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HomeMy WebLinkAboutR-85-0346J-85-283 RESOLUTION NO. 85- 4C A RESOLUTION WAIVING COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING THE EMERGENCY PURCHASE OF SERVICES FROM THE BELAFONTE TACOLCY CENTER (BTC) TO PROVIDE FOR THE ADMINISTRATION AND OPERATION OF THE JTPA TITLE II-B SUMMER YOUTH EMPLOYMENT AND TRAINING PROGRAM (SYETP) BY SAID ORGANIZATION WITH FUNDS THEREFOR IN AN AMOUNT NOT TO EXCEED $293,150 ALLOCATED FROM THE JTPA TITLE II-B SYETP FUNDS. WHEREAS, the City of Miami applied to the South Florida Employment and Training Consortium (SFETC), JTPA Title II-B, in accordance with Resolution No. 77-585, for a grant in the amount of $1,086,750 for a Summer Youth and Employment Training Program (SYETP); and WHEREAS, to be considered eligible for funding, the City of Miami was given a two week submission period with a deadline of March 1, 1985, to submit its initial proposal, including the name(s) of the proposed subcontractor's); and WHEREAS, the City of Miami wishes to subcontract with a community -based agency to provide the staff and administrative support needed to operate the Summer Youth Employment and Training Program; and WHEREAS, the City Manager has a written finding that this restrictive time frame has created a valid emergency necessitating the waiver of competitive bidding requirements for the purchase of these subcontractor's services; and WHEREAS, the Belafonte Tacolcy Center (BTC) has demonstrated expertise in the past in providing the services required by the City and the SFETC; and WHEREAS, of all agencies within the City of Miami rated as eligible for subcontracts by the SFETC, BTC was the only agency not submitting a grant proposal directly for its own 1 rCS1ON Employment and Training Program; and MEETING OF MAR 28 1965 1 RESOMWK AD- C343 . L 0 0 WHEREAS, as a result, BTC is the only eligible agency S available for subcontracting for this program within the City of Miami; and i i WHEREAS, the Training Program's ethnic and geographic target characteristics will be developed in accordance with the specified P goals of the Consortium; and WHEREAS, the City of Miami, with the approval of the SFETC, will supervise the subcontractor and participation of BTC to ensure that all contract requirements are met; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY i OF MIAMI, FLORIDA: r; Section 1. The findings and recitals contained in the } preamble of this resolution are hereby ratified and adopted by reference and incorporated as if fully set forth in this section. Section 2. The City Manager is hereby authorized to waive competitive bidding requirements for the emergency purchase of services from the Belafonte Tacolcy Center in an amount not to exceed $293,150 to provide staff and administrative support for the operation of the 1985 Summer Youth Employment and Training Program, and monies therefor are hereby allocated from JTPA Title lI-B SYETP funds. PASSED AND ADOPTED this 28th day of MARCH , 1985. MAURICE A. FERRE [MAYOR T: _ram' O 1ph G. Ongie, City Clerk--- PREPARED AND APPROVED BY: Robert F. Clark Chief Deputy City Attorney APPROVED ,15 TO FORM AND CORRECTNESS: Lucia A. Dou erty, City Attorney K 85--346_ Di P S4 CITY OF MIAM1, FLORIDA INTER -OFFICE, MEMORANDUM ro. Randolph B. Rosencrantz DATE February 27, 1985 City Manager PILE: FROM: Carl Kern, Director Parks and Recreation Department Resolution Authorizing sue�Ecr: Summer Youth Employment and Training Program and Subcontractor REFERENCEs:March 21, 1985 City Commission Agenda ENCLOSURES: " It is recommended that the City Manager be authorized to waive competitive bidding requirements and to approve the emergency -purchase of services from the Belafonte Tacolcy Center to provide for the administration and operation of the JTPA { Title II-B Summer Youth Employment and Training Program by said organization in an amount not to exceed $293,150 allocated from the 1985 JTPA Title II-B SYETP funds." 2�2 The South Florida Employment and Training Consortium (SFETC) has made available 1985 funding for the Summer Youth Employment and Training Program (SYETP) from the Job Training Partnership Act (JTPA). This program provides employment and training experiences for individuals between the ages of 14 and 21. To be considered eligible for funding, the City of Miami was given a two week submission period with a deadline of March 1, 1985, to submit its initial proposal, including the name(s) of the proposed subcontractor(s). This restrictive time frame created a valid emergency initiating the necessity to waive competitive biddi.;g requirements and approval of emergency purchase of services. The Administration subsequently submitted a proposal for a total of $1,086,750, with $66,200 earmarked for City administrative costs, $ 293,150 for administrative costs incurred by a subcontractor, and $727,400 for the payments to participants. The City of Miami wished to subcontract with a community -based agency to provide the staff and administrative support needed to operate the Summer Youth Employment and Training Program. Upon investigation, the Belafonte Tacolcy Center was found to be the only agency within the City of Miami rated as eligible for subcontracts by the SFETC which was not submitting a grant proposal directly for its own Summer Youth Employment and Training Program. The Belafonte Tacolcy Center also has demonstrated expertise in the past in providing the services required by the City and the SYETP. A waiver of formal competitive bidding and the authorization of emergency purchasing procedures will allow the City to subcontract with the Belafonte Tacolcy Center for the provision of staff and ad- 85-34ti MW ,-A Memorandum to Randolph B. Rosencrantz February 27, 1985 Page 2 to operate the Summer Youth Employment support necessary ministrative monies for this cost Of $293, 150. The 1985 JTPA Title II-B SYETP and Training Program at a subcontract will be available from the graphic target characteristics will be funds. The ethnic and geographic the specified goals -of the Consortium. developed in accordance .-with . I provide the supervision Of The Parks and Recreation Deartment wil at all contract provisions are met. the subcontractor to ensure pth �KCS SIM cc: Law Department 85-346- f CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM To. Randolph B. Rosencrantz March 8, 1985 City Manager DATE: FILE: SUBJECT: Approval for Emergency Purchase Procedures for SYETP FROM: Carl Kern, Director REFERENCES:' Parks and Recreation Department ENCLOSURES: The -Department -of Parks and Recreation- requests: that emergency purchase procedures be followed in awarding a contract for the 1985 Summer -Youth Employment and Training Program•(SYETP), to be ratified. by the City Commission at their meeting on March 21, 1985, in accordance with Section 18-52 of the Miami City Code. BACKGROUND: The South Florida Employment and Training Consortium (SFETC) has made available 1985 funding for the Summer Youth Employment and Training Program (SYETP) from the Job Training Partnership Act (JTPA). This program will provide employment and training experiences for individuals between the ages of 14 and 21. To be considered eligible for funding, the City of Miami was given a two week submission period with a deadline of March_ 1,..1985, to submit its initial proposal, including the name(s) of the proposed subcontractor(s). Staff subsequently submitted a proposal for a total of $1,086,750, with $66,200 earmarked for City administrative costs, $293,150 for administrative costs incurred by a subcontractor, and-$727,400 for the payments to participants. The Parks and Recreation Department. wished, to subcontract. with a community -based agency to provide the staff and administrative support needed to operate the Summer Youth Employment and Training Program. Upon investigation, the Belafonte Tacolcy Center was found to be the only agency within the City of Miami rated as eligible for subcontracts by the SFETC which was not -submitting a grant proposal directly for its own Summer Youth Employment and Training Program. The Belafonte Tacolcy Center also has demonstrated expertise in the past in providing the services required by the City and the SFETC. Due to the extremely short time period provided by the South Florida Employment and Training Consortium, and in order to be considered eligible to receive funding, it is recommended that the purchase of these services from the Belafonte Tacolcy Center be found to constitute an emergency, that the immediate purchase is essential to 85--346� Randolph B. Rosencrantz March 8, 1985 Page 2 the convenience of the City, and that the Purchasing Division be directed to issue an appropriate purchase order, with subsequent ratification, per Section 18-52 of the Miami City Code. Approved: CLARANCE PATTSRSON, Assistant City Manager Approved: r 85-346__ AIN CW(afimfig Ms. Miriam Roman Centro - Mater 418 SW 4th Avenue Miami, Florida Dear Ms. Roman: PA March 22, 1985 RANDOLPH S. ROSENCRANTZ City Manager The City of Miami through the Department of Parks and Recreation is currently seeking assistance in the form of a subcontract to implement the 1985 Summer Youth Employment and Training Program (SYETP). We are surveying several organizations in the Miami area to determine if they are interested in participating in the SYETP by providing administration, recruitement, intake and monitoring for approximately 1000 minitory and low income youth. Please indicate first of all if your organization is cur ently planning to operate a 1985 SYETP project on your own (yes/and if not are you interested in submitting a oposal as a subcontractor to work with the City of Miami (yes/Oo. Due to the extremely tight time constraints, we are requesting your initial response immediately. If you have questions related to this correspondence, please contact Mr. Kevin Smith or Mr. Mizell Triplett at 579-6690. Thank you for your time and attention in this matter. Organization Representative: Signature Sincerely, 4jA4 or /Koward Assistant Director KSimo DEPARTMENT OF PARKS AND RECREATION / 2600 S. 9ayshore Dr. / P.O. Box 330708 / Miami, FL 33233-0708 / (305) 579.6900/6916 85-346- RANDOLPH B. ROSENCRANTZ City Manager March 22, 1985 1 Mr. Morris Atkinson S. Fla. Young Adult 1901 S.W. 1st Street Miami, Florida Dear Mr. Atkinson: i The City of Miami through the Department of Parks and Recreation is currently seeking assistance in the form of a subcontract to implement the 1985 Summer Youth Employment and Training program (SYETP). We are surveying several organizations in the Miami area to determine if they are interested in participating in the SYETP by providing administration, recruitement, intake and monitoring for approximately 1000 minitory and low income youth. Please indicate first of all if your organization is currently planning to operate a 1985 SYETP project on your own (yes/no) and if not are you interested in submitting a prop al as a subcontractor to work with the City of Miami (yes/ro . Due to the extremely tight time constraints, we are requesting your initial response immediately. If you have questions related to this correspondence, please contact Mr. Kevin Smith or Mr. Mizell Triplett at 579-6690. Thank you for your time and attention in this matter. Organization Representative: C�i ��LLO Signature Sincerely, Albert H. Howard Assistant Director KS:mo DEPARTMENT OF PARKS AND RECREATION / 2600 5. Bayshore Dr. / P.O. Box 330708 / Miami, FL 33233-0708 / (305) 579.6900/6916 r r ..2 Wit .. Ci � �K! •� `_ � o �/ U LJ I�I �lJ�� U U LJ is March 22, 1985 Ms. Beverly Phillips YWCA 210 NE 18 Street Miami, Florida Dear Ms. Phillips: RANDOLPH B. ROSENCRANTZ City Manal;er The City of Miami through the Department of Parks and Recreation is currently seeking assistance in the form of a subcontract to implement the 1985 Summer Youth Employment and Training Program (SYETP). We are surveying several organizations in the Miami area to determine if they are interested in participating in the SYETP by providing administration, recruitement, intake and monitoring for approximately 1000 minitory and low income youth. Please indicate first of all if your organization is currently planning to operate a 1985 SYETP project on your own ye /no) and if not are you interested in submitting a rop al as a subcontractor to work with the City of Miami (yes,n~). Due to the extremely tight time constraints, we are requesting your initial response immediately. If you have questions related to this correspondence, please contact. Mr. Kevin Smith or Mr. Mizell Triplett at 579-6690. Thank you for your time and attention in this matter. Or aniza-lion Representative: Signature Sincerely, Albert. H. Howard Assistant Director KS:mo DEPARTMENT OF PARKS AND RECREATION / 2600 S. Bayshore Dr. / P.O. Box 330708 / Miami. f L 33233-0708 / (305) 579-6900/6916 s5—J'' 6- P MW(ofimflu `1 March 22, 1985 Ms. Joilite Mitchell Tri - City Community Assoc. 5740 NE 4th Avenue Miami, Florida Dear Ms. Mitchell: RANDOLPH B. ROSENCRANT2 Cliy Manager The City of Miami through the Department of Parks and Recreation is currently seeking assistance in the form of a subcontract to implement the 1985 Summer Youth Employment and Training Program (SYETP). we are surveying several organizations in the Miami area to determine if they are interested in participating in the SYETP by providing administration, recruitement, intake and monitoring for approximately 1000 minitory and low income youth. Please indicate first of all if your organization is currently planning to operate a 1985 SYETP project on your own(cyes no) and if not are you interested in submitting a proposal as a subcontractor to work with the City of Miami (yes/ of". Due to the extremely tight time constraints, we are requesting your initial response immediately. If you have questions related to this correspondence, please contact Mr. Kevin Smith or Mr. Mizell Triplett- at 579-6690. Thank you for your time and attention in this matter. Organization Representatives Signature Sincerely, AAlrt. �11oward Assistant Director KS:mo DEPARTMENT OF PARKS AND RECREATION / 2600 S. Bayshore Dr. / P.O. Box 330708 / Miami, FL 33233-0708 / (305) 579-6900/6916 85-346-_ P U March 22, 1985 RANDOLPH S. ROSENCRANTZ City Manger Mr. Archie W. Hardwick JESCA 2400 N.W. 54 Street Miami, Florida Dear Mr. Hardwick: The City of Miami through the Department of Parks and Recreation is currently seeking assistance in the form of a subcontract to implement the 1985 Summer Youth Employment and Training Program (SYETP). We are surveying several organizations in the Miami area to determine if they are interested in participating in the SYETP by providing administration, recruitement, intake and monitoring for approximately 1000 minit•.ory and low income youth. Please indicate first of all if your organization is currently planning to operate a 1985 SYETP project on your own Qno) and i-€re -!�&etr interested in submitting a Proposal as a subcontractor to work with the City of MiamiFio]. Due to the extremely tight time constraints, we are requesting your initial response immediately. If you have questions related to This correspondence, please contact Mr. Kevin Smith or Mr. Mizell Triplett at 579-6690. Thank you for your time and attention in this matter. Organization Representative: Signature Sincerely, Albert H. Howa d Assistant Director KS:mo DEPARTMENT OF PARKS AND RECREATION / 2600 S. Bayshore Dr. / P.O. Box 330708 / Miami, FL 33233.0708 / (305) 579-6900/6916 85-346- O n RANDOLPH B. ROSENCRAN7Z City Manager March 22, 1985 Mr. Archie W. Hardwick JESCA 2400 N.W. 54 Street Miami, Florida Dear Mr. Hardwick: The City of Miami through the Department of Parks and Recreation is currently seeking assistance in the form of a subcontract to implement the 1985 Summer Youth Employment and Training Program (SYETP). We are surveying several organizations in the Miami area to determine if they are interested in participating in the SYETP by providing administration, recruitement, intake and monitoring for approximately 1000 minitory and low income youth. Please indicate first of all if your organization is currently planni,nq to operate a 1985 SYETP project on your own IeMyno) and iS&=;--�'et'—are -tt interested in submitting a orroposal as a subcontractor to work with the City of Miami " . Due to the extremely tight time constraints, we are requesting your initial response immediately. If you have questions related to this correspondence, please contact Mr. Kevin Smith or Mr. Mizell Triplett at 579-6690. Thank you for your time and attention in this matter. Organization Representative: cut _.._---- -- --- Signature Sincerely, v Albert H. Howa d Assistant Director KS-.mo DEPARTMENT OF PARKS AND RECREATION / 2600 S. Bayshore Dr. / P.O. Box 330708 / Miami, FL 33233-0708 / (305) S79.6900/6916 85-346- , nr,, it �l March 22, 1985 Ms. Rosa Brown n MDCC - North 1138 NW 27th Avenue Miami, Florida RANDOLPH 8. ROSENCRANTZ City Manager f' Dear Ms. Brown: The City of Miami through the Department of Parks and Recreation is currently seeking assistance in the form of a subcontract to implement the 1985 Summer Youth Employment and Training Program (SYETP). We are surveying several organizations in the Miami area to determine if they are interested in participating in the SYETP by providing administration, recruitement, intake and monitoring for approximately 1000 minitory and low income youth. Please indicate first of all if your organization is currently planning to operate a 1985 SYETP project on your own es no) and if not are you interested in submitting a posal as a subcontractor to work with the City of Miami (yes n ). Due to the extremely tight time constraints, we are requesting your initial response immediately. If you have questions related to this correspondence, please contact Mr. Kevin Smith or Mr. Mizell Triplett at 579-6690. Thank you for your time and attention in this matter. Organization Representative: Signature Sincerely, 4Albert "H. �Ho w a r Assistant Director KS:mo DEPARTMENT OF PARKS AND RECREATION / 2600 5. Bayshore Dr. / P.O. Box 33070a / Miami, FL 33233-0708 / (3051579.6900/6916 85-346- I 85-346- ON U March 22, 1985 Dr. Steven Nachman HACAD 5909 NW 2nd Avenue Miami, Florida Dear Dr. Nachman: RANDOLPH B. ROSENCRANTZ City Manager The City of Miami through the Department of Parks and Recreation is currently seeking assistance in the form of a subcontract to r implement the 1985 Summer Youth Employment. and Training Program (SYETP). We are surveying several organizations in the Miami area to determine if they are interested in participating in the SYETP by providing administration, recruitement., intake and monitoring for approximately 1000 minitory and low income youth. Please indicate first of all if your organization is —currently planning to operate a 1985 SYETP project on your own (�ey/no) and if not are you interested in submitting a proposal as a subcontractor to work with the City of Miami (yes/no). Due to the extremely tight. time constraints, we are requesting your initial response immediately. If you have questions related to this correspondence, please contact Mr. Kevin Smith or Mr. Mizell Triplett at. 579-6690. Thank you for your time and attention in this matter. Organization Representative: Signature Sincerely, Albert H. Howard Assistant Director KS:mo DEPARTMENT OF PARKS AND RECREATION / 2600 S. Bayshore Dr. / P.O. Box 330708 / Miami, FL 33233.0705 / (305) 579-6900/6916 85-346- P CW a mmffm LA Ms. Toni Hejmimenez Ser Jobs 888 NW 27th Ave. Miami, Florida U March 22, 1985 RANDOLPH 8. ROSENCRANTZ City Manager Dear Ms. Hejimenez: The City of Miami through the Department of Parks and Recreation is currently seeking assistance in the form of a subcontract to implement the 1985 Summer Youth Employment and Training Program (SYETP). We are surveying several organizations in the Miami area to determine if they are interested in participating in the SYETP by providing administration, recruitement, intake and monitoring for approximately 1000 minitory and low income youth. Please indicate first of all if your organization is currently planning.to operate a 1985 SYETP project on your own es no) and if not are you interested in submitting a proposal as a subcontractor to work with the City of Miami (yes/no). Due to the extremely tight time constraints, we are requesting your initial response immediately. If you have questions related to this correspondence, please contact Mr. Kevin Smith or Mr. Mizell Triplets- at 579-6690. Thank you for your time and attention in this matter. Organization Repr entative: Signat re Sincerely, 166441 w a Assistant Director KS:mo DEPARTMENT OF PARKS AND RECREATION / 2600 S. Bayshore Dr. / P.O. Box 330708 / Miami, FL 33233-0708 / 1305) 579-6900/6916 8$--346 R' U CW (0 flum A March 22, 1985 Ms. Joan Schaeffer MDCC - New World Center 300 NE 2nd Avenue Miami, Florida Dear Ms. Schaeffer: RANDOLPH B. ROSENCRANTZ Uy Manager The City of Miami through the Department of Parks and Recreation is currently seeking assistance in the fora: of a subcontract to implement the 1985 Summer Youth Employment and Training Program (SYETP). We are surveying several organizations in the Miami area to determine if they are interested in participating in the SYETP by providing administration, recruitement, intake and monitoring for approximately 1000 minitory and low income youth. Please indicate first of all if your organization is currently planning to operate a 1985 SYETP project on your own ((De /no) and if not are you interested in submitting a proposal as a subcontractor to work with the City of Miami (yes/c�). Due to the extremely tight time constraints, we are requesting your initial response immediately. If you have questions related to this correspondence, please contact Mr. Kevin Smith or Mr. Mizell Triplett at 579-6690. Thank you for your time and attention in this matter. Organization Representative- Signa ure Sincerely, v Albert H. Howard Assistant Director KS: mo DEPARTMENT OF PARKS AND RE R ' kTION / 2600 S. Bayshore Dr. / P.O. Box 330708 / Miami, FL 33233-0708 / (305) 579-6900/6916 85-34f.... M� ",. nn� DRANDOIPIi9•R05EityCity March 22, 1985 L Mr. Frank Sitjes Youth Co -Op 1850 SW 8th Street Miami, Florida Dear Mr. Sitjes: the Department of Parks subcoon ntractlto The City of Miami through nce inthe form of a Program is currently seeking assisyouth Employment and Training implement the 1965 Summer (SYETP)- in the Miami area to several organizations acing in the SYETP by We are surveying are interested in particip { determine if they recruit youth* intake and monitoring for administration, income youth. providing and low approximately 1000 mini is is currently if your organization es/no) and all on your own (Y Please indicate firsat 1985 SYETP projecta proposal as a planning to operate interested in submitting (Yes/no)' if not are youinterested with the City of Miami (Y constraints, we are requesting subcontractor to the extremely tight time Due onse immediately - Due your initial reap to r.his ,correspondence, P related lets at 579-6690. have questions or Mr. Mizell Trip if You Kevin Smith contact Mr. this matter. Thank you for your time and attention in Organization Representative: s S. say shore Dr. I P.O. Box 330708 / Miami, FL 33233.0708 / (3051579.690 DEPARTMENT OF PARKS AND RECREATION / 2600 Y F 85-346, L 47 -V IA 1850 S.W. 8 Street Suite 410 Miami, Florida 33135 (305) 643-6730 ;larch 21, 1985 11 Carl Kern Director of City of Miami z Park and Recreation Department 2600 South Bay Shore Drive Miami, Florida 33186 Dear Mr. Kern: The following is to confirm our telephone conversation in which I explained to you that our agency has applied to S.F.E.T.C./ P.I.C. of South Florida for the purpose of running our Youth Summer Program. We are expecting to receive enough funds to serve approximately 300 disadvantage youths of our community. If I can be of any further assistance, please do not hesitate to contact me at your convenience. Sincerely, o Francisco B. Sitjes Executive Director FS/yd 85--346,, 11 CITY OF MIAMI, FLORIDA NOTICE OF PUBLIC HEARING A public hearing will be held by the Commission of the City of Miami on Thursday, March 21, 1985 at 3:30 P.M. in City Commission Chambers at City Hall, 3500 Pan American Drive, Miami, Florida, for the purpose of considering on an emer- gency basis the waiver of competitive bidding requirements and the emergency purchase of services from the Belafonte . Tacolcy Center (STC) to provide for the administration and operation of the JTPA Title II-B Summer Youth Employment and Training Program (SYETP) by said organization with funds therefore in an -amount not to exceed $293,150..00-_ _._ All interested persons are invited to appear and may be heard concerning such proposed waiver and emergency purchase. The hearing will be held at the time and place specified above. Should any person desire to appeal any decision of the City Commission, with respect to any matter considered at this hearing, that person shall ensure. that. a_ verbatim record:o.f. the proceedings is made, including all testimony and evidence upon which any appeal may be based. (CITY SEAL) RALPH G. ONGIE CITY CLERK 85-346 .