HomeMy WebLinkAboutM-85-0321GREX-FER �o��nMa��eEn�,1zFs
Dear Mayor and Commissioners:
As you know, COTAL (Confederation of Latin American Travel Organizations),
is holding its 28th Congress in Miami, May 13-18, 1985.
Founded in 1957, COTAL has grown rapidly over the years. Today
COTAL has 4,000 plus active and affiliated members representing
virtually all the countries of Latin America and many countries
from other parts of the world. This year, for the first time
since 1967, the United States will be the site of the COTAL Congress
and beautiful Greater Miami will be its host. Last year the
convention was attended by 2,000 delegates representing 40 countries.
This year we expect 3,000 plus delegates from over 60 countries.
This Congress will serve in promoting future Latin business in
Greater Miami and the Beaches. By presenting COTAL with a
spectacular, monumental Congress, Greater Miami and the Beaches will
exhibit once again the wonderful, versatile city we offer. This
Congress affords the city an opportunity to show Latin America
and operators from Europe and the Orient that Miami has changed
over the years and that it has once again become an ideal resort
spot offering the best in attractions, entertainment, culture,
restaurants and shopping. It has altogether become a completely
new destination which must be re -introduced to the Latin American
market. We can convince COTAL members that they can return to
their native countries with a positive attitude in promoting trade
and tourism to the new Miami.
The budget for the entire event is*in excess of $600,000. In order
to make this event successful we require the cooperative efforts of
the State of Florida, Dade County, the City of Miami, Miami Beach
and the private sector.
In heading towards our common goal of promoting our area, the State
of Florida has allocated $90,000 plus its support and the County
has allotted $100,000. The private sector is working in unison
to make this event successful and is setting its financial goals
at coming close to matching public funds.
We are requesting from the City of Miami $52,000 in matching funds,
the identical amount committed by the City of Miami Beach.
Together we can insure that the 28th COTAL Congress will be a success.
The long-term gains for the Greater Miami area are innumerable. This
is a unique event in which we can promote our beautiful city and all
its qualities before a widely representative audience from around
the world.
Thank you for your consideration of this request.
85-32i_
\IIAROI)AN,I)ITAR1'01\I i)1 IOI Vl'�\i•!HW1SI IIA(dIRSIM111 0MIA.W.II.OKIDA'Sill"*• W'.)51114rr+;
MIAMI MACH \'Itil It R K ( ( )%\ I ', I[( )\ \1 lilt )Ftl 1 1 • _)VP tit \ 1 Nit IN 1 I I � 1 KI.F:I' • %I(A%ll NI.A('II, 11A )RIDA iil 14 • (3n5) ta+ 'oHil
4—
EXPENDITURES:
ON
GREATER MIAMI HOST COMMITTEE, INC.
XXVIII COTAL WORLDCONGRESS
May 11-18, 1985
Greater MProposed Budgetaches,
Contractually Required to COTAL Organization:
Personnel
$50,000.00
Printing
$15,000.00
Postage
$15,000.00
Promotion
$25,000.00
Communications
$10,000.00
Local Office
$ 5,000.00
TOTAL
$120,000.00
Exhibition and Meeting Space Rentals:
Miami Beach Conv. Center $35,000.00
J.L. Knight Conv. Center $ 3,500.00
Metro Dade Culture Center $ 3,500.00
Final Banquet Hall Rental $ 2,500.00
TOTAL $ 44,500.00
Security:
24 Hour Convention Center
Security Staffing, VIP
} Security; Event Security;
Security Equip. Rental;
Misc. Security Requirements $ 30,000.00
Transportation:
Air Travel Expenses
Ground Transportation;
rental vehicles & limo
round trip transfers
shuttle services
TOTAL
$75,000.00
$17,200.00
$27,000.00
$35,000.00
$154,200.00
85-321
-N
r
I
Simultaneous Transportation:
Equipment $13,725.00
Staffing $13,785.00
TOTAL $ 27,510.00
Office Space for COTAL Staff
$ 3,500.00
Office Equipment for COTAL
Staff:
IBM System 34
$
3,000.00
Misc. Equipment
$
7,500.00
TOTAL
$ 10,500.00
Exhibition Booth Set Up
$ 1,950.00
Promotional Materials:
Brochures
$15,000.00
I. D.•Badges
$
2,000.00
Portfolio Cases
$
7,500.00
Misc. Printing
$
5,000.00
Signage and Banners
$
6,000.00
TOTAL
S 35.500.00
Local Sightseeing Expenses $ 5,000.00
Host Committee Sponsored Events:
Welcome Reception $45,000.00
Final Gala Dinner $85,000.00
Exhibit Hospitality $ 5,000.00
TOTAL $135,000.00
Host Committee Expenses:
Rent $ 5,000.00
Supplies $ 3,500.00
Communications $ 2,000.00
85-321
INCOME:
Printing $ 3,000.00
Insurance $ 1,500.00
Postage $ 3,000.00
Staff $22,000.00
TOTAL $ 40,000.00
TOTAL BUDGET $607,660.00
Metro -Dade County Grant $100,000.00
City of Miami Beach Grant $ 52,000.00
City of Miami Grant $ 52,000.00
State of Florida Grant $110,000.00
United States Grant $100,000.00
Private Sector sponsorships $193,660.00
TOTAL $607,660.00
C
85-321