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Home My WebLink AboutR-85-0665J-85-574 6/20/85 RESOLUTION NO. A RESOLUTION ALLOCATING AN AMOUNT NOT TO EXCEED $15,000 FROM SPECIAL PROGRAMS AND ACCOUNTS, QUALITY OF LIFE ACCOUNT, TO COVER THE USE FEE FOR MIAMI MARINE STADIUM ON JULY 4, 13, AND 20, 1985 BY THE SUMMER POPS CONCERT BOARD AS SPONSOR OF THE SUMMER POPS CONCERT SERIES; SAID ALLOCATION BEING CONDITIONED UPON SUBSTANTIAL COMPLIANCE WITH ADMINISTRATIVE POLICY NO. APM 1-84, DATED JANUARY 24, 1984, AND UPON CERTAIN OTHER DESIGNATED CONDITIONS. WHEREAS, the Summer Pops Concert Board has requested City assistance in presenting the Summer Pops Concert Series; and WHEREAS, the Summer Pops Concert Series serves as a summertime tourist attraction and provides family -oriented cultural entertainment for the local community and the South Florida area; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. An amount not to exceed $15,000 is hereby allocated from Special Programs and Accounts, Quality of Life Account, to cover the use fee of the Miami Marine Stadium on July 4, 13, and 20, 1985 by the Summer Pops Concert Board as sponsor of the Summer Pops Concert Series 1985 and to serve as a summertime tourist attraction and provide family -oriented cultural, entertainment for the local community and the South Florida area. Section 2. The herein allocation is conditioned upon substantial compliance with City of Miami Policy No. APM-1-84, dated January 24, 1984; further, that 100 -200 gratuitous admission tickets for each of the above concerts be distributed among under -privileged children by or at the direction of the City administration with the herein allocation being directed to be made in three equal amounts for the individual concerts. CITY COMMISSION MEETING OF JUN 22019855 5 will I �!� i PASSED AND ADOPTED this 20th day of June, 1985• ATTEST: RALPH G. ONGIE,-CITY-WERK PREPARED AND APPROVED BY: ROBERT F. CLARK, DEPUTY CITY ATTORNEY APP LUCIA A. D RFC/rr/080 AND CORRECTNESS: -2 - Maurice A. Ferr_e MAURICE A. FERRE, MAYOR 135-665.. CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM 21 TO � � FILE. The Honorable Mayor �ayor and DATE.. Members of the City Commission SUBJECT. Resolution Allocating Up to $15,000 to the Summer Pops Concert Board for FROM• REFERENCES- Concerts at the Marine Sergio Pereira Stadium July 4, 13 & 20, City Manager % 1985 / ENCLOSURES Commission Agenda Item The Office of Stadiums recommends the adoption of a resolution to allocate up to $15,000 from Special Programs and Accounts, Quality of Life Fund, to cover the use fee for the Marine Stadium on July 4, 13, and 20, 1985, by the Summer Pops Concert Board as sponsor of the 1985 Pops by the Bay series. The Office of Stadiums has reviewed a Special Funding Request for assistance submitted by the Summer Pops Concert Board, which is sponsoring a three-day Summer Pops concert series to be held July 4, 13, and 20, 1985, at the Marine Stadium. For these events, the Office of Stadiums recommends that the Summer Pops Concert Board's special funding request be granted for the rent only, which is the greater of $2,500 per clay or 10% of gross ticket sales with a maximum cap on rent of $15,000 for the three (3) days of this series. It is recommended that all event expenses such as police, ushers, fire marshalls, restroom attendants, security boats, box office manager, office attendant and clean-up be paid for by the Summer Pops Concert Board. The Office of Stadiums has discussed this proposal for rent and event expenses with the Summer Pops Concert Board and it is agreeable with them. The Office of Stadiums believes there is the potential for the City to receive about $5,000 in concession revenues from the Summer Pops concert series. Monies for this allocation are available from Special Programs and Accounts, Quality of Life Fund. /rjf t Zhe Miami Heralb A KNIGHT-RIDDER NEWSPAPER THE MIAMI HERALD PUBLISHING CO. • 1 HERALD PLAZA. MIAMI, FLORIDA 33101 • (AREA CODE 305) 350-2111 May 1, 1985 Ms. Kathy Leff 1145 NW llth St., Room 131 Miami, Florida Dear Kathy: Enclosed please find the following documents pertaining to the proposed "Pops -By -The -Bay" 1985 concert series: • A completed City of Miami Special Funding Request Application Form • A list of the City Services. Requested • An itemized Expense Report per concert • A statement of Income (Projected Revenue) • Statements from TOUCHE ROSS & CO. (Certified Public Accountants) dated August 24, 1984 and March 27, 1985, which include the Greater Miami Opera Association. Should you require any additional information, please let me know. Thank you for your attention and assistance in this matter. Sincerely, yce Myers ublic Relations Manager enclosures cc: John Kosanke, Carlos Arboleya JAM:mc Y E Y , 85--66 inn SPECIAL F1.;NDItiG REQUEST APPLIC3TI^N Please complete this form and submit it along with the required documentation to the Department of Community Development, 1145 N.4. lith Street, Miami, Florida 33136. If you have any questions, call 579-6853. Nam, e cf Event, Pro-;ect or Program: Summer Pnnc C'nncert_SPric 1985 b. Date of Event/ Act"- vi ty: Jul•r 13. 30. 1985 c. Name of Organization: Summer Pops Concert Board :.• Name r=rscn: Carlos ^,rtil• I1 Wt - Vic,- rhn;rmnn ��_-- a . Telephone: Work: 350-7153 Home: :tailing Address: BARNETT BANK QF SOUTH FLORID SOO Rrickell Avenue *Miami FL 33131 II. Brief description of program/event and include the number of people expected to participate in or attend program (attach additional sheets 3.:: necessary): Th �e corce rs FeQturing fireworks and orchestra on July nth Tex 3eneke, Patti Paige. and the Bie Band Sound on July 13th, and Dionne Warwick on July 20th. Z1I. What are the benefits to the City (quantify where possible): fTiit 91 carvA c dimmer rime rnurict arrrnrt-inn and provide ----- t' fnr the Snurh rinrida nrea fn nl1N-r' R PA D I'v Requested: a. "ash Grant: Ci-y Sarv,.ces Requested �i.a., Police, _ire, SanImation) and snec:.fy tyre of service and 5 value as dater::.:.ned or asti;matad oy the providing depar moment: N C_t Decar`-aent Service EstLInata d :%mcun: . SEE ATTACHED SHEET _ i� sjss . . xT .flRrf �� o� � s. '� '� r�ud: m. - ..T: Ti'S :.3;1:� Vu'T ati..•:.L.....�', a _ �3 4.'..4�°6��'•� f' wj � innCr., SPECIAL FUNDING REQUEST APPL.ICATICN Please complete this form and submit it along with the required documentation to the Department of Community Development, 1145 N.4. 11th Street, Miami, Florida 33136. If you have any questions, call 579-6853. 1. a. Name of Event, Project or Program: Summer Pnna Cann r* -1; I9$5 b. Date of Event/ Act i,.i_ty: Jul% s, 13, 30, 1985 C. Name of Organization: Summer Pops Concert Board :. 11. -ne of COntaCt Person: Carlos 'hr.h,0�v1 C _ �r ✓ a �rr.:nr_ a. Telephone: 'Work: 350-7183 ;1c;,1e; f . :flailing Address: BARNETT BANK nF SOUTH FT ORTnA S00 Rr4rkpll Avenue, Miami, FL 33131 II. Brief description of grog-ram/event- and include the number of people expected to participate in or attend program (Attach additional sheets if necessary): Thr�a cnrc r c' featuring fi reworks and orchestra on July yth Tex T3enekp, Patti Paige, and the Big Band Sound on Julv 13th, and Dionne Warwick on July 20th. Ill. '+what are the benefits to the City (quantify where possible): IV . SUpport Reques tad : a. Cash Grant: � b. City Sarv:c35 Requester: ti.e., Police, Fi-Q, San,zation) and speclzy type of service and value as � date=-,; ned or estimated oy the providi ng department: De car --cent 3?r• i.ce Estiz:atad :Umcunt SEE ATTACHED SHEET $2,500 minimum per concert C. Facility Rental - $ Amount: of cross :Jame of Facility: Mi,,mi !.t ino Stadium Data(s) and 'hours to be used: jul;• 13 and 20 5:00_n•m•-1:00 a.m. d. Total $ Requested :ram City: �J. Has City provided support in previous year(s)? Yes No if yes, please attach a letter from a certified public accountant verifying the sufficiency of accounting systems and internal financial controls during funding period. If you nave received $25, 000 Or ;core, a copy an, a:id-t r eflect-in a ti.= expenditure of tnose ends must also be crow;.ded. Also, specl-'! past- City support and datels) of event or activity. Name of Program/Event Year(s) Funds Granted 19F4 Amount Facility Rental at Marine VI. have you requested and%or received Funds .:rpm other governmental entities? Yes NO List all Funding Sources applied amour.;. (Indicate if to: received, still pending or rejected): 1085 Dade County Council of Arts & $ 9,350 - received Sciences VII. Please indicate what measures will be taken to insure F-" adequata financial controls and accounting of funds: Sic' a trartiari t arrar dg taxi March 27 1985 from TOUCHE ROSS & CO. �1r VIII. Please describe orgariaatlon's capability to accomplish t= program/event: Through the ;oint effort of all sponsors. the financial, promotional and the Summer Pops Concert Series will be provided. g�w;,,, rmm�nnPnts o� x w 85-665 x�-T L> x'� f✓'A? , v.� _ � f -' r # � +� rK!.ai+,+{`h��}4.t,,, � 3 < f `al' i`�' '{ Y' 1X. Please attach the following information relative to your or:anization to this application: 1) State Charter (proof of not for profit status) DNA 2) dames and addresses of corporation's Board of Directors 3) A letter from certified Public accountant verifying accounting systems and adequacy of financial controls to safeguard handling of Citv funds. �.tyCl. .illy expenditures and anticipated revenues for total projac_'event. 5) A copy of the line item cudgel specifying how City funds will be used. I hereby certify that the information provided herein is true and accurate and that the funds pr:,vided by the City -gill be expended in accordance -di th the ccmmi=nents approved by the City Ccamission. Furthermore, the City will be provided with an accounting of expenditures and receipts within thirty (310) days after the event's conclusion and/or receipt of funds frcm the City, whichever is applicable, along with any other documents or data requested by the City. ctTur p PnPS CONCERT SERIES ZVe�U-1E OF ORGztZNiZ' T:OkN CORPCRATE SFhL FOR OFFICE USE ONLY CATE RECEIVED - Z ..A. - 85-665. Mr. Carlos Arboleva Vice Chairman BARNETT BANK OF SOUTH FLORIDA, N.A. 800 Brickell Avenue Miami, FL 33131 Tel.: 350-7123 Mr. Bob Heuer Assistant General Manager GREATER MIAMI OPERA ASSOC. 1200 Coral Way Miami, FL 33145 Tel.: 854-1643 Ms. Lorraine Charney Vice President of Corporate Programs RYDER SYSTEMS, INC. 3600 NW 82nd Avenue Miami, FL 33166 Tel.: 593-3726. Mr. Kenneth F. Webb Miami Group Controller SEARS ROEBUCK & CO. 7500 NW 25th Street Miami, FL 33152 Tel.: 591-4778 Ms. Robin Reiter-Faragalli Executive Director Southeast Bank Foundation SOUTHEAST BANK 1 S.E. Financial Center 22nd Floor Miami, FL 33131 Tel.: 375-7500 Mr. Mark Darden Director of Advertising & Promotions WPLG-TV 10 3900 Biscayne Blvd. Miami, FL 33137 Tel.: 576-1010 1985 POPS -BY -THE -BAY CONCERTS BOARD OF DIRECTORS Mr. Charlie Folds Director of Public & Community Relations WSVN-7 1401 - 79th Street Causeway Miami, FL 33141 Tel.: 751-6692 Ms. Jeanette Jordan Community Affairs Director WCI% 1111 Brickell Avenue Miami, FL 33131 Tel.: 377-0811 Mrs. Toni Zahn Manager of Community Relations EASTERN AIRLINES, INC. Miami International Airport Miami, FL 33148 Tel.: 873-6323 Mr. Jeff Campbell Chief Executive Officer BURGER KING CORPORATION 7360 No. Kendall Drive Miami, FL 33156 Tel.: 596-7011 Mr. Stephen Muss THE MUSS ORGANIZATION Seacoast Towers One Executive Offices 5151 Collins Avenue Miami Beach, FL 33140 Tel.: 865-0484 Mr. Richard G. Capen, Jr. Chairman of the Board & Publisher THE MIAMI HERALD One Herald Plaza Miami, FL 33101 Tel.: 350-2111 85-665 Mr. Carlos Arboleva Vice Chairman BARNETT BANK OF SOUTH FLORIDA, N.A. 800 Brickell avenue Miami, FL 33131 Tel.: 350-7123 Mr. Bob Heuer Assistant General Manager GREATER MIAMI OPERA ASSOC. 1200 Coral Way Miami, FL 33145 Tel.: 854-1643 Ms. Lorraine Cha rney Vice President of Corporate Programs RYDER SYSTEMS, INC. 3600 NW 82nd Avenue Miami, FL 33166 Tel.: 593-3726. Mr. Kenneth F. Webb Miami Group Controller SEARS ROEBUCK & CO. 7500 NW 25th Street Miami, FL 33152 Tel.: 591-4778 Ms. Robin Reiter-Faragalli Executive Director Southeast Bank Foundation SOUTHEAST BANK 1 S.E. Financial Center 22nd Floor Miami, FL 33131 Tel.: 375-7500 Mr. Mark Darden Director of Advertising & Promotions WPLG-TV 10 3900 Biscayne Blvd. Miami, FL 33137 Tel.: 576-1010 1985 POPS -BY -THE -BAY CONCERTS BOARD OF DIRECTORS Mr. Charlie Folds Director of Public & Community Relations WSVN-7 1401 - 79th Street Causeway Miami, FL 33141 Tel.: 751-6692 Ms. Jeanette Jordan Community Affairs Director WCIY 1111 Brickell Avenue ;Miami, FL 33131 Tel.: 377-0811 Mrs. Toni Zahn ,tanager of Community Relations EASTERN AIRLINES, INC. Miami International Airport Miami, FL 33148 Tel.: 873-6323 Mr. Jeff Campbell Chief Executive Officer BURGER KING CORPORATION 7360 No. Kendall Drive Miami, FL 33156 Tel.: 596-7011 Mr. Stephen Muss THE MUSS ORGANIZATION Seacoast Towers One Executive Offices 5151 Collins Avenue Miami Beach, FL 33140 Tel.: 865-0484 Mr. Richard G. Capen, Jr. Chairman of the Board & Publisher THE MIAMI HERALD One Herald Plaza Miami, FL 33101 Tel.: 350-2111 85-665 CITY DEPARTMENT Fire Department Police Department Finance Department office of Stadiums M CA CA 11O11S BY TllE BAY 1 ` 8 i City Services Requested SERVICE 3 Inspectors 1 Supervisor a officers 1 City Auditor 1 Guard Coordinator 2 Night Guards 11 Event Guards 2 Boats with 4 personnel (for collecting boat admission tickets) 2 Custodians 1 Stadium Office Attendant 2 Electricians 4 Rest Room Atten(lants 1 Nurse 1 Stadium Event Coordinator Clean-up Crew Barge Moving Marine Patrol Boat with 2 Officers ESTIMATED VALUE $ 270 per concert $1000 Fier ce)nce.rt $ 50 per coru_ert $ 150 per concert $ 200 per coricert $ 3 j0 per c:<,ncert $ 500 per concert 200 per c(incert SO pur c Ic kc rt $ 30o pe r c„e,eu r t $ 100 per c,n-ecert 50 per concert $ GOO per concert $ 600 pu r ci mcu r t $ 500 per c-nice-i t $ 300 per concert t,- awx•.. E X P E N S E R E P O R T "Pops -By -The -Bay" -- 1985 CONCERT I CONCERT II CONCERT III TOTAL 7/04 7/13 7/20 Guest Artists 2,500 30,000 25,000 57,500 Conductor 1,000 --- 1,000 2,000 Guest Artist Extras 500 500 8,000 9,000 Orchestra/With Contractor 11,800 3,700 11,800 27,300 Social Security 7". 896 259 896 2,051 Pension 3% 384 111 384 879 Unemployment Tax 290 120 290 700 Workers Comp. 1.34% 172 50 172 394 Orchestra Fee 1% 145 43 145 333 Ca rta ge 400 500 500 1,400 Piano/Inst. Rental & Tuning 1,300 500 1,200 3,000 Nusis 500 200 500 1,200 Rental/Royalties 300 300 300 900 Stage Hands 3,000 3,000 3,000 9,000 Pension Welfare 10°0 --- --- --- --- Unemployment Tax --- --- _-_ Workers Comp --- --- --- --- Stage Manager 5 Weeks 1,000 1,000 1,000 3,000 Sound Equipment 5,000 5,000 5,000 15,000 Lighting 1,200 1,200 1,200 3,600 Stage Supplies 100 100 100 300 Stadium Rent --- --- --_ Stadium Personnel & Expenses 2,500 2,500 2,500 7,500 Promotional Events & Decor 8,850 3,440 4,390 16,680 Misc. Rentals (Jackets & Chairs) 1,000 800 1,000 2,800 Security & Fire 2,700 2,700 2,700 8,100 Insurance 250 250 250 750 Fireworks 5,500 --- --- 5,500 Printing, Promo, Tickets 4,850 650 650 6,150 Box Office Exp. & Bass 1,500 1,500 1,500 4,500 Accounting, Computer & Phones 3,000 3,000 3,000 9,000 Opera Staff 10,000 10,000 10,000 30, O00 Nan & Truck Rental 500 500 ;00 1,500 TOTALS: 71,137 711923 86 977 85-665 n =- I N C O M E "Pops-By-The-Bay"--1985 SUBSCRIPTIONS (2,500 Total) Section I A 150 x $40 S 6,000 Section I B 1,100 x 40 44,000 Section II 950 x 26 24,700 Section III 300 x 18 5,400 2,500 80,100 Boats 5,820 Total.............................5 85,920 SINGLE SALES Concert I (8000 Section I A 50 x $25 $ 1,250 Section I B 500 x 15 7,500 Section II 1,500 x 10 15,000 Section III 700 x 6 4,200 2,750 27,950 Boats 5.400 Total.............................S 33,350 Concert II (97%) Section I A 50 x $25 1,250 Section I B 700 x 15 10,500 Section II 1,700 x 10 17,000 Section III 1,400 x 6 8.400 3,850 37,150 Boats 2,500 Total .............................$ 39,650 Concert III (861*0) Section I A 50 x $25 1,250 Section I B 600 x 15 9,000 Section II 1,500 x 10 15,000 Section III 1,000 x 6 6,000 3,150 31,250 Boats 2,500 Total .............................$ 33,750 TOTAL: ................................$192,670 Opera in Kind 30,000 GRAND TOTAL: ........................... $222,670 85-665 Tache Ross & a. CERTIFIED PUBLIC ACCOUNTANTS August 24, 1984 Board of Directors Opera Guild of Greater Miami d/b/a Greater Miami Opera Association 1200 Coral Way Miami, Florida We have examined the financial statements of Opera Guild of Greater Miami d/b/a Greater Miami Opera Association for the years ended May 31, 1984 and 1983, and have issued our report thereon, dated August 24, 1984. As part of our examination, we made a study and evaluation of the Associa- tion's system of internal accounting control to the extent we considered necessary to evaluate the system as required by generally accepted audit ing standards. The purposes of our study and evaluation were to deter- mine the nature, timing, and extent of the auditing procedures necessary for expressing an opinion on the Association's financial statements. Our a` study and evaluation was more limited than would be necessary to express an opinion on the system of internal accounting control taken as a whole. The management of the Association is responsible for establishing and maintaining a system of internal accounting control. In fulfilling this <' responsibility, estimates and judgments by management are required to ,a. assess the expected benefits and, related costs of control procedures. The objectives of a system are to provide management with reasonable, but ' not absolute, assurance that assets are safeguarded against loss from h= unauthorized use or disposition and that transactions are executed in accordance with management's authorization and recorded properly to permit the preparation of financial statements in accordance with gen- erally accepted accounting principles. May �As Because of inherent limitations in any system of internal accounting .= control, errors or irregularities may nevertheless occur and not be detected. Also, projection of any evaluation of the system to future periods is subject to the risk that procedures may become inadequate }4 because of changes in conditions or that the degree of compliance with =r=..,. the procedures may deteriorate. r. i ti¢ �Y - V r 85-66 5. �th`f .. �... t u .. _.. t :�... ...'a.� ... 4.L_r. Tr_.1 2. Fhb# �.��.�ai...• F a yYgyg'' 4� p:t?� -2- Board of Directors August 249 1984 Opera Guild of Greater Miami d/b/a Greater Miami Opera Association Our study and evaluation, described in the first paragraph, would not necessarily disclose all material weaknesses in the system. Accordingly, we do not express an opinion on the system of internal accounting control of the Company taken as a whole. However, our study and evaluation dis- closed no condition that we believe to be a material weaknesses. This report is intended solely for the use of management and other regulatory agencies pursuant to their requirements and should not be used for any other purpose. -,e�i 'L , (,. Certified Public Accountants S5-x3 Y&j T�Ross &CO. CERTIFIED PUBLIC ACCOUNTANTS March 27, 1985 Mr. Robert Herman Executive Director Greater Miami Opera Association 1200 Coral way Miami, Florida 33145 Dear Mr. Herman: We are pleased to serve as independent accountants for Greater Miami Opera Association. Mr. Ronald S. Chase will be the partner and Mr. Gerald C . Sims will be the manager in charge of all work we perform for you. Examining and re- porting on your annual financial statements is to be cur recurring basic assignment. We would like also to be helpful to you on current problems as they arise throughout the year. Hence, we hope you will call Mr. Chase or Mr. Sims whenever you feel they can be of assistance. The purpose of. our engagement is to examire the Associations financial statements for the year ended May 31, 1985, and evaluate the fairness of = presentation of the statements in conformity with generally accepted ac- counting principles applied on a basis consistent with that of the pre- ceding period. sJ: L , r: Our examination will be conducted in accordance with generally accepted audi.ing standards which will include a review of the system of internal control and tests of transactions to the extent we believe necessary. "- Accordingly, it will not include a detailed audit of transactions to the extent which would be required if intended to disclose defalcations or other irregularities, although their discovery may result. We direct your attention to the fact that management has the responsi5ll- ,. ity for the proper recording of transactions in the books of account, for the safeguarding of assets, and for the substantial accuracy of the financial statements. Such statements are the representations of management. k:A�.:, WYy (R 85-665. NIL rlft� -2- Mr. Robert Herman Greater Miami Opera Association March 27, 1985 The objective of our examination is the expression of an opinion on the Associations financial statements. Our ability to express that opinion and the wording of our opinion will, of course, be dependent on the facts and circumstances at the date of our report. If our opinion will be other than unqualified, the reasons therefor will be fully disclosed. As you requested, we will also submit, as a normal part of our examina- tion, a letter advising you of opportunities we have observed for econo- mies in or improved internal controls over your operations. It is our practice to prepare a letter bringing such matters to the attention of the appropriate level of management and the board of directors We are, of course, available to assist you in other areas that might arise. Our fees are based on the amount of time required at various levels of responsibility, plus actual out-of-pocket expenses (travel, typing, tele phone, etc.), and payable upon presentation of our invoices. Any contri- bution to the Association by our firm will be considered apart from our engagement fees. we will notify you immediately of any circumstances we encounter which would significantly affect our initial estimate of total fees off If the foregoing is in accordance with your understanding, please sign and return to us the duplicate copy of this letter. We very much appreciate the opportunity to serve you and are pleased with our continued association. By Date 41 very truly yours, Certified Public Accountants f 85--665