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Home My WebLink AboutR-85-0762d-at-768 RESOLUTION Not 5'°`76 2 A RESOLUTION ACCEPTINd THE BID OP DERRA TURF AND 1NDU8TRtAL 900tRMENT COMPANY FOR FURt418H1NO TWO (2) OLATHE TURD# SWEEPERS TO BE PLACED tN SERVICE AT THE DEPARTMENT Off` PARXS AND RECREATION POR THE OEPARTM99T OP AUtLDtRd AND 'VEHICLE MAINTENANCE AT A TOTAL COST OP $23,096.00;ALLOCAT Nd PURbS THEREPOR PROM THE 1584-85 MRATINO 8UD08T OP THAT DEPARTMENT,, AUTHORMNO T14E CITY MANAdER TO 198TRUCT THE A88t8TANT CHt8P PROCUREMENT OPPICtR TO t8808 A PURCRA98 ORDER FOR 'PHIS EQUIPMENT. WHEREAS, pursuant to public notice, sealed bias were received May 29, 1985 for the furnishing of two (2) Olathe Turf Sweepers to be placed to the Department of Parks and Recreation for the Department of Building and Vehicle Maintenance; and WHEREAS, invitations were mailed to 51 potential suppliers and 1 bid was received; and WHEREAS, funds for this purchase are available in the 1984-85 Operating Budget; and WHEREAS, this equipment will be used by the Department of Building and Vehicle Maintenance for the purpose of keeping' clean the City of Miami Parks; and WHEREAS, The City Manager and, the Director of the Department of Building and Vehicle Maintenance recommend that the bid received from DeBra Turf and Industrial Equipment Company be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA; Section 1. The May 29, 1985 bid of DeBra Turf and Industrial Equipment Company for furnishing two (2) Turf Sweepers to be placed in service at the Department of Parks and Recreation for the Department of Building and Vehicle Maintenance at a total cost of $23# 09f.QQ is hereby accepted with funds therefor hereby allocated from the 1984-84 Qperating Budget of that Vepartment, Gif COMISSION NECTINO OF JUL IS 10 REMIIQKS..� k dt" OP MIAM1, Pi, OVU15A INfiiftN41?P1Ct H1Rk+1ORAhlC1JM z The Honorable May6t mica Rembers €Att: of the City Cbmiss on u��Ect Request to Purchase Turf Sweeperg Fao�� Se'dio Pereira�/18j85 Com1miSS3.on Agehda City Manager �- Bid 484-8S-70 ENCLOSURES: i- - iz ,N THE DEPARTMENT OF SUiLOING AND VEHICLE MAINTENANCE RECOMMENDS THAT A RESOLUTION ` BE PASSED ACCEPTING THE 810 OF DEBRA TURF AND INDUSTRIAL EQUIPMENT, INC., FOR FUR- NISHING OF TWO (2) TURF SWEEPERS AT A TOTAL COST OF $23,096. ,f In response to the need to purchase two (2) Olathe turf sweepers, for use in City parks, bids were solicited from 51 potential ven- dors. This list included seven (7) Hispanic firms, four (4) Black Y, firms, and 40 non -minority_ firms. This solicitation resulted in the receipt of a single bid from a non -minority firm and 17 "No r' Bids A thorough review of the "No Bids" revealed that this type equip- ment is not commonly provided by many vendors. The non-bidders indicated that their firms did not handle this type equipment and could not provide it. €` An evaluation of the single bid received shows that it meets speci- fications and the price is lower than originally estimated. It is ` therefore 'recommended that this bid be accepted and awarded within in the conditions as stated. The equipment, when placed service within the Department of Parks and Recreation, will assist in keep- ing Parks clean. These sweepers will be able to clear large areas of debris and other visually unattractive materials, Funds for the award of this contract are available in the Department Pik•.; of Building and Vehicle Maintenance Fiscal Year '185 budget. ,µµ 1 H f r c e 14 d z 1pq f �,t,,, ' x xY �'a J.` wr',,.,, ^t• ,: ',t } f � ,+� 'fir xi � 4: r w �' � :�.�''& '.` ,'�i",- �. a.a . +-' k — ��' �`�lv+"`a .e ,'I. a"7 `=r''-- �-''" r •.:'�s, ,u[a"n _• t AWARD OPAM did i C3 s�-89-70 fi Pour (4) Items of Heaver RquipMent btPAR MENT: to Iding and veh eld Mairitetlafioe !UASON. To be used fbr lea n large eas debris and other visually oftattraotyve t' aterials in the City of Mia:ti Parks POTENTIAL 8IDOER8: 51 TABULATION ; - 3I06BR/ifilN0RIT'Y CLA88IPtChTION TOTAL gig DeBra Turf and Industrial, Equipment $23,096.00 itfitn-Minority) FUG; 11584-85 Operating Budget - MINORITY PART-ICIPATION: Invitations to bid were sent to four 4 Black and seven (7) Hispanic firms engaged in the sale of heavy equipment, as located in these sources: I. "Metropolitan Dade County Minority Vendor Directory." 2. "Bidder applications on file in Purchasing." 3. "Previous bias on file in Purchasing." :. Minority response consisted of two (2) "No bids" from hispanic r . firms BID EVALUATION: The bid meetsthe specifications. Following is an analysis of the Invitation to Bid: V: = Number of Bid Number of t, Category Invitations Mailed Responses i Prior Bidders Black American 0 0 Hispanic American 0 0 Non -Minority 31 1 F.. New Bidders Black American 4 p Hispanic American 7 0 4 Non -minority 9 0 Courtesy Notifications 10 0 f A "No Bids" ., 17 Late Bids Q Totals 61 { Reasons for '"No Bid" were as follows: 46per Engi eer g: "Ho -Competitive., (314c,% firm) 2s Trench m4sters. 41 Do not carry equipment 3. Vemco, Inc. 4' Cannot €urniah.41 4. Frucheut Corporation. a� 4 nohandle ewerequipment." 5. A}itea Industries, Inc. "Do not have oquipme�.. carreoponding apeeezificatio is." r< -42 ._. 7 14 6r uip tent 'f t�tpan %� Ines "Currently dan�t provide : type 6f marchandiset ff Mispanic firm) `�, Jim @ai; t� � Ind -furnish at this tilt : rf H r "We g. p. Mason Equip rent Corp. �`i o notrepresent a manufacturer 6f this type of @4uiPftentt ff § r Duncan Mfg, a Etuipment (:6, f Ind. "pia Rid" o. Utility Equipment Carp. Owe mnufadtur6 ttudk bodies ii, s ie a1 '@quipment j trailers j etd. M. Mid fans, ins. "Do not handle thi§ type equipment." 12. Mill@t TrUd 4 SgUipft@nt C 6- ..j Ind{ "Ll6n@ of the it6mg liated q q i J i *do we dead: in{" lY1- drnaticnal aLrVeJter lab Y "Do not m. C ftufadr.' urd Vehicles ,a4 14. this site." Johnny Stamm Track er Ectuipneht { nCannot supply. . w 1S. Hollywood Chrysler PlYffi6uthr" Do iiot ltaridie this VPe ' 16. equipment. Tom Wood Ec uipnent. "bo not handle this type oquipttent." 17. ►4a9sey=Fer9tis6f1 Via. j Inc► "Do f of hAndle" .a. Et COMMEgDATION: IT IS FtEOOM,tENb8!) THAT TIRE AWARD BE MADE TO L88RA TURF INDUSTRIAL EQUtPMEYT f tIRC. AT THE TOTAL COST OV i $230096.00. , Assist. Chief Procurement Officer ,. t: Date Y ,rye. The Minority Procurement Officer concurs with the above recommendation. s u Officer 1 Date � r PEIk ; aq0 2 of 2 LINE PUBLICATION DATES) OF ADVERTISEMENT INVOICE AMOUNT 0 _A-1 B-2 C-3 D-4 E-5 F3 F4 FS F7 F8 F9 1710 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 1 1 117.18 1 125.34 39.42 145 50.51 56 57 62 63 65 66 71 0 1 2 141l V P I I I I I I I 1 1 12101212 8 7 1 2 3,14 718 V P 121314 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 2 0 0 2 0 1 Yellow - Finance Approved for Payment, Pink -Department k.