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Home My WebLink AboutR-85-0334J-85-275 ti RESOLUTION NO. 85-334 A RESOLUTION ACCEPTING THE BID OF A.B. DICK COMPANY FOR FURNISHING ONE (1) ELECTRONIC PAPER CUTTER TO THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE AT A TOTAL COST OF $13,499.43; ALLOCATING FUNDS THEREFOR FROM THE 1984-85 OPERATING BUDGET; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE ASSISTANT CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received January 9, 1985 for the furnishing of One (1) Electronic Paper Cutter to the Department of Building and Vehicle Maintenance; and WHEREAS, invitations were mailed to 31 potential suppliers and 3 bids were received; and WHEREAS, funds for this purchase are available in the 1984-85 Operating Budget; and WHEREAS, this equipment will be used by the Department of Building and Vehicle Maintenance for the purpose of replacing worn equipment; and WHEREAS, The City Manager and the Director of the Department of Building and Vehicle Maintenance recommend that the bid received from A. B. Dick Company be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The January 9, 1985 bid of A. B. Dick Company for furnishing One (1) Electronic Paper Cutter to the Department of Building and Vehicle Maintenance at a total cost of $13,499.43 is hereby accepted with funds therefor hereby allocated from the 1984-85 Operating Budget. CITY COMMI OBIS N MEETInG OF MAR 28 1985 SOLLN,L.. . p5-'' 4 MARKS Section 2. That the City Manager is hereby authorized to instruct the Assistant Chief Procurement Officer to issue a Purchase Order for this equipment. PASSED AND ADOPTED this 28th day of MARCH 1985. ATT RAL G. ONGIE, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLARK DEPUTY CITY,.ATTORNEY APPRGV(ED A8%1'iSiFORM AND CORRECTNESS: CITY ATTORNEY �S i a t c. r bias s MAURICE A. FERRE MAURICE A. FERRE MAYOR 85-334, i BID SECURITY #Tam Elevator Maintenance Services(12 bldgs.) DATE Wot%leafyEOJanuary 9, 1985 2:00 P.M. 84-85-26 TYPE OF SECURITY �IbDEIt ?OTAL AJrOtiM+T 1 /� Broward Elevator Sales & Service C . P. 0. Box 22459 Fort Lauderdale, Fl 33335 Broken down by items Atlantic Elevator Sales & Service,I 18963 N. E. 4th Court Miami, Fl 33179 c Broken down by items NO BID: U.S. Elevator Corp Miami Elevator Co., Inc. P,r--.3,� Received as shower 8I9(v1isl checks N149y of lL�� BID SECURITY ITEM Elevator Maintenance Services(12 bldgs.) DATE 1A10S RICglygo January 9, 1985 2.00 P.M. 84-85-26 TYFE OF SECURITY �IbOER TOTAL AMOUNT i %.- /f G--. Broward Elevator Sales & Service Cc. P. 0. Box 22459 Fort Lauderdale, F1 33335 Broken down by items Atlantic Elevator Sales & Service,I 18963 N. E. 4th Court Miami, F1 33179 c Broken down by items _ NO BID: U.S. Elevator Corp Miami Elevator Co., Inc. 00601904 46 s&cwe rcivl`s/ clock$ tGic�,�� rcy �1 1Lwm�. LEGAL ADVERTISEMENT BID NO. 84-85-26 Sealed bids will be received by the City Manager and_City Clerk of the City of Miami, Florida not later than 2:00 P.M. January_9, 1-85 for furnishing All Labor, Materials and Equipment as required for Elevator Maintenance Services at Twelve (12) City Buildings, on a Contract basis, to the Department of Building and Vehicle Maintenance. Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to BlacK and hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered witn the City as minority vendors are advised to contact the City Purchasing office, 1145 N.W. llth Street, Room 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 2586) Randolph B. Rosencrant2 City Manager 85-334- n() REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPT/DIV. ACCOUNT CODE DATE PHONE APPROVED BY: PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: times. Remarks: 5 DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 117 18 1 125134 39 42 45 50 51 56 57 62 63 65.66 71 1 2 411 V P 2 0 2 218171 1 T0 2 3 4 7 8 V P 1213 14 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 2 0 0 2 0 1 /;I' White — Purchasing Green — Finance Pink — Department Approved for Payment 85-334- S CITY OF MIAMI. FLCRICA 9 INTER -OFFICE MEM0RANDUM -° Randolph B. Rosencrantz City Manager j Building and ehicle Maintenance DATE: January 30, 1985 `,LEz sUs.:Ez- Request to Award Bid For the Purchase of One Pater Cutter in the Print Shop 4Er=RS:CEsDi--,!son March L4, 1985 Conmissicn .NCLo9URE5: Meeti.? a. THE DEPARTMENT OF BU.LDiNG AOD VEHICLE M.kIVTENANCE REQUESTS T-HaT A RESOLUTION BE PASSED ACCEPTING THE LOWEST RESPON- SIBLE BID FROM THE A.S. DICK C0�1Pi.1P1 FOR (1) ONE ELECTRONIC PAPER OTTER FOR A TOTAL COST OF $ 13,499.43. :n response to Bid #84-85-35, a total of three (3) bids were received for the replacement of the Print Shop Division's paper cutter. These bids were analyzed and it was deter:-,iined that the A.B. Dick Company has submitted the lowest responsive and responsible bid. The replacement of the Print Shop Division's paper cutter is necessary because the present paper cutter is cut -dated, unsaFe, and undersized for the divisicn's operations. Funds for this bid award are available i. this Depart.-nent's 1984-85 budget. i f I ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: POTENTIAL BIDDERS: BIDS RECEIVED: TABULATION: BIDDER A.B. Dick Company Appell & Macke, Inc. Multigraphics Div. of A.M. Int'1, Inc. AWARD OF BID Bid No. 84-85-35 Electronic Paper Cutter Building and Vehicle Maintenance Single Purchase Replace worn equipment 31 3 TOTAL BID $13,499.43 $13,653.00 $13,620.25 FUNDS: 1984-85 Operating Budget MINORITY PARTICIPATION: Invitations to Bid were sent to six 6 Black and thirteen (13) Hispanic firms engaged in the sales of electronic equipment, paper cutters and trimmers, as located in these sources: 1. Metropolitan Dade County Minority Vendor Directory 2. Bidder Applications on file in Purchasing 3. Previous formal bids for similar items A "no bid" from a Hispanic firm, Xerographic & Information Supplies, was the only Minority Response. BID EVALUATION: The bid meets the specifications. Following is an analysis of the Invitation to Bid: Number of Bid Number of Category Invitations Mailed Responses a Prior Bidders Black American 0 0 Hispanic American 0 0 Mon -Minority 0 0 New Bidders 3 a� ck American 6 0 Hispanic American 13 0 . Non -Minority 12 3 Courtesy Notifications 10 0 "No Bids" - 5 Late Bids - 0 Totals 41 8 page 1 of 2 85-334 f, Reasons for "No Bid" were as follows: 1. "We do not sell electronic paper cutter." 2. "Unable to comply with all instructions within the bid." 3. "We do not carry this type of equipment." 4. "Not part of our product line." 5. "We do not sell electronic paper cutters." RECOMMENDATION: The Minority Procurement recommendation. IT IS RECOMP4,EZIDED THAT THE AWARD BE MADE TO A. B. DICK COMPANY IN THE TOTAL MOUNT OF $13,499.43. Assistant Chief Procurement Officer Date of icer concurs with the above L officer sK JIes Date page 2 of 2 85-334�