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Home My WebLink AboutR-85-0122-BJ-85-101 PVC(1T.i1TTf1M Mil_ ti2-,� A RESOLUTION ACCEPTING THE BID OF E-Z-GO, TEXTRON FOR FURNISHING SIXTY (60) NEW ELECTRIC GOLF CARTS ON A LEASE BASIS FOR FORTY EIGHT (48) MONTHS, TO THE DEPARTMENT OF PARKS AND RECREATION AT A TOTAL PROPOSED COST OF $48,240.00 FOR ONE (1) YEAR; ALLOCATING FUNDS THEREFOR FROM THE 1984-85 OPERATING BUDGET; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE PURCHASING OFFICER TO ISSUE PURCHASE ORDERS FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received December 19, 1984 for the furnishing of Sixty (60) New Electric Golf Carts on a Lease Basis to the Department of Parks and Recreation; and WHEREAS, invitations were mailed to 21 potential suppliers and 4 bids were received; and WHEREAS, funds for this purchase are available in the 1984-85 Operating Budget; and WHEREAS, this equipment will be used by the Department of Parks and Recreation for the purpose of rental fleet operated by Melreese Golf Course; and WHEREAS, The City Manager and the Director of the Department of Parks and Recreation recommend that the bid received from E-Z-Go, Textron, be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The December 19, 1984 bid E-Z-Go Textron for furnishing Sixty (60) New Electric Golf Carts on a Lease Basis for forty eight (48) months to the Department of Parks and Recreation at a total estimated cost of $48,240.00 for one year is hereby accepted with funds therefor hereby allocated from the 1984-85 Operating Budget. CITY COMP ISSION OF FEB Q14 J05 Section 2. That the City Manager is hereby authorized to instruct the Purchasing Agent to issue Purchase Orders for this equipment. PASSED AND ADOPTED this 14th day of February, 1985. LPH G. ONGIE, CITY CLERK PREPARED AND APPROVED BY: ,-41'" �/, aw"/t ROBERT F. CLARK DEPUTY CITY ATTORNEY APPRO�2AS� 2) O- ORM AND CORRECTNESS: CITY ATTORNEY Maurice A. Ferre MAURICE A. FERRE MAYOR 85-12;c; —.Q BID SECURITY jTg New Electric Golf Carts by Lease Agmt. DATE SIDI REGEIVEO December 19, 1984 2:00 PM 84-85-10 TYPE OF SECURITY MOM TOTAL // Columbia Oar Car Corporation One Golf Car Road Deerfield, WI 53531 Broken down by items $5,000 Official Ck Nothwestern Bk #105268577 E-Z-GO Division of Textron 6299 N. W. 27th Way Ft. Lauderdale, F1 33309 " $5,000' Official Ck Barnett Bak ##771381 Ross Products,Inc. 145 N. W. 20th Street Boca Raton, F1 33431 " " $5,000 Cashier's Ck Atlantic Bk #10144612 Club Car,Inc. 3120 S. E. Dominica Terrace Stuart, F1 33494 $5,000 Cashier's Ck Trust Co.Bk of Augusta NO BID: Pifer, Inc Boylan Sales 4 69661vei 66 above /hwtbod check$ two 1941 U 49y of 1�...y..,� -- f� y LEGAL ADVERTISEMENT BID NO. 84-85-10 Sealed bids will be received by the City Manager and City Clerk_ of__the--- Gity of Miami, Florida not later than .00 P.M. DECEMBER. y. 19, 1984,:'for furnishing approximately 50 to 60 New, Electric Golf Carl-S--_by Lease Agreement, on a contract basis to the Department of Parks and Recreation for use at the Melreese Golf Course. A Pre -Bid Conference will be held Friday, December 7, 1984 at 9:30 a.m. in the Conference Room at Recreation Office, 2600 Bayshore Drive. All interested bidders are invited to attend. Call the Purchasing Office at the number given below for additional information. Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to Black and hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contract the City Purchasing Office. 1145 N.W. 11th Street, Room 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 2579 Howard V. Gary City Manager �y r z y ( t Co 85-122 - I�JU IJ U cl �5l!� nn4p REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPT/D!V. ACCOUNT CODE DATE PHONE APPROVED BY: PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER YDU MMATDD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 17 18 25 34 39 42 45 50 51 56 57 62 63 65 66 71 0 1 2 411 V P 210121 2 8 7 1 2 3 4 7 8 V P 121314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 5 2 0 0 2 0 1 Approved for Payment PP y White — Purchasing Green — Finance Pink — Department 85--122 - B f i 1 REQUISITION FOR ADVERTISEMENT DEPT/DIV i ACCOUNT CODE DATE ' r PHONE APPROVED BY: PRFPAPr:n RV Publish the attached advertisement (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: This number must appear in the advertisement. DIRECTOR OF ISSUING DEPARTMENT times. DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 1 1 117.18 1 125.34 39.42 45 50.51 56 57 62 63 65 66 71 0 1 2 4 1 V P 1 12101212 8 17 T 2 3 4 7 8 V P 12 13 14 15 DESCRIPTION 36 64DISCOUNT 69 72 AMOUNT 80 5 2 0 0 2 0 1 Approved for Payment White — Purchasing Green — Finance Pink— Department 1 CITY OF M'AMI. FLORIDA ? INTER -OFFICE MEMORANDUM TO Honorable Mayor and DATE February 14, 1985 FILE Members of the City — Commissii SUBJECT Agenda Item Protest FROM Randolkb.osencrantz _ City Manager REFERENCES ENCLOSURES This is to inform you that the City has received a protest on Agenda Item No. 3 awarding a bid to E-Z-Go, Textron for the lease of golf carts for Melreese Golf Course. The protest was submitted by the second lowest bidder, Colombia Par Car Corp., and is based on their misreading of E-Z-Go's bid on the subject of battery replacement for leased cars. E-Z-Go stated they would replace batteries "as required," and bid specifications called for annual battery replacement. After contacting the Law Department, the Assistant Chief Procure- ment Officer requested clarification from E-Z-Go on this issue, which was transmitted to the protesting firm yesterday. The phase "as required" is meant to be read as required by the bid, annually, or whenever deemed necessary by the City and E-Z-Go. By transmittal of this information we would expect Columbia to withdraw their protest; however, we recommend disapproval of the protest if not withdrawn and award of the bid as stated in the proposed resolution. The Law Department concurs. 85-122-8 85-122 — 8 I CITY OF M.IAhH;;.FLORIDA I~ 3 INTER-bFFICE MEMORANDUM - To: Randolph B. Rosencrantz DATE. December �-',` 't'984 FILE: City Manager — SUBJECT: Proposed^ Resolution - Recommendation of Bid No. 84-85-10 FROM: Cesar H. Odlo �� (/^' REFERENCES: Assistant City Manager — ENCLOSURES: It is recommended that Bid No. 84-85-10, for the leasing of sixty (60) electric golf carts, be awarded to the lowest acceptable ` bidder, E-Z-GO, Textron, at a yearly cost of $48,240 for forty-eight (48) months, and further, that the City Manager be authorized to execute the necessary contracts for implementation and to instruct the Purchasing Agent to issue purchase order, as per the attached resolution. Pursuant to public notice, sealed bids were received on November 19, 1984, for the leasing of sixty (60) electric golf carts for utilization as rentals, servicing the patrons at the Melreese = Golf Course. An evaluation committee consisting of Albert H. Howard, Assistant Director of Parks and Recreation; Paul Turcotte, Golf Course Superintendent; and Kirk Hearin, Administrative Assistant, has reviewed all bids and unanimously recommend the lowest bidder, _- E-Z-GO, Textron, at an annual cost of $48,240 for sixty (60) carts, for forty-eight (48) months. Funding has been appropriated in the 1984-85 Operating Budget of the Golf Course Enterprise Fund. It is, therefore, recommended that an award of bid be granted to E-Z-GO, Textron, for the leasing of electric golf carts, as specified, and further, that the City Manager be authorized to execute the necessary contract for its implementation and to instruct the Purchasing Agent to issue the purchase order. encl. 85-JL22 - 8 f r zz AWARD OF BID Bid No.84-85-10 ITEM: Leasing of Sixty (60) new electric golf carts DEPARTMENT: Parks and Recreation TYPE OF PURCHASE: Contract for forty eight (48) months REASON: Carts will be utilized as the rental fleet operated by the City of Miami at the Melreese Golf Course POTENTIAL BIDDERS: 21 BIDS RECEIVED: 4 TABULATION: Attached FUNDS: 1984-85 Operating Budget MINORITY PARTICIPATION: Invitations to Bid were sent to one 1 Black and one 1 Hispanic firm engaged in the leasing of golf carts, as located in these sources: 1. Bidder Applications on file in Purchasing 2. Previous bids on file in Purchasing No minority response was received. BID EVALUATION: Category Prior Bidders Black American Hispanic American Non -Minority New Bidders Black American Hispanic American Non -Minority Courtesy Notifications "No Bids" Late Bids Totals All bids meet the specifications. Following is an analysis of the Invitation to Bid: Number of Bid Number of Invitations Mailed Responses 0 0 7 1 1 12 9 30 Reasons for "No Bid" were as follows: 1. "We do not Lease Carts." page 1 of 2 0 0 2 0 0 2 0 2 0 6 85-i22--B R REOMMPWP3 Tt6R: IT tg R COMMENDS i TRAT T142 AWARD ag MADE TO E-Z-00i TEXTikog m THE TOTAL pROpOSED AmoUNT o 4 ,zed ob. Purchasing O Cer The Minority Procurement officer concurs with the above recommendation. r� r, Date ij L page 2 of 2 HID No. 84-85-10 ? SUMMARY AND COMPARISONS OF BIDS ELECTRIC GOLF CARTS MELREESE GOLF COURSE Sixty (60) Units Extended Cost (60 Carts) Additional Carts 4'roposai An 36 INlonth Lease Cost Per Cart Per Year Daily Mat N Per Day Per Month Per Year Per Day Per Month Bidder S 900.00 $148.20 $4,500.00 $54,0oo..00 S 18-00 $ 85.00 $ 2.47 $ 75.00 E 2;Go. Textron a 166.80 5,010.00- 60,120.00 25.00 125�.O OF tCo3vmbsa far Car. Corp. 2.78 83.50 1,002.00 �Ciub parr. Inc- " 204.00 6,205.20 74,462.40 17.50 75.00 3.40 103.42 1,241.04 Ross Products, 3nc. Proposal B. 48 Month pease ABidder E ,Z-'Go, 'Textron Colimibia Par ;Car. -Corp- club Car. Sac- . 'r Moss prtlducts, Imc. All, Non -Minority 2..20 67,00 804.00 132.00 4,020.00 46,240-00 Same as above 2_48 74.00 894.00 149.00 4,470.00 Mi M R 53,640.00 2.60 77.95 935.40 156.00 4,677.00 56,124.00 - S 125.00 2.67 81.21 974.52 160.20 4,872.60 58,471.20 same as above El Proposal A: 36 Month Lease midder Z Z-GO,'Textron columbia ParCar, CorP. +Club Car, Inc - Ross Products, Inc. Proposal Ps 48 Month Lease E Z-GD, 'Textron Qolumbia ParCar, CorP. +Club Car, Inc. Voss Products, Inc. AU Non -Minority ids Fifty (50) Carts Cost Per Cart Extended Cost (50 Carts) Additional Carts Per DaX Per Month Per Year Per Day Per Month Per Year $2„47 $ 75.00 $ 900.00 $123.50 $3,750.00 $45,000.00 Same 2.79 83.75 1,005.00 139.50 4,187.50 50,250.00 Same 3.40 103.42 1,241.04 170.00 5,171.00 62,052.00 Same $2.20 $ 67.00 $ 804.00 $110.00 $3,350.00 $40,200.00 Same 2.49 74.75 897.00 124.58 3,737.50 44,850.00 Same 2.60 77.95 935.40 130.00 3,897.50 46,770.00 Same 2.67 61.21 974.52 133.50 4,060.50 48,726.00 Same