HomeMy WebLinkAboutR-85-0596Rescinded by M-85-606
A A9SOL TION ACCEPTING THE BID OF
MICROFORMMANAGEMENT
MOEMERT CORP. FOR FURNISHING
014 NP
THREE (3) ICROPILM READER PRINTERS TO THE
DEPARTMENT OF POLICE AT A TOTAL COST OF
$9,129.00: LLOCATING FUNDS THEREFOR FROM
A(
THE 1984-8 OPERATING BUDGET OF THAT
DEPARTMENT, UTHORIZING THE CITY MANAGER TO
INSTRUCT THE ASSISTANT CHIEF' PROCUREMENT
OFFICER TO IS UE A PURCHASE ORDER FOR THIS
EQ
UIPMENT.
WHEREAS, pursuant to public noti
received February 27, 1985 for the furft
Microfilm Reader Printers to t e Department
WHEREAS, invitations were -
suppliers and 10 bids were recei e nd
WHEREAS, funds for t * p ase
1984-85 Operating Budget; and
WHEREAS, this nt w be
of Police for the pu ose rep d
to repair; and
tial
ailable in the
4d by the Department
equipment too costly
WHER he M ger and the Director of the
Department o Police om d that the bid received from
Microforms Ma ement be accepted a the lowest responsible
and ZA*ftvCej
in
, BE IT RESOLVED BY\THE COMMISSION OF THE
!he February 27, 198 bid of Microforms
ment Corp. for furnishing Three (3) Microfilm Reader
,to the Department of Police at a total cost of $9,129.00
c04 eby accepted with funds therefor hereby Microfilm
from the
4 operating Budget of that Department.
S,CSCiAID D BY M-25-(00(0
41TY COMMISSION
MEETING OF
JUN 13 1985
xvilut'.y..
Rescinded by M-85-606
S#Ctkoft 2, 'Th t the city Manager is hereby authorized
a
to ihstrt the Assistant Chief Procurement t3ffier tca isaut a
Purtheee Larder for this egu'pment.
PARSRf AND ADOPTED thia__13 day Of curie t i 3a
5`1
EST
RALPH G. ONGIE, CITY CLERK
PREPARED AND APPROVED BY!
Z�� .57 . Mom...
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPRO � 6j2M AND Cq
LU%.Lm n. a Wvv
CITY ATTORNEY
zrk Ao
MAYOR
l�cina�rd %u l�- P5-�oG
0"
85-596
AW - -
Cirf OP MIAMI. PLORIDA
1NfiER4OFFICE MEMOPIANCIUM 13
fie: Honorable Mayor and Members DATE: ;tm",l `i " PILE:
Of the City Commission
sunitetz Recommendation for Resolution
and Award of Bid No. 84-85-49
Microfilm Reader Printers
City Manager
Sergio Pereir
PROM. Sergio
ENCLOSURES:
IT IS RECOMMENDED THAT THE AWARD BE MADE
AND A RESOLUTION BE PASSED ACCEPTING THE
MOST ADVANTAGEOUS BID AS RECEIVED FROM
MICROFORMS A:4AGEMENT FOR FTJRNISHING
THREE ti) '�71-ROF7 rM READER PRINTERS
UNDER CITY 3I� !J0. 3;J-85-4? AT A TOTAL
COST .YCT
Pursuant to public notice, sealed bids were received on February 27,
1985 to furnish three (�) microfilm reader printer machines for the
Department of Police Records Unit. •
The purchase of these machines will replace equipment that is nine years
old and no longer functioning up to standards. To continue repairing
the old equipment is too costly. These machines are in operation twenty
four (24) hours a day.
Funds are available from Fiscal Year 1984-1985 General Fund approved
budget.
MAM:ED:te
r Sid too.84-a$-40
`,
$! t, TEM. Three (3) Microfilm Reader printers
DEPARTMENT: police
TYPE OF PURCHASE: Single Purchase
REASON: To replace old equipment too costly to
repair
POTENTIAL BIDDERS: 33
BIDS RECEIVED: 10
TABULATION:
BIDDER/�SI�QORITY CLASSIFICATION TOTAL BID
American Photo,inc. Hispanic $7,563.00
Microforms Management Corp -(non -minority) 9,129.00
' Bell & Howell (non -minority) 9,300.00
4.
Metropolitan Microfirms (non -minority) 9,750.00
The Microfilm Center (non -minority) 10,485.00
ua Consolidated :Micrographics (non -minority) 10,500.00
IMF Canon (non -minority) 11,317.68
Enfields (non -minority) 12,814.62
ACE Micrographics (non -minority) 16,575.00
Eastman Kodak (non -minority) 17,505.00.
i FUNDS: 1984-85 Operating Budget
MINORITY PARTICIPATION: Invitations to Bid were sent to one
+a
(1) Black and seven (7) Hispanic firms
engaged in sales of
'$
Microfilms equipment, as located in these sources:
1. Metropolitan Dade County Minority
Vendor Directory
2. Bidder Applications on file in Purchasing
3. Previous bid for similar item.
'
Minority response consisted of one (1) bid
from a hispanic firm.
rh
BID EVALUATION: The lowest bid
received from American
Photo, Inc. is not acceptable for
the following reasons:
1T no automatic film threading. 2) Does not have
'�.
capability to print a legal size
copy. Following is an
r.
analysis of the Invitation to Bid:
Number of Bid
Number of
Category Invitations :Mailed Responses
Prior Bidders
Black American 0
0
,.
Hispanic American 0
0
Non -Minority 11
6
New Bidders
Black American 1
0
Hispanic American 7
1
Non -Minority 16
3
w
Courtesy Notifications 10
{�
"No Bids" .�
4
Late Bids
0
a:
Totals 45
14
page 1 of 2
.,
8s-59s
t
Reasons for 111,4a sidft were as followst
Is Oftoduets not available."
21 "Unable to supply this type reader/printat-"
1. "we do not have equipment that meets your specs."
4. ftWo do not supply reader printers-"
RECOHMNOATIONt IT IS RECOMMENDED THAT THE AWARD BE
MADE TO MICROFORMS MANAGEMENT CORP. IN
THE TOTAL AMOUNT OP $9,129s00-
Xs*9t. , 'MM'Procurement M1895
Date
The Minority Procurement Officer, concurs with the above
reco=endation.
O ice
Datt
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