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Home My WebLink AboutR-85-0767REgotutloR Not ". A ktSOLUTtOR ACCEPTING T14L Stv or; TEMPTFtOL AIR CONDITIONING FOR FURNIgAtNd AIR CONDITIONING MAtNTgRANCE AT THE COCONUT GROVE tXHt8tTION CENTER ON A CONTRACT Ah8I8 FOR ONE (1) YEAR RENEWABLE ANNUALLY FOR THE DEPARTMENT OF BUILDING AN VEHtC:L8 MAINTENANCE AT A TOTAL 88TIMAT8D COST OF " $39,180,00; ALLOCATING FUNDS TH8R8FOR FROM THE 1984-85 OPERATING BUuGET AUTHORIZING :a. THE CITY MANAGER To INSTRUCT TH8 A8818TANT t CHIEF PROCUREMENT 01?eICER TO 1880E A PURCRA88 OR08R FOR fit#IS 88RVtC8. WHEREAS, pursuant to public notice, Sealed bids were received April 22, 1985 for the furnishing of Air Conditioning Maintenance at the Coconut Grove Exhibition Center for the. ..F Department of Building and Vehicle Maintenance; and WHEREAS, invitations were mailed to 39 potential- r b_ bidders and 10 bids were received; and WHEREAS, funds for this purchase are available in the 1984-85 Operating Budget; and " WHEREAS, this service will be used by the Department of Building and Vehicle Maintenance for the purpose of providing Air y .,; Conditioning Maintenance Service at the Coconut Grove Exhibition k Center; and WHEREAS, The City Manager and the Director of the Department of Building and Vehicle Maintenance recommend that the `= bid received from Temptrol Air Conditioning be accepted as therg lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE r}. CITY OF MIAMI, FLORIDA: ;... Section 1. The April 22, 1985 bid of Temptrol Air ,- Conditioning for furnishing Air Conditioning Mdintenat'nce to the coconut Grove Exhibition Canter on a contract baais for one (I) year renewable annually for the Aep4rtment of Building and vehicle Maintenance at a tot4l estimated cost of $ 39,160.00 is ,., 'hereby 4ccepted with funds therefor hereby 41109404 from the CITY COMMISSION OF JUL to I s y4 RESOLUTION NO r � �"� � � �4 e - A RESOLUTION ACCEPTING Tilt 810 Off' TEMPTROL AIR CONbITIONING FOR EURNI88196 AIR CON1jITt0NtNd MAINTENANCE AT Tilt COCONUT GROVE EkHI81T1ON CENTER ON A CONTRACT BASIS POR ONE (1) YEAR RENEWABLE ANNUALLY FOR T14E DEPARTMENT 0E 13u=tNd AND 'VEHICLE MAINTENANCE AT A TOTAL ESTIMATED C08T 0E: $39, 180.00- ALLOCATING EUND8 TRER8FOR PROM tHt 1984-85 OPERATING 80DGET; AUTRORtZtNG THE CITY MANAGER TO INSTRUCT T48 ASSISTANT CH18P PROCUREMENT OVPICER TO ISSUE A ` PURCRA98 ORDER POR THIS SERVICE. r WHEREAS, pursuant to 'public notice, sealed bids were received April 22, 1985 for the furnishing of Air Conditioning Maintenance at the Coconut Grove Exhibition Center for the Department of Building and vehicle Maintenance; and p 9 - WHEREAS, invitations were mailed to 39 potential �. bidders and 10 bids were received; and WHEREAS, funds for this purchase are available in the _ . 1984-85 Operating Budget; and r ' WHEREAS, this service will be used by the Department of Building and Vehicle Maintenance for the purpose of providing Air Conditioning Maintenance Service at the Coconut Grove Exhibition Center; and WHEREAS, The City Manager and the Director of the Department of Building and Vehicle Maintenance recommend that the bid received from Temptxol Air Conditioning be accepted as the lowest responsible and responsive bidf` NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE g CITY OF MIAMI, FGQRIDA: L Section 1. The April 22, 1985 bid of Temptrol Air Conditioning for furnishing Air conditioning Maintenance to the Coconut Grove Exhibition Centex on a contract basis for one (1) year renewable annually for the Department of Building and Vehicle Maintenance at a total estimated oast of $ 39,I60.94 is hereby accepted with funds tharef+Dr hereby allocated from the CITY COftsSION MSrTING OF JUL 18 190 �••fps t4RWUi#G4Q i Sedtl6h That tad City Mafia4df id �hdfdby allthdfitdd to ihd'Etudt t1 'a§i§tAHt thief 15t6d romeht off ddf to ib!§u a 4. Ptirdhalgo- orclat for thi§ tetvide, PA SFD ARb AbbPt8b thi day , ' S$ r �N :. MAURICE Ar FERRE f&: MAYOR ATTEST-. ll� -,� MM H G. ONGIE CITY C K PREPARED AND APPROVED 8Y: ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVE AS FORM AND CORRECTNESS: L CIA A. DOU HERTY r CITY ATTORNEY 3 x • 7 t »s F t Y ` afty Or MI Mi, PLOV410A INTCA41rPICC MEMORANDUM - -� The Ponorabl.e Alayot aft , Meibbers bAtt: i; I�fr�.' PILL of the City C6viilissiof`i sueJEO! Request to Award IR ir Conditibhifig iaifitef A i0.e Cofitract aye Sergio Pereira REFER€HcEE 7/1j3; 8� Commission Agenc.a City Managor i EiIGlCSUFf�S: ` THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE RECO.yIM£NDS THAT A RESOLUTION BE PASSED ACCEPTING THE BID OF TEMPTROL AIR CONDITIONING FOR THE PROVIDING OF AIR CONDITIONING MAINTENANCE 8ERVICES AT THE COCONUT GROVE EXHIBITION CENTER FOR A PERIOD OF ONE YEAR AT A TOTAL COST OF $59,180. Pursuant to the issuance of Bid ;#84-85-61, a total of ten (10) °. bids were received for the providing of air conditioning main- tenance service at the Coconut Grove Exhibition Center. Of the minority bids received, the lowest two (2) were submitted by ,. (Hispanic) firms. r A complete and thorough staff evaluation of these bids results' in the recommendation that the bid be awarded to Temptrol Air Conditioning. This firm submitted the second lowest bid; how- ever, it is the lowest responsible and responsive bid received. After meeting with the first low bidder, it was determined that 14 staffing levels were insufficient to provide emergencyservice on a 7-day, 24-hour basis. The proper and timely maintenance of the air conditioning system is critical to this high use, '. revenue producing, facility. Therefore, it is a must that the maintenance contractor be available at all times and without delay. The award of this contract, as recommended, should in sure that facility operation will not be adversely affected by f. its air conditioning system. Funds for this award are available in the Department of Building { ,,- and Vehicle Maintenance Fiscal dear ''85 budget. �u 77 �'{may �-,—ate..• � �_ s .i .� tFrt Nz°'f .,5:: - - ��eC YiY R - Bbd L�d�4�8��fi1 jT Emt Air dohd1ti6hif q Malifttahafted d6ddhuf Z�f'r ve Exhibitim Cefitdf" DE A �3Et�T: Bd lditig and Vehicle maintenande . yPE R UACAA8E : Cohtredt for tfte (1) Year renewable annually provid, ng 0Air Corid, ltlof ift MAintenat ce 8ervica at the C ty's Coconut Grove Exhibition Center Y €�C)E�T1A� SIbDE�Z,�a: �7 BIDS A8C8 VPb: 10 'I'rAgULA'ION: Attached FUNDS-. lg84-85 operating Budget MINORITY PARTICIPATION: Invitations to 13id were sent to four 14 Mack and nine 9 hispanic firms engaged in Air Conditioning Maintenance Service, as located in these sourcest I. Metropolitan Dade Counter Minority Vendor Directory. 1. Sidder Applications 3n file in Purchasing ¢' ti j. Previous bids for similar service 4. fellow Pages Telephone boot ' Minority response consisted of three (3) bids and one (1) "no bid" from Hispanic firm including Temptrol Air Conditioning, the recommended bidder. }' BID EVALUATIOI: It has been determined that the first }` low bidder, Jorda Mechanical Contractors° Staffing level was insufficient to provide emergency i service on the air conditioning on a 7-day, 24-hour basis. Following, is an U analysis of the invitation to Bid: Number of Bid Number of ::. Category Invitations Mailed Responses . ..,_ Oil Prior Bidders Black American 0 0 Hispanic American 3 2 Non -Minority is 6 - ,, New Bidders Black American 4 0 Hispanic American 6 1 Non -Minority 11 s Courte�s ►Notifications 10 0 "no Aids" 3 ... - Late Bids � .0 Total* 49 13 c r Page i of Z . 6 `." >r^-- ....... .-. s t U-ARC r Pip rf Air Conditioning Mintefiaftcd d6donut C7f'6vd fthibitim Center 09PAATMENT: Building and Vehid:le TYPE JP 1 t,1WHASE: c h't 'act far '7ne (1)Year rdnewable annua�.1;�, �A3Oti 3 Providing o� Aix �onci tcinir�g MAIntehaftde S 4 r dice at t ` e City's d6elorl1t (3r6ve Uhibition center €POTENTIAL 816=3 r 39 F �Y. �3I15S i1RC�;tV�b: 1�) fiARtttAT'ION: Attached FUNDS : 1984-85 Operating Budget MINORITY PARTICIPATION: Invitations to 13id were sent to four 4 Rlack and nine 9 hispanic firms engaged in Air Conditioning 4 Maintenance Service, as located in these sources: I. Metropolitan Dade County Minority Vendor Directory. I. Bidder applications -on file in Purchasln ' i. Previous bids for similar service 4. fellow Pages Telephone boom Minority response consisted Of three (3) bids and one (1) "no bid" from Hispanic firm including Temptrol Air Conditioning, the recommended bidder._ ` BID BVALUATI09t It has been determined that the first {' low bidder, Jorda ;Mechanical Contractors°, Staffing level was' insufficient to provide emergency serviceonthe air conditioning on a` ' - 7-day, 24-hour basis. Following is an analysis of the invitation to Bid: ber of Number of ti Cate or Invitations s Mai led Responses 9 Y p PriorBidders Black Arher can 0 0 w Hispanic American 3 None -Minority 15 6 New Bidders Bled Amerioan 4 0 v' Hispania American 6 1 Non -Minority 11 i Courtesy Notifications 10 0 �pp emee sene.wiw�enee �eeeq�f�w e 2 Late Bids r { �. F r fiA�NLA�ION of BIB COCONUT tg (IROVE FXN, CENTER AIR COMDITIONINd 14AINTENANC G 'I'MOR TOTAL C08T COMMT orda Mechanical Cottracfor3$,000.00 Lowest bid, but not sq 591 N,W, 7 Street acceptable. .<.iami, Florida 33126 b: remptrol $390180.00 Lowest acceptable bid, 4517 S.W. 75th Avenue 'Miami, Florida 11155 - :veathertrol Maintenance $39,996.00 P. 0. Box 523180 Miami, Florida 33152 < S.'& S. Air Conditioning, Inc. $40,428.00 7320 N.W. 58th Street' Miami, Florida 35166 Total Air Services, Inc. $40,800.00 14376 S.11 139 Court Miami, Florida 33186 Johnson Controls, Inc. $42,135.00 - 8650 N.W. 58 Street' Miami, Florida 33166 Central Air Repair, Inc. $43,632:00 7673 S.W. 81Street Miami, Florida 33142 `r Carrier Building Services $54,720.00 1155 N.W. 159th Drive Miami, Florida 33169 9 Robertshaw Controls Co. $81,600.00 u �. 19098 N. E'. 4th Court `. Miami, Florida 33179 ,rM1 Artic Air $87,000.00 13135 N.W. 42 Avenue Opa-hocka, Florida 33054, x� {r 4 14 ASKEAAm EMM®RWIffil Ain CONNTIWNd 0 o 86X tk313d MIAMI. ILO 1[iA 3 t f PHohiE 9�i. .. �` April 231 1985 j � Mr, Sergio Pereira / City Tiger j 5160 pan Afflericat tt. Mi a ni, L. 53133 Ret $id 84-85-6 :.: Opened 4/22/85 'bear tte , Pereira We are respectfully addressing y ou, to express, our opinion that, . we are the best qualified bidder on the referred bid for the following reasons: a) The apparent low bidder is not engaged seriously in the business of servicing air conditioning equipment of the size and type installed in the Coconut Grove Exhibition Center. As a ccnpany ,�orda Mechanical has been in busi- ness less than two years and only in new installation type of work. We therefore question seriously their lifications as a service entity in the air contidioning qua field. b) The second low bidder, Temptrol Air Conditioning, also Waist be questioned as to their ability to service the Cocaiut Grove Exhibition Center. Also a relatively new ccapany, their size of organization and capacity would in our opinion pose a potential problem for the steady and trouble t: free operation of the A/C installations at the Center. c) Weathertrol Maintenance Corp. is a coupany established Aside from in 1969 as an air conditioning service company being 10070 'minority owned, it has been servicing differ- ent City of Miami A/C installations and has engaged, umy times, in business with the City of Miami to mutual saris { , faction. References may asked from the various depart- meets with whom we have dealt with in the City. to i i Ii 0: a , j x >, 4 1