HomeMy WebLinkAboutR-85-04150 0
RESOLUTION NO. 135-4JLS
A RESOLUTION RATIFYING AND CONFIRMING THE
FINDING OF THE CITY MANAGER, BY AN AFFIRM-
ATIVE VOTE OF NOT LESS THAN 4/5THS OF THE
MEMBERS OF THE CITY. COMMISSION, THAT THE
REQUIREMENT FOR FORMAL COMPETITIVE SEALED
BIDS BE WAIVED AND THAT THE EMERGENCY
PURCHASE OF TYPESETTING, LAYOUT, AND PRINT-
ING SERVICES FROM REVIEW FINANCIAL PRIN-
TERS, INC., FOR A TOTAL PROPOSED COST OF
$13o5OO.00 FOR THE FINANCE DEPARTMENT BE
APPROVED; ALLOCATING FUNDS THEREFORE FROM
THE DEPARTMENTS FISCAL YEAR 1985 OPERATING
BUDGET.
WHEREAS, the Department of Finance is responsible for
the production of the Comprehensive Annual Financial Report; and
WHEREAS, the completion of this document was needed for
partial inclusion in the Official Statement offered in
conjunction with the offering of General Obligation Bonds that
the City is planning to sell in early April of 1985; and
WHEREAS, this report is required for submission to the
Government Finance Officers Association for application for the
Certificate of Conformance; and
WHEREAS, State of Florida law requires a copy of this
document to be delivered to the State of Florida by the end of
March, 1985; and
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WHEREAS, several other printers were contacted regarding
the publication of this document, but only Review Financial
`
Printers was willing to guarantee completion by the date
required; and
WHEREAS, Review Financial Printers is especially well
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equipped to produce this document in the time frame required, at
the most reasonable cost to the City; and
y:
WHEREAS, this determination has been approved and
adopted as the finding of the Chief Procurement Officer and of
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the City Manager;
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NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
tom:
CITY OF MIAMI, FLORIDA:
Section 1. By an affirmative vote of four -fifths
I+• 1 t� Y
;..,.
(4/5ths) of the Members of the City Commission, the City
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CITY COMIMISSION
MEETING OF
APR 1985
RESOLUTIOt1 No._ 15� ,
Manager's written finding, that the purchase of typesetting,
layout, and printing services for Comprehensive Annual Report
constitutes an emergency, is hereby ratified.
Section 2. The requirement for formal sealed bids for
the procurement of these herein services is hereby waived, and
the payment for typesetting, layout, and printing services for
the Comprehensive Annual Financial Report at a cost of $13,500.00
from Review Financial Printers, Inc., is hereby authorized with
funds therefore hereby allocated from the Finance Department's
current year operating budget.
PASSED AND ADOPTED on this the 11th day of � pri_, ,
1985.
ATTEST:
RAL PH G. ONGIE, CITY CLEMC
APPR ED BY:
ROBERT .F CLARK
ASSISTANT CITY ATTORNEY
APPROVED K Sa'FORM AND CORRECTNESS:
WCIA A. DOUGHERY\Y,
Maurice A. Ferre
MAURICE A. FERRE
M A Y O R
85-415__.
37 IL
CITY OF MIAM1, �'lbRlbA 1 ,"
1
INfiE�1�b�'FIEE MEMCIRANbUM "�-� •'
To Randolph B. Rosencrantz b�TE March 280 1085
City Manager
suilaEcT: Agenda Item
PROM: Carlos E. Garcia REFERENCES:
Director of Finance
ENCLOSURES:
It is recommended that the attached resolution
be approved by an affirmative vote of not less
than 4/5th of the members of the City Commission
to ratify and confirm the findings of the City
Manager that the requirement for formal
competitive bids be waived and that the
emergency purchase of typesetting, layout, and
printing services from Review Financial
Printers, Inc., for a total proposed cost of
$13,500.00 for the Finance Department be
approved, allocating funds therefore from the
Department's Fiscal Year 1985 Operating Budget.
The production of the City's Annual Report is a complex detailed
typesetting process that few printers in the Miami area can do.
Because of the time constraints that we had with the production
of this report so that it would be in final form by March 28,
1985, after several drafts had been reviewed and corrected as
needed, of the printers contacted, only Review Financial Printers
was able to make a commitment to have the statements printed by
the deadline.
Based on the above facts and the estimated cost of $13,500, which
is deemed reasonable, the City Manager approved the procurement
of these services on an emergency basis.