HomeMy WebLinkAboutR-85-0554J-85-472 it 0
RESOLUTION NO 85-554
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT, IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, SUBJECT TO THE SUBMISSION
OF AN ACCEPTABLE SCOPE OF WORK., WITH MIAMI-
DADE TRADE AND TOURISM COMMISSION, INC.
(MDTTC) IN AN AMOUNT NOT TO EXCEED $71,500
FOR THE PURPOSE OF ASSISTING THE CITY OF
MIAMI IN IDENTIFYING PROSPECTIVE BLACK
CONVENTIONS AND PROMOTING THE CITY OF MIAMI
AS A POTENTIAL CONVENTION SITE AND
ESTABLISHING AGREEMENTS WITH THE SOUTH
FLORIDA HOTEL AND MOTEL ASSOCIATION TO
DEVELOP AN EMPLOYMENT REFERRAL PROGRAM AND A
MANAGERIAL PLACEMENT PROGRAM DESIGNED TO
INCREASE THE EMPLOYMENT OF BLACKS IN THE
HOTEL INDUSTRY, WITH FUNDS THEREFOR ALLOCATED
FROM SPECIAL PROGRAMS AND ACCOUNTS,
CONTINGENT FUND; SAID AUTHORIZATION BEING
CONDITIONED UPON THE ALLOCATION OF $75,000
FOR SAID MDTTC FROM METROPOLITAN DADE COUNTY.
WHEREAS, traditionally tourism and conventions have long been
regarded as the mainstay of the Miami -Dade economy; and
WHEREAS, the goal of Miami -Dade Trade and Tourism Commission,
Inc. (MDTTC) is to increase the economic base of the Black -
American community in Miami through entry-level and management
employment opportunities within the South Florida hotel/motel
industry; and
WHEREAS, the City of Miami recognizes the potential impact
that Black American tourists and conventions could have on Miami
economically; and
WHEREAS, MDTTC is assisting in promoting the City of Miami as
a convention site; and
WHEREAS, MDTTC is identifying prospective conventions and
forwarding this information to the City of Miami's Convention
Bureau; and
CITY COMMISSION
MEETING OF
MAY 23 PA
ION No. g —q
WHEREAS, the City Commission approved Resolution No. 84-405
on April 5, 1984 authorizing the City Manager to execute an
agreement in an amount not to exceed $75,000 with the Miami -Dade
Tourist Authority, Inc. (MDTA) with the understanding that
Metropolitan Dade County would provide equal funding; and
WHEREAS, the City Manager executed a contract with MDTA on
April 25, 1984 for an amount not to exceed $75,000 for the period
of August 29, 1983 to July 31, 1984; and
WHEREAS, MDTTC has assumed the responsibilities of MDTA; and
WHEREAS, on November 15, 1984 the City Commission passed
Motion Number 84-1297 which directed the City Manager to review
MDTTC's funding request for $150,000 in order to make a subsequent
recommendation to the City Commission with the understanding that
Dade County will match City funds; and
WHEREAS, on February 14, 1985, the City Commission passed
Resolution No. 85-161 whereby $35,000 was allocated to defray
MDTTC's administrative costs for the period of August 1, 1984
through March 31, 1985 pending the resolution of all of MDTTC's
audit problems; and
WHEREAS, all audit issues identified as part of the City
Auditor's review which can be resolved have been resolved except
for the payment of disallowed costs to the City of Miami; and
WHEREAS, the MDTTC is not able to reimburse the City because
it misrepresented the use of these funds in that the funds were
not used for purposes stated but were used to meet payroll
expenses outside the contract period; and
i
WHEREAS, the City Commission wishes to continue to support
the activities of MDTTC;
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85-5544 4-
4A
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NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to execute
an agreement in a form satisfactory to the City Attorney, subject
to the submission of an acceptable scope of work, with Miami Dade
Trade and Tourism Commission, Inc. (MDTTC), in an amount not to
exceed $71,500 for the purpose of assisting the City of Miami in
identifying prospective Black Conventions and promoting the City
of Miami as a potential convention site and establishing
agreements to develop an Employment Referral Program and a
Managerial Placement Program designed to increase the employment
of Blacks in the hotel industry.
Section 2. A sum not to exceed $71,500, which includes the
$35,000 already allocated by Resolution No. 85-161, is hereby
allocated from Special Programs and Accounts, Contingent Fund to
cover the cost of said agreement for the period of August 1, 1984
} to July 31, 1985.
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PASSED AND ADOPTED this 23rd day of MAY 1985.
`Tk^ta<x k
MAURICE A. FERRE
Maurice A. Ferre, Mayor
ATTEST:
s:
x
k ''= , CITY 'CLERK
M14
:3 PREPARED AND APPROVED BY:
TORNEY
APPRO,KD A�.Q% FORM AND CORRECTNESS:
85-5541..
104
L..I
CITY OF MIAMI. FLORIDA
31
INTER-OFFICE MEMORANDUM
TO Honorable Mayor and Members of DATE: May 16. 1985 FILE:
the City Commission
SUBJECT CONTRACT WITH MIAMI-DADE
TRADE AND TOURISM
COMMISSION, INC.
FROM: REFERENCES:
Sergio Pereird� May 23, 1985 City Commis -
City Manager ; / ENCLOSURES: sion Meeting
"It is recommended that the City
Commission approve the attached
resolution authorizing the City Manager
to execute an agreement, in a form
acceptable to the City Attorney, with
Miami -Dade Trade and Tourism Commission.
Inc. (MDTTC) in an amount not to exceed
$71,500 for the purpose of assisting the
City of Miami in identifying prospective
Black conventions and promoting the City
of Miami as a potential convention site
and establishing agreements with the
South Florida Hotel and Motel
Association to develop an employment
referral program designed to increase
the employment of Blacks in the hotel
industry, with funds therefore allocated
from Special Programs and Accounts,
Contingent Fund; said authorization
being conditioned upon the allocation to
MDTTC by Metropolitan Dade County of
funds in the amount of $75,000.11
On November 15, 1984, the City Commission approved Motion No. 84-
1297 whereby the City Manager was directed to allocate an amount
sufficient for one month of additional funding for the Miami Dade
Trade and Tourism Commission at the same level of funding as FY 83-
84 and referring the Commission's funding request in the amount of
$150,000 as stated on the public record of that date back to the
City Manager for his review and recommendation.
0
On February 11. 1985, the Miami -Dade Trade and Tourism Commission's
(MDTTC) Board of Directors advised the City Commission and the City
Manager's office that emergency funds in the amount of $35.000 were
needed. This department advised the Board that the $35,000 could
not be made available until the audit problems of MDTTC were
resolved. On February 14. 1985, the City Commission approved
Resolution No. 85-161 whereby $35.000 was allocated to defray
MDTTC's administrative costs for the period of August 1. 1984
through March 31. 1985 pending the resolution of all audit
problems.
A decision was made by the City Manager's office to release the
$35,000 to MDTTC because of the lack of operating funds with the
understanding that all audit costs were to be cleared and that
additional funding would be dependent upon Commission action.
The attached resolution proposes that the City Commission approve a
contract in the amount of $71.500, incorporating the $35.000 =_
already approved by Resolution 65-161, $15,225 for the period of
April 13 through May 30. 1985 and $21.275 for the period of June 1,
1985 through July 31. 1985.
The amount of $71.500 plus the previous agenda item which increases
the previous contract amount by $3,500 from $75,000 to $78,000,
means that i-1DT7C will receive a total of $75.000. The amount of _
$75,000 must be matched dollar for dollar by Metro Dade County in
order for the contract to be approved.
In recommending this course of action, we have assured that all
audit issues identified as part of the City Auditor's review which
can be resolved have been except for the payment of disallowed --
costs to the City of Miami. The fIDTTC is not able to reimburse the
City because it misrepresented the use of these funds in that the
funds were not used for purposes stated but were used to meet
payroll expenses outside the contract period.
Attachment