PRICE
$16118.00
EXCEPTIONS
None Listed
$11598.60
Microphone not equipped
$9941.60 with threaded connector
Bar not equal to specs.
$11167.60
$19173.40
$11505.00
Not Listed
COMMENTS
Does not meet
Specifications.
LOWEST ACCEPTABLE BID
DHPAHT'Mt'! N
OF DUILDINO AND VtHICLi 11AINT'U1iANCD� NOTOR POOL NAIN1'RNANCN DIVISION
Police Auto Equipment Purchase Did #84-85-19
COMMENTS
EXCEPTIONS.
UNIT PRICE
TOTAL PRICE _-----�
UANTITY VENDOR
Is not 'It
ITEM # AND Q — $10495.00 .Sealed beams: not halogen DOec€ffcat$ons+
$524.75 type lamps as specified. SP
Fairchild -Lowell t a quick
Item #2 �(cont°d.i P.O_ Box 8115, 510 24 Street
West Palm Beach, FL 33407
_ 530 Lights
Southern V.P• _ D60T Speaker
SA 400 Siren p
539 Bar & Mount
$16625.00
Medical International $831.25
Emergency
�gj panic $ixml P.O. Box 420457
Miami, FL
Federal JS1-RtJSRk PA 300 DNS
-
$13780.00
Biscayne Fire Equipment CO. $689.00
2950 N.W. 7th Ave.
Miami, FL 33127
Federal JS1-R
PA 200 w/mike FN023C
$17180.00
$859.00
Aero Products, Inc.
708 INdustry Road
Longwood, FL 32750
Federal JS1 & SJBK Mount
v D60 Speaker
Southern .P.
Federal PA 200 Siren C ble
Federal Microphone, Federal a
Microphone Is,no
disconnect type -
Not Listed
Not Listed
Not Listed
•
a
J
AND VEHICLE MAINTENANCES MOYOR POOL MAINTENANCE
DIVISION
DEPARTMENT OP BUILDING
Police Auto Equipment Purchase Bid
#84-85-19
TOTAL PRICE
EXCEPTIONS
COMMENTS
UNIT PRICE
ITEM # AND QUANTITY
VENDOR
$21.40
$428.00
Not Listed
item #3
W.S. Darley & Co.
Twenty (20) Nand -held
2000 Aeson Drive
60160
'Spotlights
#772 KS Unity
$39.60
$792.00
Not Listed
Smith &Wesson
798 Rays Road, Suite #106
Stone Mountain, GA 30083
S & W #7803
$ 17.11
$342.20
Not Listed
Sargent -Sowell, Inc.
P.O. Box 534008
Grand Prairie, Texas 75053-4008
Unity #772K8
`
Sanford Fire Apparatus Corp. $23.70
$474.00
Not Listed-
P.O. Box 430
East Syracuse, N.Y. 13057
Unity 772K8
iOWBST EICCBP'1►ABEN BFD►
Lawmen's & Shooters' Supply, Inc. $14.89
4297.80
3801 Okeechobee Road
Ft. Pierces FL 33450
Unity #772K8
OR
$197.80
Discontinued Item
S & W Model 730 $9.89
Kennedy & Kennedy, Inc. $61.00
$ 1220.00
Not Listed
1310 Gateway Road, Unit #210
Lake Park, FL 33403
Able - Sho - Me 01-375
}�
$32.00
$640.00
Not Listed
Fairchild-Lowell
'i
P.O. Box 8115, 510 24th Street
West Palm Beach, FL 33407
Unity #772K8
w.
DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE, MOTOR POOL MAI
Police Auto Equipment Purchase Bid #84-85-19
ITEM # AND QUANTITY VENDOR
UNIT rl
Item #3 (cont'd.) Biscayne Fire Equipment Co.
$21.95
2950 N.W. 7th Ave.
Miami, FL 33127
Unity #772K8
Public Safety Device
$20.15
322 N.E. 80th Terrace
Miami, FL 33138
Unity #772K8
Oak Wholesale Distributors
$15.00
954 Florida Ave.
Rockledge, FL 32955
Unity #772K8
National Police Safety
$16.44
5421 Old Dowd Road
Charlotte, N.C. 28208
Unity #772K8
Aero Products, Inc.
$17.75
708 Industry Road
Longwood, FL 32750
Unity #772K8
Law Enforcement Products, Inc.
$26.24
352 Main St., P.O. Box 451
Orange, N.J. 07050
Unity #772K8
TOTA
$439
$403
$30C
$32E
$35_`
$524.au
nog LisEea