HomeMy WebLinkAboutR-85-0375J-85-348
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RESOLUTION NO- 1351"375
W
A RESOLUTION ACCEPTING THE BID OF LONG'S
OFFICE SUPPLY CO. FOR FURNISHING EIGHT (8)
WORK STATIONS TO THE DEPARTMENT OF FINANCE
AT A TOTAL PROPOSED COST OF $6,651.00;
ALLOCATING FUNDS THEREFOR FROM THE 1984-85
OPERATING BUDGET OF THAT DEPARTMENT;
AUTHORIZING THE CITY MANAGER TO INSTRUCT
THE ASSISTANT CHIEF PROCUREMENT OFFICER TO
ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received March 18, 1985 for the furnishing of Eight (8) Work
Stations to the Department of Finance; and
WHEREAS, invitations were mailed to 34 potential
suppliers and 3 bids were received; and
WHEREAS, funds for this purchase are available in the
1984-85 Operating Budget; and
I WHEREAS, this equipment will be used by Department of
�.! Finance for the purpose of providing additional space by
furnishing an area not suitable for standard type of office
furniture; and
A
WHEREAS, The City Manager and the Director of the
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j
y
1
Department of Finance recommend that the bid received from Long's
Office Supply Co. be accepted as the lowest responsible and
responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
v
CITY OF MIAMI, FLORIDA:
Section 1. The March 18, 1985 bid of Long's Office
Supply Co. for furnishing Eight (8) Work Stations at a total
proposed cost of $6,651.00 is hereby accepted with funds therefor
F7- `
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hereby allocated from the 1984-85 Operating Budget of the
07,
Finance Department.
`r
3r •—r
CITY COMMISSION
MEETING OF
APR 11 1985
11uhul; to). 85-375.
IRKS.
t 6
section 2. That the City Manager is hereby authorized
to instruct the Assistant Chief Procurement Officer to issue a
Purchase Order for this equipment.
PASSED AND ADOPTED this day of __ 1985.
MAURICE A. FEW
MAYOR
EST sj C
RALP G. ONGIE, CITY CLE
PREPARED AND APPROVED BY:
ROBERT F. CLARK
jj DEPUTY C TTORNEY
t«
`., APP VED AS O FORM AND CORRECTNESS:
CITY ATTORNEY
3
85-375.
BID SECURITY
6aTt Bob! 111MVtb ma r _,one
84=85-47 2e00 P.M.
ZlPE 0� SE�At�Y
blbbER MAL
Thomas W. Ruff Co.
1160 N.W. 163 Drive
Maimi, Florida 33169 $6,644
.. Long's
P. 0. Box 012021 Flagler Stat
Miami, Florida 33101 $6,964
i
Alpha Business Services,Inc.
i 8260 N. E. 2nd Avenue 10,396.80
i Miami, Florida 33138 $
I
i
NO BID:
j Decora Steel City,Inc.
j L.O.F.C.
Unique Furnishings
Computer Supply Corp.
i
w`•
a
yY ,
3 2
Resolved ihs, above. aefulbed cheeks this
BID HCURITY
VIM_-_ A. Wnrk cEa}; nn*All 6101 RECElvibs_.ma,iala-- I a -1012g
84=85-47 200 P.M.
MIt Dip SSCtT TV
O�boElt `!'0TAL ANOWt #
Thomas W. Ruff Co.
1160 N.W. 163 Drive
Maimi, Florida 33169
Long's
P. O. Box 012021 Flagler Stat
Miami, Florida 33101
Alpha Business Services,Inc.
8260 N. E. 2nd Avenue
i Miami, Florida 33138
I
I
NO BID:
Decora'Steel City,Inc.
L.O.p.C.
Unique Furnishings
Computer Supply Corp.
$6,644
$6,964
$10,396.80
37J-
Roeoived like, above 119:v1691 *Wthe tbt• -dies? of ��
LEGAL ADVERTISEMENT
BID NO. 84-85-47
Sealed bids will be received by the City Mana ei5� and City c1�*-k
e City of Miami, Plorida not later than 00 p.me !larch l$ _
198 or furnishing and installation of Eight t�iorkstations
to the Department of Finance.
Ordinance No. 9775 established a goal of Awarding 50% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black and Hispanic Minority Business Enterprises on
i
an equal basis.
Minority Vendors who are interested in submitting bids and why-
are not registered with the City as minority vendors are advised
to contact the City Purchasing Office. 1145 N.W. Ilth Street,
Room 126, Telephone 579-6380.
Detailed specifications for the bid are available upon request at
the City Purchasing Office.
1
The City Manager may reject all bids and readvertise.
(Ad No. 3034)
Randolph B. Rosencrantz
City Manager
3
i
i
•3
1I'D
l
{5-.37SS
3
85--3'75
TM-
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R �#�UISITI i l FOR ADVERTISEMENT
This number must appear
in the advertisement.
DEPT/DIV. ` I't; r c `:.
1 . 1 i 1 ^ ' '
ACCOUNT CODE
DATE "% -; ry
) L PHONE '' 6 -id)
APPROVED
BY:
ti PREPARED BY •`fr'.r
Ai' i a ' i
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement "1 ` times.
(number of times)
Type of advertisement: legal -k classified display
(Check One)
Size: Starting date
i
First four words of advertisement:
Remarks: 1. 7 1 1- IAil
-
I
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE YY MM DO
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
1
117.18
1 125.34
39
42 45
50
51 56
57 62
63 65
66 71
0
1
2
4
1
VIPI
I
I
I I
I
I
I
I
I
1
1
1210121218
F7TT
1
2
314
7
8 V P 121314
15 DESCRIPTION
36
64 DISCOUNT 69
72 AMOUNT 80
5
2
010121011
White — Purchasing Yellow - Finance Pink — Department
Approved for Payment
85-3'75
L
:..
CITY OR MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
T
Randolph B. Rosencrantz VATS: March 19, 1985 FILE
To
City Manager
SUBJECT Request to award
Bid for the Purchace
of eight Work Stations
for Treasury Management
for
FROM Carlos E. Garci REFER
✓April
Director of Finance 11, 1985 Commission
ENCLOSURES:
Meeting
k
' THE DEPARTMENT OF FINANCE REQUESTS THAT A
RESOLUTION BE PASSED ACCEPTING THE LOWEST
RESPONSIBLE BID FROM THE LONG OFFICE SUPPLY
CO. FOR (8) EIGHT WORK STATIONS FOR A TOTAL
COST OF $6,651.00
in response to Bid 84-85-47, a total of three (3) bids were
received for the acquisition of eight (8) Work Stations for
the Treasury Management Division. These bids were analyzed
and it was determined that the Long Office Supply Co. has
ti.r•;
submitted the lowest responsive and responsible bid.
The work Stations will provide additional space by fur-
nishing an area not suitable for standard type office
furniture.
Funds for this bid award are available in this Department's
1984-85 budget.
CEG:bj
85--3'75
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El
ITEM:
DEPARTMENT:
TYPE OF PURCHASES
REASON:
AWARD OF .BID
Bid No.84-85-47
Work Stations
Finance
Single Purchase
To provide additional space by
furnishing an area not suitable for
standard type of office furniture.
POTENTIAL BIDDERS: 34
BIDS RECEIVEDs 3
TABULATIONS
Bidder/Minority Classification Total Price
Thomas W. Ruff Co. Non -Minor ty 9,944
Long's Office Supply Co./Non-Minority 6,651.00
Alpha Business Services, Inc./Black Business 10,397.00
FUNDS: 1984-85 Operating Budget
MINORITY PARTICIPATION: Invitations to Bid were sent to Three
3 Black an twelve 12) Hispanic firms engaged in the sales of
office furniture, as located in these sources:
1. Metropolitan Dade County Minority Vendor Directory.
1. Bidder Applications on file in Purchasing
2. Previous bids for similar items.
Minority response consisted of one (1) bid from a Black firm.
BID EVALUATION: The bid of Thomas Ruff is the lowest,
but they indicated that delivery would be subject to
manufacturer's shipping schedule; while the next lowest
bid, Long's Office Supply indicated that delivery would
be 14-20 days, and as the delivery date is of the upmost
importance they are recommended for award. All bids
meet the specifications. Following is an analysis,of
the Invitation to Bid:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Courtesy Notifications
i xTe �4�
"No Bids"
Totals
Number of Bid
Invitations Mailed
0
10
3
8
9
10
44
Number of
Responses
0
2
1
0
0
0
5
0
8
page 1 of 2
55-3'75.
e
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Reasons for ,No Bid" were as follows:
1. "Do not provide assembly and installation." (Hispanic
Business)
2. "Unable to manufacture such items."
3. "Not a dealer."
4. "Cannot supply-"
RECOMMENDATIONt IT IS RECOMMENDED THAT THE AWARD BE
MADE TO LONG'S OFFICE SUPPLY CO. IN
THE TOTAL PROPOSED AMOUNT OF
$60651.00.
As lstant Cie Procurement O icer
Date
The Minority Procurement OL'c�er oncurs with the above
recommendation.
O Lcer
Date
page 2 of 2
M.
85-'3"75