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HomeMy WebLinkAboutR-85-0607J-89-624 A MOMITION AtJTIMIZINO THE CITY MANAGER TO EXECUTE AN AGREEMENT, IN A FORM AMPTA= TO THE CITY ATTORNEY, WITH THE SENIOR COMMUNITY SERVICE EMPLOYMENT AGENCY, AN AGENCY OF THE U.S, GOVERNMENT, AND THE SENIOR CENTERS OF DADE COUNTY, INC. FOR THE COORDINATION OF SERVICES IN CONNECTION WtTH THE HOME SAFETY INSPECTION PROGRAM TO BE CONDUCT90 SUBSTANTIALLY IN ACCORDANCE WITH THE TERMS AND CONDITIONS SET FORTH IN SAID AGREEMENT, WITH FUNDS THEREFORE NOT To EXCEED $77t770.00t ALLOCATED FROM THE FIRE, RESCUE AND INSPECTION SERVICES DEPARTMENT'S GENERAL BUDGET AND THE 1981 FIREFIGHTING, FIRE PREVENTION AND RESCUE FACILITIES BOND FUND, WHEREAS the City of Miami is desirous of utilizing senior citizens in the performance of fire education and home safety surveys.- and WHEREAS, the Senior Community Service Employment Agency, an agency of the U.S. Government, and the Senior Centers of Dade County, Inc. desire to cooperate by providing participants in this program; and WHEREAS, the personnel of the Department of Fire, Rescue and Inspection Services, by agreement,, will teach and train these participants; and WHEREAS, funding is available through the Department's general budget and the 1981 Firefighting, Fire Prevention and Rescue Facilities Bond Fund; and WHEREAS, the City Manager recommends the adopting of the herein proposal; A NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to z. execute an agreement, in a form acceptable to the City Attorney, with the Senior Community Service Employment Agency, an agency of the U.S. Government, and the Senior Centers of Dade County, Inc. for the services in connection with the Home Safety Inspection -tially Program to be conducted substantially in accordance with the CITY COMMISSION MEETING OF JUN 13 1985 RESOLUbu,. 135-607 Skt-41RKIS terms and conditions not forth in said agreement, with funds therefore not to exceed $77, 770.00, hereby allocated from the city of Miami Department of Fire, Rescue, and Inspection Services general budget and the 1981 Firef ghting# Fire Prevention and Rescue Facilities Bond Fund. PASSED AND ADOPTED This _13th�daY of aA0e--- , 1 85. ATTEST �C 1 LPH G. ONGZE, CITY CLERW PREPARED AND APPROVED BY: DEPUTY CITY ATTORNEY APPROVE O FORM AND CORRECTNESS: CITY ATTO Y Maurice _A. _Perre---- MAURICE A. FERRE M A Y 0 k 85-60 7 AOMMT THIS AdA MENT, rude and entered into this day of 198S. by and between the City of Miafti, a ,ffiUnicipal corporation of the State of Florida, (hereinafter referred to as "THE CITY AND/OR HOST AGENCY") and the Senior Cottmunity Service Employment Agency, an agency of the U.S- Government and the Senior Centers of made County, lne-t (hereinafter referred to as "SPONSORS"). WITNESSETH: WHEREAS, the City of Miami is desirous of utilizing senior citizens in the performance of fire education and home safety surveys; and WHEREAS, the City of Miami's Department of Fire, Rescue and Inspection Services pursuant to this Agreement will teach and train these senior citizens; and WHEREAS, federal funds are made available, under Title V of the "Older American Act"; NOW, THEREFORE, in consideration of the mutual terms and conditions hereinafter set forth, the parties hereto agree as follows: I. SENIOR CENTERS OF DADE INC. AGREES 1. To provide no more than sixteen eligible persons who are residents of the City of Miami for participation in the Home Safety Advisors Program. 2. To provide salaries for said persons participating in the program in accordance with the Program Manual attached hereto and made a part hereof as "Exhibit "A". 3. To provide liability, and worker's compensation insurance coverage acceptable to the CITY for said participants until these participants become CITY employees, as per the attached Program Manual and TITLE V Rules and Regulations, which are incorporated by reference as a part hereof. (1 ) 85--607 i -y Y II. 4, Senior Centers of Dade, Inc. , will jftd&jfiA1fy and saVe City harmless from and against any and all Claimbt liabilities, and causes of action arising out of their participants' activities udder this Agreement, including all other acts or omissions to act on the part 'of the Senior Centers of Dade, Inc., including any person acting for or on his/her behalf, and from and against any orders, Judgments or decrees which may be entered and from and against all costs, attorney's fees, expenses and liabilities incurred in the defense of any such claims, or in the investigation thereof. THE SENIOR COMMUNITY SERVICE EMPLOYMENT AGENCY AGREES: I. To provide no more than 30 eligible persons who are residents of the City of Miami for participation in the Home Safety Advisors Program. 2. To provide salaries for said persons participating in the program in accordance with the Program Manual. 3. To provide liability, and worker's compensation insurance coverage acceptable to the CITY for said participants until these participants become CITY employees, as per the attached Program Manual and Title V Rules and Regulations. THE CITY AGREES: 1. To serve as the HOST AGENCY for the Home Safety Advisors. 2. To provide administrative support, supervision and training for the participants. 3. To provide in -kind contributions for the term of the program as specified in attached Program Manual. (2) 44 TO degigftate a fiefiter of the Department of Piret Rescue and Inspection services who will supervise the program. S. To provide on -going evaluation reports to SPONSOM. 6. To provide uniforms for participants. t 7. To consider offering to those participants Who meet the qualifications and needs of the Department of Fire, Rescue, Inspection Services permanent employment either on a full time or part time basis t as line positions become available and budget F limitations permit. 8. To utilize the participants in the performance of fire education and home safety surveys. IV. TBRMS : The term of this Agreement shall be for a period of one i year, beginning on July 1. 1985 and terminating on June 30, 1986. V. TERMINATION: • At any time during the term of this Agreement, the t: parties may at their option, terminate this Agreement upon thirty days prior written notice to the others, or immediately upon loss of federal funding. Upon termination, the participants shall be paid for services rendered pursuant to this Agreement through and including the date of termination. s VI. INDEPENDENT CONTRACTOR: • i That the SPONSOR and participants in the program shall F� be deemed to be independent contractors, and not agents or employers of the CITY, and shall not attain any rights or benefits under the Civil Service or Pension Ordinance of the CITY, or any rights generally afforded classified or unclassified employees; further he/she shall not be deemed entitled to Florida Worker's Compensation benefits as an employee of the CITY. �3 (3) 85--607. IN WITNESS WHEREOF, the parties hereto have caused these present to be executed by the respective officials theraunto duly authorized, this the day and year first above written. ATTEST; THE CITY OF MIAMI, a municipal Corporation of the State of Florida RALPH G. ONGIE SERGIO PEREIRA City Clerk City Manager ATTEST: SENIOR CENTERS OF DADE,INC. Sy - secretary JOSE NAVARRO, Executive Director SENIOR COMMUNITY SERVICE EMPLOYMENT AGENCY, an agency of the U. S. Witness Government Witness National Program Director APPROVED AS TO FORM AND CORRECTNESS: City Attorney APPROVED AS TO INSURANCE REQUIREMENTS: (4) 85-607 LP00AAM MANUAL The City of Edmunds, Washington, developed a program utilizing senior citizens to perform fire education/home safety surveys. An 80 hour training packager including slide presentations, was developed to be used by the Fire Department Instructor to train these senior citizens. Federal funds were awarded for this program under Title "V of the "Older American Act." Funds are now available to any city that wishes to host such a program, utilizing the Edmunds Curriculum. 09JECTIVES: Establish an ongoing, bilingual public safety education program to reduce fires caused by public ignorance and apathy. We intend to continue utilizing senior citizens to perform door- to-door home/fire safety surveys, advise homeowners of benefits of early warning devices (smoke detectors), and give general instruction in all phases of fire safety in the home. One or two participants may be utilized to install and test smoke detectors on request. In the future, when this program is well established, we expect to utilize some participants to test single station smoke detectors, required by the Fire Code, which have been installed in Group "H" occupancies, as a horizontal separation alternative. Fire safety demonstrations would be presented to elementary school children, P.T.A., senior citizen groups, etc. We are currently using three participants of the group as Group Supervisors, three as drivers for the vans, which the City of j Miami has provided, and one as a Record keeper and Clerk for the Program. (1) 85-607 `qOALI it # ftioduce the loss froth &dCideftt&l fifes in single family homes, 4up1*xes# apartment buildings, and oohdominiums by 2% per year. Makes homeowners aware of the potential of single Station smoke detectors to save lives, prevent injuries# and reduce property damage through early warning. Through public awareness of this program* we could in the future provide the necessary manpower, tools, and expertise to properly place and install smoke detectors for homeowners who request assistance. This program could be very beneficial to older citizens, widows, and/or single persons. WORK WEEK - CLASSIFICATION - SALARY: Where will be funding provided for up to 46 participants who will work four or five hours a day, five days per week. Their classifications will be Secretary, Advisor, Driver, Supervisor, and their rate of pay will be as follows: TITLE Provisional Fire Safety Clerk Advisor Provisional Fire Safety Typist Clerk I Provisional Fire Safety Clerk Supervisor Provisional Fire Safety Clerk Driver RANGE HOURLY RATE 12. 3.70 13. 4.09 14. 4.27 is. 4.27 FUNDING: Funding for senior citizens salaries will be provided through a Project Sponsor (Contractor): a. Senior Centers of Dade County, Inc. (16 persons) b. Senior Community Services Employment Program (up to 30 persons) There would be no cost to the City of Miami for senior citizens salaries until such time as the City of Miami needs and budget restrictions would permit funding for additional employees. At the present time two of these senior citizens have been hired by the City on the same part time basis as that furnished by the Sponsors. (2) 85-607 O Ufuform and vehillle Maintenance would be udgeted in the 95-8 regular budgets: Regular personnel assigned to the Fire R Prevention $ureau 'would be required to administer this program. We feel it is Necessary to have control of this program within the ire Prevention Bureau, and to maintain supervisory control to t achieve the program's goals with safety and efficiency. ANNUAL .COST Personnel cost incurred by Project Sponsors and funded by Title V: Senior Centers of Dade County, Inc. r; (14) Provisional Fire Clerk 1 Advisor @$3.70 $53,872.00 (01) Provisional Fire Clerk II Supervisor 4440.00 @ $4.27 (01) Provisional Fire Clerk Driver @$4.27 4,t44040 •E TOTAL: $62,752.00 Senior Community Employment Program: = r (25) Provisional Fire Clerk I Advisor @3.70 $96*200.00 (02) Provisional Fire Clerk II Supervisor Sr881.60 ' @4.27 (02) Provisional Fire Clerk Drivers @ 4.27 8,881.60 (01) Provisional Typist Clerk I @4.09 4,253.60 TOTAL: $118,216.80 Total amount funded under Title V based on four hour day, ` 20 hour week 180 968 80 IN KIND CONTRIBUTIONS BY THE CITY OF MIAMI: w> Salary on Supervisory Personnel assigned to $49,544.00 ;t. the Fire Prevention Bureau Home Safety Advisors ( 2 ) 9,360.00 Vehicle Maintenance: (3) at $364.00 per month 13,104.00 .; (1 ) at $188. 50 per month 2,262.00 Uniforms (estimated cost) 11000.00 Office Equipment and phones (estimated cost) 2,500.00 TOTAL $77,770.00 REPSONSIBILITY OF THE HOST AGENCY (CITY OF MIAMI): The host agency shall be responsible for local operations of the program and shall designate a member of its staff who will be responsible for supervision of all its Title V enrollees. The host agency must be able to match the total federal funds with at least a ten percent (10%) contribution from non-federal sources r (3) 85-607 Ike be adgeted in the ASS Unif6rYh and veh maintenance would regUlar budgets. Regular personne% assigned to the Pire Prevention Bureau would be required to adininiater this program. We feel it is necessary to have control of this program within the Pere Prevention Bureau, and to ttaintain supervisory control to achieve the program's goals with safety and efficiency. ANNUAL COST: Personnel cost incurred by Project Sponsors and funded by Title V: Senior Centers of Dade County, Inc. :. (14) Provisional Fire Clerk I Advisor 0$3.70 $53►872.00 (01) Provisional Fire Clerk 11 Supervisor 4,440.00 @ $4.27 (01) Provisional Fire Clerk Driver @$4.27 4i_4440.00 TOTAL $62,752.00 Senior Community Employment Program: (25) Provisional Fire Clerk I Advisor @3.70 $96,200.00 (02) Provisional Fire Clerk II Supervisor 8,881.60 @4.27 (02) Provisional Fire Clerk Drivers @ 4.27 8,881.60 (01) Provisional Typist Clerk I @4.09 4,253.60 TOTAL:- $118,216.80 I Total amount funded under Title V based on four hour day, 20 hour week ----------------------------- $180#968.80 IN KIND CONTRIBUTIONS BY THE CITY OF MIAMI: a�<a r�. Salary on Supervisory Personnel assigned to $49,544.00 the Fire Prevention Bureau Home Safety Advisors (2) 9,360.00 Vehicle Maintenance: (3) at $364.00 per month 13,104.00 at $188.50 per month 2,262.00 Uniforms (estimated cost) 11000.00 ':; �,.� Office Equipment and phones (estimated cost) 2,500.00 TOTAL $77,770.00 r,a r--i REPSONSIBILITY OF THE HOST AGENCY (CITY OF MIAMI): r The host agency shall be responsible for local operations of the program and shall designate a member of its staff who will be responsible for supervision of all its Title V enrollees. The host agency must be able to match the total federal funds with t-" at least a ten percent (10$) contribution from non-federal sources I (3) 85-60 7 -- - ---------- N_ att COM) ► This Jinatching cottribution may be ih-kind and such sourett as tuperviaora, traiftiftq* SUPPlitg/equipment costs may be utilizied for this purpose The hO§t agency shall be responsible for completing and transmitting to the Project Director,, all forms and reports necessary to properly administer and adgeas the progress of the program. . ZRA 14 NO The re-training period will be two weeks (40 hours - 20 hours per week). The training program will be conducted by Fire Department personnel from the Fire Prevention Bureau and the Fire Department Division of Training and Safety. The home inspection instructions will be based upon Edmunds Fire Department, Washington State Program entitled "Residential Fire Survey Training Program." The public education instructions will cover slide programs, table -top demonstrations and other instructions required to insure that they represent the best interests of the City. After the training is concluded, the participants will report to a designated work location everyday except holidays and weekends, where they will receive their assignments. Periodically, they would be required to attend meetings of an administrative nature and could also be required to attend additional training sessions and/or individual counseling, as needed. SUPERVISION: Supervision will be by personnel of the Fire Prevention Bureau. They will coordinate and supervise periodic re-training programs. They will provide close field supervision, working through the field supervisors, who have been selected from the groups. They will assign zones for home surveys and provide the groups with D" materials. They will report to the Project Directors with all required information. They will supervise the keeping of records and the time book They will perform such other duties as the position requires. Supervisory personnel receive and supply information through the Fire Marshal of the City of Miami. (4) 85-607. �SP0ILTATt0f4 All transportation for partidipanta will be their respoheibility, Usually they will report directly to their predetermined meeting Place, and would be met by a supervisor for roll Bali, exchange of infOrM&tion, etc. EXCEPTIM (1) Supervisors would be required to transmit personnel information to office, pick up and distribute handouts, take participants to City Doctor, a medical facility, etc., using van supplied by City. I (2) Secretary -Timekeeper = worksite would be the Fire Prevention Bureau. r r IDENTIFICATION: A City of Miami clip -on Identification Card is issued for identification. This card will have the individual's picture on it and would be clipped to his/her shirt. In the blank "position" FIRE SURVEYOR will be entered. UNIFORMS: Three uniform shirts, as designated by the Fire Chief, will be furnished to each participant by the City of Miami, and replaced when worn out. This Program is successfully underway here in the City of Miami, and in cities and communities as diverse as Huntington, West Virginia; Aurora, Colorado; Tucson, Arizona; Orange, Texas. Many other cities are in various stages of program development for similar type citizen involvement programs. ( 5 ) S5-607 CITY OF MIAMI, FLORIDA INT19R-OrPICE MEMORANDUM *5 tlx: The Honorable Mayor and Members DATE: ,UN 5 1985 FILE: Of the City Commission SUBJECT: Fire Department Senior Citizens' Home Safety Program Agreement PROM. Sergio Pereira REFERENCES: For City Commission Meeting City Manager of June 13, 1985 ENCLOSURES: -'7 It is recommended that the City Manager be i authorized to execute an agreement, in a form acceptable to the City Attorney, with ` Senior Citizen Community Services Employ- ment Program and Senior Centers of Dade County, Inc. to utilize senior citizens, who are residents of the City, as Home Fire Safety Advisors. In June of 1978, the City of Miami first entered into agreement with the Senior Community Service Program and Senior Centers of Dade County, Inc., to utilize senior citizens as Home Safety Advisors, in augmenting the Department of Fire, Rescue and Inspection Services' Fire Safety and Educational Program. The proposed continuation of this program necessitates execution of agreement on an annual basis, beginning July 1, 1985, and terminating on June 30, 1986. This program involves up to 46 senior citizens in an on -going, bi- lingual public safety education program to reduce fires caused by public ignorance and apathy. The senior citizens are supervised by department personnel in door-to-door home fire safety inspections, advisement to homeowners on benefits of early warning devices (smoke detectors), and also in giving general instructions in all phases of fire safety in the home. { The Program is federally funded by the Title V, Older American Act in the total amount of $180,968.80. Matching funds of at least .� ten percent (10%) are required by the Host Agency, allowable through contribution of in -kind services. The Miami Fire, Rescue and Inspection Services Department's contribution was $66,726 last gyp.: year and is estimated not to exceed $77,770 this contract period. It is comprised of the following: ,r Salary on Supervisory Personnel assigned to FPB $49,544 '4 Home Safety Survey Advisors (2) 9,360 Vehicle Maintenance: (3) at $364.00 per month 13,104 ? (1) at $188.50 per month 2,262 Uniforms (estimated cost) 11000 Office Equipment and phones (estimated cost) 2,500 h r :y TOTAL $77,770 4i KEM:CH:nl 85-60%.