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HomeMy WebLinkAboutR-85-0625r� r I 4 RESOLUTION A RESOLUTION APPROVING AND ADOPTING THE ANNUAL BUDGET OF THE DOWNTOWN GOVERNMENT CENTER GARAGE FOR THE FISCAL FEAR COMMENCING OCTOBER 1, 1985 AND ENDING SEPTEMBER 30, 1986 IN THE AMOUNT OF $438,810 TO PROVIDE FOR THE OPERATION OF THE DOWNTOWN GOVERNMENT CENTER GARAGE, AS REFLECTED IN THE OFF-STREET PARKING RESOLUTION NO. 85-752 ADOPTED MARCH 20, 1985. WHEREAS, the City of Miami Management Agreement, dated June 17, 1983, authorizes the Off -Street Parking Board of the City of Miami to administer the Facility known as the Downtown Government Center Garage; and WHEREAS, a budget is required in order to properly administer the Facility; and WHEREAS, the budget for the Downtown Government Center Garage for the Fiscal Year 85/86 has been reviewed and found to be acceptable; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The 1985/86 Operating Expense Budget for the Department of Off -Street Parking for the Department's operation of the Downtown Government Center Garage in the amount of $438,810, is hereby approved, as reflected in Resolution No. 85-752 of the City's Off -Street Parking Board, adopted March 20, 1985 by said Board. PASSED AND ADOPTED this 1133th day of June , 1985. RALPH G . __ONGIE CITY _-C W_ Maurice A. Ferre MAYOR CITY COMMISSION MEETINC3 OF JUN 19 19$5 RESOLUIiIii, .,�.85-625 REMANKS. P19PARED AND APPROVED BY, Rom RT F. ULARK CHTEP DEPUTY CITY ATTORNEY APPROVED � PORM AND CORRECTNESS: L MIX �."-�MUGHERTY CITY ATTORNEY � 0 0. - - -61 1 S __ ­_., June 3, 19$5 Dear Honorable Mayor and Members of the City Commission: 53 Roger M. Carlton bitector Please find attached the proposed budget for the Downtown Government Center Garage (Municipal Garage No. 5) for Fiscal Year 85/86. The budget reflects the operational surplus increasing to $42,280 in the upcoming fiscal year from the projected $23,140 in the current fiscal year. This assumption is based upon a modest increase to $40 from $35 for monthly parkers and an increase in utilization due to the gradual occupancy of the Metro Dade Administration Building. Additional detail regarding assumptions is included in the March 15, 1985 memorandum to the Off -Street Parking Board Which adopted the proposed budget in their meeting of March 20, 1985. The only significant changes in the budget are the proposed rate increase, the addition of a cashier based upon increased utilization, and inclusion of sufficient funds in the capital budget to allow replacement of the Department's central revenue control system on a cost allocation basis shared by the five garages. Sincerely, 7 Rk� Roger M. Carlton Director Department of Off -Street Parking Att. cc: Honorable Chairman and Members of the Off -Street Parking Board Sergio Pereira Herb Bailey Department of tiff Street Parking 190 NZ Third Street Miami, Florida 33132 Tat Honorable Mayor and Memberg of the DAM June 198S City Commission FROM: Roger M. Carito SUBJECTt DOWNTOWN GOVERNMENT CENTER Director (MUNICIPAL GARAGE NO. 5) Department of Of - BUDGET BACKGROUND The Department of Off —Street Parking manages the Government Center (Municipal Garage No. 5) under a Management Agreement dated June 17, 1983. The Department is compensated for direct and indirect expenses plus a management fee which is currently 2.75 percent. The financial performance of this facility has been minimal with a net operational loss of $18,556 in Fiscal Year 82/33; an operational surplus of $5,247 in Fiscal Year 83/84; and a projected surplus of $23,140 in Fiscal Year 84/85. With debt service of approximately $1.4 million each year the financial performance of the garage reflects a substantial loss. The predominant reason for this financial performance is that the Metro Dade Administration Building which will house in excess of 2,500 employees is approximately two years behind schedule. The original intent in an agreement between the City of Miami and Metropolitan Dade County was that the garage would be completed at approximately the same time as the Metro Dade Administration Building. Had this occurred the financial performance of the garage would have been near the breakeven point as per the feasibility study and the need for the secondary revenue pledged from utility taxes would have been negated. The Department is currently reviewing, in cooperation with City staff, the potential of an Advanced Refunding bond issue to reduce debt service costs and provide certain reserves to help with cash flow. A report will be made to the City Commission regarding the need to refinance the bonds in July. ANALYSIS When the Department assumed management responsibilities for the facility there. were approximately six monthly customers. Through aggressive marketing the number of monthly customers and operational revenues have increased as follows: PROJECTED FY 82/83e FY 83/84 FY 84/85 FY 85/86 Monthly Customers 6 220 440 610 Gross Revenues $ 23,251 $183,192 $225,390 $34 19090 a partial year p It is now anticipated that the Metro bade Transportation Administration building will be fully operational in the early part of Fiscal Year 85/86. This assumption leads to the conclusion that utilization of the facility will increase. It is therefore necessary to add one additional cashier in order to meet demand. The only other major new budgetary item is the commitment of $140,000 representing the facility's share of the overall cost of replacing the Department's central revenue control system to state of the art technology. City staff is working with the Department to reduce this amount through the Department investing the required funds and billing the City over a period of years. The impact of these changes as reflected in the budget is that projected revenues from operations will increase from $23,140 in the current fiscal year to $42,280 in the upcoming fiscal year. This assumption is based upon 'a modest rate increase to $40 from $35 for monthly parkers. It is expected that the number of monthly customers will increase to 610 from 440 during the { upcoming fiscal year. This level of utilization in conjunction with increased rates is projected to result in the garage covering its operational costs and debt service within the next five years. CONCLUSION The Off —Street Parking Department after consultation with City staff believes that the projected increases are reasonable in light of utilization levels and comparable rates at the nearby 600 space Metro Dade County garage recently opened. A significant effort has been made to increase utilization which is difficult to achieve until the Metro Dade Administration Building is fully occupied. The impact of Metrorail is further difficult to assess until such time as the Downtown People Mover begins operation. Based upon the above analysis it is recommended that the Off —Street Parking Board adopt the recommended budget and authorize transmission to City officials for their review. • .. e s —625 _ R }� _ :r i t i u, PROPOSED BUDGET FISCAL YEAR 85/86 Downtown Government Center Garage Managed by the DEPARTMENT OF OFF-STREET PARKING CITY OF MIAMI, FLORIDA 85-625 x - - Division ; Department Off Street Parking ;Fund + Government Center Garage Pao 5 � Enterprise 1983. the Department of Off —Street Parking, ' reement, dated June 17, + Under the Management Ag Parking Garage for the City of Miami. operates the Government Center r Hires and provides all necessary staff for operation. of facility + o � administers annual revenue expense budget for the ope r atioo and expe g.; = o Prepares, submits, and � Coordinates major capital repairs and maintenance . of the garage fac iI fty� o � i o Ensures adequate financial controls. x N 1 r F 1 P r t + a r t i t r r t t r i r r F h 1 1 UD 1 t 1 + 1 N N�R i Fagg off" V + + .� t UMB 1.1 FQRM 3/18/85 li� .Fund ; Department Government Center Gara e No. 5 Off -Street par Ks -- Enterprise ; To maximize utilization of parkin 6 _ _� ara a utilization of the in facility and maximum return to Establish parkingrates that provide �I the City of Miami. I that he number of mon1; Maintaihll n effort to attract users level fYomsbble usiness pos approximately 400acustomers) customers is at the maximum To maintain operating cost at the lowest level possible. u'dv a, 3 � } r y"Spry t'L s x �rp d�rf:Y F .F J:�.p `z CJw,M 1 1 CA � DM~ B 3/18/85 I I I I 114 -1;% . b:=i vp r r� - t e R-u ' -- '— Enter pr i se tmen L Gov er rm en t Center Gar a e No . •c;lri OF MIIMI FUNCTIONAL ORGANIZATIONAL CHART FISCAL YEAR 1985-86 -- vision Off-Str i 1 t +, t +� Director of Off -Street Parking r i 1 t + + i + 1 ! i FY 85 FY 86 CHANGE $ i t + A t Assistant Director 1 1, O " Manager 2 3 1' e ;Cashiers 1 " ;Maintenance (part time) ---- t + 4 ;TOTAL ENTERPRISE FUND ........................ d 1 t + + / t iV 3/19/85 Cn sitior.s are shown for information. purposes. The City Parking Garage is under cormra�� These po with the Off -Street Parking Authority and its Birth act ties1ofathedGa Garage. The are nCity�paY a�� of this City Garage but they directly supervise of T4 fee for these services. Page 3 _�. fq I'i'�I"'j�l'I���F1'ij'"'�'ll'jlj IP'j'll 7 � � .� ._ � �� .,���'� t —.�'—i _.r eJ' �ir+.v� • ......�.�-....�...-_.........ter._ ., -A J1 yi CITY OF MIAMI SUMMARY OF BUDGET REQUEST FISCAL YEAR 1985-86 ;Fund ;Department ; Code ;Division Code Enterprise ; Government Center Garage No. 5 ; Off —Street Pariairt 1 1 1 1 1 ► � I. Comparison of Request i ;Budget Limit ;Budget Request; Difference ; to Limit: II. Appropriation Comparison', i Adopted ;Modified Budget; Budget Req. ;Differences ; Differences Description. ;Budget 84/35 It 84/85 ; 85/86 ;REQ. vs ADPT ; REQ. vs MOD 2 Salaries h Wages 1$ 64,500 ; $ 56, 600 ; $ 75, 900 ; $ 11 , 400 1$ 19,300 15.3 Fringe Benefits ; 15,400 ; 16,800 ; 22,300 ; 6,900 ; 5,500 Personnel Svcs.; 79,900 73,400 98,200 24,800Totat ;6.4 Operating Expenses ; 161,050 1 128,850 ; 200,610 ; 39,560 ; 7T,760 16.6 Capital Outlay ; 25, 000 ; 61, 000 ; 140, 000 115, 000 r 79,000 Debt Service Depreciation. Total Other Expenses ; 186,050 ; 189,850 ; 340,610 11 154,560 150,1760 Total Appropriation 1$ 2659950 1$ 263,250 1$ 438,810 11$ 1,72',860 1175o560 e IIT. Rbsitior. Comparison Enterprise Fund CETA Other (Garage) 1 4 11 4 1 5 1 b Total 1 4 4 e 5, 1 e 1 1 1 1 1 q E R IV. Rev en.ues (Net of Sales Tax) ;$ 276,020 11$ 2259390 $ 341,090 a$ 65,070 115r700 N V. Net Revenues from Operations 35,070 ; 23,140 i 42, 280 F 7,210 a 190140 VT. Net Revenues after ; ; ; 1 c Q0 Debt Service ' "3/18/95 1 E 3 WAGES SALARIES AND FISCAL YEAR 198 5-86 Code Code ,Division ;Department Off -Street Parkini Fund Government Center Gar are No. 5 increase Enterprise ied Budget; ;Modified vestl(Decrease) ',Budget Re( Ex lanatloyl I bject! 1984-85 19B5 -B6 (4)-(3)=(5)1 Code 'as of 2/28/B5 Description 19,20 0 55,400 is 74,600 100 001 ;Class Perm* Full Time 1,200 1,300 050 ;Overtime if tli� I I -.,. � '",.. -. -.:.�, i _- .:: +r -�, ro•� i" ,�s.r_t, asulttx'et, �'� "�r�'F'C',d2Y '�..6.; '.. CITY OF MIAMI PERSONNEL REQUIREMENTS FISCAL YEAR 1985/86 N t t t � r t t t t 3/18/85 Difference Request vs, Mod _ ' of Fos, ; Appropriation ! 0 i s 1,900 1 16,600 t � v 700 a a S N � M M 1! B N R td1 b f 0 I f11 t k III it I it III i� '9; %=r .,.. µ _ •i ; .:. s ..`'„� i 1 .:*f s� x �, i ' . •. _ ..._�...�+.!�'.+.+..u'f-+1+ur.�t:,+3�,iyf:.y .-nw .._ � ___ '�..+.� ,..�.w ....�....�.-.. .._..« ..�_... ... ._. .- �..�_..�.... _-..,--�..� ..`... .....:...-.._...�.._ .. _.. ! CITY OF MIAMI BUDGET JUSTIFICATION FRINGE BENEFITS FISCAL YEAR 1985-86 ,Fund ;Department ;Code ;Division a j i I Enterprise ; Government Center Garage No. 5 1 ; Off -Street Parkin 1 1984-85 r F ;Modified Budget;Budget Request; Code ; Description ;As of: 2/28/85 1 1985-86 ; Difference ; Planned Use off'Fundst 075 Clothing 11$ 200 11$ 300 11$ 100 1 100 1 FICA Taxes 1 ; 4,000 1 S 5,400 1 ; 1,400 1 i 7.125% of wages > 110 ; Retirement Contribution ; 5,700 ; 7,400 ; 1,700 ; 101< of wages i i s i i r 130 ; Contribution to Group Insurance ; 5,100 i 7,000 1 1,900 4 employees average $145tra r 150 ; Worker's Compensation ; 600 800, It 200 i r 160 ; Unemployment Compensation ; 300- 400 11 100 a 1' 1 190 ; Personal Services - Other i 900 ; 1,000 100 e r Training and Educational an N 3/13/85 page 8 of 14 M. .".. . 1 4.c: nin .,..' •�. 11. .,-'.,_:.. ,. �..�. �i r �iiinv.tl.. �A!"1TR�A� p�R'.+IRt.E�Rl,�enn.��P, �I��I, �..ii .. � I �IIR�,�i�:�i �9� ��11��ij ���i��I I�I���I���I� d 1 x i F CITY OF MIAMI ti BUDGET JUSTIFICATION OPERATING EXPENSES FISCAL YEAR 1985-86 , 1 ;Code ;Division 1 'Fund !Department 1 ' 1 1 • �;. � , , Off -Street Parkin 1 , i 1 Government Center Gara a No. 5 r y, Enter ' 1984-85 ' i a ' ' ;Modified Budget;Budget Request; �. ' Planned Use of Funds L 'As of: Description' 1985-86 , Difference 1 ,. ' ' Code ; #;.,,` ' ;$ 4,000 ;$ 4,500 ;$ 500 i Year end independent auditor fees 280 ; Accounting and Auditing , ' ' 35 000 6 35,000 ; People mover special assesment t' 4 = 330 ; Taxes: Property Tax ' 0 lling at ; r 200: ; 600 monthly customer bi.14¢; �d 533 Postage F 0 r 1 1 1 27,600, 7,600 Based on an average monthly comsump- 540 ; Utility Services - Electricity = 20,000 _ , ; tion of $2,300/mo " 4. r * , j ' Based on a average monthly consume- a 1 f 4 _ 560 ; Utility Services - Water 2,400 ; 2,.7:00' 3©� ; tion of 1;225/mo special Services Misc.$ ?00 ° SP 1 Services - Other i 12,200 f 13,500 a I.300 ' r ' o Parking Consultant 3,000 270 , Profess ona 1 1 P , ; o Management Fee 10,000 It r o Special Medical Exam 100 i o Special Polygraph Test$13� ,500 ; ' 1 �, 2,050 n - f a Card deposit refund $2,0 1 {;�' ,' i 325 i Other Losses ' 2,050 1 u o Cashier shortage/coverage 50 i t 1 1 1 r 49,.1:00 b �2,'�Oa ; a Armored Car gerv$ces $ 5,100 Other Contractual Service Outside 36,400 a o Security Guards 30,000 1 . j 340 ; ' Administrative Services 14s000 $49,100 � 1 , 1 � / 1 �tt, f F P 1' 1 - 1 i-----� T r: 3/ 1 8/85 y CITY OF MIAMI BUDGET JUSTIFICATION OPERATING EXPENSES FISCAL YEAR 1985-86 i Fund ;Department ;Code ;Division i ,.--Enterprise ; Government Center Garage No. 5 ; Off -Street Parkin 1984-85 « i ;Modified Budget;Budget Request; ; Code 1 Descri tion ;As of: 2/28/85 ; 1985-36 ; Difference ; Planned Use of Funds 1 510 1 Communic. Serv. Telephone Outside ;$ 4,200 1$ 5,200 is 1,000 ; 7 telephone lines at Data lines $70 t i i i i i Reg lines 40 « 650 ; Insurance -Liability i 3,000 ; 3,600 ; 600 ; General garage Liability Insurar ; ; and Employer bond coverage ; 670 ; Repair & Maint. Service Outside 1 37,100 « 47,300 « 10,200 ; - Maintenance: «' - Property,00r> - Landscape So30tla n - Elevator 303001 Ili i I « « « - Air Conditioning 500 p - Computer System+ 14 0100 « « -Garage EquipP.(gatesro ticket issue machines„ terminals etc 1 6w000 r Surveillance equipt 7,500 Other equipment 6.000+ i 680 ; Printing & Binding -Outside 1 19300 « 1,700 « 400 « a Printing City 500 to « el Printing Other �11200 For printing 1,750 i envelopes, and ; tickets r 690 ; Promotional Activities ; 1,200 ; 1,200 Advertising -M PIromatiomed« 1 1 1 « « 0 700 ; Op. Supl. Office Supplies 250 « 360 « 110 « Office Supplies ; iCA I r r Ifor 1 1 1 t r M 3/18/85 Dpgn to e'r it y . i :��- ' t 1 I I 1 1 i 1 i ► 1 I ► F 1 CITY OF MIAMI BUDGET JUSTIFICATION OPERATING EXPENSES FISCAL YEAR 1985-86 !Fund !Department ;Code !Division t ' + ; Off -Street Parkin t 1 , t ' ! Government Center Gara a No. 5 Enter rise ' ' 1984-85 � 1 ! ' !Modified BudgetlBudget Request; ! ! !As of: 2/28/85 ! 1985-86 ; Difference P j Code ! Descri Lion , t 100 1 Motor Pool ! 702 j Op. Suppl. Motor Vehicles �$ 200 ; 1 ! ' e ! j 2,400 ! 3,600 ! 1,200 ! Miscellaneous cleaning supplie.. E j 705 ! Op. Suppl. Housekeeping & San ! ! ! charge maintenance j 1 ' 1,500 ! 550 ! o Equipment Supplies $T*20a w 1 1 ! 720 ! Op. Suppl. Exp. To Supplies 1 950 ' n ! o Signs j ' 1 $1,500 500 Computer Supplies R , j 722 ! Op. Suppl• Miscellaneous 500 >r 1 1 E 1 � i ! 1 1 1 ' , t ! R M n � ! � r 0 c " 1 1 1 t 1 1 1 1 ! 1 1 1 t' tJj j !$ 3 950 !$ 5 800 1$ 1 850 �! ! SUB TOTAL !$ 128 850 !$ 200 610 !$ 71,760 ! TOTAL DMB 6.4 FORM 3/18/85 Page 11 Of 14 ;,T tad it � CITY OF MIAMI CAPITAL OUTLAY DETAIL FISCAL YEAR 1985-86 ,Fund ;Department ;Code ;Division d e*... _ 1 1 j { Enter rise Government Center Gara a No. 5 i i Off -Street Parkin 0 (1) (2) 1 (3) (4) (5) (6) ;Object; ;Modified Budget; ; Increase i Code ; ; 1985-36 ;Budget Request;(Decrease) 0 Description ;as of 2/28/85 1 1985-86 (4)-(3)_(5)', Ex lanation l ;New Entrance ;$ 61,000 ;$ 0 ;$ (61,000) i ;Garage Revenue Control System 140,000 140,000 ; To modify and upgrade computer system in coftjune— q tion with replacement of Department of Off-Street Parking central revenue control system. r r e r p r 1 !rr E N F t j F or 1 1 1 1 1 1 kRk !Page Total ;$ 61,000 ;$ 140,000 ;$ 79,000 R ;Category Total ;$ 61.000 ;$ 140.000 S1 79.000 11 i Y it s, I 4 ��•- k r � CITY OF MIAMI ' GENERAL REVENUES FISCAL YEAR 1985-86 and ; Department ; Code ; Division ;Code j tnLer rise \li 1-171.1 ccl, rat ntu I I (1) (2) (3) ; (4) (5) (6) (7) Actual ; Actual ; Adopted Revised ; Budget Increase ; Revenue ; Revenue ; Revenue ; Revenue ; Estimate Estimate (Decrease) Source ; 1982-83 1 1983-814 1984-85 1 1984-85 1 1985-96 (6-5) (5-4) 1 Explanation; r 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I ;Garage Revenues ; I 1 1 1 1 f 1 1 t I ;Daily 1$ ;$ 49,490 ,$ 60,000 ;$ 39,000 ;$ 45,800 ;$ 7,800 W 13,200) ; Garage revenues) ;Monthly ; ; 128,515 1 210,000 ; 182,000 ; 288,000 ; 106,000 ; 78,000 ; will increase ;Six Months ; ; 1,320 ; 17,000 ; 1,800 ; 2,400 ; 600 ; 700 ; due to completI4 ;Special Events i 1 3,507 1 4,000 ; 2,400 1 3,600 ; 1,200 ; (400) ; and occupancy of ,Refunds ; { i (150) 11 (1,200) ; (12,000) ; - ; (1,050) ; new County p r ; Administrative i Building. ;Other Revenues ; i j i e Ir ;Sales Tax _ ;Sales Tax Comm. 1 = 125 1 250 ; 120 1;200 9 �� : 450> a ;Penalty on returned checks ; i 75 1 100 1 100 120 ; go 20 ;Card Deposit Forfeitures ; 160 ; 120 i 120 ► 720 s lot t 1 � � ► i � !Rp j Page Total 1$ 11$182 832 ;$276 020 ;$224 340 1$340 040 1$115 700 1$64 020 11' Category Total 11$ 1$182 832 ;$276 020 1$224 340 3340,040 3115,700 ;$64 020 ; DMB 7.1 FORM Page 13of T4 M DO NOT FORGET TO PROVIDE BACKUP INFORMATION FOR EACH REVENUE SOURCE. 3/18/85 1 MY bt Miami i Artirmative lotion hatua tapartment. garage Na. Government �ent�r :. Month/Year: Januarsr�t. 1$ Oft Job Anglo Slack Latin Otter ` ateA�ries M M, H.0 M 1. Top Administrators t Director Assistant Director Other Administrators Subtotal i % of Total Employees 11. Professionals �.- % of Total Employees F 111. All Others Technician/Paraprofessional 1M 2F 1M 2F Skilled Craft Service/Maintenance Office/Clerical Professional Service Workers Subtotal 1M 2F 1M 2F % of Total Employees 33% 66% 33% 66% Total Employees by Ethnic/Racial 1M 2F 1M 2F Category s. Percent 33% 66% 33% 66% �+ Female Employees 2F 2F % of Total Employees 66% 66% All Minorities A Women 1M 2F 1M 2F % of Total Employees 33% 66% 33% 66% r rl DMB3 Page 14 of 14 3/18/85 ri r" r F { 85-625 s•w r"y�}, �? H�'%� •i'�"'��'S" +i'�'� "6i k�h t i�",.. ti�8 a `ls .at�yt'IBM •1 V 1 W 1 /y� .. Y F� t . �*+; 3 .`Byi� .1x '�*P` :�' �3I.'.g• _ � .-t i.+�6 A9 M1.yj,; {� ;�Wy � k. ,�'�.`� �s{Y 'S '�`C'6' •ab J �cF�4,�-t: �E r'ky+�� s c���-Xt�+��k:i'�,,.°f'...,�;R -� ..: « �•.. �l�i«.<�w:"�d �� ;`£� -ex :5d ,;�