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RESOLUTION NO. 85--26F$.
A RESOLUTION APPROVING THE SELECTION BY THE
COMPETITIVE SELECTION COMMITTEE OF THE MOST
QUALIFIED FIRMS, BY RANK ORDER, TO PROVIDE A
PROFESSIONAL SERVICES CONTRACT TO CONDUCT A
RIGHT-OF-WAY (STREET) CONDITION SURVEY AND
DEVELOP AN ANNUAL MAINTENANCE WORK PROGRAM &
BUDGET FOR THE CITY; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE A PROFESSIONAL SERVICE
CONTRACT WITH THE RANK ORDERED FIRMS; AND
DIRECTING THE CITY MANAGER TO PRESENT A
NEGOTIATED CONTRACT TO THE CITY COMMISSION
FOR APPROVAL.
WHEREAS, the City Commission passed and adopted
resolution number 84-1428 on December 13, 1984, authorizing a
Professional Services contract for an engineering consulting firm
to conduct a Right of Way (Street) Condition Survey and an Annual
Street Maintenance Work Program and budget for the City; and
WHEREAS, the professional services contract for the
project should be designated as a Category B Project; and
WHEREAS, the Certification Committee appointed by the
City Commission has certified that the consultant firms
submitting Letters of Interest were qualified; and
WHEREAS, the Competitive Selection Committee appointed
by the City Manager and chaired by the Director of Public Works,
has established the rank order of the consultant firms that
submitted Proposals; and
WHEREAS, City Commission approval of the rank order of
qualified consulting firms is required; and
WHEREAS, City Commission authorization is needed for
the City Manager to enter into negotiations with the consulting
firms according to the approved rank order an pursuant to Section
18.52.3(g) of the Miami Code; and
WHEREAS, funding is available in Public Works
Operations Budget from the Local Option Gas Tax Funds Account;
CITY COMMIS OIS
MEETING OF
MAR pp251985
�RESOLu I,p,�,y,,,v ...�
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NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
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Section 1. The City Commission hereby approves the
selection by the Competitive Selection Committee of the following
firms in the rank order listed as the most qualified to provide a
professional services contract to CONDUCT A RIGHT-OF-WAY (STREET)
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CONDITION SURVEY AND DEVELOP AN ANNUAL MAINTENANCE WORK PROGRAM &
BUDGET:
1. Diaz-Seckinger & Associates, Inc.
2. Roy Jorgensen Associates, Inc.
3. Pavement Resources Managers, Inc.
Section 2. The City Commission hereby authorizes the City
Manager to negotiate a professional service contract on behalf of
the City of Miami with Diaz-Seckinger & Associates, Inc. to
CONDUCT A RIGHT-OF-WAY (STREET) CONDITION SURVEY DEVELOP AN
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ANNUAL MAINTENANCE WORK PROGRAM & BUDGET.
In the event that the City manager cannot negotiate a
contract which, in his opinion, is fair, competitive and
reasonable, with the first of the rank ordered firms, then he is
hereby authorized to terminate such negotiations and to proceed
to negotiate with the remaining firms in the rank order listed
until a fair, competitive and reasonable agreement has been
reached with a firm.
Section 3. The City Manager is directed to present to
the City Commission for its approval the negotiated contract
prior to execution. This presentation should be at the earliest
scheduled meeting of the city Commission that immediately follows
the negotiation of the contract.
PASSED AND ADOPTED this 21st day of March
,
1985.
Maurice A. Ferre
MAURICE A. FERRE
M A Y O R
-2-
__ 85-266
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ATTEST:
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RALP G. ONGIE, CITY CL <
PREPARED AND APPROVED BY:
1�2,
OBERT 7. CLARK
ASSISTANT CITY ATTORNEY
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APPROVED AS TO FORM
CORRECTNE
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LUCIA A. DOUGH RTY
CITY ATTORNE
85:"268
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CITY OF MIAMI, FLORIDA
3 INTER -OFFICE MEMORANDUM
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1I To. Randolph B. Rosencrantz "'DATE: ` ! February 27, 1985 FILE:
City Manager
j SUBJECT: Resolution Approving
` Selection of Firms by Rank
Order for STREET CONDITION
FROM: Donald W. Cather REFERENCES: SURVEY
Di torblic Works
ENCLOSURES: (For Commission Meeting
of March 14, 1985)
The Competitive Selection Committee
recommends adoption of a resolution approving
the selection of qualified firms, by rank
order, to provide a PROFESSIONAL SERVICES
CONTRACT TO CONDUCT A RIGHT-OF-WAY (STREET)
CONDITION SURVEY AND DEVELOP AN ANNUAL
MAINTENANCE WORK PROGRAM & BUDGET for the
City; Authorizing the City manager to
negotiate a professional services contract
with the ranked firms; and directing the City
Manager to present a negotiated contract to
the City Commission for approval.
There are 662 miles of streets in the City. During Fiscal
Year '83-184 $6 million was spent on Highway (Street)
Rebuilding Capital Improvement Projects. During the same
period 45 miles of streets were resurfaced. Therefore, to
more efficiently utilize Highway Bond Fundsl automated data
related prioritization of Highway Capital Improvement Projects
is needed. We are proposing to spend money automating our
planning process which will ultimately result in an overall
savings in street rebuilding and resurfacing projects.
Our Public Right -of -Way (R/W) and Streets are in need of
various repair, i.e., the road, sidewalk, curb and gutter etc.
A systematic proficient survey of these R/W conditions is
needed. A unified categorizing of R/W condition would benefit
our planning and be of economic value to our Operations
resurfacing effort. Therefore, on December 14, 1984, the City
advertised for receipt of Letters of Interest from
professional consulting firms to conduct a Right -of -Way
Condition Survey and an Annual Street Maintenance Work Program
and Budget for the City of Miami.
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Randolph B. Rosencrantz
Cont'd.
D
February 27, 1985
On February 20, 1985 the Competitive Selection Committee, chaired
by the Director of the Department of Public Works, established
the rank order of the consulting firms that submitted proposals.
The attached resolution approves the selection by the Competitive
Selection Committee of Qualified firms, by rank order; authorizes
the City Manager to negotiate a professional services contract
with the ranked firms; and directs the City Manager to present a
negotiated contract to the City Commission for approval.
The estimated cost of this service contract is $150,000 with
$25,000 Contingency, Total of $175,000. Funds for the project
are available in Public Works Operations Budget from the Local
Option Gas Tax Funds Account.
Resolution Attached
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cc: Alberto Ruder, Assistant City Manager
Manohar Surana, Director
Management & Budget
Robert F. Clark, Deputy City Attorney
Law Department
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