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HomeMy WebLinkAboutR-85-04969 6 J-85-328 3/26/85 RESOLUTION NO. 85--496 A RESOLUTION AUTHORIZING THE PURCHASE OF FIFTY (50) 9-20 MICRO COMPUTERS, FIFTY (50) -' PRINTERS, AND ASSOCIATED PERIPHERAL EQUIPMENT FROM THE BURROUGHS CORPORATION UNDER AN a EXISTING STATE OF FLORIDA CONTRACT FOR VARIOUS CITY DEPARTMENTS AT A TOTAL PROPOSED COST OF $280,000, BASED ON A PROPOSED ANNUAL LEASE COST OF $66,000; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THE EQUIPMENT FOR THE VARIOUS DEPARTMENTS; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENTAL OPERATING BUDGETS OF THE VARIOUS DEPARTMENTS; ALLOCATING FUNDS THEREFOR FROM THE DEPARTMENTAL OPERATING BUDGETS OF THE REQUESTING DEPARTMENTS. WHEREAS, the Five Year Data Processinq Plan prepared by the firm of Booz Allen and Hamilton called for the development of a unified policy on the acquisition and support of word processors and micro computers; and WHEREAS, during 1983, the City Manager and the Commission approved the acquisition of the B-20 series computers to be used as part of the office automation effort; and WHEREAS, over one hundred B-20 micro computers have been installed in City-wide departments to provide a multitude of applications; and WHEREAS, the next step in the office automation effort is the installation of Office Management System (OMS II) to enable communications between the host B7900 computer and individual B-20 micro computers to provide Electronic Mail and downloading of mainframe files for management reporting capabilities; and WHEREAS, there is a currently effective State of Florida Contract, No. 250-40-85-1, with the Burrouqhs Corporation for furnishing B-20 micro computers, printers, and associated peripheral equipment at a discount; and WHEREAS, several departments have requested that additional B-20 micro computers be purchased and paid for from their respective departmental budgets; and WHEREAS, said firm's contract constitutes a responsible and CITY C31 MEETU-i 85-496. MAY 9 1985 responsive bid that meets the City`s specifications for equipment; and WHEREAS, this equipment will be used by various City departments to access mainframe computer files for management reporting and electronics mail; and WHEREAS, the City Manager and the Director of the Department of Computers recommend that the purchase of said equipment from the Burroughs Corporation be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The purchase of fifty (50) B-20 micro computers and fifty (50) printers and associated peripheral equipment under an existing State of Florida Contract from the Burroughs Corporation at a total proposed cost of $280,000, based on annual proposed lease cost of $66,000, to furnish the computer equipment for various City offices is hereby approved with funds therefor hereby allocated from the departmental operating budgets of the various City departments. Section 2. The City Manager is hereby authorized to instruct the Chief Procurement Officer to issue purchase orders for this equipment. PASSED AND ADOPTED this 9th day of May , 1985. ATTEST: RALPIVG. ONGIE, CITY CL PREPARED AND APPROVED BY: j R BERT F. TUARK CHIEF DEPUTY CITY ATTORNEY APPROVE CITY ATTORNEY RFC/rr/005 Maurice A. Ferre MAURICE A. FERRE, MAYOR FORM AND CORRECTNESS: C" OP MIAMI, PWRIDA t INTER4'1IrFICE MEMORANDUM n% *o Sergio Pereira Q�►*E= April 30, 1985 Irne, City Manager suDAer: Acquisition of Hardware from the Corporation for Expanding the office Automation Project FROM ` REFERENCER: Samit Roy \ L Director Departmenttf Computers ENCLOSURES: The Department of Computers recommends y the adoption of the attached resolution authorizing the acquisition of certain computer equipment from the Burroughs Corporation under State rF Contract No. 250-04-85-1. t' • a � d i opt" U Processing The Five Year Data g Plan prepared by the firm of Booz .._ Allen and Hamilton called for the development of a unified policy F, on the acquisition and support of word processors and micro computers. During 1983 the City Manager and the Commission j approved the acquisition of the B-20 series computers to be used as part of the office automation efforts. �KrY To date the City has already installed over one hundred of these units in all departments and these machines are used for a number of differen applications which include: - word Processing - Spreadsheet Applications - Message Log - Event Scheduling - Buyer Logging - Office Supplies Inventory The next step in our Office Automation effort is the installation of Office Management System (OMS II) which will enable the implementation of communication links between the host B-7900 computer and the individual B-20 micro computers. This link will enable the implementation of Electronic Mail and the ability of user departments to download mainframe files for management reporting. A66 85-496 AI x�y Sergio Pereira Page 2 April 30, 1985 h Several departments have requested acquisition of additional a..20 micro computers to be paid from their respective departmental -' budgets. The current contract between the City of Miami and the Burroughs Corporation has an established price for the B-20's. However, a recently executed contract between the State of Florida and Burroughs Corporation would enable the City to obtain the equipment at a bigger discount. This resolution is to request the City Commission's approval to acquire fifty (50) B-20 micro computers, fifty (50) printers, and other associated peripheral equipment from the Burroughs Corporation under the currently effective State of Florida Contract at a total purchase price not to exceed $280,000 and an annual lease cost of $66,000 to be paid from the various departmental budgets. If you have any questions, please let me know. Thank you. S 1 gp ;il. 85-496.