HomeMy WebLinkAboutR-85-0763t
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aaEPIVtI:214 Nd t'oR PuRtItaRtNd AtR
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CON'tjtTtOVtt4d MAtNTERANCE AT THE OOMPUTER
DEPARTMENT ON A CONTRACT BASIS FOR ONE
)tEAR RENEWABLE ANNUALLY FOR THE DEPARTMENT
LE
OE gUILOINd A14D VVHtCMAINTENANCE AT A
TOTAL t8TtMAT9D AMOUNT OF $4,620,00
ALLOCATINO FUNbS THERgPoR FROM THE 1184-85
OPERATINd 801JOET; AUTHORIZINd T14E MANAGE
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Tb tNSTRU'CT THE A9819TANT CM18P PROCUREM99T
OFFICER TO 155 E A PURCHASE ORDER FOR THtS -
SERV`10E=
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WHEREAS, pursuant to public notice, sealed bids were
received
May 1, 1985 for the furnishing of Air Conditioning
..
Maintenance at the Computer Department for the Department of
Building
and Vehicle Maintenance, and
WHEREAS, invitations were mailed to 33 potential
bidders
and 6 bids were received; and
WHEREAS, funds for this purchase are ,available in the
1984-85
Operating Budget; and
WHEREAS, this service will be used by the Department of
Building and Vehicle Maintenance for the purpose of providing Air
Conditioning Maintenance Service at the Computer Department; and
WHEREAS, The City Manager and the Director of the
Department of Building and Vehicle Maintenance recommend that the
bid received from Total Air Services be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
i
CITY OF MIAMI, FLORIDA:
Section 1. The May 1, 1985 bid of Total Air Services,
Inc, for furnishing Air Conditioning Maintenance to the
Department of Computer on a contract basis for one (1) year
renewable annually for the Department of Building and Vehicle
Maintenance at a total estimated amount of $4,620,00 is hereby
accepted with funds therefor hereby allocated from the 1984.85
operating Budget,
CITY COMMISS
14ECTInG OF
JUL is lob
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MA
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DID SICURITY
Air coriditidhifig Maintenance -Beet. of C6mputets djjj SIDI kj@tIV1b May 11 1985 2:00 otm.
84-85=62
tlbb It
'TOTAL
Abbuw I
Total Air Services, Inc.
awe=
so
14176 9, W. 110 Ct Bay #1:0
Miami, Florida 33186
$4 620 One year
None
Jotda Mechanical Contractor
7591 N� W. 7th Street
Miami, Florida 13126
$14,100 one year
5% L
BB
Sam L. Hat►ilton, Inc.
i
3800 N. W. 22nd Avenue
$12,960 One year
None
Miami, Florida 33142
Johnson Controls
8650 N. W. 58th Street
$6,930 One year
None
Miami, Florida 33166
Temptrol Air Conditioning, Inc,
4517 S. W. 75th Avenue
$7,380 One year
'None
Miami, Florida 33155
Weathertrol Maintenance Corp
P. 0. Box 523130,
$12,900 One year
5%
BB
Miami, Florida _ 33152
NO BID:
,bervidyne, Inc.
Central Air Repair
Thermo Air Service, Inc.
Carrier Building Services
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LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
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'Pill s
B-2
iiklU Lts 1:'1L,al.
C-3
D-4
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F3
F4
F5
F7__
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DD
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECr
PROJECT
11
13
17
18
1 125134
39142
145
50,51
56
57 62
63 65
66 71
0
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V
P1210121E
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7
1,
2
134t
7'
8 V P 1213
14
15 DESCRIPTION
36
64DISCOUNT69
72 AMOUNT 80
5
2
0
1
41 "P 'OP MIAM1, PLOPI15A
INTER4 `DICE MEMOAANCIUM
f8. The honorable Mayor and McMbers bAt€: dui_
of the CitV CoitMissioi
3uditat: R.eC uo8t for Comfnigglt.611
Actiofi
FiibM Sergio Pereira ` '•, REFERENCES %�18 �35 Commission Agenda
City '14anager `
_ ENCLOSURES,
THE DEPARTMENT OF SUILDING AND VEHICLE
MAINTENANCE RECOMMENDS THAT A RESOLUTION
BE PASSED AND AWARD MADE ACCEPTING THE
LOWEST RESPONSIVE AND RESPONSIBLE BID
FROM TOTAL AIR SERVICES, INC., FOR THE
PROVIDING OF AIR CONDITIONING MAINTENANCE
SERVICE AT THE COMPUTER DEPARTMENT FOR A
PERIOD OF ONE YEAR AT A TOTAL COST OF
$4,620.
a.
Pursuant to the issuanceofBid #84-85-62, a total of six (6)
bids were received for providing 'air conditioning maintenance
at the City's computer facility. The responding bidders are
composed of four (4) minority firms and two (2) non -minority
firms. These bids have been carefully analyzed by this Depart-
ment and it is determined that Total Air Services, Inc., a
minority firm, has submitted the lowest responsible and respon-
sive bid.
The providing of air conditioning maintenance at the Computer
Building is of major significance. This is because of the
constant temperature requirements for the computer equipment
used at this 'location. Therefore, the air conditioner must be
6
maintained efficiently, effectively, and of most importance,
promptly. Any weakness in the maintenance of this system will
have a negative effect on Computer operations. The further
effect of the improper functioning of this equipment has an=
adverse impact on the city's emergency and non -emergency ser-
vice providers. it is therefore requested that this award be
made to the recommended vendor at the cost as indicated.
Funds are available for this award in the Building and Vehicle
Maintenance Department's Fiscal Year 184-85 budget,
k
AWARb L an
Bid v, 6.84 '89"62
C
ITEM. Air C'biid t Bing t�IainteT�an e
Cofputer Bepartmdht
j
bEPAtt M tv Suilding and Vehicle Maintenance
TYPE Obi ,PUACHASE: Contract for One (1) Year renewable
,<
4
annual ly r
RuA.S0111 ptoviding of fir %nhditioning
Maintenance Service at the city
Computer facility,
POTENTIAL- Bt=tRS! 33
-
$iCS RECEIVED. -
TABULATION: Attached
FUNDS.,1`384=85 Operating Budget
MINORITY PARTICIPATION: Invitations to Bid were sent to seven
Black and eleven (11) Hispanic firms engaged in Air
Conditioning Maintenance Service, as located in these sources:
1. Metropolitan bade County IMinority vendor Directory.
1. Sidder Applications on file in Purchasing
3. Previous bids for similar service
4. Yellow Pages Telephone book
Four (4) minority bidders responded. Total Air Services, Inc., a
Hispanic Minority firm has submitted the lowest responsible and
responsive bid.
BID EVALUATIONS All bids neat the specifications.
is an analysis of the
Following
t,
Invitation to Bid:
Number of Bid Number of -
Category Invitations mailed Responses
Prior Bidders
x
y
Black American 0
Hispanic American 4 3
,7 :-
Non -Minority 12 2
New Bidders
x'
A
Black American 3 0
Hispanic American 9 1
Non -Minority 7 0
a
Courtesy Notifications 14
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No Bids" �
�.
,
0
Late Bids
Totals 43 10
Rgasoag for i"No Bide' ,ore as followas
s
� ' 41C&ABot �r*Vi`do
A
Rp's }�'geqpp!'��`/��S'd �gIIQ��'"n�iyip'es41
(�1��� �e;�5j�' Air
t�tr'al °fT## T.lF !#3 41NiC anoug time to .,p'L'"NC,p 'ff.
,
Thorno Air sorvicof Inca "W@ cover labor Contr4cto only+"
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4. CArrior f itilinj ` f-viggf- '"i:f 0MCO i§ 40t UiPP*d t-0
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handle raooh uips'ent=4
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r
Paso l of 3
Ems, .
for "eta
Me Were as faiioW
.
sCrv1dygo f
e 4r Q §ar vlde'- ll
tgdi "V&11pat pr6vidC required
2. Central Mr
Ikega r t ""*Nat- enough time to pro -pare bid,"
J Yi R'hertgta �`
a tine, In s "we waver labor c-6nt-ndto only-"
4, Carrier Building
9ervides. "Thvp Iffiao i§ not equipped to
handle audh
equiptont.
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NtME�1DA 'MR !
tT t S MCOMMEWM THAT THE AWARb BE
�Y OTALI L OFtlS ll AMOUNT OP
$41620 -00.
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A98starlt Chief Procurement officer
r.
Date
p
The Minority
procurement officer concurs with the above
recommendation.
... _
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officer
Date
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TABNLATION OP SIM
_
COMpMA D9PAETMENT AIR CON%ITIONINO
MAINTENANCE
` tNDOR
TOTAL COST
COMMENTS
Total Air Serviees, Inc.
$ 4,620.00
Lowest acceptable
14376 S.W. 139 Ct. gay #10
bid per specification
Miamiy Florida 33186
Johnson Controls
$ 6,510,00
8650 N.W. 58 Street
Miami, Florida 33166
Temptrol Air Conditioning, Inc.
$ 7,380.00
.
4517 S.W. 75 Avenue
1. -
`,;.
Miami, Florida 33155
¢,
Weathertrol Maintenance Corp.
$12,900.00
x
F. 0. Box 523130
.,
Miami, Florida 33152
-4v
1. .
Sam L. Hamilton, Inc.
$12,960.00
z
3800 N.W. 22nd Avenue
Miami, Florida 33142
ry
Jorda Mechanical Contractor
$14,100.00
7591 N.W. 7 Street'
ka
Miami, Florida 33126
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