The URL can be used to link to this page

Home My WebLink AboutR-85-0518J-85-461 .1% RESOLUTION NO. 135-5 ib''.+ A RESOLUTION ACCEPTING THE BID OF INFOTRON SYSTEM CORP. FOR FURNISHING THREE (3) COMMUNICATION NETWORK CONCENTRATORS ON A LEASE/PURCHASE AGREEMENT OVER THREE (3) YEAR PERIOD TO THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE AT A TOTAL ESTIMATED AMOUNT OF $140,333.00: ALLOCATING FUNDS THEREFOR FROM THE FIRE AND POLICE FISCAL YEAR 84-85 TELEPHONE ACCOUNT; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE ASSISTANT CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bids were received February 26, 1985 for the furnishing of three (3) Data Communication Network Concentrators to the Department of Building and Vehicle Maintenance; and WHEREAS, invitations were mailed to 7 potential suppliers and 1 bid was received; and WIiEREAS, funds for this purchase are available in the Fire and Police Fiscal Year 84-85 Telephone Account; and WHEREAS, this equipment will be used by the Department of Building and Vehicle Maintenance for the purpose of replacing existing data Communication equipment and back-up telephone lines for the Fire and Police Departments that are presently being leased from the telephone company; and WHEREAS, The City Manager and the Director of the Department of Building and Vehicle Maintenance recommend that the bid received from Infotron System Corporation be accepted as the only responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The February 6, 1985 bid of Infotron System Corp. for furnishing three (3) Data Communication Network Concentrators on a lease/purchase Agreement over three (3) year period to the Department of Building and Vehicle Maintenance at a total estimated amount of $140,333.00 is hereby accepted with funds therefor hereby allocated from the Fire and Police Fiscal Year 84-85 telephone account. CITY CM -IT FISSION MEETIi4U" OF MAY 9 1985 Section 2. That the City Manager is hereby authorized to instruct the Assistant Chief Procurement Officer to issue a Purchase Order for this equipment. PASSE6 AND ADOPTED this 9th day of may, 1985. T: LPH G. ONGIE, CITY CLEWR PREPARED AND APPROVED BY: Zozf-'y - • /,/-; L /r nvvrc�a r . DEPUTY Cl APPROY D LVvalf &S. ./VVVI CITY ATTORNEY AND CORRECTNESS: Maurice A. Ferre MAURICE A. FERRE MAYOR 85-51is . . .0 'a AJECJ�Nvep k' 17 0 11E URITY Communication_ Network Concentta tot a-,,- 601 Mot 11101vt 25 19-8 5-ZIDDPM 84-83-43 IWAL Infotron Systems 9 North Olney Avenue Broken down by items Cherry Hill Industrial -Center Tellabs, Inc. Midwest Systems, Inc. ageolva 66 "ovff 110(4116911 clock$ 4618 -doy 0 LEGAL MENT RF04 q $ Cr; y nrf 9 Sealed proposals will be received"'� 44the City Manager and City -9;-ezk r3f the City of Miami, Florida not later than 2a00 PM. .Februar 25s, 19 for furnishing and installing Data Co etwork Concentrators to the Department of Build g and Vehicle Maintenance. Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting proposals and who are not registered with the City as minority vendors are advised to contact the City Purchasing Office. 1145 N.W. llth Street, Room 126, Telephone 579-6380. Detailed specifications for the proposals are available upon request at the City Purchasing Office. The City Manager may reject all proposals and readvertise. (Ad No. 2594) Randolph B. Rosencrantz City Manager A n ai�, coo °'ffm REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. DEPT'DIV, ACCOUNT CODE DATE PHONE APPROVED BY: PREPARED BY DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal ___..____ _ classified display (Check One) Size: Starting date February First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A•1 B-2 C-3 D-a E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DO Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13 1 117.18 125.34 39.42 45 50.51 56 57 62 63 65 66 71 0 1 2 4111 V P 2 0 2 218171 1 2 14 718 V P 12 314 15 DESCRIPTION 36 64DISCOUNT 6 72 AMOUNT 80 5 2 0 01210111 White — Purchasing Green — Finance Approved for Payment Pink — Department 5 � 's 85--516 . 11 4 CITY OF MIAMI. FLORIDA is INTE0V-0(r1rICE MEMORANDUM TO Sergio Pereira City Manager aROM "Ex , for Building and ehicle Maintenance DATE: April 23, 1985 FILC SUBJECT Award of Bid #84-85-43 Data Communication Network Concentrators REFERENCES May 9, 1985 Commission Meeting ENCLOSURES One THE DEPARTMENT OF BUILDING AND VEHICLE MAIN- TENANCE RECOMMENDS THE ADOPTION OF A RESOLD- TION ACC HE BID OF INFOTRON SYSTEMS CORPORATION FOR THREE (3) EACH DATA COMMUNI- ION NETWORK CONCENTRATORS TO BE USED FOR FIRE AND POLICE CRITICAL DATA COMMUNICATIONS T BE FURNISHED ON A LEASED PURCHASE AGREE- MENT OVER A THREE YEAR PERIOD AT A MONTHLY I,TE— OF $3,703.00 WITH A FINAL PAYMENT OF 025.00 TO OWN THE EQUIPMENT OUTRIGHTL AT F ACCUMULATED COST OF $140,- 33.-00. A single bid was received to furnish the Data Communications Network Concentrators. The equipment bid meets all technical specifications. The Concentrators will replace existing data communications equipment and back-up telephone lines for the Fire and Police Departments that are presently being leased from the telephone company. Service from the telephone company is costing the City approximately $4,700 per month. Installation of this equipment will also provide the necessary automatic back-up and switching control for Fire and Police critical Computer Aided Dispatch systems. Funding will be from Fire and Police telephone account. Costs will be offset by savings realized due to the elimination of existing telephone lines and equipment. As a result of contacting potential bidders, it has been de- termined that the Infotron Systems Corporation is the only source that can provide this type equipment which has the capability of interfacing with the City's Burrough's computer system. N 55-!-515.. ITEMS DEPARTMENT: TYPE OF PURCHASE: REASON: AWARD OF BID Bid No.84-85-43 Data Communication Network Concentrators Building and Vehicle Maintenance Lease/Purchase Agreement over 3 year period. To be used for replacing data Communication Equipment POTENTIAL BIDDERS: 7 BIDS RECEIVED: 1 TABULATION: BIDDER/MINORITY CLASSIFICATION TOTAL BID In otron Systems Corp6rition $140r333= Non/Minority FUNDS: Fire and Police Fiscal Year 84-85 Telephone Account MINORITY PARTICIPATION: No minorities were listed under this category. ourtesy Bids were sent to ten (10) Minorities Organizations. BID EVALUATION: The bid meet the Specifications. Following is an analysis of the Invitation to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders B ac k Amer can 0 0 Hispanic American 0 0 Non -Minority 0 0 New Bidders Black American 0 0 - Hispanic American 0 0 _yyjj`K�x Non -Minority 7 1 �i_1�Y,• Y =rY-r Courtesy Notifications 10 0 N "No Bids" - 6 --f Late Bids - 0 "j[ h Totals 17 7 Reasons for "No Bid" were as follows: I. Codey Corp. "Building equipment with standard IBM interface. No Burroughs compatibility equipment." 2. Tellabs, Inc. "We do no have this equipment in standard stock." 3. I.T.T. Telecom. "Do not have equipment with Burroughs interface." 4. Racal Milgo. "Non -compatible with Burroughs." 5. Paradyse Corp. "Cannot furnish equipment with Burroughs protocol compatibility." 6. Midwest Systems. "Does not have this equipment." page 1 of 2 85-518.. RECOMMENDED THAT THE AWARD BE RECOMMEN 1UN MADE TO DATIONI-1 IT IS jNrOTRON SYSTEMS CORP- IN THE TOTAL AMOUNT OF $140,333-00- ss t ChI,.;-r Procurement 01.celr Date V. Officer concurs with the above The minority Procurement recommendation. cer Date page 2 of 2 85