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RLSOLUTION ACCEPTING TEI1" 1311) OF PROPERTY
MANAGEMEiaT AND MAINT1,14ANCE, ['•IC. FOR
FURNISHING CLEANING ANI) TRhSll f�E1lOVAL;
SERVICES AT CITY OF i iI A:1I ;TA1)I (JNS FOR THE
OH FICE OF STADIUMS 014 A CONTRACT BASIS FOR
OLrE YEAR, RENEWABLE' ANNUALLY AT TOTAL
PROPOS FI) YFARLY COST' OF $ 1.3 U, oo O . u C)
ALLOCATING FUNDS 'FHEkf,I uR 1'ROI-I THE' l a;4-85
01-1ERAT 114G BUDGET; AUTHORI' ING THE; C1'hY
MANAGER TO INSTRUCT THE ASS [ S CANT CH I E,N
PROCURE,MENT Oh'F ICER To I!;SUE A PURCHASE,
ORDER WOR THIS SERVI!-'I-.
WHEREAS, purs>>,snt tpul)liC nc3tir.e Sf2,11.(?I1 1)ids were
received were received July 1, 1,-M—) for furrlishin,3 C21oitling an(3
Trash Removal Services at it» of lOia,-ni for the Of face of
• Stadiums; and
.4HEREAS, invitations were ma i Ied to 47 potent ial
suppliers and 8 bids were received; and
WHEREAS, funds for this purch tst? :are -ivailzble. in the
1984-84 Operating Budget; and
WHERLAS, this service will be iised by the office of
Stadiums for the purpose of keeping the City of miar„i Stadiums
clean and tree of debris; and
WHEREAS,
the Cit?,
Manager
and
the Director
of the
Office of Stadiums
recommend
that the
hid
received from
Property
Management and Ma intenance, Inc. be accepted as the lowest
responsible and responsive bid, -
NOW, THEREFORE, 13E IT RESOLVED BY THE4E COMMISSION OF
THE CITY OF MIAMI, FLORIDA:
Section 1. The July 1, 1985 bid of Property Management
and Maintenance, Inc. for furnishing Cleaning and Trash Removal
Services to the Office of Stadiums at a total proposed yearly cost
of $180,000.00 is hereby accepted with funds therefor hereby
allocated from the 1984-85 Operating Budget of that Office.
CITY CO�ZI�"ISSION
:'; r
V iII `i : I,j JS
niMaMr,S �
Section 2. That the City Mana(jr-r i:3 hert�by ai.ithorized
to instruct the Assistant Chief Pr.twtir� merit :)ffi.cer to issue a
Purchase Order for this service.
PASSED A14D ADOPTED t}li s 25th day of July 1985.
Maurice A. Ferre
I?AURICE A. FERRE
MAYOR
�,�,...-•A'1;� EST
�RALVH. G. ONGlE, CITY ERK
PREPARED AND APPROVED IVY
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROVED
AND CORRECTNESS:
LUCIA %. '6OUGHERTY \
CITY ATTORNEY
a
SS-8410,
BID SECURITY
ITEM Cleaning trash and debris at Orange Bowl OATI0101 RECEIVIDOJuly 11 1985 2:00 pm
Mari-ne ium and Baseballinn
84-85-14
TYPE OF SECURITY
D t pD ER
TOTAL
AN DUN I
�- 1
Vista Building Maint. SFrvices, INc.
p. O. Box 440708
Miami, Florida -3,3144
Broken dcmn by item
$10,000
BB
Diversified United Business Service
3840 N. W. 187th Street
Dpa-Locka, Flooida 33055
Broken down by items
RDbert Brown Bldg. Maint., Inc.
1301 N. W. 51 Street
Miami, Florida 33142
Broken dawn by items
H & C Maintenance
4545 N. W. 7th Street #10
Miami, Florida 33126
Broken dawn by items
Property Management & Maint., Inc
6700 S. W. 21 STreet
Miami, Florida 33155
Broken dawn by items
South Florida Delivery, Inc.
2501-A N. W. 72 Avenue, Suite 101
Miami, Florida 33122
Broken down by items
Dennis Cleaning Service, INc.
1300 N. W. 96th Street
Miami, Florida 33147
Broken down by items
Coastal Building Maintenance
18921 N. W. 2nd Avenue, Suite 8
Miami, Florida 33169
Broken down by items
!Q• •►IAISYlWr �10 tbY
13
LEGAL ADVLRTISEMENV
BID NO. 84-85-14
Sealed bids will be received by the City Manager_ _ant.1_ City Clerk
of the City of Miami, Florida not later than( 2:00 P.W. July 1st,
T8V for cleaning of trash and debris from 1Kiami
Orange Bowl Stadium, the Marine Stadium, and the Miami Baseball
Stadium on a contract basis to the Office of Stadiums.
Ordinance No. 9775 established a goal of Awarding 50% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black and Hispanic Minority Business Enterprises on
an equal basis.
Minority Vendors who are interested in submitting }yids and who
are not registered with the City as minority vendors are advised
to contact the City Purchasing Office. 1145 N.W. lltil Street,
Room 126, Telephone 579-6380.
Detailed specifications for the bid are available upon request at
the City Purchasing Office.
The City Manager may reject all bids and readvertise.
(Ad No. 3257)
Sergio Pereira
City Manager
Now -
=ion
REQUISITION FOR ADVERTISEMENT This number must appear
,n the advertisement.
nFPT my
ACCOUNT CODE
DATE _ .__ PHONE
PREPARED BY
Publish the attached advertisement
Type of advertisement legal _
(Check Ones
Sve
First four words of advertisement _
Remarks:
APPROVED BY
DIRECTOR OF ISSUING DEPARTMENT
times
classified ___ ____ ___ _- __ — display
Starting date
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B•2
C•3
D•4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DIDAdv.
Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
1 17
18 25.34
39.42
45
50.51
56
57 62
63 65
66 71
0
1
2
4
1
1
V
P
1
12101212
8
771111
1
2
3
4 7
8 V P 12
13
14
15 DESCRIPTION
36
64DISCOUNT 69
72 AMOUNT 80
5
2
0
0
2
0
1
Approved for Payment
White — Purchasing Yellow - Finance Pink — Department
L
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
JUL 19
T° The Honorable Mayor ana ,Members ofDATE FILE
the City Commission
SLa:E Resolution -o Awara Bid for
Cleaning of City Stadiums
c RCM QEFERENCES July 25, 1985 Agenda
Sergio Pere a., v, /
City �Manag r 1)Draft Resolution
'✓ ) 3id Analysis Tabulation
The Office of Staaiums recommends the
acceptance of the bid of Property
Management & .Maintenance, Inc., for
furnishing cleaning services at City of
Miami Stadiums at a total estimated annual
cost of $L80,000.
Eight bias were received on Bid #84-85-14 for the cleaning of
trash and debris from the City's three stadiums. The
responding bidders were composed of seven minority firms and,
one non -minority firm who intended to use a minority
subcontractor for 60% of the services to be provided. After
a detailed Did analysis by the Office of Stadiums, it was
determined that Property Management and Maintenance, Inc., a
minority Vim, had submitted the lowest responsible and
responsive bid.
The Office of Stadiums used the following four criteria which
were considered most relevant to that Office s needs and to
the City's minority vendor goals:
1. PRICE Each vendor's bid prices were applied to
actual 1984 stadiums cleaning )obs. These total
prices were ranked on a scale of 0 to 40 with the
lowest bidder assignea 40 points and other bidders
assigned points in proportion to their variation
from the lowest bid.
2. LARGE ASSEMBLY FACILITY CLEANING EXPERIENCE Each
bidder's experience was ranked on a scale of 0 to
25. The higner scores were given to firms wnien had
experience cleaning and removing large volumes of
trash from large facilities before the next day's
event.
85--8•10#6
4
E:
The Honorable Mayor and Members of
the City Commission
Page 2 of 2
3. MINORITY VENDOR Each minority bidder was awarded
maximum points in this cat:,3ory. The non -minority
bidder who planned to have 60% of the services
provided by a minority subcontractor was given a
corresponding 60% of the maximum score.
4. YEARS IN BUSINESS A maximum score was given to
tnose bidders who Nave been in business over five
years.
Eacn bidder's score for tnese four criteria is shown on the
attached tabulation.
Timeliness and quality of cleaning services are essential in
allowing the Office of Stadiums to carry out its contractural
obligations to the major football and baseball tenants ana
users of the City's stadium facilities.
Funds are available in the Office of Stadiums' Fiscal Year
1984-85 budget for this service which is estimated to have an
annual cost of $180,000.
Since the 1985 football season begins on August loth and
there are no Commission meetings scheduled for the month of
August, it is essential that action be taken on this matter
at the July 25th Commission meeting.
85-840.
ANALYSIS Won YID No.
84-OS-14
a
CI.PJINING OF TRASH AND DBYiIS FROM CITY OF MIAMI STADIUMS
m
O
Maximum
§
m
C
•
�'
w~
u
Points
��
G�
O
Z
a.
h
,�
PIIICK
Percentage variation
from lowest bid 1001 751A
50, 251
01
Points 0 10
20 30
40
40
30
39
39
35
37
40
20
40
LAKGU ASSOWLY FACILITY
CIZANING 6XPBH1IBNCB
Facility site/type: notte office assembly
faculty seating
capacity
Dldgs
1,000
58000 10,000
15,000
{'utnts 0 5 10
15 20
25
25
5
5
10
0
525
0
10
MINORITY VMIION
{'c t 1_.•ttt.,g.: 0
60%
100%
{'-jtuts 0
LS
25
25
25
15
25
25
25
25
25
2`,
YEARS IN HSINKS St
Y t:,II j 11
2 5
;r more
{'ulnty U
7
10
I11
ltl
l0
10
7
111
10
7
In
TOTAL 1101NTS
100
70
69
84
67
77
100
52
I
�I-
0
..
List of Responding Bidders
Bid No. 84-85-14
Cleaning of Trash and Debris from City Stadiums
Bidder (alphabetical order)
Robert Brown Building Maintenance, Inc.
Coastal Building Maintenance
Dennis' Cleaning Service, Inc.
Diversified United Business Service (D.U.B.S.)
H & C Maintenance, Inc.
Property Management & Maintenance, Inc.
South Florida Delivery, Inc.
Vista Building Maintenance Services, Inc.
Minority Status
Black
Non -minority
using minority
subcontractor
for 60% of
services
Black
Black
Hispanic
Hispanic
Black
Hispanic
85-8110.
BID NO. 84-85-14
PRICES BID FOR
CLEANING OF TRASH AND DEBRIS FROM CITY OF MIAMI STADIUMS
Hourly
rates for periodic cleaning or
general housekeeping of the
stadiums
Brown
Coastal
Dennis'
D.U.S.S.
H & C
PMM
S. F loritia
Vista
Cleaning Supervisor
Cleaning Foreman
$9.50
6.75
$7.50
6.30
$8.50
$12.50
$8.75
$8.25
$lU.UO
$6.50
Cleaning
Laborers
7.50
5.80
6.85
5.50
10.00
6.50
5.45
5.55
S.SS
5.45
6.00
6.U0
5.64
5.64
Prices
bid for cleaning after
events based on attendance ranges
ORANGE
BOWL STADIUM
Attendance Range
Brown
Coastal
Dennis'
D.U.B.S.
H 6 C
PMt•I
S. Florida
Vista
I' 1,500
2,50U
to 2,499
to 4,999
475
750
345
485
500
375
2,920
35U
625
341.25
5,000
to 7,999
1,000
790
650
950
530
650
2,920
500
1,25U
487.50
8,OOU
to 14,999
1,500
1,015
1,170
1,082
2,950
2,950
SUU
1,221
1160U
78U.00
15,000
to 21,999
2,000
1,540
1,700
1,643
3,000
11550
3,000
4,400
995.47
22,000
30,000
to 29,999
to 39,999
2,850
3,750
2,140
2,840
2,300
2,280
3,000
2,350
6,000
11511.25
2,096.25
40,OuO
to 49,999
4,050
3,240
3,000
3,400
3,020
3,445
31100
2,850
81000
2,788.25
50,000
to 59,999
4,600
3,740
3,900
3,975
3,300
3,500
3,250
3,750
101000
3,168.75
6U,000
70,000
to 69,999
to 71,999
5,000
5,300
3,995
4,150
4,240
3,600
4,000
12,000
14,000
3,656.25
3,950.00
72,000
to 74,999
5,500
3,995
3,995
4,150
4,150
4,240
4,240
3,800
4,000
14,400
3,959.00
75,000
to 8U,000
6,000
4,245
4,510
4,510
3,900
4,100
4,000
15,000
3,975.00
4,250
16,000
4,195.00
C1T
Q� Page 1 of 2
O
V
BID NO. 84-85-14
PRICES BID FOR
CLEANING OF TRASH
AND DEBRIS FROM CITY OF MIAMI
STADIUMS
Prices bid for cleaning after
events based
on attendance ranges
MIAMI MARINE STADIUM
Attendance Flange
Brown
Coastal
Dennis'
D.U.B.S.
1i 6 C
PMM
S. Florida
Vista
Less than 500
300
75
150
80
80.00
75
125
73.10
500 to 999
450
125
275
135
113.80
125
250
121.87
1,000 to 2,999
700
155
310
170
200.00
160
750
156.00
3,000 to 4,999
800
195
350
212
250.00
200
1,250
195.00
5,000 to 5,999
975
245
400
265
345.00
250
11550
243.75
6,000 to 7,500
1,000
275
425
292
426.00
275
1,875
268.12
MIAMI BASEBALL STADIUM
Attendance Range
Brown
Coastal
Dennis'
D.U.B.S.
11 & C
PMM
S. Florida
Vista
Less than 5u0
300
85
170
90
100
85
125
82.87
500 to 1,999
400
125
250
135
150
125
500
121.87
2,000 to 4,999
750
200
400
215
250
200
1,250
195.00
51U00 to 61999
850
250
500
265
400
250
1,750
243.75
7,000 Lo 8,999
300
318
3uO
9,00u to 10.999
1,200
320
650
345
450
325
2,750
316.87
11,000 to 15,000
1,550
345
700
370
553
.350•
3,75u
341.25
it
Paqe 2 of 2
AWARD OF BID
Bid No.84-35-14
ITEM; Cleaning and Trash Removal from
Stadiums
DEPARTMENT: Office of Stadiums
TYPE OF PURCHASE: Contract for One (1 ) 'Fear, renewable
annually
REASON: Cleaning of Trash and Debris from City
of :liami Stadiums
POTENTIAL BIDDERS: 4
BIDS RECEIVED: 3
TABULATION: Attached
FUNDS: 1984-85 Operating Budget
MINORITY PARTICIPATION: Invitations to bid were sent to twenty
three 23 Black and twelve (12) Hispanic firms engaged in the
Cleaning and Maintenance business, as located in these sources:
1. Metropolitan Dade County Minority Vendor Directory.
2. Bidder applications on file in Purchasing.
3. Previous bids on file in Purchasing.
4. Yellow Pages telephone book.
Minority response consisted of four (4) bids from black firms,
and three (3) bids from Hispanic firms, including Property
Management & Maintenance, the lowest responsible and responsive
bid.
BID EVALUATION:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Courtesv Notifications
"No Bids"
Late Bids
a
Totals
All bids meet the specifications.
Following is an analysis of the
Ia vitation to Bid:
:lumber of Bid Number of
Invitations Mailed Responses
9 1
5 3
3 0
14 3
7 0
9 1
10 0
0
0
page 1 of 2
85--8-10.
RL;CUi�IMENDAT IviV : IT IS RECUP*IENDL•'D THAT THE AWARD BE
MADE TO PROPERTY MANAGEiMENT AND
MAINTENANCE INC. IN THE TOTAL PROPOSED
AMOUNT OF $180,600-0k;.
Assist. Oi ief Procurement Officer
Date
The Minority Procurement Officer concurs with the above
recommendation.
Officer
Da t e
J
page 2 of 2