HomeMy WebLinkAboutR-85-0834J-85-760
7/25/85
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, WITH THE URBAN STUDIES INSTITUTE,
INC. AT BARRY UNIVERSITY TO PROVIDE OVERALL
CONSULTANT SERVICES TO REVIEW CURRENT POLICE
TRAINING WITH EMPHASIS ON RESPONSIVENESS TO
THE MULTI -ETHNIC COMMUNITY OF THE CITY WHICH
INCLUDES SUGGESTING RECOMMENDATIONS FOR
FUTURE TRAINING METHODOLOGIES WITH FUNDS
THEREFOR ALLOCATED IN AN AMOUNT NOT TO EXCEED
$33,167 FROM FISCAL YEAR 1984-85 BUDGETED
POLICE DEPARTMENT FUNDS.
WHEREAS, a need exists to provide overall consultant
services to review current police training with emphasis on
responsiveness to the multi -ethnic community of the Citv; and
WHEREAS, Resolution No. 84-307, adopted March 8, 1984,
authorized the Citv Manager to enter into negotiations with Barry
University to provide professional overall consulting services to
meet this need; and
WHEREAS, Resolution No. 84-307 contained a provision that
the negotiated contract be presented to the City Commission prior
to execution; and
WHEREAS, Resolution No. 84-729 authorized the City Manager
to execute a professional services agreement, in a form
acceptable to the City Attorney, with the Urban Studies
Institute, Inc. at Barry University to provide overall consultant
services; and
WHEREAS, the Urban Studies Institute, Inc. at Barry
University has agreed to the terms and conditions of the herein
proposed agreement which essentially constitutes a renewal of
the prior agreement which provided for said renewal option.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The City Manager is hereby authorized to
execute a Professional Services Agreement, in a form acceptable
to the City Attorney, with the Urban Studies Institute, Inc. at
CITY COMMISSION
MEETING OF
i
Barry University to provide overall consultant services to review
current police training with emphasis on responsiveness to the
multi -ethnic community of the City which includes suggested
recommendations for future training methodologies with funds
therefor hereby allocated in an amount not to exceed $33,167 from
Fiscal year 1984-85 Budget Police Department Funds.
PASSED AND ADOPTED this 25th day of JULY , 1985.
Maurice A. Ferre
MAURICE A. FF.RRE
MAYOR
ST:
LP
H G. ONGIE, CITY CLERK
PREPARE AND AP.PROV" BY:
R &Z �RT CLAR
CHIEF DEPUTY CITY ATTORNEY
APPR VED AS44e� AORM AND CORRECTNESS:
CITY ATTORNEY
RFC/rr/141
Qq.iQ,2A
CITY OF MIAM1. FLORIDA
INTER -OFFICE MEMORANDUM
so
f,
-0. The Honorable Mayor and CArE: ifiL 1 9 1985 FILE:
Members of the City Commission
SU9JECT Urban Studies Institute Professional
Services Contract
FROM Sergio Per r* REFERENCES -
City Nia ger
/�) ENCLOSURES:
It is recommended that Urban
Studies Institute, Inc. at Barry
University be awarded a
professional services contract to
provide overall consultant services
to review current police training
with emphasis on responsiveness to
the multi -ethnic community of
City, which includes suggesting
recommendation for future
training methodologies with funds
therefor allocated in an amount
not to exceed $33,167 from Fiscal
Year 1984-85 Budgeted Police
Department Funds; and with an
amount not to exceed $102,000 to
be allocated from Fiscal Year
1985-86 Budgeted Police Depart-
ment Funds.
On July 1, 1984, Urban Studies Institute executed a professional services
agreement to provide overall consultant services to review current police
training. Included in this agreement was a provision for renewal upon mutual
agreement for two additional one year periods.
Background
Concurrent with the authorization :o execute the contract with September and
Associates for the stress training simulator, the City Commission directed that
psychological -stress training and overall consultant services be provided for all
sworn oersonnel of the Miami Police Department.
85 -83 4 .
(O'N
The Honorable Mayor and
Members of the City Commission
Page 2
Subject: Urban Studies Institute
Professional Services Contract
As authorized by Resolution No. 33-718, requests for prcposals to acquire
consultant services in the specific areas of psychological stress management,
human relations training and overall consultant services were received and
e,.,aluated by the Department. The resolution was passed.
Resolution No. 84-729 authorized the City Manager to execute a professional
services agreement, in a form acceptable to the City Attorney with the Urban
Studies Inc. at Barry University to provide overall consultant services to review
current police training with emphasis on responsiveness to the multi -ethnic
community of the City. This resolution was passed June 23, 1984.
Included with this memorandum is a resolution to be presented on July 25, 1985
authorizing the CityManager to enter into the attached proposed professional
services agreement which has been negotiated with Urban Studies Institute.
85-834_
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ARTICLE IV
ARTICLE V
TERMINATION
l ? i Y to t` e
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want to .ais .'.creeir.ent 'l'i:hQut p�^.3, t0
^iT' a3. . -, .,3.'., *�•;s .1.. .`F? pt±I',t si',21. I)e ;n `A'rltli ' to
�_, 1�. I", .. e'/C' nGt,.. .J t rT.;., .. n �;f .. �• b
INSTITf- T E. who shall be p3:d for tl.ose services performed ,:ricr to the date of its
recei t of the notice of tcrmina:ion. In no •-ase, however, will CITY pay INSTITUTE an
amount in excess of the total stim provid^r 5y this agreement.
It is ",ercby, �.nderstood ty and between CITY and INSTITUTE that any payment
made :n accordance with this Section to INSTITUTE, shall be made only if said
INSTITUTE is not in defa`i!t uncer t!;e terms of t!;:s Agreement. if INSTITUTE is in
�efaUlt. the CITY shall in no way' `-e o`:li,ated and shall, not pay to I`.STI -'TE 3nv sum
-,O• a: ;,)ever.
ARTICLE VI
I`DE-PE':DENT CONTRACTOR
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1. �S-iTi_—E � �, A......,,.,�ss an' ., a;eats t s,.a.1 .:e eemed ♦ e �. e tncep�1 nc�mat
.at ..•e
.ts
stia;i ;at
atta:n ar.} .:i)ts or
anc-,r.e
Cii: )r any r. hts
a {
�Pner11.:• a:f•.Jr ec
�_. s i or if
-'a s f'ed ;:r :ass it"�'
e r:pi.� ens; :., ther
l a '.! e s ;;! not be
-Jeerned '•1'.:Ci?e :o F'or:da %Vrr.:er's -as
as ema'c'.'ee of the
CITY.
i
85-834
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A ft lCLi 'VII
i` LOC?,L L;l'C'S
poth parties sllail co rpk with 'li iC.Oi -z ia,vs, _a-,d cr dcs Ji Federal,
5"ate ?nd Lncal '..love►niner.ts,
AM'iCLE Vlll
�. NO,' D1SCftl.%UN.VN0N
'N I i'y' i d^;reC$ tt'.it :t Si'a?,, nQL dis+"`ir Irta`C' ZS t0 .."c:Cc sex,rciJr, Creed. or
ationaI Ori}?In in C inC?�G'.i0i` 1l'i t!l :'.S CCrfOC"�a^:._C .:f? l+ter this .ti reef`1P_nt.
D. NITNORIT ' PROCUREMENT COMPLIANCE
INSTITUTC -Ickrowledges t',at it has been furnished a copy of Ordinance No. 9i75,
the Pro4-iremcnt `rc,inarcc, of the CITY of %liami, and agrees to comply
with all applicable substanti'ie and procedural provisions therein, including any
amendments thereto.
AD rtnt = •v
1! NITORING
The INSTITUTE agrees to permit the CITY and authorized agents to monitor,
according to applicable regulations, the program which is the subject of this Agreement.
The CITY shall give reasonable notice to the INSTITUTE before monitoring.
ARTICLE X
FINANCIAL RECORDS
The INSTITUTE shall keep accounting records which conform with generally accepted
accounting principles, which shzt" Include but not be !united to a cash receipt ;ournal, cash
disbursement /ournal, general ledger, and all such subsidiary ledgers as determined
necessary ay the CITY. all such records shall be retained by the INSTITUTE for no less
than three (3) years beyond the term of this Agreement.
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ARTICLE XII
ACCESS TO RECORDS
r The INSTITt_ T E Shall 1110-W 217- s.s normal �'_73.ness hours to all records, forms,
f.:ci, ar'(1 'ian,::al and'' ;1:. ::!`,ar 1i, e. �crerate :n r?r •> �c �fJr:^31C_ " thls
\, r'2,,mcnt to _-ut"lor.2�c� r_'er..i, Si1;.^, C:,':,. or CITL Y rcpreser;at:/es and agrees to
~
prJ/;�e such assistance as -ray'to^e-..i�3r t 7C �a'.. .�t_ 3 r:'�lr.c: a? Qr J ram 3t:rlt
r
any of these representati',es, when, -Ieer ed necessary to ;'-,sure compliance with applicable
CITY financial, or program st.:in';ards.
ARTICLE XIII
AMENDMENTS
No amendments to this Aereement shall be binding on either party unless in writing
and signed by both parties.
ARTICLE XIV
PERFORMANCE REVIEW
The CITY may conduct a form_:: qreview of the I":STITUTE'S compliance,jarter!y
5 ,
with the terms of ti,;s Agreement. A rerVrt of their finjir.bs will be made ;available to the
I',:STIT' Tr '.vit'',.., thirty ('^ c'.a ys -�f ;".e (7-Fn 'etion of sa.'e review.
ARTICLE XV
SEVERABILITY OF PROVISIONS
If ::n• -.ra'/ision, of this .,greemen; ._ he!` v�.'i', !,e f ~is Agreement
1 :n c rema.^=er L 0reeme
shall not be a`fe' ted therehy, if ::uch remaind— '.voul,! then continLie to conform to the
terms and requirements of applicable laws,
85--834.
9
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.n. +l. l,- i�e�/er. ��.•,:�~ :s;'.;en
�y CITY
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to I\STITI-TE Pars :an:
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:s _-e S'13I 3t
�!I t:-n^' ��ma:n ,e pr��.Prty
o.
` CITY
I7 l'_TL .r L -- r
-D-,- •A - i1^•/^' %k-itho1".. the +,k.ri.ter
ARTICLE XVII
C`�tiFL[CT OF INTE. SST
A INSTITUTE covenants that no Jerson under its errp!cy who -presently exercises
any fi.inc;ions or responsibi!ities a-ho presently exercises any functions or
'h:• ",,.-ree'nent 'has ten;• ' personai financ;al
interests, direct, vitt, CTIT Y. I'':STIT'k-"r' further covenants that, in the
perforr,ance of ;his ',gree;rc�nt, no person tiaving such confli -ting interest shall
5c employed. Any such interests on the part of ', ,e INSTITUTE or its
emp!oyess, must !)e -!i;closcl :n %vrit:ne to CITY.
I`:STIT1,2TE is aware of t!)e I_cnf:.-t >f interest of the City of V:ami (Cit-.
of Miami Code C'-,?ter 2, .-\rtic!e `.';, Dad,p F!or:da (7a''e County Code
Section 2-!!.l) and 11 Ie State of Flor(;a, 3a-1 3-'roes "at :s Sha!i fully cor^p!y in
all respects with ttie of said !aw5.
ARTICLE XV1II
T'•.e INS T i T U T E shall ar `ave CITY irCT, and against any and a:l
Claims, liabilities, losses, •;nil --aijses Jf actiCn, %0,A:ch ma%arise Jut of activities
under this 4�.-reement, all other acts :)r ornissicns to act of CITY, its
off:c_ers or emp!3yees, and _rr7m ar.d a-g-ainst any orders, ;udgments or decrees which
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h.:l' i.,
C rc'., ^F'r as
an '._... )nal
.nsured
with res^,ec. to this
b. co-/Cr 'n s si'ai! Its aIa! i..:i:v:Cr3•...aI I^.; .r `', ai,d
C. All insurance policies recuired sl-all ae issued thre'. h companies authorized to
do business under the taws of the State of Florida, with :he following
q-,alifications as to management and financial strength:
The :om^ins,• :,,us: `e ra'-d no lcss than "A" as to -management, and no less
than "Class X' as to strencth, :v the latest edition of Best's Insurance
Guide, A.%!, Best Company, Oldwick, New Jersey, or its
equi•:21ent, subject of the approval of the City Risk Management Di•/ision.
Comp!iance with :he foregoin- requirements sha'l not -e:ie.,e the PI:OVIDER of
its 1i "..ility and un,'cr this Sect:on or .nder any other section of this
agree^ ent.
ARTICLE XIX
4 \, T( 7_ r7s Ti,- . t '� s nr �,�� r 7 Person r
I..S c .TI_ t C �t errant., ..�t , : a � .lot _ r.r.� .'ed o. retainer. any ,.�rs.,n employed by the
L !T i sJIIC:! Jr sec':re this -%--eoF Tment .nd that has not offerer to pay, paid, or agreed
to 7:,-- arperson ?mD,'k)ve j tv .^! T 'i n' fee, _,..'?l: sign percentage, ;ronerage fee, or
flit �f n r; ;:ind c_3ntirgert upon or resui:in- from t".e award of :i`is Agreement.
M
85-834.
3
ARTICLE XX
`:- ".-PELEG:Ar:ILIT':
Sc—
_ �r ar
.. nrf-of 3r0t^.er
rSo i"
ARTICLE XXI
C-7'`:STE2i:CT?,--"ti OF AGREE1.;E.`:T
This Agreement shah :;e strictly construed and to t"le laws of the
Sta:e of F:,:�rida.
ARTICLE XXII
5UCCCSSORS AND ASSIGNS
Ti-,is Agreement sha!1 7e 5ir.d:^ upon the parties herein, their heirs, executors, legal
. 'r7raSertlti•/r'_S, S', :�eSS�'s, 3ii:� :SSignS.
ARTICLE XXII1
VLDIT RIGHTS
T^.e CITY rnscr',es the ri'^.t to audit ti;e of t`,e INSTITUTE at any time
of this rec:nent and f.:,r a of ,!:ree years after final
pavmcnt is made under this ALreement.
ARTICLE XXIV
C': tiTI`:(�ENCY CLAUSE
In a.i,2
:thorization for or —ram ac:,/It:�-s and :s to am.erd:mem: or termination due to
lace: of funds, or authorization, reduction funr.s, and;'or change in regulations.
85--834.
C .-,
ARTICLE XXV
,ARTICLE XXV1
NOTICES
CEtiER:1L Cam`\CI-I'I,7�tiS
er n and
to
.n Ar:;17'.: ::1'... `+�i:�. ce a-_''t/ere3^.�.i
registered :rail nd;.ressed to '!le ether "arty at :;?e address ind:c;'e� hCrein, or as the
same may be changed from ':rne to time. Such notice shall be deeme� given on the
day on which , ersonal'v, ser-/ed or, if by mail, on the fifth day after being posted or
date of actual receipt, r!i>r.
CITY OF MIAMI URBAN STUDIES INSTITUTES
3500 Pan American Drive Barry l,niversity
%!:ami, Florida 33.33 11300 N.E. 2nd Avenue
Miami Shores, Florida 33'61
Copy to: Chief of Police
400 N.W. 2nd Avenue
M
Flori,'a 3310'
B. Title and paragraph headings are for ''on'/r);cnt reference and are not a part of
this Agreement.
C. In the event of conflict bet•.%nen the terms of t'.is .-.greement and any terms or
c3ndi'.:3tls contained :n and•' atta'=hed documents, :`e terms :n t'1:5 Agreement
rule.
i i sh-,il t' ,tp waiver
D. �o '.v�iver or :.reach of any provision of this Agreement cons.::�..._ a x�1v_.
of any su!:se.q;.ent 5reac!1 of :!'.e sarne, or n,i other p.":.'::sion ..cr"JI, and no
.vaiver sha'l he effective '.:mess mare in :vr:ti^.o.
_S_ 85-834
0
A.;es'.
CITY CLERK
APPROVED:
CHIEF OF POLICE
APPROVED AS TO FORM :AND CORRECTNESS:
CITY .4,TT0R`:EY
A P P 1 Z 0 V E D :AS T: .%5UPANCE Rr^I.'IR`l,,ENTS:
DEPAPT`,1ENT CF RI�:< `.1AN-\GE`,1ENT
�,rITI:TE T�'r
CITY OF '.IIAMI„A MUNICIPAL
CORPORATION OF THE STATE
OF FLORIDA
'k%:
85-834
CORPORATE ?:::SOLUTION
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�. _t .. �i,. •�'. �ii !�.p �; .!:a('�. ..�r i l�. f' �. ., f, .'� �n`�. ." .. _ _ ^emu � _�
.. h C U'mt_'.l s r ...1e �ij �.1^_ 1� :� �; Tt, ._ `:d f Dr e ..(:^_ -a .". :✓Or`.
� e "^' G Llf ^.a"irf!,ri5 h�it�.:l�.�.l ..� .`. i? :�.`�^'l: iL'r l' ^tr7 .. i1.��Ti/��t_'�. ,�` �iit' C:,%. of
C H A I.R % 1A N, RJ.y^D OF ,i 'STEMS
(SE;�L)
CORPORATE SECRIETAR',.'
85-834.
SCOPE OF SERVICES
EXHIBIT I
Scope of Services to be Performed by
Urban Studies Institute, Inc.
for the City of Miami
The .�•or'r< Man for the '_r:a:, S:u :es I^;ti.,�te i; cz�: ._ed tas .s ' a .�,.; ie
COrt:nUC;d the firs`. 'ar, a'i '.1'?ti as ^C.V _";?i '.ti'.,. J•� ,..:3.. `°'..'ti 2-e .71C
tasks that will be performed by Urban Stud;-s Institute staff fro-n 'ui i?'s to
September 30, 19S5.
1. Contingent upon timely! appro•Jal 5y %1PD of the re ,aired -neasures, .,f, Pre aml
Post uata for a r,^inlinal sa'T•ple f 5i oifiCers ar.d 25 res: 'rts .%i
be collected in order to the Fl%iC Human Reiat.,,ns Lours,'.
2. Develop a FTC evaluation instrument, approved by the Departrn,ent and pre-
tested under the super•Jision of the Department's FTO committee, using the
two most recent BLE classes, approximately 60 personnel in the pre -test.
3. Distribute the Ntiami Police Department Survey to a minimum of 9576 of the
Department's full time employees.
4. The Officer Socialization Process 3attery tOPSB) will 5,2 administered to the
members of the BLE 98 Class after the FTO prcgrarn and again after
completion of the probationary period. A se'=:lr.d administration of the
O.S.P.B. will be conducted to members of the 31_E class scheduled .e con':ene
during September, 111135. :1 report updating the ;•.r,-gram to analyze the
.mportar.ce of acac:e,ny training an-± .'.e FTO pr-, ram on ne%v po"C'2 rffi:.ers
'Vlll Je sul)mltted, 'V:t:.x1 3i day'i :t ''r-r lnat:l rl �: t:1:S j•_'a:lG 1L.
5. In coordination with the Police C_3mmunity lZeiat)ons I_'n1:, c�lnL�llct
observations of one Police Sub-Co�lncil Areaw, to `.!eeting an: t:.•o ro:ice
Cornmunity Sub -Council Meetinos. This will ! e the initial step in aeve!oping
the 3rd year effort of Qvaivatinl- departmentai of:}ec-tives and community
expectations; and will deve!ep the preliminary instr-_:neat fz)r this evaluation.
8S--834.
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.`i St1If 'Y'.•_, _.:ice "?.
.:•'�. :•� ter-
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reflex-
overa, epartrnentaI
air'
ar. •r ^�
��;�� '` err
:;'! _5. t .l5 ..JC:
+, for the
:'.e"leloprnent of tlr'
InstrVi^:Cnt
iJ e'! iiUate O ^pliance if
C�:,'ll�v
`.';1�''ti '^_S '.C.t`: ^'- �CL"nE'f`,ia; tl,.��n�.•.'/ _:r.
on nn-_nt Upon %It a?rr.: J iaa :Il h ie i
pra A(_t's f;rst , c ar se,e _te'' ,, r .... .:r,
- i
tf.e :1c'lisor'. _te 2.
J. Submit a quarters,
a departmental staff meeting. T`.,e is tc
completion of tasks.
85Rr-834