HomeMy WebLinkAboutR-85-04130 0
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RESOLUTION NO. 85-4135
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, WITH METROPOLITAN DADE
COUNTY TO ACCEPT $250o000 UNENCUMBERED IN
DIRECT PAYMENTS IN CONSIDERATION OF THE CITY
HAVING PROVIDED COUNTYWIDE CONVENTION
SERVICES THROUGH THE CITY'S CONVENTION
BUREAU DURING FISCAL YEAR 1983-84.
WHEREAS, Metropolitan Dade County requested that the City
provide Convention Services to the County in Fiscal year 1983-84
for a consideration of $250,000 in direct payment; and
WHEREAS, the County has prepared an agreement for execution
with the City to implement the payment of this amount;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to
execute an agreement, in a form acceptable to the City Attorney,
with Metropolitan Dade County to accept $250,000 unencumbered in
direct payments in consideration for the City"s having provided
countywide convention services through the City's Convention
Bureau during Fiscal year 1983-84.
PASSED AND ADOPTED this llth day of April , 1985.
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L!PH G. ONGIE, CITY CLERK
PREPARED AND APPROVED BY:
RO ERT F. C
CHIEF DEPUTYIATY ATTORNEY
APPROVED AS TO FORM AND CORRECTNESS:
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P'6� A &*t4z,A. DOUGHERTY, CITY ATTORNEY
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MAURICE A. FERRE
MAURICE A. FERRE, MAYOR
CITY C^. " I'SSION
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APR 1�5198�� �
ION N,
AL
23-
31 MWORANDUM
*b Randolph Rosencrantz oAU March 180 1985
City Manager
Rigs
rnoM Tony Pajares, Directb�, suaieer Request for Commission
Convention Bureau Action on a Resolution
Authorizing Execution of
- ' Agreement with Dade County
It is recommended that the proposed
resolution be adopted by the City
commission authorizing the Cif Manager
to enter into an agreement with Metropolitan
Dade Countv to accept $250.000 in direct
countywide convention services tnrougn its
Convention Bureau.
The Tourist Development Council of Metropolitan Dade County
and the Board of County Commissioners have approved an
allocation of $250,000 to be included in the FY 1983-84
Budget of the City's Convention Bureau.
The City, through its Convention Bureau must provide
full convention services to all interested parties,
countywide, with the exception of Miami Beach, Surfside
and Bal Harbour. Services are defined as:
1. Solicitation and formal presentation
to meeting planners.
2. Promotion of convention events.
3. Provide registration and housing
assistance to conventions.
4. Submission of budgetary plans and
quarterly reports to Dade County
Tourism Department.
Copy of Agreement, drawn by Dade County, is attached.
85-4J.3
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LETTER OF AGREEMENT
BETWEEN
METROPOLITAN DA)E COUNTY, FLORIDA
AND
THE CITY OF MIAMI, FLORIDA
WHEREAS, Ordinance 84-22 amended Category Four of the Dade County Tourist
Development 'fax Plan authorizing additional funds to reinforce activities of the
City of Miami Convention Bureau, and
WHEREAS, the City, through its Convention Bureau, advertises, promotes and
services conventions in Dade County, and
WHEREAS, the County is desirous of entering into an agreement with the City for
convention services provided to the County,
NOW, THEREFORE, IN CONSIDERATION of the mutual agreement contained herein, it is
agreed between the parties as follows:
I. DADE COUNTY AGREES:
1. To provide $250,000 as provided in Section III of this Agreement to the
City of Miami Convention Bureau for convention services provided during
the fiscal year ended September 30, 1984.
I1. THE CITY OF MIAMI AGREES:
1. To have provided the following services through its Convention Bureau
during the fiscal year ended September 30, 1984.
a. Made formal presentations to solicit conventions.
b. Promoted and publicized convention events.
c. Distributed brochures and promotional materials to prospective
conventions and conventions in progress.
d. Provided registration assistan a to conventions.
e. Provided hotel and housing assistance.
2. To account for County's funds, provided by this agreement through its
Convention Bureau during the fiscal year ended September 30, 1984, in the
amount of $250,000 for operational and promotional expenditures, such as
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personnel, travel, promotional activities, advertising, and other related
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expenses.
3. To submit a report to the Director of the Dade County Department of Tourism
of actual expenditures incurred by the City's Convention Bureau during
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the fiscal year ended September 30, 1984, in order to develop a comprehen-
sive marketing plan.
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4. To provide details on the number of reportable conventions held during
FY 1984 as a result of the Convention Bureau's efforts, number of
participants, duration, estimated expenditures and anticipated return
outlook. In addition, a list of future conventions booked with number
of participants, duration and estimated expenditures.
5. To provide reasonable additional reports and documents as may be requested
by the County Manager.
6. To make specific presentations as may be required before the Board of
County Commissioners.
7. To permit authorized representatives of Dade County to inspect and audit
all books, records, documents and other supporting data and documentations
relating to the City of Miami's performance under this Agreement as it
relates to County's funds.
III. PAYMENT SCHEDULE
Upon receipt of all requested reports and documents as listed in paragraph
II of this Agreement, Dade County will deliver a County Warrant in the
amount of $250,000.
IV. INDEMNIFICATION AND HOLD HARMLESS
1. It is expressly understood and intended that the City of Miami, through its
Convention Bureau, is only a recipient of funds and is not an agent of
Dade County.
Z. In the event a claim or lawsuit is brought against Dade County, the City
of Miami hereby agrees to in,emnify, save harmless and defend any and all
claims, liabilities, causes of actions, and judgments of any nature
whatsoever which may arise out of the operations of this Agreement. The
City shall pay all costs, judgments, attorney fees, and any expenses incurred
by Dade County in connection with such claims and suits.
V. ORDINANCES
The City of Miami agrees to abide by and be governed by all applicable laws,
including but not limited to Section 2-11.1 and Chapter II a, Code of
Metropolitan Dade County, which are incorporated herein by reference as if
fully set forth herein.
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VI. REMEDIES
The City of Miami agrees to reimburse Dade County for all unallowable
expenditures which may be determined by the County at a later date.
VII. SIGNATORIES
IN WITNESS WHEREOF, Metropolitan Dade County and the City of Miami have
entered into this agreement on this day of 1984.
METROPOLITAN DADE COUNTY
BY:
County Manager
ATTEST:
County Clerk
APPROVED AS TO LEGAL FORM AND SUFFICIENTY:
Ass't. County Attorney
Authorized by City of Miami Resolution No.
Authorized by Dade County Resolution E3.
3.
CITY OF MIAMI
BY.•
City Manager
City Clerk
City Attorney
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