HomeMy WebLinkAboutR-85-0338J-85-274
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RESOLUTION NO.0 t-I
A RESOLUTION ACCEPTING THE BID OF
INTERAMERICAN CAR RENTAL, INC. FOR
FURNISHING SIX (6) FIFTEEN -PASSENGER VANS
ON A SHORT TERM LEASE BASIS FOR
APPROXIMATELY TEN (10) WEEKS TO THE
DEPARTMENT OF BUILDING AND VEHICLE
MAINTENANCE AT A TOTAL PROPOSED COST OF
$11,940.00; ALLOCATING FUNDS THEREFOR FROM
THE 1984-85 OPERATING BUDGET OF THE
DEPARTMENT OF PARKS AND RECREATION;
AUTHORIZING THE CITY MANAGER TO INSTRUCT
THE ASSISTANT CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received January 14, 1985 for the furnishing of Six (6) Fifteen -
Passenger Vans, including maintenance and insurance, on a short
term lease basis to the Department of Building and Vehicle
Maintenance for use by Parks and Recreation; and
WHEREAS, invitations were mailed to 34 potential
suppliers and 1 bids was received; and
WHEREAS, funds for this purchase are available in the
1984-85 Operating Budget; and
WHEREAS, this equipment will be used by Department of
Building and Vehicle Maintenance for the purpose of providing
transportation for Summer Youth Programs of the Department of
Parks and Recreation; and
WHEREAS, The City Manager and the Director of the
Department of Building and Vehicle Maintenance recommend that the
bid received from Interamerican Car Rental, Inc. be accepted as
the only responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The January 14, 1985 bid of Interamerican
Car Rental, Inc. for furnishing Six (6) Fifteen Passenger Vans on
a Short Term Lease Basis for approximately ten (10) weeks, to the
Department of Building and Vehicle Maintenance at a total
proposed cost of of $11,940.00 is hereby accepted with funds
therefor hereby allocated from the 1984-85 Operating Budget of
the Department of Parks and Recreation.
CITY COMMISSION
MEETING OF
MAR 28d L%
1UN No.
lb
Section 2. That the City Manager is hereby authorized
to instruct the Assistant Chief Procurement Officer to issue a
Purchase Order for this equipment.
j� PASSED AND ADOPTED this 28th day of MARCH 1985.
1
MAURICE A. FERRE
MAURICE A. FERRE
MAYOR
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LPH G. ONGIE, CITY CLERK i
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PREPARED AND APPROVED BY:
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPRO A R.M. AND CORRECTNESS:
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LUCIA A. DOUG
CITY ATTORNEY
85-338,
-/I- J (/ - ^') 4
BID SECURITY
Lease for (6) Fifteen Passenger Vans GATE RID1 RECEIVED January 14, 1985 2:OOP.M.
lTE�+
84-85-39
TYPE OF SECURITY
MOM
Interamerican Car Rental,inc
3977 N.W. 25 Street
Miami, Florida 33142
70TAL
Broken down by items
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Atlas Rent-A-Car
Hollywood Chrysler Plymouth
Pershing Auto Leasing, Inc.
Avis Rent-A-Car
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00601ved 11�b *&two 010(vibed shake M ld*y •I Is...�.
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LEGAL ADVERTISEMENT
BID NO. 84-85-39
Sealed bids will be received by the City Manager and City Clerk
of the City of Miami, Florida not later than 2e00 P.M. January_
14, 1985 for furnishing Six (6) Fifteen Passenger Vans on a Lease
Basis to the Department of Building and Vehicle Maintenance.
Ordinance No. 9775 established a goal of Awarding 50% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black and Hispanic Minority Business Enterprises on
an equal basis.
Minority Vendors who are interested in submitting bids and who
are not registered with the City as minority vendors are advised
to contact the City Purchasing Office. 1145 N.W. llth Street,
Room 126, Telephone 579-6380.
Detailed specifications for the bid are available upon request at
the City Purchasing Office.
The City Manager may reject all bids and readvertise.
(Ad No. 2588)
Randolph B. Rosencrantz
City Manager
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85-33& ,
DEPT. DIV.
ACCOUNT CODE
DATE
PREPARED BY
Publish the attached advertisement
Type of advertisement: legal _
(Check One)
c�.
First four words of advertisement: _
i
REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
_ PHONE APPROVED BY:
DIRECTOR OF ISSUING DEPARTMENT
times.
(number o1 limes)
classified display
Starting date
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13 1 117,18
1 125.34
39
42 45 50,51
56
57 62
63 65.66
71
0
1
2
4
1
V
P
21
0 2
218171
1
2
3
4 7
8 V P 12
13
14
15 DESCRIPTION 36
64DISCOUNT 69
72 AMOUNT 80
5
0
01210111
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CITY OF MIAMI. FLORICA3
lO INTER -OFFICE MEMCRANOUM
i
ro. 25
Randolph Rosencrantz DATE: ��..:ar_� , i985
City Manaaer
SUDJE_�. Request to Award the Lease Of
SITS (6) F lfteen-Passencer Vans
Sid 484-85-39
c` O r REFEAENCE4: Mai O:i 14, ,i j 3^
Building Lnd,"'le i.cle Mairzenance Cc=isslon Mee't q _i♦
ENC:.OSURES:
THE DEPARTMENT OF BUILDING AND VEHICLE
MAINTENANCE RECOMMENDS THAT THE AWARD BE
MADE AND A RESOLUTION BE PASSED ACCEPT-
ING THE MOST ADVANTAGEOUS BID RECEIVED
FROM INTERAMERICAN CAR RENTAL, INC. FOR
LEASING SIX(6) FIFTEEN -PASSENGER VANS AT
A TOTAL COST OF $11,940.00. ALLOCATING
FUNDS, THEREFORE, FROM THE CURRENT OPERAT-
ING BUDGET OF THE DEPARTMENT OF PARRS AND
RECREATION.
Pursuant to public notice, only one sealed bid was
received
on January 14,
1985 for furnishing six (6) fifteen -passenger
vans on a lease
basis for approximately ten (10) weeks
to
the Department
of Building and Vehicle Maintenance.
These vehicles
would be used for special activities
i. th.e
summer program
at the Department of Parks and Recreation.
Funds for this
purpose are a•railable -Jr. the current
operating
budget of the Parks
and Recreation. Department.
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85-33S,r
01
A
CITY OF MIAMI. Ft_ORIOA
ioIN7EROFFICE MEMORANDUM
TO. Randolph Rcser.crantz
City Manager
DATE: vanuary 25, 1985 „ug;
sue,Ec-. Request to Award the Lease of
Six (6) Fifteen-Passencer Vans
Bid=84-83-39
�Ve�iclle
OrREFERENCES: March 14, 199=
Building an14ainz:en ante CCmmission
ENCLOSURES:
THE DEPARTMENT OF BUILDING AND VEHICLE
MAINTENANCE RECOMMENDS T3AT THE AWARD BE
MADE AND A RESOLUTION BE PASSED ACCEPT-
ING THE MOST ADVANTAGEOUS BID RECEIVED
FROM INTE AMFRICAN CAR RENTAL, INC. FOR
LEASING SIX(6) FIFTEEN -PASSENGER VANS AT
A TOTAL COST OF $11,940.00. ALLOCATING
FUNDS, THEREFORE. FROM THE CURRENT OPERAT-
ING BUDGET OF THE DEPARTMENT OF PARRS AND
RECREATION.
Pursuant to public notice, only one sealed 'bid was received
on January 14, 1985 for furnishing six (6) fi-fteen-passenger
vans on a lease basis for approximately ten (10) weeks to
the Department of Building and Vehicle Mai.nterance.
These vehicles would be used for special activities in the
summer progra.;i at the Department of Parks and Recreation.
Funds for this purpose are available in the current operating
budget of the Parks and Recreation. Department .
85-336,
AWARD OF BID
Bid No.34-85-39
ITE.i: Six (6) Fifteen -Passenger Vans on
Short Term Lease Basis
DEPARTMENT: Building and Vehicle Maintenance
TYPE OF PURCHASE: Contract for approximately ten (10)
weeks
REASON: Transportation Equipment required
short-term for Parks and Recreation
Summer Youth Programs
POTENTIAL BIDDERS: 34
BIDS RECEIVED: 1
TABULATION:
MONTHLY RATE SLEEKLY RATE DAILY RATE
Bidder/Minority Participation PER VAN PER VAN PER VAN
Interamerican Car Rental $747.00 $248.00 $46.00
Edon -Minority
FUNDS: 1984-85 Operating Budget of Parks and
Recreation Department
MINORITY PARTICIPATION: Invitation to Bid were sent to two (2)
Black and five 5 Hispanic firms engaged in the leasing of
vehicles, as located in these sources:
1. Metropolitan Dade County Minority Vendor Directory
2. Previous formal bids for similar leases
3. Bidder applications on file in Purchasing
4. Previous informal bids for van leases
5. Southern Bell Yellow pages
No minority response was received.
BID EVALUATION: The bid meets all specifications.
Following is an analysis of the
invitation to bid:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Courtesv Notifications
"No Bids"
Late Bids
Totals
Number of Bid
Invitations Mailed
0
0
7
2
5
20
{'0
44
page 1 of 2
Number of
Resconses
0
0
1
0
0
0
0
4
0
5
85-338_
0
Reasons for "No Bid" were as follows:
1. "Do not have fifteen passenger vans in fleet."
2. "We do not lease cars."
3. "Vans not available to handle this contract for the period
requested."
RECOMMENDATION: IT IS RECOMENDED THAT THE AWARD BE
',1ADE TO 1NTERA1,1ERICA.N CAR RENTAL, INC.
IN THE TOTAL PROPOSED AZ40ULNT OF
$11,940-00.
nsst. Chief. Procurement Ofticer
Date
the Minority Procurement* officer concurs with the above
recommendation.
Officer
15 -A,- I q k-5
Date
page 2 of 2
85-33&,.-
35-2�1 Ak
RESOLUTION NO.
A RESOLUTION ACCEPTING THE BID OF
INTEM4ERICAN CAR RENTAL, INC. FOR
FURNISHING SIX (6) FIFTEEN -PASSENGER VANS
ON A SHORT TERM LEASE BASIS FOR
APPROXIMATELY TEN (10) WEEKS TO THE
DEPARTMENT OF BUILDING A14D VEHICLE
MAINTENANCE AT A TOTAL PROPOSED COST OF
$11,940.00; ALLOCATING FUNDS THEREFOR FROM
THE 1984-85 OPERATING BUDGET OF THE
DEPARTMENT OF PARKS AND RECREATION;
AUTHORIZIiNG THE CITY MANAGER TO INSTRUCT
THE ASSISTANT CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCRASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received January 14, 1985 for the furnishing of Six (6) Fifteen -
Passenger Vans, including maintenance and insurance, on a short
term lease basis to the Department of Building and Vehicle
Maintenance for use by Parks and Recreation; and
WHEREAS, invitations were mailed to 34 potential
suppliers and 1 bids was received; and
WHEREAS, funds for this purchase are available in the
1984-85 Operating Budget; and
WHEREAS, this equipment will be used by Department of
Building and Vehicle Maintenance for the purpose of providing
transportation for Summer Youth Programs of the Department of
Parks and Recreation; and
WHEREAS, The City Manager and the Director of the
Department of Building and Vehicle Maintenance recommend that the
bid received From Interamerican Car Rental, Inc. be accepted as
the only responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section. 1. The January 14, 1985 bid of Interamerican
Car Rental, Inc. for furnishing Six (6) Fifteen Passenger Vans on
a Short Terra Lease Basis for approximately ten (10) weeks, to the
Department of Building and Vehicle Maintenance at a total
proposed cost of of $11,940.00 is hereby accepted with funds
therefor hereby allocated from the 1984-85 Operating Budget of
the Department of Parks and Recreation.
.i
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J
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Section 2. That the City `tanager is hereby authorized
to instruct the Assistant Chief Procurement Officer to issue a
Purchase Order for this equipment.
PASSED AND ADOPTED this day of 1985.
ATTEST:
RALPH G. ONGIE, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
Wal
CITY ATTORNEY
AND CORRECTNESS:
MAURICE A. FERRE
MAYOR
85- 'may r.