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Home My WebLink AboutR-85-0285Y J-85-258 rr/072/D-A 4 RESOLUTION NO. 85-285. A RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE TERMS OF ARTICLE III OF THE AGREEMENT DATED AUGUST 10, 1983 WITH THE MIAMI-DADE CHAMBER OF COMMERCE THEREBY EXTENDING THE DUE DATE FOR PUBLISHING THE t BLACK INDUSTRIAL DIRECTORY FROM JANUARY 31, 1985 TO MARCH 29, 1985. rt t WHEREAS, the City Commission established a program to increase minority procurement in an effort to support the growth and establishment of minority business firms, in particular, Black firms within the City of Miami; and WHEREAS, in order to assure that these businesses are advised about the procurement opportunities in Dade County, and in order to facilitate an outreach program to these businesses, it is important that a directory of Black businesses in the Greater Miami area be developed; and - WHEREAS, the directory will serve as a mechanism for procurement agents in government and the private sector to increase their purchase of goods and services from Black businesses; and WHEREAS, the Miami -Dade Chamber of Commerce has finalized the draft of the Black Industrial Directory; and r, WHEREAS, the deadline for publication of this document has passed; and t f� WHEREAS, the Miami -Dade Chamber of Commerce has requested �5 f that the date of delivery be extended from January 31, 1985 to March 29, 1985; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY �Lz k{ OF MIAMI, FLORIDA: ry Section 1. The City Manager is hereby authorized to +r amend the August 10, 1983 agreement between the City of Miami and y the Miami -Dade Chamber of Commerce thereby extending the due date for publishing the Black Industrial Directory as specified in ' Article III of the agreement from Janaury 31, 1985 to March 29,. 1985. CITY COMMISSION MEETINGOF MAR 21 1985 RESULU)10w Nop5_28cc 5 EMARKS. IN PASSED AND ADOPTED this 21st day of ATTEST: cy ALPH, ONGIE, CITY CLEW PREPARED AND APPROVED BY: e'" -/. 6L'-,'4 ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED A TO FORM AND CORRECTNESS: LUC A A. DOUGHERTY, CITY ATTORNEY March , 1985. Maurice A. Ferre MAURICE A. FERRE, MAYOR AMENDMENT #5 An AMENDMENT to an Agreement dated August 10, 1983, between the CITY OF MIAMI, hereinafter referred to as the "CITY", a municipal corporation of the State of Florida, and the MIAMI - DADE CHAMBER :ar OF COMMERCE, INC., hereinafter referred to as "CONTRACTOR", a corporate body fully organized and existing by virtue of the laws of the State of Florida as a non-profit corporation, waving its principal office at 6255 Northwest 7th Avenue, Miami, Florida 33150. WHEREAS, on February 10, 1983, the City Commission passed Resolution No. 83-102 authorizing the City Manager to enter into an Agreement with the CONTRACTOR, and; _ WHEREAS, the CONTRACTOR agreed to develop, identify, and compile information on minority businesses and to create a Black Industrial Directory (Project B.I.D.) as a way of insuring that all levels of government and the private sector are able to increase their production of goods and services from Black businesses, and; WHEREAS, the Agreement was entered into and fully executed on August 10, 1983, and; ` WHEREAS, the CONTRACTOR informed_ the CITY, in writing, of a: its difficulty in delivering the Project B.I.D. Directory by the due date of March 1, 1984, and; WHEREAS, an Amendment (#1) was entered into on June 7, 1984 to extend the date of delivery for the required Project B.I.D. `. r _ Directory from March 1, 1984 to June 1, 1984, and; y WHEREAS, on May 18, 1984, the CONTRACTOR submitted a draft copy of the proposed directory for review by the CITY; and WHEREAS, after reviewing the draft, numerous changes to both the format and content were needed; and y WHEREAS, due to the necessity to make these changes to the ; ,. directory, the CONTRACTOR was unable to meet its June 1st s � , deadline and requested that the terms of the Agreement be extended to September 1, 1984; and 85-285. 13i WHEREAS, an Amendment #2 was entered into on December 11, 1984 to extend the date of delivery for the required Project B.I.D. Directory from June 1, 1984 to September 1, 1984; and WHEREAS, on August 28, 1984 a draft copy of the revised directory was submitted for review and approval and although the requested changes and/or additions to the document had been completed, additional time was still needed to print and formally publish and distribute the directory; and, WHEREAS, the CONTRACTOR wps unable to meet its delivery date of September 1, 1984 and an Amendment #3 was approved by the City Commission at its October 10th meeting to extend the date of delivery for the required Project B.I.D. Directory from September 1, 1984 to October 12, 1984; and, WHEREAS, an Amendment #3 was entered into on December 11, 1984 to extend the date of delivery for the required Project B.I.D. Directory from September 1, 1984 to October 12, 1984; and WHEREAS, the CONTRACTOR was unable to meet its delivery date of October 12, 1984 and an Amendment #4 was approved by the City Commission at its January 10th meeting to extend the date of delivery for the required Project B.I.D. Directory from October 12, 1984 to January 31, 1985. WHEREAS, the CITY and the CONTRACTOR are in agreement to revise the terms and contract execution date; THEREFORE, the Agreement is amended as follows: 1. The date of delivery for the required Project B.I.D. Directory is extended from January 31, 1985 to February 28, 1985. 2. The term of the Agreement is amended to read as follows: "This Agreement shall' commence on July 1, 1983 and shall terminate March 29, 1985." 3. It is further understood that all the terms and conditions outlined under the original Agreement of August 10, 1983 and all subsequent Amendments thereto, shall remain in full force and effect without modification except as modified herein$S'�28J. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their names by their duly authorized ` officers and the corporate seals to be affixed hereto.` WITNESS our hands and seals on this day of 1985. CITY OF MIAMI, a municipal corporation of the State of Florida ATTEST: By RALPH G. ONGIE, CITY CLERK RANDOLPH B. ROSENCRANTZ CITY MA14AGER ATTEST: CONTRACTOR: MIAMI-DADE CHAM- BER OF COMMERCE CORPORATE SECRETARY PRESIDENT (CORPORATE SEAL) GUARANTEE I, , in consideration of the City of Miami's execution of the foregoing Amendment, the undersigned, guarantee the performance of the terms and conditions in said Agreement required to be performed by the Contractor including but not limited to the provisions relating to default, assurances and certifications. Date this day of By WITNESS: APPROVED AS TO FORM AND CORRECTNESS: LUCIA A. DOUGHERTY, CITY ATTORNEY , 198 , an individual , individually 85-285 I 7 CITY OF MIAMI, FLORIDA 0 INTER -OFFICE MEMORANDUM,--,: _ .. TO: Randolph B. Rosencrantz DATE: February 21:, �f985 FILE. - City Manager FROM* Charlotte Gallogly�)ViDevel - 1 Director �1 Department of RconomIpmnt SUBJECT: Amendment To The Agreement With Miami Dade Chamber of Com- REFERENCES: merce for Project B.I.D. March 14, 1985 Com- E"cLosuREs:mission Agenda "It is recommended that the City Commission authorize the City Manager to amend Article III of the agreement between the City of Miami and the Miami -Dade Chamber of Commerce to extend the due date for publication of the Black Industrial Directory (Project B.I.D.) from January 31, 1985 to March 29, 1985.11 The Miami -Dade Chamber of Commerce has developed a Black Industrial Directory to be used by all levels of government and the private sector which would enable them to increase their purchase of goods and services from Black businesses. This publication identifies approximately 156 Black businesses and professional firms in Dade County and provides information of importance to procurement officials on each business. At the February 10, 1983 City Commission meeting, the City Commission adopted Resolution No. 83-102 which authorized the City Manager to enter into a contractual agreement with the Miami -Dade Chamber of Commerce (MDCC) allocating $47,000 to develop and publish a Black Industrial Directory (Project B.I.D.). The contract agreement between the City of Miami and MDCC was entered into and became effective on August 10, 1983 and was to terminate eight months thereafter. However, the contracts was amended extending the delivery date from March 1, 1984 to June 1, `w 1984 On May 18, 1984, the MDCC submitted a draft copy of the proposed draft directory for review by this department. i 85-285.. ... Randolph B. Rosencrantz Page 2 After reviewing the draft, numerous changes to both the format and content were needed before the directory could be approved for final printing and publication. Due to the necessity to make these changes to the directory, MDCC_. was unable to meet its June 1st deadline. On June 11th, I met with the Executive Board of MDCC to formally assist and recommend the following improvements to the format and content of -the directory: 1. The directory information should be condensed and/or formatted in such a manner that only one page would be needed to describe each business. 2. The data provided on each business should be thorough and complete. The majority of businesses did not have complete information listed for them. Also, it was noted that the same classification of information was not listed for each business, thus preventing procurement agents from obtaining the necessary information required when seeking to contract with a minority vendor. 3. The document should be thoroughly proofread before final printing and distribution to avoid the numerous typographical and grammatical errors found in the copy. 4. The various funding sources should review and approve the document before the final printing and distribution of the document is completed. 5. The categorical listing of the businesses identified was not representative of the total number of minority businesses. We recommended that a minimum of three (3) businesses in each area should be identified so that procurement agents could compare the service capacity of the businesses in a given industry. Due to unforeseen printing problems, the Chamber was unable to meet its publication deadline of October 12, 1984. Therefore, a contract amendment was prepared extending the term of Article III to January 31, 1985. Due to the fact that the Chamber was dependent upon another entity for the printing of the directory, the January 31, 1985 deadline was not met. The Chamber has aggressively worked with all entities involved in finalizing the directory for publication and distribution. i 85-285. 1 ON A .' Randolph B. Rosencrantz Page 3 Therefore, it is recommended that the Commission extend the date for the publication of the Black industrial Directory from January 31, 1985 to March 29, 1985. CG/MYA/ju Attachment