HomeMy WebLinkAboutR-85-0517d7�Py�
J-85-438 0
RESOLUTION NO. 85'-51 i'_,
A RESOLUTION ACCEPTING THE BID OF HEWLETT-
PACKARD COMPANY FOR FURNISHING A MICROWAVE
FREQUENCY COUNTER, MICROWAVE SIGNAL
GENERATOR, SIGNAL GENERATOR, DISTORTION
MEASUREMENT SET, 100 MHz UNIVERSAL COUNTER,
AM/FM SIGNAL GENERATOR, FUNCTION GENERATOR,
AND AN AC VOLTMETER AT A TOTAL PROPOSED
COST OF $46,345.00; ALLOCATING FUNDS
THEREFOR FROM THE 1984-85 OPERATING BUDGET
OF THE DEPARTMENT OF BUILDING AND VEHICLE
MAINTENANCE; AUTHORIZING THE CITY MANAGER
TO INSTRUCT THE ASSISTANT CHIEF PROCUREMENT
OFFICER TO ISSUE PURCHASE ORDERS FOR THIS
EQUIPMENT.
WHEREAS, pursuant to public notice, sealed bids were
received February 13, 1985 for the furnishing of Communications
Equipment to the Department of Building and Vehicle Maintenance;
and
WHEREAS, invitations were mailed to 22 potential
suppliers and 3 bids were received; and
WHEREAS, funds for this purchase are available in the
1984-85 Operating Budget; and
WHEREAS, this equipment will be used by the Department
of Building and Vehicle Maintenance for the purpose of supporting
maintenance on the new City -Wide 800 MHz communications
equipment; and
WHEREAS, The City Manager and the Director of the
Department of Building and Vehicle Maintenance recommend that the
bid received from Hewlett-Packard Company be accepted as the
lowest responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section I. The February 13, 1985 bid of Hewlett-
Packard Company for furnishing a Microwave Frequency Counter,
Microwave Signal Generator, Signal Generator, Distortion
Measurement Set, 100 MHz Universal Counter, AM/FM/ Signal
Generator, Function Generator, and an AC Voltmeter at a total
proposed amount of $46,345.00 is hereby accepted with funds
therefor hereby allocated from the 1984-85 Operating Budget of
the Department of Building and Vehicle Maintenance.
CITY C;OmmissION
MEE`I'ING OF
MAY f�9 1985
ION tic.85-517. .
� I
Section 2. That the City Manager is hereby authorized
to instruct the Assistant Chief Procurement Officer to issue
Purchase Orders for this equipment.
PASSED AND ADOPTED this 9th _day of May, 1985.
Maurice A. Ferre _
MAURICE A. FERRE
MAYOR
ATTEST:
7C
RALP G. ONGIE, CITY CLWK
PREPARED AND APPROVED BY:
ROBERT F. C K
DEPUTY C AT ORNEY
AP OVED AS DORM AND CORRECTNESS:
LVv4A Li• YVV VaY[�aT^�'
CITY ATTORNEY
�7
85-5 JL7 - .
✓' AJ
ICURITY
i
(8)Items of Communications Equipment
_.._ _. _-_.___ _ . __ .- ---_. _ bNtt eta! REtHvjb__Februar 13,_ 1985 3:OO.PM
moo
84-85-16 Dept. of B & V Maintenance
�`YP� a SECVRirt
rtObElt !O?AL �YbiMt '� � ��
Motorola
1200 N. W. 78th AvVnue,Suite 302
Miami, Florida 33126
Cushman Electronics,Inc
1525 Atteberry Lane
San Jose, CA 95131
NO BID:
Wacom Products, Inc.
Standard Communications
Contact Communication Crop
General ElecetriC Co
Peacock's Radio Buc .,Inc.
Eme 3, Inc
Broken down by items
Broken down by items
R - 7
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LEGAL ADVEIRS-Caly L
BID NO.
Sealed bids will be received by the City Manag r anti it Clerk
of the City of Miami, Florida not later than�3OO P.P.M. February►_
'I3, i985 for furnishing eight (8) Items of Communications
'-$quipment to the Department of Building and Vehicle Maintenance.
Ordinance No. 9775 established a goal of Awarding 50% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black and Hispanic Minority Business Enterprises on
an equal basis.
Minority Vendors who are interested in submitting bids and who
are not registered with the City as minority vendors are advised
to contact the City Purchasing office. 1145 N.W. llth Street,
Room 126, Telephone 579-6380.
Detailed specifications for the bid are available upon request at
the City Purchasing Office.
The City Manager may reject all bids and readvertise.
(Ad No. 2593)
Randolph B. Rosencrantz
City Manager
Ss - -5- 1 �
85-517 _.
(no co mm
REt�IUISITION FOA ADVERTISEMENT This number must appear
in the advertisement.
DEPT'DIV.
ACCOUNT CODE
DATE 21 PHONE APPROVED BY:
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement times.
(number of times)
Type of advertisement: legal classified display
(Check One)
Size: Starting date 6
First four words of advertisement: - - -
Remarks: Eight -
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
FS
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECTPROJECT
11
13
1 117.18
1 25.34
39,42
145
50.51
56
57 62
63 65
66 71
0
1
2
4
1
VIPI
I
I I
I
I
I
I
I
I
1
1
1210121218171
1
2
314
7
8 V P 12
31141115
DESCRIPTION
36
64DISCOUNT 6
72 AMOUNT 80
5
2
0
0
2
0
1
J
White - Purchasing
Approved for Payment
Green - Finance Pink - Department S.5--5-17
85-51 -
k
ki
Iv
CITY OF MIAMI, FLORIDA
INTER41FFICE MEMORANDUM
To Sergio Pereira
City Manager
r
Building & Ve cle Maintenance
DATE: April 3, 1985 FILM
susiECT: Award of Bid #84-85-16
Communications Equipment
REFERENCES: Commission Meeting
May 9, 1985
ENCLOSURES:
THE DEPARTMENT OF BUILDING AND VEHICLE MAIN-
TENANCE RECOMMENDS THE ADOPTION OF A RESOLU-
TION ACCEPTING THE FOLLOWING BID FOR FURNISH-
ING COMMUNICATIONS EQUIPMENT TO THE DEPARTMENT
OF BUILDING AND VEHICLE MAINTENANCE: BID OF
HEWLETT-PACKARD COMPANY FOR A MICROWAVE FRE-
QUENCY COUNTER, MICROWAVE SIGNAL GENERATOR,
Three bids were received to furnish the above communications
test equipment. Cushman bid was a partial bid and the equipment
proposed did not meet frequency range specifications. Motorola
was low bidder on Item #3 but did not meet maximum frequency
range specifications. Hewlett-Packard was the lowest and respon-
sive bid for all eight items. It is the recommendation of this
Department that the award be made to Hewlett-Packard Company for
the eight items of communications equipment.
This communications test equipment to be purchased will be used
to support maintenance on the new City -Wide 800 MHz communications
system.
Funds for this purchase are available in the 1985 operating
of the Department of Building and Vehicle Maintenance in the
Equipment account of the Communication Services Division.
I
I
AWARD OF BID
Bid No.84=85-16
ITEM: Communications Equipment
DEPARTMENTS Building and Vehicle Maintenance
TYPE OF PURCHASE: Single Purchase
REASONt To support maintenance on the new
City -Wide 800 MHz communications
equipment
POTENTIAL BIDDERS: 22
BIDS RECEIVED: 3
TABULATIONS Attached
FUNDS: 1984-85 Operating Budget
MINORITY PARTICIPATION: No minority business were listed for
t is type of equipment. Courtesy bids were sent to ten (10)
minority organizations.
BID EVALUATION: Cushman bid was partial for an analyzer that
did not meet specifications for, frequency range and number
of function requested. Motorola was the lowest bidder on
Item #3, but the equipment bid did not meet the
specifications for frequency range. Following is an analysis
of the invitation to bid:
4�
53,
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders
Black American 0 0
' Hispanic American 0 0
Non -Minority 0 0
New Bidders
B 'ac c American 0 0
Hispanic American 0 0
Non -Minority 22 3
10 Courtesy Notifications 10 0
"No Bids" - 8
_ Late Bids - 0
'`.. Totals 32 11
a: Reasons for "No Bid" were as follows:
1. "Unable to supply equipment with specifications noted."
2. "Unable to supply products."
3. "We do not handle this equipment."
4. "We do not manufacture this equipment."
5. "We are not a manufacture authorized representative of this
equipment."
6. "Not a product we manufacture."
7. "We do not make this item."
page 1 of 2
SS-.:-S1 i
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO HEWLETT-PACKARD COMPANY IN THE
TOTAL PROPOSED AMOUNT OF $46 045.00.
CHIP Procurement O fccer
Date
The Minority Procurement Officer concurs with the above
recommendation. _
1 _
O icer
Date
J
W
NO
DEPARTMENT OF BUILDING & VEHICLE
MAINTENANCE
TABULATION FOR BID #84-85-16
ITEM
EQUIPMENT MOTOROLA C.E.,
INC. HEWLETT-PACKARD CUSHMAN
1
Microwave Frequency Counter $13,656
$12,500
-0-
2
Signal Generator 9,386
7,600
-0-
3
Microwave Signal Generator 12,000
15,030
-0-
4
Distortion Measuring Set 3,296
3,250
-0-
5
100 MHz Universal Counter 594
550
-0-
6
AM/FM Signal Generator 5,900
4,965
-0-
7
Function Generator 1,492
1,450
-0-
8
AC Volt Meter 1,174
1,000
-0-
TOTAL $47,798
$46,345
$16,000
COMMENTS: Cushman single bid of $16,000 was partial
for an analyzer that did
not
meet specifications for frequency range
and number of functions
requested.
Award is to be based upon low bid.
Motorola - Item #3 bid of $12,000 did not
meet specifications for
frequency
range.
Hewlett-Packard is the overall lowest and
compliant bidder for a total of
$46,345 for all eight items.
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