The URL can be used to link to this page

Home My WebLink AboutR-85-0514J-85-459 (a 0 RESOLUTION NO. 135- 514 A RESOLUTION ACCEPTING THE BID OF A. CLEANING ASSOCIATION FOR FURNISHING CUSTODIAL SERVICES AT THE MANUEL ARTIME COMMUNITY CENTER ON A CONTRACT BASIS FOR ONE (1) YEAR RENEWABLE ANNUALLY TO THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE AT A TOTAL PROPOSED FIRST YEAR COST OF $30,193.44; ALLOCATING FUNDS THEREFOR FROM THE 1984-85 OPERATING BUDGET OF THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE ASSISTANT CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THIS SERVICE. WHEREAS, pursuant to public notice, sealed bids were received March 20, 1985 for the furnishing of custodial services at the Manuel Artime Community Center to the Department of Building and Vehicle Maintenance; and WHEREAS, invitations were mailed to 69 potential suppliers and 11 bids were received; and WHEREAS, funds for this purchase are available in the 1984-85 Operating Budget of the Department of Building and Vehicle Maintenance; and WHEREAS, this service will be used by the Department of Building and Vehicle Maintenance for the purpose of providing regular custodial services at the Manuel Artime Community Center; and WHEREAS, The City Manager and the Director of the Department of Building and Vehicle Maintenance recommend that the bid received from A. Cleaning Association be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The March 20, 1985 bid of A. Cleaning Association for furnishing regular custodial services at the Manuel Artime Community Center to the Department of Building and Vehicle Maintenance for a total proposed first year amount of $30,193.44 is hereby accepted with funds therefor hereby allocated from the 1984-85 Operating Budget of that Department. CITY COMMISSION MF 1T111C 4F V MAY 9 1985 c 3i Section 2. That the City Manager is hereby authorized to instruct the Assistant Chief Procurement Officer to issue Purchase Orders for this service. PASSED AND ADOPTED this 9th day of May, 1985. ATTEST: MRA�fd&G. ONGIE, CITY CaXRK PREPARED AND APPROVED BY: . &/ z ROBERT F. CLARK DEPUTY CITY ATTORNEY APP Lv�.an n• CITY ATI Y FORM AND CORRECTNESS: Maurice A. Ferre MAURICE A. FERRE MAYOR 85-514 - N V&-P BID SECURITY fir ial Ap'rttilrr 20j_j9Q5 balk SIDS altalvic 2 84-85-53 WF9 Of StctwTf SIDDIR MAL Sand-Fied Cleaning SErvicer INc. 4852 N. W. 7 Avenue Miami, Florida Broken down by items Vista Bldg. Maint. Services, INC. Broken down by items P. 0. Box 440708 Wam-1 p A. Cleaning Assoc. P. 0. Box 3335 Miami, Florida 33169 Broken down by items V.I.P. Bldg. maintenance 850 N. W. 8th Street, Suite 110 Broken down by item Miami, Florida 33126 Jay Cee Cleaning SErvice 2775 N. W. 198 Terr. Broken down by items Miami, Florida 33055 Robert Brown 1301 N. W. 51 Street Miami, Florida 33142 Broken down by item Industrial Building Maintenance P. O. Bc"c 441975 Miami, Florida 33144 Broken down by items H & H Lam and Cleaning Sexy. 4254 N. W. 201 Street Miami, F1,orida 33055 Broken down by items A. Clean Environment 150 N. W. 68th Terrace Broken down by item Mani, Florida 33150 H & C Maintenance 4545 N. W. 7th Street, #10 Miami, Florida 33126 Broken down by item Stardust Janitorial 19030 N. W. 43 Avenue Miami, Florida 33155 Broken down by item Rai AL!;Sa#au &"p- MWIR&M -------- LEGAL ADVERTISEMENT BID NO. 84-85-53 Sealed bids will be received by the City Manager and City Clerk of Che City of Miami, Florida not later tha 2s P-K6 Ch 2 :590for furnishing Custodial Services at Manue 'e Cosun ty Center. Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contact the City Purchasing Office. 1145 N.W. llth Street, Room 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 3035) r Randolph B. Rosencrantz City Manager �5 #I !�,+ e 85-514... no REQUISITION FOA ADVENTISEMENT ACCOUNT CODE ' DATE PHONE APPROVED BY: This number must appear in the advertisement. PREPARED BY: DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. (number of times) Type of advertisement: legal classified display (Check One) Size: Starting date First four words of advertisement: Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DIDAdv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 13. 1 11718 25134 39142 45 50 51 56 57 62.0 65.66 71 71 2 4111 V P I I I I I I I 1 1 12 10121 1 1 1 1 1 1 1 1 1 12 8 7 T 2 3 4 7 8 V P 12 314 15 DESCRIPTION 36 64DISCOUNT 6 72 AMOUNT 80 .5200121011 j r* Oogy : Maria — P'Lwchas in- Yell.ow Corry: Silvia "ipMof a — City CIerY's White— Purchasing Yellow - Finance Approved for Payment Pink — Department ss-,51+ t N' r. = -- Fe 55-51.. y C7 U 19 To. Sergio Pereira City Manager CITY OF MIAMI. FLORIDA INTER4DFFICE MEMORANDUM FROM or Bui ding and hicle Maintenance DATE: April 22, 1985 ME: t SUBJECT: Recommendation for Resolution and Award of Bid 84-85-53 Custodial Contract REFERENCES: Manuel Artime Community Center ENCLOSURES. IT IS RECOMMENDED THAT THE AWARD BE MADE AND A RESOLUTION BE PASSED AC- CEPTING THE LOWEST RESPONSIBLE AND RESPONSIVE BID FOR CUSTODIAL SERVICES AT THE MANUEL ARTIME COMMUNITY CENTER TO A. CLEANING ASSOCIATES, FOR A PERIOD OF ONE YEAR AT A TOTAL COST OF $30,193.44. Pursuant to public notice, a total of eleven bids were received in response to Bid # 84-85-53 for custodial services at the Manuel Artime Community Center. A thorough evaluation of these bids revealed that the lowest responsible and responsive bid has been submit- ted by A. Cleaning Associates at a total cost of $30,193.44. The award of the contract is required in order to assure that this highly used Community Center is provided quality custodial service. The recommended vendor will be re- sponsible for working with the administrators of this facility to insure that custodial services will be pro- vided on an on -going basis and special services provided when needed. Funds for the award of this contract are available in FY 84-85 budget of this Department. S5-Jr 14 _ AWARD OF BID Bid No684-85-53 ITEM: Custodial Services at the . Manuel Artime Community Center DEPARTMENT: Building and Vehicle Maintenance TYPE OF PURCHASE: Contract for One (1) Year renewable Annually REASON: To provide regular Custodial Services at the Manuel Artime Community Center POTENTIAL BIDDERS: 69 BIDS RECEIVED: 11 TABULATION: Attached FUNDS: 1984-85 Operating Budget MINORITY PARTICIPATION: Invitations to Bid were sent to forty two 42 Black an seventeen (17) Hispanic firms engaged in the cleaning and maintenance services, as located in these sources: 1. Metropolitan Dade County Minority Vendor Directory 2. Bidder Applications on file in Purchasing 3. Previous bids on file in Purchasing Minority response consisted of four (4) bids from hispanic :irms and seven (7) bids, from black firms (including A. Cleaning Association the recommended bidder. BID EVALUATION: All bids meet the specifications. Following is an analysis of the invitation to bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black Amer can 25 5 Hispanic American 8 4 Non -Minority 3 0 New Bidders Black American 18 2 Hispanic American 9 0 Non -:Minority 6 0 Courtesy Notifications 10 0 "No Bids" - 0 Late Bids - 0 Totals 79 11 page 1 of 2 85-514, .. I RECOMMENDATION*. IT IS RECOMMENDED THAT THE AWARD BE MADE TO A. CLEANING ASSOCIATION CORP. FOR A TOTAL PROPOSED FIRST YEAR AMOUNT OF $30.193.44. Assistant Chi;Procurement OTTIZer Date The Minority Procurement Officer concurs with the above recommendation. r Officer Date page 2 of 2 85-51.4 ... Tabulation of Bids Manuel Artime Community Center Item I Monthly Vendor 970 S.W. 1 St. A. Cleaning Assoc. $ 522.04 P. U. Box 3335 (�) Miami, Fla. 33169 Jay Cee Cleaning Ser.(j:) $1,481.25 2775 N. W. 198 Terrace Miami, Fla. 33055 industrial Building Maint. $1,193.00 P. 0. Box 441975 Miami, Fla. 33144 CW Vista Building Maint. Ser. $1,283.00 P. 0. Box 440708 Miami, Fla. 33144 IH� Stardust Janitorial $1,170.00 19030 N. W. 43 Avenue Miami, Fla. 33155 l�) Sani-Fled Cleaning Ser. $1,120.23 4852 N. W. 7 Avenue {b) Miami, Fla. Robert Brown Bldg. Maint. $1,550.00 1301 N. W. 51 Street Miami., Fla. 33142 Item II Item III Monthly Each 900 S.W. 1 St. Main Audit Comments (Est. 10 Cleanings Per No.) $1,044.08 $ 95.00 Lowest Ac- ceptable Bid. Award Recom- mended. $ 493.75 $ 968.75 $1,051.00 $1,170.00 $1,466.00 $1,050.00 � $ 50.00 $ 230.00 $ 85.00 $2,340.00 $ 118.00 $ 40.00 11,1 AlLIB 611iA Ill Iloll YWi dY 111 1 i 4 Item I Monthly Vendor 970 S.W. 1 St. A. Cleaning Environment $1,735.00 150 IN. W. 68 Terrace (e) Miami, Fla. 33150 VIP Building Maint. $19700.00 850 N.W. 8 St. Suite 110 Miami, Fla. 33126 (' fi) M & C Maintenance $1, 995.65 4545 K. W. 7 Street #10 60 Miami, Fla. 33126 R & H Lawn & Cleaning Ser.$14,400.00 4254 N. W. 201 Streetr� Miami, Fla. 33055 Item II Item III Monthly Each 900 S.W. 1 St. Main Audit $19000.00 $ 350.00 $19200.00 $ 998.31 $9,000.00 $ 60.00 $ 100.00 $ 35.00 Comnents 11 �ri2d, � , . �.. � .,.. � a.. '.!�. :;,' ' r i ..-- •. .�..-7=i ::.: .r-��,5 .».,Sa'wp�r.tl`uh �, i�?+inuG4 . „+; . d �gg Y d i' ti.+n M= � x. !ne I� �F'I. i��! .4 _w,h.,Ed �Rk,.tK+tfhs_c`.-; qt� I in 0 :I