HomeMy WebLinkAboutR-85-0391RESOLUTION N0. 8$-391L
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A PROFESSIONAL SERVICES AGREEMENT
WITH THE FIRM OF COOPERS & LYBRAND FOR MAN-
AGEMENT SERVICES IN THE AREA OF SOLID WASTE
BILLINGS AT A COST NOT TO EXCEED $48,000,
WITH FUNDS THEREFORE ALLOCATED FROM SPECIAL
PROGRAMS AND ACCOUNTS CONTINGENT FUND.
WHEREAS, the City of Miami intends to improve the
collection of Solid Waste Billings; and
WHEREAS, Coopers & Lybrand has proposed a joint -effort
with the City to enhance Solid Waste billing procedures and sys-
tem;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORI•DA:
Section 1. The City Manager is hereby authorized to
enter into a professional services agreement, with the firm of
Coopers & Lybrand for management services in the area of Solid
Waste Billings at a cost not to exceed $48,000, with funds
therefore hereby allocated from Special Programs and Accounts
Contingent Fund.
PASSED AND ADOPTED on this llth day of April , 1985.
ATTEST:
WPH G. ONGIE, CITY C
APPROVED BY:
ROBERT .F CLARK
ASSISTANT CITY ATTORNEY
APPROVED�FURM AND CORRECTNESS:
LUCIA A.
GHEI;Y,
Maurice A. Ferre
MAURICE A. FERRE
M A Y 0 R
CITY COMMISSION
MEETING OF
APR 11 1985
PUli i10. e5
4
CITY OF MIAMI. PLORICA
35 INTER -OFFICE MEMORANDUM
TO Randolph B. Rosencrantz DATE: March 27, 1985 ALE:
City Manager
sus.rEcr: Agenda Item
FROM. Carlos E. Garcia REFERENCES:
Director of Finance
ENCLOSURES:
It is recommended that the attached
resolution authorizing the City Manager
to enter into an agreement with the firm
of Coopers & Lybrand to enhance the Solid
Waste Billing System at a fee not to
exceed $48,000, be adopted.
The audit agreement with the firms of Coopers & Lybrand, Sanson
Kline & Jacomino & Company; and W. B. Koon & Company, provide a
limited annual management consultant engagement upon request by
the City, which was performed during the 1984 audit on the Solid
Waste Billing procedures and activities.
Y.
The following key recommendations were made as a result of the
Solid Waste Billing Review:
1. Formalize policies and procedures for Solid Waste billing
activities, along with detailed Solid Waste accounts receiv-
able user documentation.
2. Enhance the Accounts Receivable system by integrating the
two data bases derived from the Dade County Tax Roll with
the City's own comprehensive property file, in such a way as
to permit regular update and pro -rated billings.
3. Establish a task force to concentrate on collection of
present overdue outstanding accounts receivable and then to
achieve more timely collections in the future.
4. Transfer the Solid Waste billing function to the Department
of Finance.
:
Subsequently, the City Administration asked Coopers & Lybrand to
'
submit a proposal to assist the City to implement those
t
recommendations on a joint effort basis between City personnel
and the Consultants. This is a proven cost-effective way to
utilize consultants while at the same time permitting City
personnel to gain ownership and control of the end -product of an
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engagement.
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85-391...
The proposed engagement will involve the Departments of Solid
Waste, Computers, and Finance. Key benefits that this engagement
will produce include:
Improved cash flow by being able to capture and record new
and amended customer information and produce timely bills.
Tighter control of Accounts Receivable.
Trained billing and collections personnel placing emphasis
on Accounts Receivable collection and related functions.
Elimination of duplicative customer service type of
inquiries.
Enhanced, cost effective data processing operations by
ultimate elimination of the present cumbersome dual data
base configuration.
It is estimated that the enhancements to the Solid Waste Billing
System, which cost will not exceed $48,000 to be funded from
Special Programs and Accounts, will increase collections by more
than $1 million annually.
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