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HomeMy WebLinkAboutAgenda Item Summary Form1TY OF Hw AGENDA ITEM SUMMARY FORM File ID: #12566 Date: 09/13/2022 Requesting Department: Office of Capital Improvements & HVKBPT Commission Meeting Date: 04/27/2023 Sponsored By: Francis Suarez District Impacted: District 2 Type: Resolution Subject: Bid Waiver - Master and Business Planning Services - HVKB Museum Purpose of Item: The nature of this item is to approve a resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, ratifying, confirming, and approving the City Manager's recommendation and written findings attached hereto as "Exhibit A", pursuant to Section 18-85 (a) of the Code of the City of Miami, Florida, as amended; waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City of Miami ("City") to establish a contract for consultant services for the Historic Virginia Key Beach Trust Museum with Lord Cultural Resources ("Lord"), for the Office of Capital Improvement ("OCI") and the Historic Virginia Key Beach Park Trust ("HVKBPT"), allocating funds from their general account number or other funding sources, subject to the availability of funds and budget approval at the time of need; further authorizing the City Manager to negotiate and execute any and all documents, including any amendments, renewals, and extensions subject to all allocations, appropriations and budgetary approvals having been previously made, compliance with applicable provisions of the code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules and regulations, as may be deemed necessary for said purpose. Background of Item: HVKBPT operates to highlight the rich cultural history, regional African -American contributions, civic activism, and environmental preservation of Historic Virginia Key Beach Museum Park to educate future generations. The City desires to develop a masterplan and business plan for the Historic Virginia Key Beach Park Museum. Lord Cultural Resources originally provided a plan for review; however, after additional review and discussion with stakeholders, HVKBPT would like to re-engage Lord to complete a final master and business plan for the development of the Historic Virginia Key Beach Park Museum. The approximate cost for these services are estimated to be $260,000.00 in the aggregate. Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: General Account No.: 00001.150009.883000.0.0 and Various Sources of Funds Office of Capital Improvements Unknown Guy Forchion Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission City Commission City Commission Office of the City Clerk Reviewed By Hector L Badia Department Head Review HVKBPT Department Head Review Annie Perez Procurement Review Aniska Elliott Budget Analyst Review Marie Gouin Budget Review Nzeribe Ihekwaba Deputy City Manager Review Valentin J Alvarez Legislative Division Review Arthur Noriega V City Manager Review Pablo Velez ACA Review Victoria Mendez Approved Form and Correctness Nicole Ewan Meeting Todd B. Hannon Meeting Maricarmen Lopez Meeting City Clerk's Office Rendered Completed 09/16/2022 8:20 AM Completed 09/21/2022 2:18 PM Completed 09/21/2022 3:58 PM Completed 09/21/2022 4:51 PM Completed 09/26/2022 10:20 AM Completed 09/28/2022 2:51 PM Completed 09/28/2022 4:33 PM Completed 10/03/2022 2:32 PM Completed 10/03/2022 5:47 PM Completed 10/03/2022 8:06 PM Completed 10/13/2022 9:00 AM Completed 04/13/2023 9:00 AM Completed 04/27/2023 9:00 AM Completed 05/04/2023 4:04 PM City of Miami Legislation Resolution Enactment Number: R-23-0195 File Number: 12566 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com Final Action Date:4/27/2023 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S WRITTEN FINDING AND RECOMMENDATION, ATTACHED HERETO AS "EXHIBIT A", PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") TO ESTABLISH A CONTRACT FOR MUSEUM CONSULTANT SERVICES FOR THE HISTORIC VIRGINIA KEY BEACH PARK MUSEUM WITH LORD CULTURAL RESOURCES PLANNING & MANAGEMENT INC., A FLORIDA PROFIT CORPORATION ("LORD CULTURAL RESOURCES"), FOR THE CITY'S OFFICE OF CAPITAL IMPROVEMENTS ("OCI") AND THE VIRGINIA KEY BEACH PARK TRUST ("VKBPT"); ALLOCATING FUNDS FROM GENERAL ACCOUNT NO. 00001.150009.883000.0.0 AND SUCH OTHER FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT ("AGREEMENT") WITH LORD CULTURAL RESOURCES, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the Virginia Key Beach Park Trust ("VKBPT") operations highlight the rich cultural history, regional African American contributions, civic activism, and environmental preservation of the Historic Virginia Key Beach Park ("HVKBP") for the education of future generations; and WHEREAS, the City of Miami ("City") and the VKBPT desire to develop a master and business plan for the HVKBP Museum; and WHEREAS, Lord Cultural Resources Planning & Management Inc., a Florida profit corporation ("Lord Cultural Resources"), is one of the leading cultural planning practices with over forty (40) years of experience in planning cultural spaces and places, including historical and civil rights museums, across the United States and around the world; and WHEREAS, the City desires to establish a contract for museum consultant services for the HVKBP Museum with Lord Cultural Resources for the City's Office of Capital Improvements ("OCI") and the VKBPT; and WHEREAS, pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), the City Manager may waive competitive sealed bidding methods by making a written finding that the same are not being practicable or advantageous to the City, which finding shall require ratification and award approval by a four -fifths (4/5) affirmative vote of the Commission, after an advertised public hearing; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5) affirmative vote, after an advertised public hearing, the City Manager's written finding and recommendation, attached hereto as "Exhibit A", pursuant to Section 18-85(a) of the City Code, waiving the requirements for competitive sealed bidding methods as not being practicable or advantageous to the City to establish a contract for museum consultant services for the HVKBP Museum with Lord Cultural Resources for OCI and the VKBPT, are hereby ratified, confirmed, and approved. Section 3. Funds shall be allocated from General Account No. 00001.150009.883000.0.0 and such other funding sources, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute a Professional Services Agreement with Lord Cultural Resources, in a form acceptable to the City Attorney, for said purpose. Section 5. The City Manager is further authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: 1 i ria i "ndez, ify Attor ey 10/3/2022 Pursuant to the resolution, this item became effective immediately upon adoption by the Commission. ' The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions.