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HomeMy WebLinkAboutR-85-0509RESOLUTION NO. 85i" 5O19 A RESOLUTION ALLOCATING AN AMOUNT NOT TO EXCEED $25050 FROM THE OPERATING BUDGET OF THE PARKS AND RECREATION DEPARTMENT IN CONNECTION WITH THE FOURTH ANNUAL CITY OF MIAMI YOUTH BASEBALL WORLD SERIES; FURTHER AUTHORIZING THE CITY x, MANAGER TO EXECUTE AN AGREEMENT IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. WHEREAS, the City of Miami Youth Baseball Academies, Inc. is planning the Fourth Annual Youth Baseball World Series to be held in the Miami Stadium on August 9-17, 1985; and WHEREAS, the City of Miami Youth Baseball Academies has requested a $25,950 grant from the City of Miami to help cover the cost of this event. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. An amount not to exceed $25,950 is hereby allocated from the Operating Budget of the Parks and Recreation Department in support of the Fourth Annual Youth Baseball World Series to be held in the Miami Stadium on August 9-17, 1985. Section 2. The City Manager is hereby authorized to execute an agreement, in a form acceptable to the City Attorney, with the City of Miami Youth Baseball Academies, Inc., establishing the terms and conditions of said allocation. PASSED AND ADOPTED this 9th day of May , 1985. T• f� . a p C i t y C ler PREPARED AND APPROVED BY: Robert F. Clark Chief Deputy City Attorney Maurice A. Ferre MAYOR APPROVED KS 4 FORM AND C EC OMMISSION City EuciaAttorney -�105594e t ' MEETIVG OF MAY 9 1985 CITY or MIAMI. FL011110A INTER-OrFICE MEMORANDUM to Sergio Pereira DATE. April 18, 1985 FILE: City Manager SUBJECT Resolution Allocating Funds in Support of the Youth Baseball World Series FROM Carl Kern, Director REFERENCES May 9# 1985 City Department. of Parks and Commission Agenda Recreation ENCLOSURES: " It is recommended that $25,950 be allocated from the Operating Budget of the Parks and Recreation Department in support of the Fourth Annual Youth Baseball World Series to be held in the Miami Stadium on August. 9-17, 1985, and that the City Manager be authorized to execute an agreement for the grant in a form acceptable to the City Attorney, per the attached resolution." The City of Miami Youth Baseball Academies, Inc. is a non-profit organization which is planning its Fourth Annual Youth Baseball World Series in the Miami Stadium on August 9-17, 1985. The teams will be composed of 11 and 12 year old players representing the United States and several foreign countries. The Miami team is an All -Star team selected from a league involving over 500 children, sponsored by the City's Parks and Recreation Department. This event, co -sponsored by the Parks and Recreation Department has been a great success in the past three years. Youth Baseball Academies, Inc. has requested the same grant it received last year, $20,000, as well as a $ 5,950 fee waiver for the use of the Miami Stadium. Monies for this grant are available from the Operating Budget of this Department, due to salary savings and other economies. 4� cc: Law Department 85-509. . 0 to Sergio Pereira City Manager Cl" OF MIAM1. FLORIDA INTEROFFICE MEMdi1ANi'!UM � DATE April 18, 1985 R►LE: SUBJECT FROM Carl Kern, Director REFERENCES Department of Parks and Recreation ENCLOSURES. Resolution Allocating Funds in Support of the Youth Baseball World Series May 9, 1985 City Commission Agenda " It is recommended that $25,950 be allocated from the Operating Budget of the Parks and Recreation Department in support of the Fourth Annual Youth Baseball World Series to be held in the Miami Stadium on August. 9-171 1985, and that the City Manager be authorized to execute an agreement for the grant in a form acceptable to the City Attorney, per the attached resolution." The City of Miami Youth Baseball Academies, Inc. is a non-profit organization which is planning its Fourth Annual Youth Baseball World Series in the Miami Stadium on August 9-17, 1985. The teams will be composed of 11 and 12 year old players representing the United States and several foreign countries. The Miami team is an All -Star team selected from a league involving over 500 children, sponsored by the City's Parks and Recreation Department. This event, co -sponsored by the Parks and Recreation Department has been a great success in the past three years. Youth Baseball Academies, Inc. has requested the same grant it received last year, $200000, as well as a $ 5,950 fee waiver for the use of the Miami Stadium. Monies for this grant are available from the Operating Budget of this Department_, due to salary savings and other economies. 44 cc: Law Department A- 85-508. . 0 0 CORPORATE RESOLUTION WHEREAS, the Board of Directors of The City of Miami Youth Baseball Academies, Inc. has examined the terms, conditions and obligations of the proposed contract With the City of Miami for the Forth Annual Youth Baseball World Series. WHEREAS, the Board of Directors, at a duly held corporate meeting, have considered the matter in accordance with the by- laws of the corporation; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF the City of Miami Youth Baseball Academies, Inc. that the president and secretary are hereby authorized and instructed to enter into a contract in the name of, and on behalf of this corporation, with the City of Miami for the Fourth Annual Youth Baseball World Series in accordance with the contract documents furnished by the City of Miami, and for the price and upon the terms and payments contained in the proposed contract submitted by the City of Miami. IN WITNESS WHEREOF, this day of , 1985: CHAIRMAN, Board of Directors ATTEST: (SEAL) CORPORATE SECR TAR . AGREEMENT This Agreement entered into this day of. 1985, by and between the City of Miami, a municipal corporation of the SIP -ate of Florida, hereinafter referred to as "CITY" and the City of Miami Youth Baseball Academies,, Inc., hereinafter referred to as "GRANTEE". WtTNESSETH: WHEREAS, the City Commission, by Resolution No. of t 1985, allocated an amount not to exceed $25,,950 from the Operating Budget of the Parks and Recreation Department to GRANTEE in connection with the Fourth Annual City of Miami Youth Baseball World Series to be held in the Miami Stadium on August 9-17, 1985: and WHEREAS, the City Commission by Resolution No. of authorized the City Manager to enter into an agreement with GRANTEE: NOW, THEREFORE* CITY and GRANTEE do mutually agree as follows: " 1. TERM The term of this Agreement shall be from May 17, 1985 through August 19, 1985. 2. CITY AUTHORIZATION For the purpose of this Agreement, the City of Miami Depart- ment of Parks and Recreation (hereinafter "DEPARTMENT") will act on behalf of CITY in the fiscal control, programmatic monitoring, and modifications of this Agreement, except as otherwise provided by this Agreement. 3.- GRANTEE AGREES A) GRANTEE shall produce the Fourth Annual City of Miami Youth Baseball World Series at the Miami Stadium on August 9-17, 1985. B) GRANTEE shall enter into a use agreement with the City of Miami for the Miami Stadium. C) GRANTEE shall comply with the covenants and requirements stipulated in said use agreement. �i 85-50fl.. D) GRANTEE shall list CITY as a cosponsor of said event on all publicity releases. E) GRANTEE shall provide a complete portfolio to DEPARTMENT of all press releases and coverages related to said event within 30 days after the completion of the event. 4. COMPENSATION A) CITY shall pay GRANTEE, as maximum compensation for the services required pursuant to Paragraph 3 hereof, $25#950. B) Such grant shall be paid upon receipt of original paid invoices and/or agreements. C) Advance payments may be made upon receipt of original invoices, and/or agreements and a written request from GRANTEE, provided that all invoices for City in -kind services have been submitted. Prior to each subsequent advance payment, justifica- tion of the previous advance must be submitted to DEPARTMENT. All payments shall be for expenditures incurred only during the Agreement period, and in compliance with a previously approved line -item budget. Such written request shall contain a statement declaring and affirming that all disbursements were made in accordance with the approved budget. All documentation in support of such request shall be submitted to CITY at the time request is made and all invoices are required to have been paid by the GRANTEE prior to submission of subsequent requests for advances. All reimbursements must be in line -item form and be in accord with this Agreement. All expenditures must be verified by original paid invoice with a copy of the cancelled check which was used to pay that specific invoice. In case that an invoice is paid by various funding sources, a copy of the invoice may be submitted but must indicate the exact amount paid•by various funding sources equalling the total of the invoice. No miscellaneous categories will be accepted as a line -item in a budget. D) DEPARTMENT shall handle payment to all City Departments for and on behalf of GRANTEE to cover the cost of fee waivers and in -kind services delivered in connection with the event. r] 85-509... 4 6.# * •. E) Such grant shall be paid in accordance with the approved line item budget attached and incorporated as a part of this Agreement. t F) CITY shall have the might to review and audit the time3 records of GRANTEE pertaining to any payment by CITY. S. TERMINATION OF CONTRACT CITY retains the right to terminate this Agreement at any time prior to the completion of the services without penalty to CITY. In that event, notice of termination of this Agreement shall be in writing to tRANTEE who shall be paid for expenses incurred prior to the date of the receipt of the notice of termi- nation. In no case, however, will CITY pay GRANTEE an amount in excess of the total grant provided by this Agreement. It is hereby understood by and between CITY and GRANTEE that any payments made in accordance with this Section to GRANTEE shall be made only if said GRANTEE is not in default under the terms of this Agreement. If GRANTEE is in default, then CITY shall in no way be obligated and shall not pay to GRANTEE any sum whatsoever. I 6. GENERAL CONDITION A) All notices or other communications which shall or may be given pursuant to this Agreement shall be in writing and shall be delivered by personal service, or by registered mail addressed to the other party at the address indicated herein or as the same may be changed from time to time. Such notice shall be deemed given on the day on which personally served; or if by mail, on the fifth day after being posted or the date of actual receipt, whichever is earlier. CITY OF MIAMI YOUTH BASEBALL ACADEMIES, INC. 2540 S.W. 92nd Court Miami, Florida 33165 CITY OF MIAMI - 2600 South Bayshore Drive Miami, Florida 33133 B) Titles and paragraph headings are for convenient refer once and are not a part of this Agreement. •' 1 3 • 85-509. _. .0b. a— i C) In the event of conflict between the terms of this Agree- ment and any., terms or conditions contained in documents, the terms in this Agreement shall rule. b) Should any provisions, paragraphs, sentences, words or phrases contained in this Agreement be determined p g by a court of competent jurisdiction to be invalids illegal or otherwise unen- forceable under the laws of the State of Florida or CITY, such provisions, paragraphs, sentences, words or phrases shall be deemed modified to the extent necessary in order to conform with such laws or, if not modifiable to conform with such laws, then the same shall be deemed severable, and in either event, the remaining terms and provisions of this Agreement shall remain unmodified and in full force and effect. 7. AWARD OF AGREEMENT GRANTEE warrants that it has not employed or retained any person employed by CITY to solicit or secure this Agreement and that it has not offered to pay, paid, or agreed to pay any person employed by CITY any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or resulting from the award of this Agreement. S. NON-DELEGABILITY The obligations• undertaken by GRANTEE pursuant to this Agreement shall not be delegated or assigned to any other person or firm unless CITY shall first consent in writing to the per- formance or assignment of such services or any part thereof by another person or firm. 9. CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced according to the laws of the State of Florida. 10-SUCCESSORS AND ASSIGNS This Agreement shall be binding upon the parties herein, their heirs, executors, legal representatives, successors, and assigns. 11. AUDIT RIGHTS A) GRANTEE shall provide CITY with a letter from'an inde= pendent Certified Public Accountant (C.P.A.) which establishes . a 85-509 00 that GRANTEE'S internal controls are adequate to safeguard its assets and property record funds. CITY will not release any funds to GRANTEE prior to the receipt of this letter. B) CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. C) CITY will audit all GRANTEES receiving $15,000 or more. D) All GRANTEES receiving $25,000 or more will submit to DEPARTMENT an independent audit, by a certified public accountant, which must include the expression of an opinion on the financial statements and accounts of funds. Said audit shall be submitted to DEPARTMENT no later than 30 days after the termination of this Agreement or final receipt of CITY funds, whichever is applicable. 12. INDEMNIFICATION GRANTEE shall indemnify and save CITY harmless from and against any and all claims, liabilities, losses, and cause of action, which may arise out of GRANTEE'S activities under this Agreement, including all other acts or ommissions to act on the part of GRANTEE, including any person acting for or on its be- half, and from and against any orders, judgments or decrees which may be entered, and from and against any and all costs, attor- ney's fees, expenses and liabilities incurred in the defense of any such claims, or in the investigation thereof. 13. CONFLICT OF INTEREST GRANTEE is aware of the conflict of interest laws of the City of Miami (Miami City Code Chapter 21 Article V), Dade Coun- ty, Florida (Dade County Code Section 2-11.•1) and. the State of Florida, and agrees that it will fully comply in all respects with the terms of said laws. 14. INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors, and not agents or employees of CITY, and shall not attain any rights,or benefits under the Civil Service or Pension Ordinances of CITY, or any rights generally afforded F1 SS-509. . .. i that GRANTEE'S internal controls are adequate to safeguard its assets and property record funds. CITY will not release any funds to GRANTEE prior to the receipt of this letter. B) CITY reserves the right to audit the records of GRANTEE at any time during the performance of this Agreement and for a period of three years after final payment is made under this Agreement. C) CITY will audit all GRANTEES receiving $15#000 or more. D) All GRANTEES receiving $25,000 or more will submit to DEPARTMENT an independent audit, by a certified public accountant, which must include the expression of an opinion on the financial statements and accounts of funds. Said audit shall i be submitted to DEPARTMENT no later than 30 days after the termination of this Agreement or final receipt of CITY funds, whichever is applicable. L. { 12. INDEMNIFICATION C GRANTEE shall indemnify and save CITY harmless from and j against any and all claims, liabilities, losses, and cause of action, which may arise out of GRANTEE'S activities under this x Agreement, including all other acts or ommissions to act on the part of GRANTEE, including any person acting for or on its be- ;'L. :p half, and from and against any orders, judgments or decrees which may be entered, and from and against any and all costs, actor- ney's fees, expenses and liabilities incurred in the defense of any such claims, or in the investigation thereof. 13. CONFLICT OF INTEREST GRANTEE is aware of the conflict of interest laws of the City of Miami (Miami City Code Chapter 2, Article V), Dade Coun- ty, Florida (Dade County Code Section 2-11.1) and. the State of Florida, and agrees that it will fully comply in all respects with the terms of said laws. 14. INDEPENDENT CONTRACTOR GRANTEE and its employees and agents shall be deemed to be independent contractors, and not agents or employees of CITY, and shall not attain any rights. or benefits under the Civil Service or Pension Ordinances of CITY, or any rights generally afforded 5 85-509. . • classified or unclassified employees; further its employees and agents shall not be deemed entitled to Florida Worker's Compensa- tion benefits as an employee of CITY. 15. DEFAULT PROVISIONS In the event GRANTEE fails to comply with each and every term and condition of this Agreement or fails to perform any of the terms and conditions contained herein, then CITY, at its sole option, upon written notice to GRANTEE may cancel and terminate this Agreement, and all payments, advances, or other compensation paid to GRANTEE by CITY while GRANTEE was in default of the provisions herein contained, shall be forthwith returned to CITY. 16. NON-DISCRIMINATION GRANTEE agrees that there shall be no discrimination as to race, sex, color, creed or national origin in connection with any operations under this Agreement. 17. MINORITY PROCUREMENT COMPLIANCE GRANTEE acknowleges that it has been furnished a copy of Ordinance No. 9775, the Minority Procurement Ordinance of the City of Miami, and agrees to comply with all applicable substan- tive and procedural provisions therein, including any amendments thereto. 18. WAIVER No waiver of any provision hereof shall be deemed to have been made- unless such waiver be 'in writing signed by the City Manager. The failure of CITY to insist upon the strict perform- ance of any of the provisions or conditions of this Agreement shall not be construed as waiving or relinquishing in the future any such covenants or conditions but the same shall continue and remain in full force and effect. 19• CONTINGENCY CLAUSE Funding for this Agreement is contingent upon the availabil- ity of funds and continued authorization for program activities and is subject to amendment or termination due to lack of funds or authorization, reduction of funds, and/or change in regula- tions. 6 ss-so9... 20. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS Both parties shall comply with all applicable laws, ordi- nances and codes of Federal, Stite and Local governments. 21. BONDING -AND INSURANCE A) During the term of this Agreement, GRANTEE shall maintain bonding and insurance coverages in the amounts as determined by the Risk Management Division of CITY. CITY shall be named as an additional insured. 8) GRANTEE shall furnish certificates of insurance and bonding, as required, to CITY prior to commencing any activities under this Agreement. 22. ASSURANCES AND CERTIFICATIONS GRANTEE assures and certifies that: A) All expenditures of funds will be made in accordance with the proposal and line item budget (both of which are attached hereto as Exhibits 1 and 2) as approved by the City Commission. 8) CITY funds will NOT be co -mingled with any other funds and that separate bank accounts or charts of accounts and ac- counting records will be maintained. C) The expenditures of CITY funds will be properly document- ed and such documentation will be maintained. D) Periodic progress reports as requested by CITY will be provided. E) No activity under this Agreement shall involve political activities. F) GRANTEE possesses legal authority to enter into this Agreement; a resolution, motion, or similar action has been duly adopted or passed as an official act of GRANTEE'S governing body, authorizing the execution of this Agreement, including all under- standings and assurances contained herein, and directing and authorizing the person identified as the official representative of GRANTEE to act in connection with GRANTEE and to provide such additional information as may be required. 23. AMENDMENTS No amendments to this Agreement *shall be binding on either party unless in writing and.signed by both parties. 7 85-.509. IN WITNESS WHEREOF, the patties hereto have caused this Agreement to be executed in their names by their duly authorized " officers and the corporate seals to be affixed fiereto, all as of the day and year first above written. CITY OF MIAMI, a municipal corporation of the State of Florida ATTEST: 6 Ralph Ongie, City Clerk ATTEST: CORPORATE SECRETARY By SergioPereira, City Manager GRANTEE: City of Miami Youth Baseball Academies, Inc. By PRES I DENT SEAL GUARANTY I, Juan Pascal in consideration of the City of Miami's execution of the foregoing Grant Agreement, the under -signed guarantees the performance of the terms and conditions in said Agreement required to be performed by the Grantee including but not limited to the provisions relating to default, assuranc-es, and certifications. Dated this day of , 1985. Juan Pascual I , an individual By Juan Pascual* individually WITNESS: APPROVED AS TO INSURANCE REQUIREMENTS: Division of Risk Management APPROVED AS TO FORM AND CORRECTNESS: Lucia A. Dougherty, City Attorney 8 ���'..d l�.i�i`a►.�es�r�wL' a999 &i-dd SON&m.* To the Board of Directors of City of Miami Youth Baseball Academy, Inc. I understand that City of Miami Youth Baseball Academy, Inc. has been awarded a grant of $250900 from City of Miami Department of Community Development for the period from August 17, 1984 through August 24, 1984 for use in accordance with the Third Annual City of Miami Youth Baseball World Series. I have made a study of those internal accounting control and administrative control procedures of City of Miami Youth Baseball Academy, Inc. that.I considered relevant to the criteria established by City of Mismi'Departmbnt of Community Development, as set forth in Community Based Organizations Fiscal Guidelines. My study included tests of compliance with such proce- dures during the period from August 17, 1984.through August 249 1984. My study did not constitute an audit of any financial statements prepared by City of Miami Youth Baseball Academy, Inc. I have made a study and evaluation of the system of internal accounting control of City of Miami Youth Baseball Academy, Inc. in effect August 24, 1984. My study and evaluation was conducted in accordance with standards established by the American Institute • of Certified Public Accountants. • The management of City of Miami Youth Baseball. Academy, Inc. is responsible for establishing and maintaining a system of internal accounting control. In fulfilling this responsibility, estimates and judgements by management are required to assess the expected benefits and related costs of control procedures. The objectives of a system are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use of disposition, and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted accounting principles. Because of inherent limitations in any system of internal accounting control, errors or irregularities may occur and not be detected. Also, projection of any evaluation of the system to future periods is subject to the risk that procedures may become inadequate because of chantes in conditions, or that the degree of compliance with the procedures may deteriorate. In my opinion, the system of internal accounting control of City of Miami Youth Baseball Academy,'Inc. if effect at August 24, 1984, taken as a whole, -was sufficient tb meet the objectives stated above.. ' 10 . r � � rl tolo A0d- A1i44tot .4ft0o.; '. &.fress I understand that procedures in conformity with the criteria referred to in the first paragraph of this report are considered by the City of Miami Department of Community Development to be adequate for its purpose in accordance with any act and related regulations, and that procedures not in conformity with those criteria indicate some inadequacy for such purposes. Based on this understanding and on my study, I believe City of Miami Youth Baseball Academy, Inc.'s procedures were adequate for the agency's purpose. This report is intended for the information of City of Miami Youth Baseball Academy, Inc. and City of Miami Department of Commu- nity Development and should not be used for any other purpose. -*'. 9.45; Jorge R. Benitez, C.P.A. Miami, Florida December S, 1984 i 3 A. x EXECUTIVE BOARD ROBERT MADURO President JOSE PEREZ URUTIA First Vice PresiOerB HIRAM GOMEZ Second Vice President LUIS DE JESUS Third Vice President JUAN PASCUAL Secretary ALFONSO RODRIGUEZ Treasurer BOARD OF DIRECTOR$ JORGE COMELLAS ANDRES FLEITAS VICENTE LOPEZ JUAN R. MARCOTE JULIO MORENO ESNILDO PASCUAL CARLOS PASCUAL JOSE PRIETO ALFONSO RODRIGUEZ JORGE TAYLOR PEDRO VAZOUEZ DR. ARMANDO BUCELO Legal Council MIKE LA VILLA ORLANDO GARCIA Public Relations �it� of �ittuti jouth pasehall �rnbertties, 4ne. 2540 S.W. 92 M Miami, Fla. 33165 (305) 5514W THIRD: ANNUAL CITY OF MIAMI YOUTH BASEBALL WORLD SERIES IN KIND 1984 METRO DADE COUNTY $ 89500 Local bus chartered service EVERGLADES HOTEL ----------------------------- $ 10500 Comp, rooms CENTRO VASCO RESTAURANT ----------------------- $ 29500 Press conference luncheon EVERGLADES HOTEL M------N---------N------N $ 29000 Welcome Dinner METRO ZOO ----------------------------- $ 500 Tour MIAMI SEAQUARIUM----------------N--N-M-M- $ 200 Tour discount MCDONALDS RESTAURANTS ------------------------- $ 600 Meal donations UMPIRES ---------- ---------- --------- $ 10375 Volunteer MIAMI MARLINS BBC ----------------------------- $ 10500 Meal donations $19,675 Local TV, Radio and Newspapers ran public service spots. All Administrative and Organizational functions and services provided by volunteers. 85-509. Fr V=t4 Paschall 2W &W. 92 Cat, Mimi, FIL 33165 EX11011"VE BOARD FOURTH ANNUAL CITY OF MIAMI YOUTH BASEBALL ROBERT MAOURO * WORLD SERIES REVENUE SOURCES PresWent JOSE PEREZ URUTIA Finit Vice Preaidant HIRAM GOMEZ CITY OF MIAMI CASH GRANT ----------.-----..-.. $209000 SecOnd vice PreMent ADVANCE TICKET SALES -----------------•. $ 5,000 Ty IUIS ViiceDEJECdSUS Ifn� ��Y� 1�1V� -----N---------N GATE REVENUES $ 79500 JUAN PASCUAL PROGRAM REVENUES ------- ------ ----- $ 39500 Secretary ALFONSO RODRIOUE2 PRIVATE SECTOR DONATIONS ------------------ $ 7,000 Treasurer BOARD OF DIRECTORS $43,000 JORGE COMELLAS ANDRES FLEITAS VICENTE LOPEZ * Projected revenues JUAN R. MARCOTE Note: Stadium Rental Grant from the City of Miami and OULIOMORENO Chartered local bus transportation from the Metro Transit Authority are not included in above projections. ESNIL00 PASCUAL CARLOS PASCUAL JOSE PRIETO ALFONSO RODRIGUEZ JORGE TAYLOR PEDRO VAZQUEZ DR. ARMANDO BUCELO Lep l Council MIKE LA VILLA ORLANDO GARCIA Public Relations n .�. �► att 1? t?tt - t- �u#I� 2540 S.W. 92 CL, M wrd, Fla. 33165 (305) 551MM FLO���� EXECUTIVE BOARD FOURTH ANNUAL CITY OF MIAMI YOUTH BASEBALL ROBERT MAOURO WORLD SERIES BUDGET President JOSE PEREZ URUTIA First Vice President HIRAM GOMEZ HOUSING $ 1 2' 500 Second Vice President MEALS ---- ------ $179500 LUIS DE JESUS Third Vice President PUBLICITY $ 2,000 JUAN PASCUAL UMPIRES 6 SCOREKEEPERS ---- ---------- --- $ 19750 Secretary ALFONso aooRlGUEz STADIUM STAFF -- ---------- ----------- --- $ 900 v Treasurer �� .. BASEBALLS ------------------------------ 0 r BOARD OF DIRECTORS TROPHIES $ 750 JORGE COMELLAS UNIFORMS $ 950 a1. y 5 'r ANDRES FLEITAS r EQUIPMENT ------------- $ 400 VICENTE LOPEZ TRANSPORTATION ( LOCAL) ------------ $ 700 JUAN R. MARCOTE TELEPHONE 6 TELEGRAPH ------------------ $ 600 r JULIO MORENO ESNIL00 PASCUAL TICKETS b PRINTING PROGRAMS ------------ $ 19750 T9i'r .v .4hµ n r CARLOS PASCUAL SECURITY AND POLICE ------------------- $ 2,� JOSE PRIETO $4 2 / 600 ALFONSO RODRIGUEZ JORGE TAYLOR PEDRO VAZQUEZ DR. ARMANDO BUCELO Le"I Council MIKE LA VILLA ORLANDO GARCIA Public Relations 85--509- - O 1. SPECIAL FUNDIVG__RJ WUESfi . _eZ- I TIrJN please complete this form and submit it along with the required documentation to the department of Community development, 114E N.W. llth Street, Miami., Florida 33136. If you have any questions, call 579-68S3. I. a. Name of Event, Project or ProgramsFOURTH ANNUAL CITY OF MIAMI YOUTH BASEBALL WORLD SERIES b. Date of Event/Activity: AUGUST 9-17 1985 c. Name of Organization: CITY OF MIAMI_YOUTH BASE13ALL-ACADEMIES . INC. . d. Same cf Contact Person: JUAN PASCUAL e. Telephone: Work: home: 551-6804 f . Mailing Address: 2540 SW 92 _Ct. Miami. Fl. 33165 II. Brief description of program/event and include the number of people expected to participate in. or attend program (Attach additional sheets if necessary): A youth Baseball World Series, with teams composed of 11 and 12 year old players, representing the United States ( Miami -USA ) and seven foreign countries. The Miami -USA team is an All -Star team selected from a league of teams representing the various academies and parks within the City of Miami. Said league involves over 500 of the City's youth. The league is sponsored by the City of Miami Parks and Recreation Dept, and the CMYBA. Attendance is projected at 29000 people per day for the World Series. 111. What'are the benefits to the City (quantify where possible): This event gives us the unique opportunity of showcasing the City of Miami as a sports oriented community, attracting and exposing international___ tourist to the multiplicity of the City's social, cultural and recreational activities and facilities_. Over 500 of the City's youth are participating_ in a city-wide league in order to have the honor of representing their City and nation .'All foreign teams will be housed and feed within the City of Miami. IV. Support Requested: a. Cash Grant: ? 7n_nnn b. City Services Requested (i.e., police, Fire, Sanitation) and specify type of service and $ value as determined or eazimatad by the providing department: City Department Service Estimated Amount ' SS-509. _ w - S i c. Facility Rental $ Amount: $5,950 Name of Facility: �ami_Baseball__Stadiun►__..___.___ Data(s) and hours to be used: Austust__9-1.7 1485 d. Total $ Requested from Cityr _$25,9.50. 4. V. Has City provided support in previous year(s)? Yes X r No If yes, please attach a letter from a certified public accountant verifying the sufficiency of accounting systems and internal financial controls during funding period. If you have received $25,000 or more, a copy of an audit reflecting this expenditure of those :unds must also be provided. Also, specify past City support and date(s) of event or activity. Name of Program/Event Year(s) Funds Granted Amount City of —Miami World Series 1982 $10,000 6 Fee Wai i City of Miami World Series 1983 $20__ 0_ Fee Was , City of Miami World Series 1984 $25 9995-4_ VZ. have you requested and/or received funds from other governmental entities? Yes .$- No List all Funding Sources Applied to: Amount (Indicate if received, still pending or rejected): Local Bus transportation ( Charters VII. Please indicate what measures will be taken to insure adequate financial controls and accounting of funds: All monies granted by the City of Miami would remain in a special ount got up for this event. All payments from this account require a PO and must be a budgeted item. All other monies will be deposited in the CMYBA World Series account. All payments require two signatures and may be•made for budgeted line items only. An audit of these funds will be made by a CPA by Dec. 31, 1985 VIII. Please describe organization's capability to accomplish program/event: The City of Miami Youth Baseball Academies, Inc. in conjunction with the City of Miami Dept. of Parks and Recreation has put on this event for the last three years. Each year the event has been a-great.success. .• ss-so9... IX. Please attach the following information relative to your organization to this applicationt 1) State Charter (proof of not for profit statue) Z) Names and addresses of corporation's Board of Directors 3) A letter from certified public accountant verifying accounting systems and adequacy of financial controls to safeguard handling of City funds. 4) A copy of the projected line item budget reflecting expenditures And anticipated revenues for total project/event. 5) A copy of the line item budget specifying how City funds will be used. 1 hereby certify that the information provided herein is true and accurate and that the funds provided by the City will be expended in accordance with the commitments approved by the City Commission. Furthermore, the City will be provided with an accounting of expenditures and receipts within thirty (30) days after the event's conclusion and/or receipt of funds from the City, whichever is applicable, along with any other documents or data requested by the City. I i i- :'�t�a:ti�ct.' %i-�iGeVA- r,-0 .t�b�t,�'o- ► Tsup-Imon-va �1[1Aea1�C�l�bc[iGA��nC�l�C�lib�[Aba[�b�Abra'ACdAC�n ME Inc ci�p u tatt An AVE _ rib'' 52C ayceparttneni of Stntr t certify that the attached is a true and correct copy of the Articles of Incorporation of �AA CITY OF MIAMI YOUTH BASE BALL ACADEMIES INC. �C1C 1y filed on May 20th, 1982. The Charter Number for this corporation Is 762211.. . SAC f Wliven under my hanb anb tllr nC Ocrat sbeal of thr Mate of f'tonba, .,V� of tHE sr�r at Callahasate. the Capital. tlli5 Hit Mc ��..• loth bap Of May 1982 Ode 66. ��c .. �eocQt git�stoni :V �/,j,,riii�t�i����f���.�+�� ;,• / •i. �' :' �~i:lL��ii�V;ii V� Vr V%^"V•• •f'. Vi_ V V V �;G...c:�,G,'•"�=-•..':==c;jt'' -,t ,,;C ..,,. s; .c, ... .. r �:•• .%�.V.•r C pC �C AC�AC�[1�3c�.'ACeI�CGI)c8-Ai, CeACCAC�ACenQ Dr:,c 85-509. . r, Articles or Inccerlloratlilti.'� City or Miami Yuuth Mews hall Academies Inc. '1 he undersigned sulaserilacrx to these Articles of incurlxoratlon, each a nat contract, hereby .1ssot•iatr themselves together to form a non-profit corporation under the laws or the Slate• or F IoriJt Article I — Name The ocean of this incorporation is: City of Miami Youth base Mall Academices Inc. Article 11— Nature of business Tea promote. stimulate and lay the foundation rot friendly relations, cooperation and brotherhood among; young residents of Dade County. To promote and stimulate amongst the young people in Dade County a kern spirit or spurts. To create youlhrull and amateur hose ball and sort ball teams and other intcvestingg sports. To give all neve.vary help with the idea of creating, establishing and foswrinll competitive shorts and romps-Liliean in Daile County and ottaer parts or we United Slates and other countries in this I iemisphem. To accept economic help or any kind, whether private or official, to accept members and collect quotas, to collect admission for public events, requesting cash loans, buying, selling and morgaging any of the corporation's property. To collect fees for enlarging the funds of the institution and whatever transactions may he allowed by the laws and in accordance with thuse established by the by-laws. To strengthen ties with other institutions of a similar nature and invite them to become part or this organization. 1110 lie• ahte u1 develop whatever husiiiess inay lie• allowed by thee laws or the State of Florida..dways for the Iwnerit or the s;ue) institution. Article III —'Perm of Existeene This rorporatiun is to mist perlwtually; in case of dissolvement of their assets, if any, they will pass uver to the Young; Explorers of United States. Article IV — Address The initial post tifrice addres or the princilial office of this corporation in the State of Florida is: 25.10 S.W. 84 Avenue, Miami, Fla. 33165. The Board of Directors may from time to time move the principal office to any other address within or without the State of Florida. Article V — Directors This corporation shall have never less than three (3) directors. The name and post office. address of the memlieers of the first hoard of Directors are: Rulierto Maeluro, I'resitlent, •111.10 S.W. 84 Avenue. Miami, Fla. 33155; Juan A. Pascual, Secretary. 25.10 S.W. 92 Avenue, Miami, Fla. 3:1165; and Alfonso Rodriguez. Treasurer. 3930 N.W. 3 Street. Miami. Fla. .33126. Article VI -- Subscribers 'I'Iu• mint- and Imst iorrive addres of each suhsrriber of these Articles or Incorporationare: ltoherto Madura, •11110 S.W. It•1 Avenue, Miami, Fla. 33155; Juan A. I'ascuul, 2540 S.W. 92 Avenue.'Miami, Fla. 33165. Alroitso Iteeitrilguez„ 3930 N.W. .1 Street, Miami, Fla. 33126. Article V11 - Amendment '1'h�•w• \cried -to ur locorllier;aliosi nl;ly Ili— amended in acconl with Ilse by-laws. IN t1'1'I'NF.SS WI IF.ItKOF. the undersigni-d have hereunto set their hands anal seals .1% incelrporaleirse hereof, ;easel leave arkoowleeigto ;gtel riled iai tits- orfic•e ur the Seen -Wry of State the foregimll; ,%rurles of hae•orlmrel.ieeh this 2Hth clay of April. I UK2. Ko1u•rto Madura I _ Alfonso Rudrignth Juan A. Pascual titan• of Florida 1 `K Claulity eel' Dade. 1 hvfsire mi., an orrive sully aaaithorizi-il lea take, ;ae•knowle•dgemwits and aelnii111atNr Oaths. 1x•ree111a111Y apla-ured Itolxsrita Sladurc., Juan A. IN. scual ind Alfunso Kodrigguci. to me well known and known to me to I*- the Ix-rsons deewrilieed in anal who executi-el the fort -going Articles of Incorporation. and acknowledged before me that they exec•ute•cl the slime for uses awd purlooses therein seat forth. WI'I'11ati may hauul and official seal in the ('ity of Miami. County apil State aforesaid. tl•is IS oLay „r 1 NuGtry Public, State of Fliari(.a :1t Larg(e. I'lu• ieti.lrreel Agoot of Said Clorlie1re164111 . R0111:It1O %lA1)UItO. 4190 SW KM Aaeeiue.•.' �b.enn. hla .i.t 1 iC I.41160. 11e1 %1.ie1111e1 85-509. . Qualification to tie members are to lie active director of an active academy or baseball. Admission i has to he approved by the hoard of Directors. By -Laws are trade end,approved by the Board of Directotii my majority► and if to be ammended it ` is necessary to he aproved by the Board or Oirectors in an special meeting called at such affect. and by majority. Articles of Constitution are made and approved by the Board of Dinwctors, anti if to he ammended. it is necessary to he approved by the Ikiard of birectors in an special meeting called at such efrret. and by majority.