HomeMy WebLinkAboutM-85-0845TO
A
i'I7Y OF MIAR+ f t „k 1"
A��
INFER -OFFICE MEMOHAND(Iht
Honorable Mayor and Members Ju t y :1 1) 1 y;;Ij « ,
of the City Commission
"';peu i al Programs ins+
E•:veriLs Funding I'.,1 icy
FROM Sergio Per zra�
City Man ger
Per request of the City Commission at its July 18, 1985 meeting,
the administration is submitting for City Commission
consideration a new funding policy to be used to evaluate all
funding requests for special programs and events.
Hig-hlights of the attached policy are as follows:
1) There will be two categories under which City support can be
requested:
I Community Programs and Events, with a maximum
amount granted of $10,000 of cash and/or in -
kind City services. These requests shall be
considered quarterly and are awarded one time
only
Tourist and Economic Development Activities,
with a maximum amount of $50,000 cash and/or
in -kind City services granted. These
requests will be considered on an annual
basis.
2) A special Programs and Events Review Committee will be
appointed by the City Manager to consist of the following
representatives:
City Departments:
Community Development, (responsible
coordination of this process)
Parks and Recreation
Economic Development
Management and Budget
for the administrative
Three (3) Community representatives with expertise/background in
the following areas:
- Marketing/promotion
- Cultural Programs
- Finances
M o T-/' d N
es-s45.
Honorable Mayor acid Members
of the City Commission
Page Two
The purpose of the Committee will be treview Tundirip
requests and make recommendations to the City Manager. This
year, all proposals for Tourist and Fconf>►nic Development
activities will be accepted and evaluated during the month of
August. In subsequent years, applications will be accepted
in April and recommendations for funding will be made during
the annual budget process.
The criteria discussed by the City Commission for evaluating
funding requests at its July 18 meeting are included in the
attached policy.
If this policy meets with the approval of the City Commission,
administrative procedures for immediate implementation of the
policy and an application form will be developed. Funding
recommendations will be submitted to the City Commission in
September.
SS-84S.
At
Spec ial 1'tc)J( ranl: 'And
^Fund i nth
1'ur1)o
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Irld l LinI' i I1+:_J 1(!1'
cyroul): ci.vi,
FponSorS ct it SO!.'i' 1 F 1 I)l t)t11-hill, f vt_.II1 ,l l tt:;t l ` ,I I i:11 it,t 1
lncltl'1„ rE'C�Ut'St}� +,1 I Ill tlit_'l;t ti111
anti1- faCi 1 i.t-y fv!'1
t7graws
S 11 c111 CCJ 1`1S 1. `:IW r"/t,lI ., t,I rt,'l I V I ' 1 ".+ .; ll tall ctb
1)ara cut till :l l rl(ltl I t't'1 till It,ll:t l 1'1 ,nfl .ti...., t' ,!t1 V11,', , ctll•t
convellt.tolls, , tt)ll: il'tills 'lll , }+ I It•,IIII :;, ('I t !I:,it 1 i.il,, I tI1•I t'.'' :,,):il; t'
deve1.opment a (--LiVLt]PS.
On-goi nc s tun i es , or;-q,-) i ncj V I t ,• i:n,l. t2.
devel opi-,,ent proQ rainsS weI1. a retl tit:! S Fur �I, i!!I t l l i s. t r:t t_ i'._ afi to
operational costs on j' -ii-e not. e1.igiI)1t )r ct,;Isi,Ivrat-1,=+fI 1I.,Ier
this policy ar)(1 will, t11et-ef(-}re, ).;e roclte_i ti11-(.)u'_1h tl:t .:or:nal
Com,-,,,unity Developiilent- or Fe(.1eraI Revenue Shar1t1':j c,:..il:c?;
processes.
Requests for the follo�:-,ing are it SJ 'n t1 ig i1J1 •_ 4-
consideration under this policy:
- capital outlay
- debt reduction
- fund raising activities
organizations that schedule fund raising activities anti clo not
have sufficient cash flo%•r will be eligible t(-) rt.�cluest 1:1-k3 n,?
services from the City prior to the event, to bt repai,3 to tll�
City after the event is held.
The City's annual operating budget will establishi a li-,L item
amount for all special programs and events as part of the Cit';•'s
annual budgetary process. The Special Programs EvQn.ts C():;.:r,�tcee
will establish projected quarterly allocations based or. Past
experiec;ce of funding patterns once the line ittzm amount nor
community programs and events has been established.
Policy:
There are two categories under which City support can be
requested:
1) Community Programs and L•'vents: These sliall include a broa,_?
spectrum of programs, projects and events developed Ly bath
- I -
85-84kS.
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cons ldUrU, lll, 1 1 t 111 f 1 r' (; 'r' � t,e• (le.. 1 !, .i);1
f esL l V<11 n no }'••I aduo A1 l t U1 ,i f;)•. 1 ! , .tt 1,,..._1 10 ,),j I W S,
fairs, L(lurnamant S, 1);)gusant a al, 1 t'"h rf, t.,,1"s iti"ISt
demnns Lr r1t_t' t)'•. _•l :tl 1 i 1 ! j' t)_) 1IN' )r ..,r'1.: L.}I<'
progi aw •1 1.1 ,J Itf.'t , KaVt, an U t 1 uCt. IV- 11111H } or pi t wn it I i,o t lit?
(went:, Lhl' t Ve.!li' Il.;lbl_ t .1k 1. a I Ii t lt!_ i'1 t`! .1 ct,... )1
onIY LIlaL 1)•.)I*I I I)II t.)1 (1(,* I \' I f I t' i :.'I t. 11111 CI t I' 1 I,',11, ke,
e1141hle tc)1 s"11-)1 t; ti;e c.'.unl G:::nt i Vu the
local. anl Ve,j I oll,.: rIt! 11 a <tX} I t•jr I It..r.l :1 it
of Miami_'S MalLI-c_L1"Aw _„n,w1ltlt0 .
City funds MUSU be a I St_ S"al-cu, CIA t:lt. 5}.,,I,b,_,r Ells.
demonstrate that othui 2 uini 11, 1 :1
applying for CiLy fund ng ,
Priority will be aiven Lc) Lhn _. C...,, in t.:l:tt KAVt_ at.
].east a cl,:-)1lar thalIar cast :}.,ttAt,
Requests tunder Lhis category wi 1 l ILS 1 1WI
quarterly U a S 1 J �, S L 0 1 1 C�ti s
For activities/events taking place _ <:u t e ils of
Oc`ohei" tllrUli,. ;1 December, to _L}t)mlttL
by Tfuc;ust 1 t. The .^. _.st t1�
eviln.rlLe 1)r^;p^57!:_s
For activities`events talon, ;:dace durin,j the r„t:,nths of
January throf.lgK Flarch, applications musn be submitted by
November lsL. The Committee will. in November to
evaluate prc]l cs lI s.
For activities events takinc; rl•zt:_e ..:z<; the months of
April through June, appLic,1t it71"S III ust be submitted
February is t • -The Ct mIIii LtP'' w i ( 1 met _,t- in Fel.Druary to
eva1.uaLe proposals.
For acti.vi t.i eslevent.i. s Lakn',; p i n,>- Oir inn the months of
July throuuh September, m,Jst_ he submitted
May 1st. The Committee wi 1 1 me- A NVy to evaluate
proposals.
The maxl.litf.m amount arantp(l 1_:li :?I" t 111 5 c(aLe gory shall be
$10,000 in cash and/or the cast_ i nl skin,1 City services.
An applic tiL imi,; apply only )I11••' fliriny nhe fissnal year
under this caLeq"rf . Fundy aw•°, }r ,? iln,iec L:1i.s cal-e•.;ory are
for one time only.
Applications for Conununi t.y Programs an,l Rv(�nLs will be evaluated
based on the following criteria:
1. Amount of budget request; the spe,:ifiic expenditures and
other funding sources; whethOr Or IsOt: City fun(?:ng is an
appropriate source of funds.
A 1.],c%1L11,ris fr , T,)1;1 1.'' 771'1 {:'- i;,r• I),.`• ,l,il,;!;. 111 /1 1 LviLle` 4:11.1
I.'n e%•,-1111:It, hls "I „I. 1_II•' i,,i Ir,',"Ifl,j
1. A'lrlitIisLraLive Al i l i t l C 11'i11,i
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it, 1::,i IIisLrr,tive s_aff
t O I11(lIlay- 111j1
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by resIlilles ->f };"y
sL,lI'f; fillrlllc.ii,1
r.l.,1,i I it-y
r,f t.}lt' 1.,11IIiz,-lt.ion;
wi-leLlier
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3. PrO�ram IIT! 1)•_tL - t}1•:' Nl 1;I v�.i
by Lhe projucL t-IIu tic, )no il,i, Ilhj'ct"L „I Lllt l)I ;, jeCt Il LII'_..
City; the ca1)a1J11].L}' :)i clt.Lra. LIII,; 1 ,1 L, cl Fc:,:jl,)[l;ll-,
national, arl,,l lIIL(?rr,uL 1:)n1 i 1 I; ,s 1 5.
4. Effectiveness C)f_ i•;,t:_r;eLiIl, `a>_1ctt�_.)J' - L1, 1)1,c. jam. t S
advertlSln71 El,l [A t'AI!0t_1 .r, , l L,I c 1 1 1 ; t-II U: C,.JL'L�i
comprehensively an,: : nlv Lv:l y 1)r,-I!, i:•_ t 11c' hl L l' r")f 'iI :1ri11.
as a visitor locaILi'Dr V.'lt}II11 1 :3'_1._ i1„? 11,Lc'_."1401-1i,1.nI
markets; the organization s LI:ac r1-;.t lt, )
ability; support 1n,:'_a_
materials anal media cj,: er
5. Grant Application - is JeterIIIjIIe,? i:y L}1,✓ clarity
application and feasLIit,. of tllc hrjQ a c c Tracy of Lllc
budget and reasonableners of the reuue5t; and iti,.licat.oil
substantial private and •cr other govt�rniner;t.x1. st.lpporL.
Any organization or sponsor of an activi.~_ cr event which wi5hcs
to receive City funds in either category shall apply to a Special
Programs and Events Review Committee, to be s^.pointer: by the Ci ty
Manager and to consist of represent:.tives of various City
Departments and three ccri:-,;:nity representatives. i'i.e Cun t;itt«
shall review all requests and make recommendations to the City
Manager concerning such requests for presentation to the City
Commission. No requests for City funds shall be considere-1 by
the Committee unless and until the aerlicant comclietes the
required application fcrm—
The applicant will be roc{...rcd to SUb:ni L a1: application dL.rir.g
the time specified under the appropriate category in order to be
eligible for consir,eratiot: of receiving funding.
1lpplicati.on filing daLes shall be defined as the date the
completed applic itiori is received by the City adlr,inistration for
processing.
A.1 i 1nIVL:i r-i t i I, t-, Li ( i " t- Q,',, 1. r. L11f it
C 11.111 r2 r 13 l Ile' I-' i 111k2 fur F U Ild i !I'. d
t is recoruneiid(261 L.Iwi IL a 1. 1 app I. icswil.s fcr city f- U:
E! with
I
file f c, I I c ,I S z 1 e-
as
t
a p p ca 11
I . ,IQ I _11 C) r L110 0,
fo i
-j��ds and
the e FI d f] 17 (- L, f i I. s h ea (I q u a 1- (2 r s
2 Ile I V. i;71 4� S i1:;! I r e s j.,: ec, c e re s s f2 s
Of i t
I-- rind pa
3. L)e s c: r c-):,, r) 11 t In e t, c t 1- v i t e ". Q
L i % �,_ a
e to be
q,?rvc�!; Ina I- *,-,,- L i i I plans
a.--tivity
should be
lfu:10ec3 L.J. t-ho
4 - Tke 11,71:.!O a:r.1 of '.1-,e
to
the
(_ity funds are to L)e disburse",
5. Na III e , a 0, d S:3 , an,," pli " (3 1 -. t: ._-, r cif : r Inc i_a I c s I-, t a c t-
person knc),...-1e,3qea1.D1e (D 'I,, I-- Q Z, : " I _- .
6. A cor-plete line iter,-, f,Lr event to be held :- i
list of all. other sources of f unCls E,-)r the eve, -It; a
line item Cor ho,,,! be uses?.
7. A list of all futi,Ji.r,.,j r V. I I t r p I -, c a It io 'I '.gas
made a,-L(-.l St-l'ittS tt' L)'It2
a. A stat- ertt.`,iL os L k) w 11,,; 1,. L LiI I t- t.! a 1),1
9. A
ChZtt'Lj LO Lhu aliti
the getiera I I i �: .
10. '"I'l i e di L e ( i, ) a; , d I L I !:t_. k., Y 1
1 !!t I t- S whir,
SUCII C-VeIIL bltn 1 1 1_,�! 14,z71
11. A fi.rlarlc.La I S Lat_t7_,IIIt::IIL 1:6 C
I"
fiscal ye CA L- cif a 10" 11) 1
t
orga it iZ�i L IC.,Ii c,L pc:3tz!tz F. I :,�j f-!4 1:
L tflltt.N L
9 ivi fig I-hu i-.1111,J(111 t- I, I Yt1,l L I) Ij tz
r- W l L ','I L 1, t2
final diSLribuLi(:,II
It is the City's ill tell L LO L r t- C) 11 -2 T. I I S (7 1!-, tf sel
sufficient a n d to i d e I I L i f -A � zi L:
t::!!
to generate revenues Elad/(DE7 at- t-clict i,Lfw _,tis nt: to -1--,
%V
considered in all applications.
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85-845.