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HomeMy WebLinkAboutCC 1985-09-10 MinutesNATTY HRA city clerk F i { C�^ MINUTES OF SPECIAL MEETING OF THE CITY COMMISSION OF MIAMI, FLORIDA * * 4 On the 10th day of September) 1985) the City Commission of Miami) Florida) met for a Budget Workshop at the the ist floor conference room of the Hickman Building at 215 N, W, 2nd Street) Miami, Florida, The meeting was called to order at 1!05 O'Clock P,M. by Commissioner J.L.Plummer, with the following members of the Commission found to be present: Commissioner Demetrio Perez, Jr, Commissioner J, L, Plummer) Jr. ALSO PRESENT: Sergio Pereira) City Manager Lucia Allen Dougherty, City Attorney Matty Hirai, City Clerk Mr, Plummer: This meeting is called for 1:00 P,M., is that correct? Mr. Pereira: Yes, sir. Mr. Plummer: Mr. Golby, stadiums - let's go. Do we have any indications from any of my fellow colleagues of who is going to be here or not? None have indicated yes or no? Ms. Hirai! Not to my office, no. Mr. Plummer: So then it is all right if I go ahead and proceed. Mr. Golby? The only slide I want to see is that on your personnel? Mr. Mano Surana: Affirmative Action. Mr. Plummer: Mr. Golby, how much change have you had in the Category 1 in the last year? Mr. Golby: None. t Mr. Plummer: In Category 2? is Mr. Golby: None. Mr. Plummer: In Category 3? Mr. Golby: We have had one change and we have had one promotion. Mr. Plummer: All right, sir, and tell me what those changes and promotions were, Mr. Golby; The promotion was Stadium Assistant to a Senior Stadium Assistant. Mr. Plummer; What ethnic groups are these? Mr. Golby; Hispanic. Mr. Plummer; 41;ay, What about promotions? Mr. Golby; That was a promotion. fir, Fluor; That was a Promotion? Did you any entry levels, or hiring? -Mr. Golbp Yes,. oir, we did. 14 9 5sPts0sr iQq 195 Mr. Plummer! How many? Mrs Golby One, Mrs Plummer: What was the ethnic background? Mrs Golbyt Black. Mrs Plummer: All right, sirs Demetrio, do you have any questions on that? Next item, unless the Commission asks for anything further, we would ask you for the recordw tell us what the three most significant things you have done this past year and what the three significant things you hope to accomplish next this coming years Mr. Golby: Increase the profitability for the Marine Stadium and the Orange Bowl and reduce the losses of the baseball stadium from $265,000 to V 65,000 and completed some major revenue producing capital improvement projects. Mr. Plummert Mrs Golby, let me tell you something, sir, and I want to tell you this with pride. I don't know how and the hell you can beat this years There is no ways You have done unbelievable in what you have done in this stadium. I am saying to you that as far as I am concerned, you can go homes take care of tonight and God Bless You, unless my colleagues have any further questions, Mr. Perez: I am very proud of all things that we have, the different activi ties there, especially at the Marine Stadium. We have to be very proud for the kind of service or the courtesy about eight weeks ago, the day the Cuban celebration. We are very proud of the kind of service that your personnel made there. Mr. Plummer: Go away and sin no more. Wait a minute. Excuse me, Rick, do you have any questions? All right, sir, thank you. Next item - Finance Department. What in the hell is central stores? Have we created a general service administration, or office supplies? Mr. Mano Surana: That is office supplies. Mr. Plummer May we see.. excuse me, are most all of these people here sched- uled for this afternoon? We are trying to condense this down to a dog and pony show. -I would ask each one of you to have a slide presentation. The only ones that we want to see without questions being asked is that in rela- tion to Affirmative Action and Promotions. Pull those out of the slide show, and then the rest of it, if you have any questions, then you can refer to it as necessary. But, other than that, as the format was followed yesterday, that is what we want to see. All of you also know that you will have the advantage of having a little bit of information in advance, which we didn't give yesterday. We will ask you the three significant things that you have accomplished in the past year, and those three things that you hope to_accom- plish this coming year. We will also ask you if there anything that you have asked for in your budget that you feel is vital that you were not allowed, and the other thing is if you have a significant change in the budget, we will ask you to justify that today. So, I think if we do that format, we can finish these budget workshops today. Okay? You cooperate with us and we will cooperate with you. Mr. Garcia? Mr. Carlow Garcia; Good Afternoon, Commissioners, Mr. Plummer; Good Afternoon, sir, Tell us about your Affirmative Action. How many you have hired? How many Promotions, and what is the change from last year at this time. Sir, on Affirmative Action, the only information that I have with me this afternoon is the chart that we have in front of you, It show a total in composition Phase in the Finance Department, which is 3Q% White, and 28% Black and 39% Hispanic, with almost 2% other, I don't have the information as far as the number of hires and promotions that we had during this past year, Id ? SePtemt►er 4Q4 19,05 Mrt Plummer; Mr, Garcia; have a seat, sir. Get the information and I will recognize you as soon as you have it, sir, Next item Economic Development. Excuse me = did you get thatf Carlos? Mr, Garcia! Yes, sir, Mr, Plummer! As soon as you get that information, let me know, because that is something that Mr. Dawkins has asked for and I don't want you to start your presentation without it being on the record. All right, sir. Charlotte, you know the format, if you will put it up on the board, please. You know the questions. I think I have given everybody fair warning, Let's also establish for the record while she is doing that) that these are budget workshops. These, as the Commissioners can, and want to attend, they will. There is nothing mandatory about attendance, 1 thought it was a little misleading in the article in the paper this morning that said that two were absent and it is going to be that way. There is going to be some who can attend and some who can't, and hopefully a Commissioner can avail himself of coming here and getting as much information and Demetrio, for your information; those which I showed you, we handled yesterday are at call if you have further questions. Mr, Perez: Anyhow we have first a second public hearings when we can ask more questions. Mr. Plummer: That is correct, sir. Mr. Perez:- That is more important. Mr. Plummer: Sure glad the Manager could join us today. Nice to have you, sir. We will deal with your budget shortly. Charlotte? Ms. Charlotte Gallogly: In response to your question regarding have there been any promotions or additions to my staff during this last fiscal year, the answer is no. There have been no promotions and new persons have been re- cruited during that period of time. Mr. Plummer: Three significant things you have done during this past year? Ms. Gallogly: Okay. Mr. Plummer: Excuse me, Commissioner do you have any questions about this which is on the board now? The three things that you feel that you have accomplished in this past year and three things that you hope to accomplish in this coming year. Ms. Gallogly: I think that the achievements of the Department - the three key ones are in the areas of minority business lending, in the areas of real estate development and in the areas of special initiative. In minority lending, up until May of this year we were the City's contract manager for Miami Capital. It has now been transferred to the Department of Community Development. During that period of time, we have worked at Miami Capital, and they have disbursed the total and loaned all of the $7,400,000 to minority businesses. I guess there has been a significant increase in the number of Black businesses that have received loans, which have been of key interest to us because those dollars were provided by the Fed in 1960 in response to the riot. I think there have been a higher quality of loans being awarded. We have been getting better packages and we have begun to work with them to that point of time in providing intense technical assistance to those loans that z were either in default over 100 days or in default over 30 days. I think we <' have worked significantly with them to get their money out and on the street and in people's hands where it can be of benefit to this community in terms of producing jobs and businesses. Mr, Plummer; What you are saying is the revolving loan fund will now revolve. lie. Gallogly; Well, hopefully. When I left in May, there was a 36% default rate, and I've had that reviewed by some people who are experts in the revoly. ing loaa funds and it is their concern; that in particular with Black business= ee that are being funded that we will see an increase in that, so this infor. rgatigr has been shares} with the Department of Community Development for their information, Also, in the areas of minority lending, we have been working for ld 3 5pptember IQ, 1905 the past year to come up with a proposal where the private sector would be responsible for minority lending in this community, We feel that government for too long has borne that burden and that burden properly rests within the private sector within the banking community, so working with i+Ietropolitan Dade County# we hired a consultant and that individual has now proposed that there be one minority lending vehicle with primary funding from the B.A.C.f Business Assistance Centero Miami Capital rather the City of Miami and Metro and that the private sector, which heretofore has not been willing to put in its money that they had committed back in 1982 after the riots. I don't know if you recall it, Commis sioners, but they had committed $7,300,000 - had all agreed to mesh their money so you would have a loan pool of $90000#000 with a new injection of $2i0O0,000 and we hope to see that come off before the end of this fiscal year. Mr. Plummer! What are the three things you hope to accomplish this year? Ms. Galloglyf Okay, well, the major initiatives would be as alluded to by the City Manager in his budget message, the development of a comprehensive econotn- is development strategy for the City of Miami, particularly in the area of City wide business district. The second initiative would be to bring on line the City of Miami F.I.i1. Business Research and Innovation Center at the site of the Municipal Justice Building; and the third thing would be working to solidify and strengthen the Design District, Mr. Plummert Justify your increase from $347,000 to $391,000. Ms. Gallogly: Well, that increase is occurring primarily because of just increases in salaries for the year. I can tell you that even though I have increases occurring there, most of those positions are vacant, so you will see a major ..* we are ending the year with quite a bit of cash carried forward. Mr. Plummer: Commissioner Perez, do you have any questions? Mr. Perez: Yes, I would like to ask the Manager, do you have any particular recommendation about the future of Miami Capital international trade promo- tions in reference to the connection with this Department? Do you think that will be possible to have in the future separate departments? Mr. Pereida: You mean Miami Capital? Miami Capital is no longer under the International Trade and Commerce. It is reporting directly to my assistant. Mr. Plummer; Excuse me, isn't it separated now? Mr. Pereida: It is separated now, yes. Mr. Plummer The next item is International Trade. Mr. Pereida; Yes, it is separate. Mr. Perez: Yes, but the budget is $327,000 for International Trade, no? Mr. Plummer; In other words, you have got it combined in the budget. Is it in fact, separate, that is what he really wanted to know. Mr. Pereira; It is separated. They ore separate departments. r Mr. Perez; It is only united for the budget purposes? Mrs Pereira; It is only united for budget purposes and operational purposes, not e_veu for operational purposes. Charlotte is handling both the Economic Development as well as International Trade and that will be addressed as two separate departments, Mr. Flamer Weli., then I $uopo the question has to be asked, is she going to spear jAow on International Trade Mr. pereirq; Yee# ehe will make the preaentation on that. er , 0 14 4 S_e pte0 iQV 1905 Ms, Gallogly: I might respondd to that, ' Mr, Plummer! I would ask that you respond to questions, Mr: Perez: Okay, would you clarify something about who was the consultant company who made invitation to the Soviet Union, You remembered they send a the letter to the Soviet Union, You remembers that was about months ago, Who was the company? Mr, Pereira; What was the name, Charlotte? Ms, Gallogly: Whelan and Associates, Mrs Perez: At this time it is a local contractor? Ms. Gallogly: Yesi it is. They were using a mailing list provided to her by the U, S, Department of Commerce, Mr, Perez: What is the name? Ms. Gallogly: W-h=a-l=a-n and Associates. Mr, Perez; What is the address? Ms. Gallogly: I would be happy to call your office with the address, I don't - have it with me, but it is a Miami address. i Mr. Perez: It is a Miami address? Ms. Gallogly: Yes, sir, it is. Mr. Perez; It is a public relations firm? Ms. Gallogly: Yes, it is. Mr. Perez; Could you send me the name with all the information through the Manager to my office? Okay, but this company at this time is it a consultant y of the City of Miami? Ms. Gallogly: Yes, they are under a professional services agreement with the City of Miami. 1 Mr. Perez: It is pending for renewal, or no? Ms. Gallogly: No, Mr. Perez: When does the contract expire? aft } Ms. Gallogly; When the work is completed, and her work has not been complet- a ed. We are waiting for some final information. Her contract specifically was to identify the various major international conventions and trade fairs that the City should attend based on the industries that have been identified for targeting by the business recruitment by the Beacon Council. Mr. Perez; Okay, would you provide also a copy of the contract. Ms. Gallogly; Yes. Mr. Perez; And a report of what they have done during the last 12 months, or Whatever. y Mr. Plummer; Excuse me, what was your question? Mr. Perez. To have a copy of the contract. Mr, piummor; i am Sure that is public record, Sometimes Cow issioaers have a t Moro difficult time, You know, we don't pay for it, we just ask for it. t .. Mr. Peres; That is right. Mr& Plummer: Will you see that a copy of the c,�ntr�ct is forwarded to his office? Msr Gallogly! Yes, definitely. Mr, Plummert Do you have further questions? Okay; let's talk on Internation al Trade - Ms, Galloglyt Your question is Mr. Plummer! Excuse me, does anyone have any questions on Economic Develop- ment? No one has any questions? All right, now we are on International Trade, which is 158. Okay, tell us how many you have hired and how many promotions) and the breakdown4 Ms. Galloglyt As of the date of the chart in front of you, which was June of 1985; there had been no hires, and no promotions. However, in July and August, we did add two additional staff to the Department of International Trade and Promotion and those individuals are professionals. One is a female Black and the other individual is a male Hispanic, so there have been two additions since the date of the chart in front of you. Mr. Plummert What have we accomplished in International Trade, and what do we hope to accomplish? Ms. Gallogly: I think the major accomplishment in International Trade relates to the development for the first time in the history of the City'a Interna- tional Trade programs, which was created in 1978, we have developed a three year strategic plan for International Trade and Promotion and we did that by working with a group of people primarily from the private sector who were the people who determined the basic priorities and recommendations that were alluded to in the plan, so I think our first major accomplishment was staffing of the City's International Trade Advisory Committee and the publication of # the strategic plan which the Commission has adopted in principle. The second major initiative, I think, has been in the area of new trade initiatives. Specifically, I am talking about our ventures into the far east, where we are trying to open up new markets and to diversify our markets for Miami business- p", es, and as you know, we did complete a successful trip to. Hong Kong in July, '} ? and the businesses that went were actual buyers and came back with about $13,000,000 worth of contracts that have been awarded. We are also working on a Caribbean Basin Trade Institute here in Miami that would be of benefit to the Caribbean countries as well as to Miami businesses and I think the third 1 major initiative would be the development of the business plan and the coa- lescing of support for an international business center, which should be organized along the lines of the World Trade Center. Those are the three major accomplishments. tl, Mr. Plummer: Your budget went from $382,000 to $415,000. Why? Ms. Gallogly: Well, again that reflects some increases in staff, of salaries and fringes, as well as additional money for printing. k } Mr. Plummer: Did you ask anything of the dirty, old Manager for your Depart- ' meat that he didn't grant you in this budget? a Ms. Gallogly: No., Mr. Plummer; Commissioner Perez, do you have any further questions? � w Mr. Perez: You have a vacancy position now that it the director position is vacant. What is the position of Vargas Gomez, Assistant Director? Me. Gallogly; No, Mr. Vargas Gomez is a marketing service administrator. Mr. Pereira, He is a special advisor for International Trade and Comtaeroe. Mr, Perez; But, he appears in this budget, No. GaIQIyR No, I :mentioned that it was not in this chart, but after this chart was prepared we did add two additional people and he is on board, as the $Pptombpr 1 Q, 1905 City Manager was saying, as a special advisor for International Trade matters and in particularly been assigned to working with Latin American countries to develop bilateral trade missions, Mr, Plummet: Press have any questions? Thank you, Make yourself available for the rest of the afternoon (this applies to all) in case any other Commis- sioners do appear here and have any questions, we would want you on at least a fifteen or twenty minute notice All right, we are going to skip over Parks and Recreation, because the Major has indicated that he his going to tear that one aparts We are also going to skip over Solid Waste because he wants to tear that one apart, and we will now go to Building and Vehicle maintenance& Mn Cox is not here? Mr, Pereira: No, he is not here. Mr. Plummer! Let's cancel his budget! (LAUD!{TER!) Mr, Garcia: Commissioner, we have information on hires and promotiori:;, Mr. Plummer: Get to the podium, We will now revert back to Finance and Central Stores and Government. Mr. Garcia: Yes, sir, since we have recalled now, the information that we have ... Mr, Plummer: First of all, let's understand, because I don't. Would you now give me what this new Finance/Central Stores/and Government, because -I thought the whole operation was Government. So obviously, the whole budget is yours. Mr. Pereira: You are correct. Mr. Garcia: No, sir, not quite. The government they referred to there is the Government Center Parking Garage, in case you have any questions about that particular .,. Mr. Plummer: Well, no, sir, now hold up a minute. Didn't I see ... I see Center Garage ... oh, I am sorry, it is Government Center Garage/Property. Mr. Garcia: That is right, Property and Lease Management. Going back to the Affirmative Action with the Finance Department, during the past year, we hired nine new employees, five of which were females, three Black males, and one Latin male. As far as promotions, we had several promotions, six of which were females and one was a Latin male. Mr. Plummer: Wait a minute, let's go back to the females. Three females, what were they? Mr. Garcia: Okay, of the five hired females, one was a White female, two Latins and two Blacks. Of the promotional females, two are White, two are Black and two are Latin. As you can see by the chart, 30% of Department is White, and 28% is Black and 39% is Hispanic and close to 2% others. Mr. Plummer: The other is me, right? Mr. Garcia; No, sir. We're not that fortunate to have you there. St, is Oriental, in, most cases. Mr. Plummer; Oh! Mr. Perez, do you have any questions in reference to this? if you will turn the camera of and the lights back on, Please. Tell us the three most significant things you have done in the past year and those three things that you hope to accomplish this coming year. Mr. Garcia; l think we are especially happy with the fact that we have been able to raise collections from Solid Waste billings by Approximately $1,OQQ,OOQ. The information that you have in your folder indicates $2500000, Zt is really much higher than that. it is going to be close to $1,QOQ,000 more than we expected to collect, Mr. Plum_ori That is delingnent, id 7 September IQp 1905 elk Mrs Garcia! A large portion of that is delinquent) yes sir, In this past year our collection,,, Mr, Plummer: Wait a minute, let's stay :)n that one for just one moment. It was my understanding last year that we were only collecting about 48% of the garbage fees. Now; we all) unfortunately# had to bite the bullet and release _ the cost involved and we have gone up in fees. What is being refl;:(;ted now as to collections? Are the liens being taken# and as such, what is the posture of the Finance Department at this particular time as anticipated revenues? IKr. Garcia! Sir# our past experience in collections hag been 85b# not t}le 4% that you mentioned. During this year) our collections, compared to budget# has reached 97% and we are still collecting large amounts of delinquent bills. At this time, we are in the pro.;oss approximately of going through i,500 delinquent accounts# on which we are eventually planning to start foreclosure proceedings on that property; not that we are going to foreclose oil the properties# what happens is that once we start on that process# the courts will appoint Special Masters which are attorneys that specialize in collec- tions and we b,:lieve that we will be able to collect a very large percentage of those delinquent accounts► I believe that is experienced in Dade County. Mr, Plummer! Mr. Manager# I have problems with that. I want to tell you, I personally) not speaking for the Commission, but I have got a problem with foreclosures. I think that we need to go in court. I think we need to det a lien, but I don't want to sit here responsible for throwing somebody out of their house. Now, you know, I understand maybe what you are trying to do is to use a little clout to sc.-ire them, but I want to tell you something# I personally have objections to getting a foreclosure action, and I would ask, Mr.Manager, that you bring that up before the Commission. I want to collect it, like everybody else, all right? ... but I think foreclosure is a little heavy. I think that if you get the lien on the property, eventually we are going to get our money, plus our percent of interest. I think that is ade- quate; I think that is fair, but I would hope Mr. Manager, that you could advise the Finance Department, until the Commission has taken an action, that you will hold any further foreclosures. That is heavy! Mr. Garcia: We are not planning to actually foreclose on the properties. We want to start the process and that will give us the punch to collect. We will not foreclose on any properties unless we come first to the City Commission and ask for your permission. Mr.- Plummer: I'm sorry, I've got a problem with that, Carlos. I want to collect and I will use whatever methods there is to collect, but to foreclose - on a person's house! I am looking at the little old lady who lives out there in her shoe and that little old lady doesn't know that you are playing a game to try to collect, and as far as I am concerned, she knows okay, when they take me to Plummer's Funeral Home, they are going to get their money, but until that time, I can live here. Now, I am saying to you, I am only express- ing for one, but your lien against the property will get paid eventually, plus our interest. Foreclosure I have got a problem with. a Mr. Perez: Have we placed any foreclosures at this time? Mr. Garcia: No, sir, we have not. Mr. Perez; If we plan to place anyone, this City Commission has to authorize that? t: i Mr. Garcia; yes, sir. f Mr, Plummer; Who know, someday I might be in that position, but I will get F 3 Patterson before we go under! Kr. Garcia; Another accomplishment of the Deportment during this past year is ! } j 11 the fact ... you, air? 1 mpg Plummer; 4xquse me, don' t let that pass. I praise you for proceeding to 1 >' do everything humanly possible to try and bring this about- I just would like v; to have it tempered with a little bit of reasonableness, I don't want you to E* think that ? am oritiGi4i'1Ug you, I am note Id 8 S@ptomber 11Qp 19-85 D 4P s t yy8 1 ,p y�$ . nn Mrs Garciat We are not going to stop the processs We will get back to you on this process: We are also happy with the fact that we have been able to earn interest in an amount close to V 2,000,000 during this years As I was atatx ing, we will be able to earn approximately $12,000,000 in interest during this year froth all funds in the City and within this performance it is really outstanding and it is much higher than what is expected from the type of investments the City makes' and the last accomplishment I would like to mention this afternoon is our bond sales = our General Obligation bond sales, which also was made approximately 20 basis points than the current market index. Mr.. Plummert Excuse me, I'm sorry, Carlos, we have some time constraints and I'm trying to work them out. M r. Manager, would you inform Parks & Recreation and Sanitation to be back at 4t00 O'Clock? The reason for it is that Commis sioner Perez has an appointment and he will be back at 4:00. Hopefully by then the Mayor will be here because those are the two key departments, Mr. Pereira: No problem, Mr. Plummer! Madam City Attorney, I will handle your budget next so that you can leave, with only one Commissioner here there are no motions to be made and I don't think it necessitates your present, but you would be on call. Carlos, go ahead, I'm sorry. Mr. Garcia: Yes, sir. Next year we would like to implement our Famis Ac- counting System one -line so that all City Departments will be able to go through a terminal to those files and access the information, they are only for information services. We are hoping that by March 31 st of next year we will be able to have Famis on-line. Mr. Plummer: Carlos, let me ask you a question. Maybe I'm deviating from the budget. I am still getting, and I'm going to use my particular involvement in the situation, about the fact that the City is a damned poor payer. Now, I'm going to use my example so if anybody is criticizing it is me. Mr. Manager, as you know, for the City I ran the Unlimited Boat Race. That was in June. Mr. Manager, I have people who are still knocking on my door telling me they're not paid. Now, all I'm saying to you is, and in my particular case, and if it happens with me, to have a Commissioner involved, God help those who don't have a Commissioner involved who can stand up here and scream. Now, I'm saying to you I think this affects us all the way through the line. You know, having the reputation of being poor pay is one thing but let me tell you something, the one time that I made the mistake or did the rightthingby contacting people who did not bid on a given item, it was amazing that a great number of those people said, "We don't want to bid on City business because you don't pay us for 8 or 10 months." Now, I'm saying that we probably lost some damned good bidders because of that situation and I find it, you know, in my business I love that 2% discount. Now maybe the City can't do 2% discount, I don't know. But I'm telling you here it is June to July, August and in September and legitimate bills have not been paid. Now, I don't know the reason why, I know the reason is causing, I think, some grief to this City of getting damned good competitive bids because first rate companies operate first rate which means they're paid when their job is done. So I'm bringing } this to your attention that I think you need some attention given to that situation. It is part of Finance and that is why I brought it up now. Mr. Garcia; I think that is a valid comment, Commissioner, and I don't thank it is necessarily Finance's fault We try to make payments from 5 to 10 drys after receipt of the bill and the problem is we are so de. -centralized in the City and we are so spread out that every department has a different procedure for processing those invoices that we eventually pay, So it is the whole system that we need to take a loop at. Mr. Plummer; Well, let me tell you that I think that the City in its competi� tivo bidding process is suffering because of it and the sooner you get it straightened out I think ,you're going to get some of these first rate com,pa.. 41@91 who will cove back when the know that the City 10 operating fiat clans. I do W t mein you" re operating !second class, they get their u�oney . but it makes them a while. T 9 911 /05 H f Mr, Garcia: And the next goal that we have for next year i:3 pr-),,Iaely what you have mentioned there# to iricria:ise the efficiency of the operations and that includes the processing of the payment for getting puvuhase orders processed on a more timely basis. Mrs Plamme,r: Xow tell me truthfullyi was that your third i tarn or did You just bring that up? Mr, Garcia: Sir, it is here, it is in your documents. To convert into an electronic system some of the systems that we have currently so that we can speed up our processing. If you hevo any further questions I will be happy to answer them. a[r. Plummer: Well, tell me how much increase basic. -ill; you have had and justify the increases Mr. Garcia: The main reason for the increase is that we have 7 positions this year in Finance which were assigned to other departments in the past, four of which were assigned to the Solid waste Department and they relate to the Solid Waste billing. Two other positions were previously assigned to the Computers Department and they relate to data entry and the last position was assigned previously to Economic Development and that is the main reason for the in- crease other than the cost of living increase and so on. Mr. Plummer; Carlos, let me ask you a question. Doesn't Occupational Li- cense come under your Department? Mr. Garcia: Yes, sir, it does. Mr. Plummer: Why does it take 4 to 6 weeks, once the check is received, to issue the license? Mr. Garcia: Last year we were following the policy of issuing licenses every 15 days or so. This year we're changing the policy and we're going to start issuing licenses on a weekly basis. Mr. Plummer: fir. Manager, let me explain to you very simply, I have had a number of people who have come to my office. These are things I think you need to know about. People have starting dates on when they have inspected. All right, sir? And one of the things they have to produce on inspection is that occupational license. Now, I don't have that problem, the only problem I have is paying it because I mean you really increased them this year unbe- lievably. _ But I'm saying to you I think that you need a process, especially during that three month period of renewal for people who play it honest, to get those licenses out within a 48 or 72 hour basis and I think that that is very important because it is important to these people that they have this piece of paper to show rather than a photostat of a check. Remember, a check is only a promise to pay, it is not payment. Carlos, I hope you will take that because I had a number of people this year, for some reason, that were told that it was going to be 4 to b weeks before they would actually get the license itself and it is creating problems especially the let of September and the let of October. Mr. Garcia: Last year precisely, with ;professional licenses, we had a problem with the data base and that problem has been resolved and we don't foresee that delay this year. Mr. Plummer; Well, this person who came to my office last week was told last Wednesday that it was going to be 4 to 6 weeks before he could get his paper. Mr. Garcia; Well, what is happening, unfortunately,, Commissioner, at this time we closed the processing of licenses on August 1st, right now we are going through the renewal period, as you well know, and we will start issuing licenses after September 30th, Mr Plum►ner; Yee, but you see, there is the ,problem. There is the problem, Now, he is inspected prior to that because he Starts on October 1 and he doesn't have that piece of paper, The only thing he has is a photostat of his check and remember, a check is not payment, i think you need to address that becWse sspP91411y government 49e4eies and everyone who stouts their- budgets RT 10 9/1Q/5 on October ist need that piece of paper, Maybe the answer is to start sending your bills out sooner, [Maybe that is the answerf I don't know: but I'rn saying there is a problem and 1 think you need to address that problem, Mr, Garcia., I will, Mr, Pereira! Carlos let me ask a question. Aren't the occupational licenses es in the County; if I recall correctly) issued right on the spot right over the counter? Is there any reason why it can't be done, is it because we have to check, you know, regulatory statutes? You knows the occupational licensa fee collection, I mean..., Mr, Garcia,. What we+re talking about is the renewal process by which we renew about 40,000 licenses, Mr, Pereira! I'm asking you whyj you know, maybe this isn't the forum, I just want you to think about it, I believe in the County, because I have taken occupational licenses for friends of mine when I worked at 40, you just give them a check and they give it to you, bye-bye) right there at the counter. Mr, Garcia! That is the way our's used to work before our conversion to a computerized system, now it takes approximately a week. Mr, Pereira! In other words we went to the state of the art Mr. Plummer! Wait a minute, that's a simple answer - get rid of the computer, Mr. Pereira! That's exactly what I'm going to say. Mr. Plummer! That's a simple answer. If our system was better before and you computerized and now it is 4 to 6 weeks then get the hell away from the computer. Mr. Pereira: Then we'll get rid of the computer. Mr. Garcia: No, I think that is a problem that could be overcome without any problem. Mr. Pereira: Well, we'll talk about it but I just wanted to say that in terms of, you know, information because the County has it computerized. It can't be the computer. Mr. Garcia: It's not the computer, it is probably the facilities they have with the computer to be able to run the license right there on the spot. In our case .... Mr. Pereira: You type it. Well, we'll talk about it. Mr. Plummer: It's just like license tags, even if I mail it in I get it back in a week. Mr. Pereira: I'm sure it is more difficult to put the space shuttle in orbit than .... I don't mean to pick on you. Mr. Plummer: Any other things that you need to tell us about? Mr. Garcia: That is basically it, Commissioner, I don't have any other comments. Mr• Plummer: Okay. Is there anything you asked for in your budget that you didn't receive? Mac. Garcia; Not at this time, we asked for additional personnel to work 04 the Solid Waste files and collections and we believe that if we need those people in the future we will be able to come beck to the City Commission and get that additional appropriation. Mr• Plummer! does the press have any questions? Pease make somebody, not yparself, available for the rest of the afternoon• t 4r, Garcia' I'll be here, Yesj sirs mr, Plummer, I'll think of that :.question, Law Dep, rtment, Mrs, Dougherty! Yes, sire Commissioner, Mr, Plummer: Do you have more copies? Mrs, Dougherty! Yes. Mr, Plummer"! Would you make a copy available to the press, please, Here, Rick, Excuse me, Is there anyone else here from the press? Okay. Mrs, Dougherty! Basically, our budget reflects the same numbers as it did last year with the exception of increases in salaries and an increase due to the fact that one of our budgeted lawyers, he is no longer being paid out of Finance, he instead is being paid out of our own office, Our significant accomplishments are reorganization with deputies and reporting controls, a $2,000,OOQ forfeit fund which was accomplished by going to court and for- feiting cash, automobiles and motorboats, a million dollars that was collected as the result of the system that we implemented to collect uncollected Solid Waste liens and a computerized tracking service for contracts. Basically, next year we hope to accomplish a better specialization in various areas to cut down outside counsel fees and increase collections and a procedure for identifying large claims when they happen initially so that we can cut the cost by settling them quickly before they have increased attorneys fees and costs of litigation. Mr. Plummer: What is the increase in your budget this year? Mrs. Dougherty: I think it is about 24%. Mr. Plummer: 24p? Mrs. Dougherty And that is due to increases in salarte:i as well as one budgeted position that was from anothor d«.partment that is now in our Depart- ment, Mr. Plummer: Mano, isn't that about the highest increase of any budget? Mr. Surana: Probably. Mr. Plummer: Other than one position and an increase in salaries, what else? Mrs. Dougherty% That's all. Mr. Plummer; Are outside counsels handled separately than your budget? Mrs. Dougherty: We have a small percentage in our budget for outside counsel, but you are correct, when we go to outside counsel anything over $4,500 goes to the Commission and is usually paid out of Risk Management of Special Programs and Accounts. Mr. Plummer; All right. Did _you ask for anything in your budget that the dirty old Manager didn't give you? Mrs. Dougherty; We had certain beginning lawyers that we wanted to put in our budget but the Manager had suggested -a creative way of finding some financing for those and we concurred with his position on it. Mr. Plummer: Okay, so in other words any problems you might have you will continue to talk with the Manager, Mrs. Dougherty; Yee, and if an increase in the budget becomes necessary we can always coiae back. Mr. FIV=er; Anything else we ought to know about your budget or your depart- Alert? Mrs, Dougherty; No, Pip, Mr, Coxmiss over, IRT 12 9/1o/05 Mr: Plummeri Any surprises coming up in the next 12 months? Mrs, Dougherty: 1 don't knew of any, Mr, Plummer: Questions? Press, questions? Ail right, Madam City Attorney, you personally can go back home to your office, would appreciate it if you - would be on a 15 minute notice if for any reason 3 Commissioners do show up and want to make a motion then I would want you here, Mrs. Dougherty! Yes, sir, Mr, Plummer: But unless we call you you are at liberty to leave whenever you wish, The next item I am going to take out of order is a thing called the Sports Authority because we have civilians involved in the Sports Authority, I don't want to make civilians wait, All you people are high priced help he is not, Mr, turner, for the record, you understand, sir, this is basically a budget workshop, a little bit different format than that which you will be beseiged with by the public, First of all, for the record, I want to tell everybody how happy I am that you are involved, I think that you are not identified as one of the non -group, that you are willing to be not identified and you're willing to work for this community and you've done it on your own free will and I as one person, and I'm sure I speak for the Commission, want to say a very special thank you to you for taking your very - not you, Gene Marks, it's not the same that I want to tell you that as far as I'm con- cerned we owe you a big thank you. We don't give you any money, but we give you a big thank you, So if you would, what we have asked, Mr. Turner, since you're not familiar with our budget workshops, we've asked - by the way, this is an N/A which means what, Mano? Mr. Surana: They're not part of the regular budget, there is a separate budget for them in your books, Not Applicable. Mr. Plummer: Not Applicable, your budget is none -applicable, I don't even know why we're hearing you. But basically we ask you, and I'll deviate from that format for you. I think I'll just ask you what you feel are your accomplish- ments of the past year and what are your accomplishments for this coming year and we'll leave it at that, sir. Mr. Larry Turner: We feel that the accomplishments oftheSports and Exhibi- tion Authority for the 84-85 fiscal year included the selection of the devel- oper for our project which is the Convention Center and Sports Arena and going along with that developer selection process was the selection of the site that the developer had presented. Secondly, we received a favorable ruling from the Florida Supreme Court on the funding that is available to build the Sports Arena in the Convention Center and thirdly, we initiated a marketing plan to attract corporate sponsorships to promote sports and other events generally in the City of Miami and to that end one of the things that we did was to promote and put on an NBA exhibition game between the New Jersey Mots and the Washington Bullets. For the 1985-86 fiscal year, we would expect to be able to sign a contract with the developer for the development of the entire project and to issue bonds to finance the development of the project. ! Secondly, we would expect to break ground for the sports arena element of the project and thirdly, we would expect to be able to continue to promote sports generally in the City, that will include another NBA exhibition game between ' the Meta and the Utah Jazz on October 12th of this year and we would hope to file an application to bring an NBA team to the City of Miami. f Mr. Plummer; Wait a minute, what are you hoping to bring here on October 12th? } ` Mr. Turner: We will have an exhibition game at the Knight Center between the New Jersey Nets and the Utah Jazz on October 12th, Mr. Plummer; Are you aware that Christopher Columbus is landing at the Knight E Center on October 1209. Mr. Pereira: And is going to a b4gkotb4ll game, A1r. Turner; A4d we have tipXete available for he and his entire grew. RT 9/1 Q/85 t�} Ai 04 Mr, Plummer,. Excuse, the reason I'm bringing that to your ,attention is hot for that aspect; but they're expecting 5000 peoplei it is at 1100 O'Clock or noon. Mr. Turnert The game is at night: Mr. Plummer. Okay, well; then the night time is the brotherhood dinner which is at the Big Five so that is no problem. Mr. Turner! We would invite all of those who are there at 1t00 O'clock to purchase tickets and remain, Mr. Plummer! Knowing Gene Marks, he'd be out there selling tickets. Mr. Plummer. But I think; Mr. Turner, that you should impose oil Mr. Columbus to attend the basketball game. I'm all for that. Mr. Turner; Well, Mr. Manager, that would definitely help our affirmative program but to that end I would like to report that as the others who present= ed their budgets .... Gene always brings an apple. In our Affirmative Action Status Report, we have 20% Anglos, 20% Blacks, 40;% Latin. Female employees make up 60% of the work force and all minorities and women make up 80% of the staff of the Sports Authority. The budget, I'm happy to report for this year is down approximately 9% from the budget we presented last year. It is about $399,000 versus $438,000 last year, that includes the addition of one staff position to help us with our promotional and marketing efforts and the in- crease of one person to a higher level of responsibility, not withstanding those increases and other cost of living adjustments and our normal operating expenses we do have a decrease in our budget from last year. Mr. Plummer: Is there anything you asked for - I doubt, but I'll ask - is there anything you asked for in your budget of the Manager that you didn't get? Mr. Turner: No, sir. Mr. Plummer: Now, you realize all of this is on the record. Mr. Turner: Yes, sir. Mr. Plummer: And those things which you said you're going to be able to do this year we're going to hold you accountable next year. Mr. Turner: We hope we can do more. Mr. Plummer: All right. And I wish as Chairman that you would convey to everybody but Gene Marks of your committee that we are most appreciative of what they're doing, their efforts and their time and effort. That`s right, Mr. Marks, we're #1, don't ever forget it. Mr. Turner: I'll be pleased to, Commissioner, thank you very much. Mr. Plummer; No, wait a minute, you're not finished. Hold on. Mr. Manager, any questions? Mr Pereira• No sir thank you. , _ , Mr. Plummer; Any questions? Does the press have any questions? Do you have a full paper tomorrow? Thank you very mach. Next item, Eddie Cox. Mr, Pereira; We have an APB for him, he left a long time ago to come here, we can't find him. Mr. Plummer; Can we have an immediate audit, please, of that pepartmOilt? Mr. Pereira; i think it is in order, Mr. Plummer; Office of Cepitui im-Prove;nent, What ..,. RT 14 9/1No i Kt& Pereira: That's John Gilchrist, he's here but he went to .,, 1%Jr► Plummert Public Information = Virginia, You told me you had all these people lined up, Mr. Pereira: They were asked to be here. Mr, Plummer! Cable TV. Sue? Now let me go back :again because, Sue, you weren't here when 1 talked before, Anyone that is lined up on your budget with your dog and pony show slides, pull out Affirmative Action, Other than that, unless a Commissioner asks for it, we don't want to see the rest of the show, Okay? We're going to ask the three basic questions such as what are the three significant things that you've accomplished in the past year, what are the three things you hope to accomplish in the coming year, if there is a change in the budget, an increase we're going to ask you to justify the reason. We're going to ask you if you asked the Manager for anything that he didn't allow in this particular budget. The smarter answer is, "No, he was most generous." We're going to give you the opportunity to ask the question. Okay? May I also make one other suggestion? 1 would like to finish these budget hearings today, May I remind you of this man that I grew up under when I first was Commissioner. The best answer to a question is a yes or no, If you don't editorialize we're going to get out of here this afternoon. If you want to talk all afternoon I'll remember it when the bottom line comes about► Sue, Ms, Sue Smoller: First, I'd like to discuss the major accomplishments. Mr. Plummer: No, first we're going to discuss how many people did you hire this past year on an entry level and how many promotions did you make. Ms, Smoller: The number of people hired this year on an entry level in 1984 were, and I have to think for a minute to go back to where we started in 1984, Mr. Plummer: Would you like to take some time to think about it and come back? Ms. Smoller No, it will just take me a second to reflect my thoughts. Three Inspectors were hired in the early months of 1984, one Administrative Aide I. Mr. Plummer: Three Inspectors, what was the ethnic background? Ms. Smoller; The ethnic background of all three of those were Anglo. The Administrative Aide I that was hired is a black female - Anglo males I should say and the Aide is a black female. Mr. Plummer: You have one black female in the professional, none in the top category. You have two black females as regular employees and I can't see black in the ... I'm sorry, the total ethnic, I can't see that number. 1 Ms. Smoller: Okay, the total ethnic, 60% are minorities and women or 6 i employees since there are 10 employees in the Department. Mr. Plummer: The question has to be asked, and it is going to be strange coming from the Anglo, but I think I'm trying to represent the Commission. You're very heavy on Anglos. Why? What is your reasoning for that? Why don't have more of an ethnic make up as we do across the City? v Ms. Smoller; I think that the answer is in the specific category which is a technical one that if one looked at the numbers in that particular skill in the work force one would find where the correspondent numbers are. We do have a worker trainee who joined us just a month ago who we hope will rise into a position of professional responsibility, she is a Hispanic female, Mr. Plummer; Sue, let me tell you something, I think I feel the pulse of this Commission, I don't think you do, and please don't take that personally. I'm telling you if that is going to fly this year but I can tell you next year it definitely won't fly, Ills. Smoller. The positions that are unfilled, and currently there are 10 positions filled$ 10 started, HT 15 9/10/05 I I NIr, plummet! Mrr Manager, she has a reprieve. I think you know what I'm saying, Go ahead. Ms. Smollert There are projected 8 positions that are requested in this next fiscal year that deal with programming, One would hope that there would be a concerted effort by both Human Resources and my Department to encourage and develop to better the hiring in the Affirmative Action category. Mrr Plummer! the three things you accomplished this year. Ms. Smollert The emphasis to the present has been on regulation. The 1984 Cable TV legislative effort was completed successfully with the passage of the Cable Communications Policy Act which maintains the ability of the City to enforce major provisions of the License Ordinance. Secondly, the Cable System was substantially completed and there has been a great deal of activity monitoring to verify the completion. Mr. Piummert Stop. When you say complete, tell me what you mean by the Cable system is complete. Ms, Smoller:_ The Cable system was ajudged substantially complete by the City last October. There are a few areas left to complete, mainly the underwater crossing to venetian Isle and a few areas downtown that are left to be ap- proved, A few underground ties and an underground crossing of 12th Avenue to connect Fire Station No. 5 and that is about it. Mr. Plummer: Go ahead. Ms. Smollert. Complaint resolution, we improved effectiveness by developing computer applications to improve the categorizing, recording and resolving of complaints. Over 2,756 complaints were logged, 746 complaint resolution letters were sent to the licensee and an additional 306 follow-ups were performed which included some investigation visits to subscriber homes. It is our hope that this process aesists in resolving complaints to the benefit of both the cable company and the subscriber. Mr. Plummer: Let me ask you a question. How many people could be serviced over on the Venetian Isle? Ms. Smoller: I don't have the exact population. Mr. Plummer: Approximately, in the City Limits? Me. Smoller; I don't know. Mr. Plummer: I am told by the cable operator that it is possible they could do that by micro rather than by actual laying of cable. Would that be worth- while if even on a temporary basis? I ask the question. What I'm saying is I'm getting complaints from people on Venetian Isle that they are being denied access to cable. If he can do it by a micro relay, even on -a temporary basis, would that be smart to keep these people (1) happy and our revenue stream coming into the City Me. Smoller: Yes, sure it would, if it were possible. My understanding was there were some difficulties in getting the microwave clearance frequencies to serve Venetian Isle, That may not be a problem at this point. I have been and am in constant contact with the Cable Company and the hang up in serving Venetian Isles and just making that little crossing attaching to the bridge has been a problem with State permits and not that the State won't grant them, it is just a elownees In the departments, Mr, Plummer; 13nt you pee, the people on Venetian Isle don't know that, The people on Venetian Isle think it is our fault but yet, in fact, it is the people who control the bridge which is the state of Florida. MP, Smoller.: That's correct, idr, pi er; I'm saying than is it possible, and Mr, Manager, I would like to eoe from 'you 4jaati fi cation of the reason why you can't do it, If, in fact, _T 16 9/10/05 1 it can't be one done and second on a temporary basis and maybe even on a permanent basis but I thine those people are citizens of this community, are entitled if they want to access the cable and it should be the case. Misr Smoller: Yes; we'll be glad to follow up on thats Mr, Plummer: Welly what else? Ms, Smoller: As far as the goals for the next £iscai year# we would see the emphasis shifting to utilization of as many of the long standing issues between the Cable Company and the City become resolved: Complaint resolution will always remain a primary objective. A second objective is to improve the ' distribution of public information by City departments through developing utilization and municipal access channels, There have been numerous requests by departments to use the cable system to get information to the publics One of the problems with information programming, whether it is done by CBS, NBC, PBS or a municipality is that it is boring and tedious. I think we have developed a concept to keep the programming costs down and to make the result a highly professional one and in a short form. The concept of infommercials has been developed a combination of text, graphics and short messages, video messages not to exceed 3 to 5 minutes can get the story over more effectively than a presentation of an hour or an hour and a half. What we propose is that through this combination of text and infommercials about City services, for example, activities scheduled at the park and behind the activity schedule you - have pictures, you know moving video of the parks and the different activi- _ ties, 3 to 5 minutes.Meetings scheduled at the City with City buildings displayed in the back, again, very short. The emphasis on public information about City services# job opportunities, perhaps within the Police Department and then showing activities of officers in the background. I think this is almost effective way to use those channels. And secondly, what we have developed is a novel concept, and have been talking to Computer Department and to Miami Cablevision about to be able to have viewers, subscribers access that information when they want it just as Miami Cablevision, for those of you who have seen their video jukebox, where you are displayed a menu and you can call up the music video that you want to see. Mr. Plummer: I can do that now. Ms. Smoller: That's right. but it would be very effective if you had a menu that said dial 6046 and you'll see the activities of the parks; dial 6047 and you'll see the job opportunities. So I don't have to wait for the whole t thing, who knows, three days, or a week from now comes around. I can have that short bit of information I need when I want it. This has not been done before by a City but I think that it is the way to overcome the tedium and the boredom and the expense in a very professional fashion and get information out to the public. And I might add with present staff, to begin with present staff. The third goal would be to improve internal communications and distri- " bution of information. within City departments through developing utilization t of the institutional network. The institutional network is almost complete. It has the promise of bearing great benefits to the City and improved service and effectiveness to the citizens. Mr. Plummer; Give me an idea of your, what is your capital outlay money being used for, $3670007 Ms. Smol.ler; The capital outlay is for equipment. ' Mr. Plummer; Such as? No. Stoller; Well, basically half of it would be for a van which is not A projected until the very end of the fiscal year and if there were a need for <t video production, the Plan is to use the Ana Breta Meyers Telecommunication Center and to rent facilities, both van and studio when necessary when needed ,. from the Dade County Public Schools. Mr, Plummer; But a van for $WtQ007 x> Me Stoller; No, the van is about S20Q,QQO. There elements for a distribu- �:: tipn syeteM, for the test diaPlay device, a character generator and a computor iaterfaee and aetnall•y a laser disc, wo plan to use laser- disc gather than n video caseette DOPCLVe0 it a more effective, F- a z < r RT 9'� 9�Q�8 e Mrs Plummer: Mrs Managers you and I had a long discussion) sir) I hope that hasn't been forgotten because I would hate to see a lot of not only duplicaz tion but more than that, Okay? Your budget is downs Ms: Smoller; Yes) that is correct. We worked with Management and Budget; the budget is down+ We feel we can accomplish all goals with a reduction of over $200t000 in budgets and the reduction of six positions, Mr, Plummer: But no reduction in level of service+ Msa Smoller: That is corrects sirs Mrs Plummer: Any further questions) you have questions? Press have any questions? I would hope that you would make someone available from your office) if not yourself, in case other Commissioners were to arrive and have further questions: Ms. Smoller: I'll be available. Mrs Pereira: Commissioner Plummer) our esteemed director of Motor Vehicles and Maintenance,,. Mr. Plummert He made me wait, that sucker is going to sit there until I am readya Mr. Pereira: And we can tell the internal auditors to start doing the audit right now. Mr. Plummer: Internal Audit can start figuring something for him because at this point he has nothing. Internal Audit. When you're going to put him to zero, there isn't much to do. Would you put up, please, your Affirmative Action Program. Tell me how many you have hired in the past year and tell me promotions. Mr. Sujan Chabbra: ...One native female, a Typist Clerk II, promoted one person, a Latin from Assistant Auditor to Auditor. Mr. Plummer All right, how many people have you hired? Mr. Chabbra: One only. Mr. Plummer: Just one this year? Mr. Chabbra: Yes, sir. Note for the record: Commissionerr Miller Dawkins entered meeting at 2:16 p.m. Mr. Plummer: And the others in this particular case, you have one, two, ... Okay. Hold up for just a minute. - Would you turn those lights back on. Commissioner Dawkins, do you want to mark off on here. You can look at mine. We have people standing by on all of these in case you or other Commissioners had a question in any one of these. On the record is everything about Affirm- ative Action and promotions. If there are any of those that you want to ask to come back they are available. Mr. Sujan, proceed, sir._ You can turn your camera off. .., No, sir, I saw the others there. I just see an awful lot of turbans and I was figuring that that was the others. Mr. Chabbra: INAUDIBLE. Mr. Dawkins; You've got 14 and 29% others? You got 14 others? Mr. Chabbra; Yes, sir, 14% Mr, Dawkins; Oh, I thought that was 14 people. Mr. Plummer; Please don't get Sujan flustered, his mustache will twitch all day. You know he is the IRS of the City, you want your office investigated? 1W quiet. R 9//$ A=� i 3 -i a 3 f. )x Mr. Dawkins: You it, huh? Oh, you're the guy that got all those funny wires running through my office z where is the Chief of Police? Mrs Plummer: All right, Mr. Sujan, would you turn off the camera, please and tell us the three most significant things you've done this year) the three things that you hope to accomplish this year. Mr, Chabbra: We have improved the internal control of the several depart. ments and social service programs by way of providing their the seminars and the meetings so that they know what we are going to look for during the time of the audit, they know up front, the agencies know what we are going to look for so they have all the records available for us, most probably, to be accomplished this year. Mr, Plummer: Dick Horrow or htr. Turner, is either one here? Would you ask one of them to please come back, that Commissioner Dawkins will have a ques- tion in that area. Mr, Chabbrat Through our audit procedures we have generated extra revenues in the amount of more than $530,000, approximately $500,000t half a million was submitted to the City because of the fact that we have collected the time of the audits. Mr. Dawkins: Mr. Manager, do you understand what he said? You know, you're foreign and I don't understand what he's saying, Mr. Plummer: Do we have a translator? Where is Mano? Would you translate, please for Commissioner Dawkins? Do you speak Swahili? Mr. Surana No, I don't. Mr. Chabbra: That's why I'm the Chief, sir. ... assisted the City Law Depart- ment to improve some of the City Codes so that some of the companies were keeping the records of the Dade County can either provide the records to us in Dade County or provide us the money for travel. That was going on for the last 6 or 7 years and we finally accomplished that with your help, sir. These are the three objectives. Mr. Plummer: Mr. Sujan, let me ask you a question, and don't take this as criticism personally, but we, as Commissioners, have heard, and I think I know the answer but I don't think you have been bold enough to come forth and tell the truth, and I think that needs to be said in the coming year. We have heard a lot of criticism about one of the reasons our money is hung up or we're not getting the flow of money is because the audit hasn't been done. Mr. Chabbra: Absolutely wrong, sir. Mr. Plummer: All right, but here again, you see ... Excuse toe for one minute, please, I'm sorry. Mr. Manager, ;you've heard the same thing in the short time you've been there, all these people come up and say "We're not getting our money because the audit hasn't been done." Now, _the _truth of the matter is that you and I know but the public doesn't know and the press doesn't know that, in fact, these people have not provided the proper docu- ments. Mr. Chabbra: Absolutely, sir. Mr. Plummer: All right, now, what I'm saying to you, we know what the problem is and the solution doesn't seem to be coming about. Is there anything, Su:jan, you or the Manager, that this Commission can do besides trying to do a media blitz which is forget it? Is there anything that we can do as a Commia- Pion to try to bring about not the hassle between the parties, but to bring about a quicker audit, should we or could we mandate an ordinance or a resolu= tion or a policy? I think we need to address the solution. We know the problem, Now, I'm tired of taking a rap, as a Commissioner, for people who don't Provide the proper documents for you to audit, but we"n not coming to any kind of a conclusion where we're getting the bottom line accomplished, Is there aaythi.ne, Mr. manager, that we, the CommiPPion; can do? I would hope you would think about it. It iP not a budget item, I realize that but I think it is the time to talk about it, As a budget itom it is not, but Mr, U I Manager, I hope that between the two of you you could come back to this Commission and give us a policy that would force these people to give the proper documents so that we can have these audits and we can get these matters resolved. Mr. Chabbra; All rights sir. Mr. 'Plummer! Commissioner Dawkins, do you wish to comment? Mr. Dawkins: I agree with you, I mean I'm getting the same flack and then when I get in touch with the auditor, they say that they don't have the proper documentation but somewhere along the line there is a breakdown in communica= tions because they say they didn't get it and they say they don't have it so I agree with you, a policy has to be established that no documentation, no money. Mr. Plummer! Wells that's what it is now. But they're getting derelict and more so every day about producing the documentation but taking the swipe at as that we're the ones and we're not really the ones. Mr, Dawkins: Well, I think what we're saying, isn't it a reimbursable con- tract? Mr. Chabbra: Yes, sir. There is the provision that unless the last year's audit is completed .,4 Mr. Dawkins: No, what I'm saying is, you know, how when we get hung up on these programs that we fund them on a month to month basis? Mr. Chabbra: Yes, sir. Mr. Dawkins: Then we may have to start funding these people on a month to month reimburse type of an issue and you can only get reimbursed for what you've got documentation for. Mr. Chabbra: Yes, sir, we can do that. Mr. Plummer: Well, let me tell you, I would be very careful of that and the ; reason I say that is if you keep feeding them they might wait for the banquet until the end of the year so I'd be careful of that. Mr. Dawkins: No, what I'm saying is if they have no documentation.... Okay, for the sake of discussion, you have funded me for $20,000. And I bring you $5,000 worth of reimbursements and I don't have the documentation for it then I don't get nothing. See what I'm saying? The $15,000 still stays there. Then we're going to get flack, what J. L. is saying is that we have killed the program but we didn't kill it, they killed it. f Mr. Plummer: That's true. Mr. Chabbra: It's their fault. Mr. Plummer: All right, Mr. Sujan, your budget goes from 678 to 765. Why? Mr. Chabbra; I think the Budget Director can answer it, it is nothing but just the regular union negotiated salaries, nothing in the way of extra positions. Mr, Plummer; All right. Did you ask for anything in your budget that the Manager didn't give you? Mr. Chabbra; No, I'm fine, sir, thank you, Mr, Plummer; Commissioner Dawkins, further queatians? Questions? Does the press have any questions? Thank you. Mr, Chabbra; Thank you. Mr, Plu sr; Excuse ev did any4�n6 stay laoro for Flnanee? Nobody stayed here for Finanoe'? okay. Next - Office of Professional CowPiiance, Page 77, AT 2A 900/D5 ilk Mr. Dawkins: While thatos coming, Commissioner Plummerf my concern with the Sports Authority is when are they going - Mr: Manager = when are you going to start that coliseum and what is the hold up? That is what I would like to know by them, Mr. Pereira: They're negotiating now with Decomas Mr. Dawkins: But see, negotiating, negotiate, negotiate, And the funny thing about it is doe Robbie negotiates and over night he gets what the hell he wants. When it comes to the City of Riami, we negotiate year on, year on, year on. You know, why is it tie can start after us, have a bigger problem to overcome and end up with what he needs and we're still negotiating? Mr. Pereira! We have been meeting on a bi-weekly basis and we are very close to coming to the Commission with a proposed agreement. It is a complex issue and we have had to, and a lot of people have been working very hard and I can tell you that we are very close to coming to the Board with an agreement. Mr: Dawkins: Okay$ but you still understand that I am more interested in them coming north and south and not going east. Okay? When you go east you've got Biscayne Boulevard► Now they can go west as far as they want into Overtown or they can go north and south parallel to Overtown but I'm not interested in giving up nothing east towards Biscayne Boulevard. Mr. Plummer: You have three employees? Mr. Joe Ingram: I have three professional staff members, one secretary and myself as Director. Mr. Dawkins: I guess I have to ask you the same question. What is the ethnic make up of your three? Mr. Ingram: One black, one Anglo, one Hispanic. Mr. Dawkins: Perfect. Mr. Plummer: You only say that because of his, size. Wait a minute, let's speak up in behalf of the other. Mano, don't you want to say something on other? Mr. Dawkins: Okay, what is your workload, sir, approximately? Mr. Ingram: To date, we have received approximately 555 complaints, of which 265 have been assigned to the three people. We maintain an average of a case load ... 3 Mr. Dawkins: Wait a minute, slow down. How many are complaints? Mr. Ingram: We received approximately 555 complaints to date. Mr. Plummer: How long a period? # Mr. Ingram: This is from October to now. } Mr. Plummer: 555 complaints? Mr. Ingram; Yes, sir, of which we have only handled half. s Mr. Dawkins; And you've handled how many? Mr. Ingram: Approxi-mately 265 of the 555. Mr. Plum_or; Is that just the Police Department? Mr. Ingram; yee, Pir, and those are just genera. complaints, Mr. Plummer; Wait it minute ident fy what is ► a general eomplaint. is it th4t his ha-1r`W4PAt't Ferted? P Rm• /^1� 9/4Q5 L35. Mr. Ingram. No, sir# these are general complaints meaning hon-proactive ry complaints that may deal with behavior such as excessive force# alleged brutality# harassment# false arrest# these are not proactive complaints where an individual may come in and allege a police office might have# as far as +r, graft and corruption is concerned# sir, it is hot those types, Mr, Dawkins! How many of those do you have? _ Mr, Ingram! We do not handle those types of complaints. Mr. Dawkinst You refer them where? Mr, Ingram! To Internal Security, Mr, Dawkins! But they do come in? Mr. Ingram! On a minimal basis# yes, sir. Mr, Dawkinst Okay, if you don't get but one# it came in, right? And you refer it. Mr, Ingram! Yes, sir, Mr. Dawkins: Okay. So now what you're saying is that each of you guys handle approximately 80 cases. Mr, Ingram: Roughly, right. Mr, Dawkins: And you have to handle 80 cases along with being the administra- tor. Is that correct? Mr. Ingram: Well # I don't have a case load myself ... I have three people and myself. The staff.... I have three professionals besides myself. f Mr. Dawkins: How long have you been asking for help? Mr. Ingram: In reference to additional staff? 'r Mr. Dawkins: Yes. y' Mr. Ingram: Now going on five years. Mr. Dawkins: All right, so we have to give Howard Gary 4 years and give .... How long you been the Manager, Mr. Manager? Mr. Pereira: Five months.. bunDawkins: So you haven't had time enough to acquaint him without problem, ? Mr. Ingram; This administrator has been very cooperative, sir. _ Mr. Dawkins: No, that's not what the hell I asked you. That's one thing, you're in charge. Mr. Plummer; Are you speaking of harassments of the Manager against Commis- sioners? We've had so many of them we can't keep up with them complaints p that is, Mr. Dawkins; I think, Mr. Manager, I mean I think the Manager has this under control in that he is going to hire some Public Service Aides and Commissioner Plummer has said strongly that some policemen should be put out and how many .a aides are we going to hire? r Mr. Pereira. An additional 30, it will be a total of 150 Mr, Dawkinst And Tom pretty sure that out of 15Q Public Service Aides we can get ycu some help., Pir, to handle 550 oomplaintst i ,mow N�4 ��R Mr, Plu.tnmer'. Well i l Commissioner Dawkins, let the say only one thing to you f and I understand where you're coming from, I am going to be making another inquiry this afternoon regarding civilians, I think you have to at all times, you were hot on the Commission at the time, but I think there has to be a very cleat cut line between the Office of Professional Compliance and the Police Department. I think there has to be a good understanding and separation for the public to have their trust in this man's office and I would be not leary, but I think we've got to remember that there has to be that clean cut between the two that if you went to his office and you saw a policeman there who was taking the complaint there might be some hesitation or reservations. so I'm just giving that for what it is worth. Mr, Dawkins: Okay, J, L, and I are saying the same thing but I will say it differently so everybody can understand, If you're going to hire 150 people at the Public Aide salary, there is nothing wrong with finding five people in that 150 that have the requirements that you can assign to Public Compliance and if we want, instead of calling them Public Service Aides Public Compli- ance Aides, I don't care what you call them but let's find five bodies to put over there. That's all I'm saying# Mr, Manager, Mr, Plummer: Well, let's go one step further. I think, Rr, Manager, in my estimation, that the thing that you're generating by having half of these inquiries - I don't want to call them complaints = inquiries not addressed, gives the perception to the public or to the person who is making the inquiry that you are pushing it under the rug or you're whitewashing it and I think that if there were three Commissioners here I would make such a motion but since there is not I'll wait until Thursday, that if it takes five additional people right now I think these areas must be addressed in a very prompt manner to avoid the perception that we're whitewashing or we're delaying or the common terminology of letting them fall through the crack# because I think that that is absolutely wrong that even though this Department is overwhelmed with inquiries, I think you'd better put some people on on a temporary basis to do whatever is necessary to bring this man up to a level that it is not the wrong perception. I give you that for what it isworthand if you don't come back and tell me on Thursday that you have addressed that which has been brought up by Commissioner Dawkins then you will force either myself or Dawkins to make such a motion. Significant things that you've done in the past year, well, we know, you had more snakes than you could cover. Is there anything that you want or are hopefully going to address in this coming year? Mr. Ingram: I would like to, if you so oblige, Commissioner, to address some of the significant things above the case load that we've done this year. Mr. Plummer: Why editorialize? Mr. Dawkins: You'd better quit while you're winning because if you've done such a hell of a job you may not need no more people. Mr. Ingram; Well, moving right along, Mr. Plummer Now you know why he is the boss. And he ain't the Orange Bowl. - Mr. Ingram: Relative to your specific question, I would like to say one of the things that we have addressed with the administration, we're taking a look at right now is the possibility of analyzing the entire complaint process of the City of Miami, not just for the Police Department but looking at all of them. And subsequently coming back with a report, this is for next year, in reference to how we can probably consolidate or centralize that particular process. The second thing that I would like to do as a part of my roll as the preaent chairperson of the International Steering Committee for the Interna- tional ASsoci.atioa for Civilian Oversight of Law Enforcement is to have the City of Miami follow suit in reference to standardization that we're talking about relative to my counterparts in other countries and in other parts of this country as far as some standards that are being established at the pro§Qat time to make sure that we are in Sync with those things that are going on ground us within the Profession. And the third thing is to upgrade obvi® oueiy the Present positions that I have with hopes of receiving additional. et4ff. I have One Secretary II position that I woal-d like to upgrade to a Ill sad $ need for additional clerical staff., Those are the three main thongs. 23 9 ,Q 35 { Mr, Plummer! Your budget is up S23,OOO, Is that normal increases? Mrs Ingram; Yes, sit) it is simply based upon the contract agreements in reference to cost of living and so forth for staff, Mr, Dawkins; What is your criteria for wanting to upgrade the individual instead of adding an individual, Mr, Ingram Welli I would like to do both; sir, I have a need to do both, To upgrade the ohei you're talking about hh individual who has very arduously followed my direction and just completed her BA degree in Business Aditini- stration to better aid the Office of Professional Compliance and the most logical step right now with the budget constraints would be to move that person from a Secretary II to a III# she really is deserving of more than that but that is all that we can afford right now and the other is in reference to just the clerical work itself is overwhelming. From time to time twice a year I have to bring in a temporary to help with the load, Rr, Dawkins: Well# that's what I'm getting to, You have one secretary, Mr, Ingraham: Yes, sir. Mr, Dawkins: With five hundred fifty complaints, Mr. Ingraham: Yes, sir, Mr. Dawkins: All right, it's impossible for one person to keep up with this typing load. Mr. Ingraham: Yes, sir. Mr. Dawkins: So, all you are saying to me now is you want to move one person and add one person, you are not helping yourself. Mr. Ingraham: Only in the clerical aspect. That's all that I'm addressing sir. Mr. Dawkins: Ok. You are going to still work one lady almost to death. What you need to do Joe is sit down with the Manager and show the Manager what you need. Ok. Mr. Ingraham: These recommendations Commissioner Dawkins are, indeed, made based within the constraints of the budget procedures. I understand and hear what you are saying fully and it will be done sir. Mr. Dawkins: All I'm saying to you is next year when I evaluate you... see, I'm going to evaluate you on performance and I'm not going to evaluate you on your being sensitive to the budget crunch, see. Now, if I .evaluate you on performance and you say, well, Commissioner Dawkins, yes, I have got a hundred complaints over here that are not typed because I did not have an extra secretary, then I'm going to buy that, but if you tell me today that I don't need but one secretary` because the budget is short and all that. Then I'm going to tell you that's tough. You told me you could make it without it and that's what I'm going to evaluate you on. Mr. Ingraham; Commissioner Dawkins, that's not what I articulated to you. My need is... Mr. Dawkins; Well, see,,.t you see now if that was a White boy I could say you are right, but I know I heard what you said. Mr, Ingraham Well, that's not what I articulated to you, eir, I just talked about what's presented in the budget, but my need is great as far as that's concerned. ok- Mr. Dawkins; NOW, we are talking on the same wave length. Mr. ylummor; Now, that this Anglo can join in, is there any other gweatipn that you axight have my e00e4 coileagae. Talking to yo,4, AT V4 Q/05 tiz, t ti t t 1 e i f � A '+ Mr. Dawkins! Not MP, Plummer! We are on the same wave length? Mr. Dawkins! Oh, yes; you and I are on the same wave lenght. Mr, Plummer: Further questions? The press have any questions? Thank you, sir, Have we made Mr, Cox Wait as long as he made us wait? (BACKGROUND COMMENT OFF THE PUBIC RECORD) Mr. Plummer! Well, but he has no budget, so it's not going to take long► Come on Cox, let's get you out of here: On the record, Rick, I told you I was going to bring this up. Mr. Carlos Garcia on the record... Mr► Manager, I spoke to you yesterday and on the record I have already given Carlos a copy. In the Florida League of Cities they have developed a bonding program which is going to present five per cent money which w3as brought to my attention by Clark Merrill and I have got the full particulars on it that the City of Miami might want to avail itself of that program. That program is started out Hopefully, they were going to have around six or seven hundred thousand dollar bond from a multiple of cities. That initial issue is gong to be six hundred fifty million dollars with the participation of one hundred fifty cities. Now, I don't know that the City of Miami would feel that that's with our needs, but any time I hear five per cent money I want to talk and I have given a copy to Carlos Mr: Manager. Also, Mr. Manager, I want to bring also to you from the conference I just attended. The Florida League of Cities has a company in Georgia I believe and I would ask you to instruct the Finance Department. They have a company which is a collection agency for delinquent occupational licenses. They get a per cent and the City gets a percentage. Now, I don't know what our delinquency rate is, but I know their performance rate is fantastic. Now, if you can't have the whole pie and all you can get is half of the pie I think we are better off. All I'm asking you Mr. Manager, is to instruct the Finance Department to contact the League to find out about the program and see if it will be beneficial to us. All right, sir and I would like to know what the outcome is. Mr. Pereira: We will let you know. Mr. Plummer: That was all I had Mr. Garcia. Mr. Cox are you aware since you are not on time and you are not here properly and before us..* excuse me, Rick, if you want a copy of either one of those... one other thing that I have given to the Manager, Commissioner Dawkins and the Aides of the other Commis- sioners, the Florida League of Cities during the past year started a study. It was to address, number one, the proposition one. The results of that study I'm going to make available to each one of you, because there are some very, very startling discoveries that were made in that study that I think that would be helpful to all of you. They interviewed three cities, a small, a medium and a large. Bartow, Bradenton and Orlando and I want to tell you it was done totally independent by Florida State University. Their... I forget which department, but I want to tell you it was one of the most startling results that I have seen. Their reaction about taxation. Their reaction about government. Their reaction about municipal services. Their reaction to cable t.v. and it is most extensive and _I will be making all of you available to a copy and a copy to the press if they would like it. I have given them both to the Manager and asked him to reproduce them and please make them available. I can if necessary.., if anybody wants I can bring an expert down here to further go on and give this results. Mr, Manager I leave it in your hands. Mr. Pereira; I will review the material. Mr, Plummer; Mr. Cox, Mr, Cox; fifes, sir, Mr, Plummer; We ask you first to address what you have on the board, We will then ask you what are the three most significant things you have accomPli-phed in the Past, what you hope to,,, the three that you hope to acuompl.sh in this coming year. We will 4s4 you what did you ask of the Manager what the dirty ?5 opptemb@r 104 1985 x 10 old man didn't give you and to justify any difference in your budget of this year from last: Mr. Eddie Cox: Thank you Cotatissioner, I apologize for being late: I was unaware that I was due here at 1:00 o'clock, As you see our affirmative action chart, I don't know where you would like to go in there, We are quite pleased that,t, Mr. Plummer! Well, the basis we have used is how many have you hired, how many have you promoted and what is the background on those hired and those promoted. Mr. Cox: I can tell you that in the past year we have hired eight people. Mr. Plummer! Eight? Mr. Cox: Yes, sir, We have hired five Latins, two Whites and one Black. The promotions, unfortunately, I did not bring with me, I apologize, I can provide that, but I did not bring, Mr, Plummer: Well you are going to provide it before the afternoon is out or your budget is going to be denied. Mr, Cox The only thing I can tell you is that I'm in accord with my goals as defined by,.. Mr. Plummer: That's not acceptable Mr. Cox, Mr. Cox: That's fine. I will be more than happy to provide that to you. t Mr. Plummer: Well, now I make Mr. Garcia sit down and go get. Mr. Cox: We will have it to you before I'm finished. Mr. Dawkins: All right, you hired how many? Mr. Cox: We hired eight people. Mr. Dawkins: How many in category one? Mr. Cox: None. Mr. Dawkins: How many in category two? Mr. Coxt One. Mr. Plummer: Ethnic of that one? Mr. Cox: The one was a Latin. Mr. Dawkins: How many in Category three? Mrs Cox: It's the other four I believe. I believe it's all of the other four. Mr. Dawkins; Four. Mr. Cox; Yea, sir. Mr. Dawkins; That won't give us but five. Where is the other three? Mr. Cox; Let me... if I could go down the lire and tell what I have hired, Mr. Dawkis; I don't want to see nothing until he gets through with this, I don't want to hear nothing. Mr. Plumer, Xr, -Cox have a seat sir until you get it all together, We will bell you back 40 sooa as you are ready, Mr, CQxa All right. �� �6 �e�ta�►�er iQ, 'I� 00 Mr. Pluinmert The next item on the agenda; Office of Capital Improvements Well, the boss of atlantis please come forward and I want to tell you after this we are going to take a five minute break or I got to go on dialysis: John. Mrs John Gilchrist: I lost my voice today Commissioner and we need our little projection on herea Mr. Plummert Have a seat Mr. Gilchrist. We will take a five minute breaks NOTE FOR THE RECORD: Thereupon there was a brief recess at 2 t 5j p=m: Commis- sioner Plummer reconvened meeting at 2.54 paths Commissioner Dawkins entered meeting at 2t56 pain= Mr. Plummer: Mrs Gilchrist, go ahead and proceeds but leave this up on the board, because I'm sure that's what he will want to see. Sol go ahead and proceed with your.: Mr. John Gilchrist: Oki just excuse my voice. I have been dealing with the fishermen in Miamarina and they threw me off the boat last night. We current- ly have a total of nine employees, two of them have just come on board, one actually a week from now and of those nine employees that we currently have, two are Black, one is Latin,... Mr. Plummer: No, no, please address that one when Dawkins gets here. Go ahead on the rest of your presentation. Mr. Gilchrist: In order to explain our department we started one year ago. Mr. Plummer: No, sir. Mr. Gilchrist: Yes, sir. Mr. Plummer: What are the three most significant things... I don't want the history of your department. What have you done this past year and what are you going to do this coming year? Mr. Gilchrist. We have negotiated an agreement with the Rouse Company and everything related to it approved by the City Commission and signed in January a lease agreement for... retail center lease agreement for a parking garage. It is on the current up coming Commission agenda to accomplish all the final amendments and related actions necessary to take a closing on the site and begin construction. The goal of that is to start construction on a hundred thirty million dollar_ project with their constructions starting next week. The other projects that I might mention are the Bayfront Park Redevelopment Project and it is our job to coordinate that and to find funding for it. We "F have found some of that funding and in part in relationship with the Bayside Project we were able to get a six million dollars urban development action grant which is a grant given solely for the use in Bayfront Park, but depended upon the Bayside Project. Mr. Plummer: What do you hope to accomplish this coming year? 1 Mr. Gilchrist: This .coming year one thing that wears going to do is to try. . to get more clearly into the Manager'sOffice the implementation of major capital improvement projects and all capital improvement projects in the City and in essence that is primarily to get the handle on scheduling and cost and see that those projects can be readily available to the Manager and to the Commission on a moments notice or lave on computer. In addition we are trying to move forward the Watson Island Project which we doing the past year put out an. RFP onp did receive proposal and are evaluating that proposal and waiting for the developer to come forth with financing as well as there are aeveral other projects which are pote8tial , that one is the use 4f the p'iC property, I guess we perceive ourselves as being reapouslble for all of the Bayfront y t lands Downtown jacluding Watson Island. P*ddl.tionally, we are just 18uesa►., Mr, Plummer; Where was your department funded last year, 3 Mr. 010riet; It was funded from the general fwnda. r ' Q �epte*�@r iQ1 1905 y} 10 a { ♦f ` S 1 Mrs P1uminen But it says&,* according to this you had no budget last years Mrs Gilchrist: Mang, you want to correct that? Mrs Suranal. He was funded from the Special Programs and Accounts line item called CIB projects, Mrs Plummer! But if now it's coming out of the City Manager Officef then it's not going to be refundable by any of these projects indirectly? Mrs Surana: It will be self supporting. Mr. Plummer: These are self supported; then why is it coming out of the City Manager's which makes his budget look higher? Mrs 3urana: It's an office within the City Manager's Departments Mr. Plummer: Well) I guesst you know, technically, they all do. What I'm saying to you, if this is a self-sustaining department by revenues reimburs- able by the projects involved, I think it's unfair to the Manager's budget which snakes it Took seven hundred thirty=eight thousand dollars higher. Surelyi it comes under the purview and the authority of the Manager, some people question that, but primarily I don't know why you are doing it from that which is by the general fund. I just bring that up because you know, it's obvious that last year you had no funding under this source. Let's put on the record, Mr. Manager, of this seven hundred thirty-eight- thousand dollars that is not coming from the general fund... Mr. Pereira: That's right. Mr. Plummer: If it is it's a loan and will be reimbursed by the project which is being worked. Mr. Pereira: Reimbursed by each project, exactly. Mr. Plummer: Ok. Let's get that on the record. Give me an idea of what is personal services... all right, let's go back to affirmative action. Do you have eleven people working for you? Mr. Gilchrist: No, that's -a projection of eleven. We have two positions that are not filled in our projections. One was not filled last year and the other one is added on in this coming year. We currently have nine employees, one is coming on board next week. Of those nine employees two are Black, one is Latin and ,one is other and of those nine, five are female and I guess that means four are anglo. Mr. Plummer: I'm assuming in one year there were no promotions. Mr. Gilchrist; In terms of position within the... Mr. Plummer: Surely, promotions within your... Mr. Gilchrist; There were no promotions, no. Mr. Plummer; Well, let me ask a question here then. Basically, you have averaged ten employees? Mr. Gilchrist; No, air, we have only ever had seven employees and we have added to in the last two weeks. Mr. Plummer; ThW a even worse. If I multiply seven into five hundred eighty thousand, that means the average employee in your department is making around seventy-five thousand dollars. Mr, Gilchrist; That's has to be incorrect, sir. Mr. Plummer; Well, then lets rind out whys Mr. Qilchriot; My numbores are incorrect thee, ?a 5eptezber iQ# 1905 1 F Mt, Plummer! Wellf let's find out why► " Mr, Gilchrist: I'm told we have a hundred eighty thousand dollar budget surplus & Mr, Plummer: Welly I` m telling you that if you have got that much surplus � then let's knock it down for next year. I'm looking for places to cuts You are shoaling in here personnel of five hundred eighty thousand dollars, Mono# get out your slot madhihei divide it by seven, Am I much off on sevehty=five thousand dollars? Mr► Surana: Right► It should be eleven positions) sir& Mr, Plummer: I'm sorry& He says he has seven► Mr, Gilchrist: No, sir I said that there are seven employees and I have►&. Mr, Surana: Seven on the board, four to be filled. Mr, Plummer. You got a hundred eighty surplus, that brings it to four, multiply that by seven. Mr. Gilchrist: There are nine this time because we... Mr. Plummerz Now, wait a minute. Mr. Gilchrist: Please Commissioner. What I said was there have been seven up until two weeks ago we hired two and one is coming on board a week from now. rc. ; Mr. Plummer: I hear_ you. Now, you listen to me. Mono divide eleven into five hundred eighty thousand and tell me what that is. Mr. Surana: Almost fifty three thousand. Mr. Plummer: Then with eleven employees, projected eleven employees and w " projected five hundred eighty thousand in personnel services, how do we< .z:. justify from the top to the bottom an average salary of fifty-three thousand. How much do you make Mr. Gilchrist? Mr. Gilchrist: Sixty-four, five. Mr. Plummer: Ok. You are making eleven over the average. Now, what does the } lowest employee make? ;q Mr. Gilchrist: I believe it's twenty-five. }} f Mr. Plummer: Something has got to be wrong. Mr. Dawkins: I see up here while J. L.... You said top administrators. I don't see nothing... Mr. Gilchrist, under category one, you got top adminis- F trators, you got a director. I see nothing across... who is the director? .€ Mr. Surana: Commissioner, that includes fringes. Without fringes... .r 2 Mr. Plummer: Thirty. -six per cent for fringes, It's still something wrong if the director is only making sixty-three and the average is fifty-three. Mr, Surana; Forty-two thousand without fringes. rs Mr, Dawkins; The whole thing is wrong J. L., because up here when you start with the chart, it says top administrators, You got director zero, you got assistant director zero, you got other administrators two. 4 , Mr, Gilchrist; Commissioner, there are two of us who are assistant to the 'd City Manager, !Alan Poms and myself and they are listed at other admini.atra- tors. Mr, Dawkins; So, why have that other stuff yap at the top of it? g ?9 September 19, 1'905 Mr. Gilchrist! It think that's the standard form, Mr. Dawkinst The basic format, Well) then there is no such thing as ingehui= ty to adopt what you haver you know; what you need. Mr, Gilchrist! We are really part of the City Manager's Office and we can't say that we are director or assistant directors Mr, plummets! Mr, Manager, I think this goes one step further to separate this thing and make it separate from your office, Commissioner Dawkins has just made a very fine point. There are no directors) there are no assistant directors, All we have is other and the reason for it is that he is under your office and I think it's one more step of why that has to be a sepay rate...yesi it's under your direction. We understand that, but I don't think it should be under the umbrella of the City Manager as far as budget is concern is what I'm saying. Mr. Pereira! Yes, as far as budget. We will change that, Mr, Dawkins: And you are knocking off a hundred to two hundred thousand dollars J. L. say in the budget too? Mr. Plummer., Well, we will know where tnat hundred eighty thousand can be found when we need it next week. Mr. Dawkins: Ok. No problem. I can't you the increase from last year to this year, because it's tremendous. It's a hundred per cent. Is there anything that you asked for in your budget that the Manager didn't allow? Mr. Gilchrist: I don't believe there is. We were very... Mr. Plummer: That's the first one that had to look to the assistant to get a nod. Ok. Questions. The press is gone. Any questions. Thank you, sir. I will tell you also, that please keep yourself or someone from your office for the rest of the afternoon. Mr. Cox. Mr. Eddie: All right, we will try it one more time Commissioners. I think the first question that I was unable to answer to your satisfaction was the news hires. In category one we have none. In category two I have one Latin male. In category three I have four Latin males, one Black male and two White males. In the promotion area, in category one, I have one White male. Category two has none. Category three has two Black males and one other male. Mr. Plummer: What about promotions. Mr. Cox: Promotion in category one, one White male. Category two, none. Category three, two Black males and one other male. Mr. Plummer Commissioner Dawkins, you got any questions? Mr. Dawkins: No, it's just the same slow process over there in that depart- ment, but I guess eventually they will get there.' Mr. Plummer: Ok. Mr. Cox: Well, I think if you will look at the total employed by ethnical make up Commissioner... Mr. Plummer; Sir, the question was answered. Tell me three significant things you have done in the past year and the three things you hope to accom- plish this year, Mr. Dawkins; And the good thing l have to say to you Mr. Cox is that even though you may be satisfied, you don't vote up here. So, the best thing I think we need to try to do is get me satisfied, because I have s vote, Mr, Cox; Ok# sir. Mr. Dawkins; U44k yoga, sir. a �i Mr. Cox: The three accomplishments that we have chosen to bring out to you may not be the most significant$ but I think they have the greatest impact on the entire department. Number over was the completing computerization process of the entire department. That has now been completed. We have provided a completed work order system# inventory system, It has been about a two and a half year project: The second item would be the Phase I of the eight hundred mega hertz radio communication project. That will be completed by October. That we would categorize as our second major accomplishment. Three, would be the fuel management system that we have put into the light fleet, both in the main motor pool and the police facility. We would also like to add with that the construction of the stage at Miami Stadium. We felt that they were# both of those projects where extremely critical and we felt was a substantial !accomplishment. Mr. Plummer: Now, let me give you number one in your accomplishments and goals for next year. The Manager and I are both in concurrence that you better start thinking about a permanent stage in the Orange Bowl. One of the reasons that we have been unable to negotiate some of these concerts and I think we see whats happening there now, is the fact that they are having to spend sixty thousand dollars to construct a stage and tear it down and these guys look for dollars. That's what the promoters are looking for to negotiate the deals and I have with the idea of coming up with a multiple use end zone, in the east end zone. Multiple use means that it could be not only for seating, but also for a permanent stage and or possibly and this is just the third possibility, some kind of a facility that we spoke about before, a touchdown club/restaurant and kind of facility underneath. But I'm telling you that this coming year it is 'my intention to come forth... as you know the Mayor has appointed me to a committee to find out things about the Orange Bowl and one of the things I'm going to be pushing in there is the possibility of putting a permanent stage on that east end zone, because I think that would go a long way in saying to promoters, you don't have to spend that sixty thousand that you would have to spend some where else if you come to Miami. Ok. So, I want to tell you, that in my estimation is going to be one of your goals, to start looking at that now, because then you won't be surprised when I hit you with it later on. I think Mr. Manager, you and I spoke about that today. Ok. 1 Mr. Cox: Ok. That wasn't one of my three, however, but we will ,certainly add that to our list. Mr. Plummer: No, that becomes number one. Mr. Cox: Ok. Can I give you two three, four? Number two is the City's telecommunication system. Telephone system. We have done substantial work in that area and we hope by the end of the coming fiscal year that we have a very positive, if not a contract already in hand to start the complete change over of the City's telecommunication system. There are several.... Mr. Plummer: I thought that was going to have to go out to bidding. Mr. Cox: I'm sorry. Mr. Plummer: I thought that was going to have to go out to bidding. Mr. Cox; It more than likely will. Mr. Plummer: Well, how are you going to have a contract in hand if you haven't even gone out to bid? Mr. Cox: By the end of the year. By the end of this fiscal year I'm saying. Mr, Plummer; Is that an RFP? Mr, Cox; Too, sir. Mr. Plummer; Then you got to bring that to us before you bring us a contract. Mr. Coat Thst's absolwtely correct and we are hoping,,, Mr. Plummer; The way it WkPP arouAd this City you will never got that done thia yo4r? 'i Mrr Coxt Well, we hope to► We have done some work and we think that we can have a contract, We certainly hope so► That's going to be one of our primary goals, Item three would be the completion and the implementation of the complete eight hundred mega hertz radio communication system► We anticipate that that will be completed and implemented functioning by the end of January 1986► The fourth item would be the development of a heavy equipment fuel management system4 As I said earlier we have completed now fuel system for my light fleet, We want to do the same thing in the heavy equipment facilities for next year, Mr, Plummer! Mr, Cox, how many people are presently in the motor pool at the Police Department? Mr. Coxt We cover... I believe total there is eleven Commissioner and that is cover a full shift twenty-four hours a day, seven days a week► Mr. Plummert And how many people in the motor pool at the Fire Department? Mr, Coxt I'm not sure. Mr. Mielke, do you know how many are there? I think and it would be purely a guess on my part, but I think it's around eighteen. You are talking about the Fire Department shop. Mr. Plummer: I'm speaking about those that are servicing gas, oil and tires► I'm not talking about major repairs. At the Police Department they don't do any major repairs. Mr. Cox: No, sir. The Police Department... Mr. Plummer: Service. Mr. Cox: My annex at the Police Department is only service. Very minor, changing the bulbs, windshield wipers, tail lights, that type thing, but we do function twenty-four hour road service out of that annex, but of the Police - Department annex. The wreckers on a twenty-four hour basis function out of there. Mr. Plummer: What's the cost of that operation? Mr. Cox: I would have to get that for you Commissioner. I don't off the top of my head... Mr. Plummer: Do you operate the other motor pool twenty-four hours a day? Mr. Cox: No, sir. Mr. Plummer: You do not. :k Mr. Cox: No, sir. The main motor pool operates two shifts five days a week. Mr. Plummer: What's the complaints about the new cards you got to use at the Police Department to fill up your tank? Mr. Cox: I'm sorry. I didn't quite understand your question. Mr. Plummer: I understand a policeman now has to take a magnetic card to get his our filled up, Mr. Cox; That's the fuel management system. It's a key. It's a computerised piece of equipment that when you put the key in it does two thin8s. It does several things# one, it gives us a car number. It i.ndicatea whether that car has been fueled within a certain period of time. They then put their milla$o into that and they a then select pump. p. That is in feet, my fuel management _ system and yes, the individual who has to be there an while we fill up his car, we ask that they fuel their own vehicle, l fuel mine and everyone else in the City fuels their Awn vehicles while my people cheer the front of thecar, ; the tires, and the liquid. .. 1�r. P'Umm-er, Do you feel -that we need that much sophistication Other then jdst filling up the tank andain? x: �.' r n 3.2 q1 S r Mr, Cox: Yes; sir, I spend an awful lot of the City's money on fuel and I think that in order to:.. Mr, Plummer; You are going to spend the amount on fuel, You are going to spend the same amount I'm assuming, Mr. Cox: I'm not absolutely sure of that. Mr. Plummer: Ok. Somebody is going to steal a gallon or two here or there, You are going to have spillage. But What I'm saying is, Mr. Manager, do we need all of that sophistication and I'm not speaking of the time when the key is put in and the machine burns up. Now, all I`m saying to you is all of these things are great. You are going to buy the same amount of gasoline, I'm assuming, because a guy, if he is stealing, you know, that's the overtone, He is going to find a way to beat the system. All right. All I'm saying is I don't know what this system cost, but do we need it? It's like the system that said beforet you when in, you gave them your check and they gave you a piece of paper. We got now computers that takes four weeks. How much sophis- tication do we really need when you come down to a basic of filling a gas tank? Mr, Pereira: I think that Eddie you can probably expand on this. I think it goes beyond just the fuel management system. I think it also give you... it's tied up into the maintenance of a vehicle... Mr. Plummer: Hey, write me a memo on it. I don't want to take everybody's time. You know, I see things around this city that we are getting so dawn sophisticated, I wonder if we are accomplishing anything, number one, and number two, we know that it's more expensive and maybe what we need to do is to look at some of this high sophistication to really see if it's accomplish- ing something for the taxpayers. Ok. Write me a memo and let me know about that thing and then you and I will argue about it later. Mr. Cox: Ok. Mr. Plummer: Did you ask for anything in your budget this year that the Manager didn't give you? Mr. Cox: No, we didn't. Mr. Plummer: Give me one Item that you asked for that you didn't get. Mr. Cox: Commissioner, my budget is primarily developed based on service. We anticipate a level of service. Mr. Plummer: My question was Mr. Cox, give me one item that you asked for that you didn't get. Mr. Cox: A raise. Mr. Plummer: I hope you like the County. Mr. Cox; Mr. Plummer... Commissioner you asked how many people, I think, were in the fire garage and we have looked that up if you still are interested. I think there is twelve personnel in the Fire Department heavyequipment garage. Mr. Plummer; The Mayor's office wants to ask a question and I would ask you to prepare a memo to be prepared for on Thursday, at the public hearing. The Mayor has asked what is...a paper be established of the relationship Between your department and the Fire Department as it relates to mechanic and things of that nature. I was trying to get about a simple answer by My question, but obviously, its more complex and. the Mayor will be asking you p4 Thursday, what is the relationship between your department and the Fire Department. Soy please bo prepared to answer that, Mr. Qox: Is terms of the maintenance of that maintenance shop versus my heavy equipment maintenance shop... l Septetbe�' I Qt 9 9RR I Mr, Plummeri He didn't delineate, It was just a matter that he wants a paper between the two departments, Mrs Cox: Not to be trite Mr, Plummer or Commissioners, I don't really think that I can identify any specific area that I was denied anything that we asked. The level of service was kept basically, at that level which it is this, My projections were based on basically, that level, if the demands on my service increases) then obviously, I going to have to have additional resources to meet those needs, rir. Plummer: Well, that's my concern Eddie, Ok, I'm being very honest with you, We are getting in some areas so highly sophisticated that we are spend- ing a lot of money on sophistication and what is suffering is the service that We aretrying to sophisticate and thin that the day is rapidly approaching Where we are going to have to forego some of the sophistication to get back to basics and provide service, Now, we all know the theory of computers garbage in, garbage out, How much do you need and how much don't you, Commissioner Dawkins, do you have any further questions? Any questions from press. Mr. Cox, we would ask you to keep someone from your department here until ti►e conclusion, It doesn't have to be you, just in case some other Commissioner were to arrive. I understand Commissioner Perez will be back at four and should he have any questions I would want someone from your department to be able to answer them, Thank you, Mr, Cox: Thank you, 14r. Plummer: All right, I'm going to deviate again, and I'm going to ask... I guess basically, we are going to take.., No, we don't take them together. Let's.,. Roger, you have got to leave. Do you want the Convention Center first or do you want the DDA first? UNIDENTIFIED SPEAKER: It's really up to you all, I think the DDA is perhaps a more critical issue if you want to talk Mr. Plummer: All right, Roy. DDA is non applicable. Mr. Dawkins: What page? Mr. Plummer: There is no page. Their budget is separate from this book. Mr. Dawkins: Well, where is it then? Mr. Plummer: You have already approved it. Mr. Dawkins: No, you all approved it. I voted against it. Mr. Plummer: Ok. Why are you using a different format than... That's the name of the game. Excuse me. Mr. Surana: The budget is not in that book DDA budget is separate. Mr. Plummer: It's already been approved. Mr. Surana: No, it will be approved on the 12th. DDA budget. Mr. Plummer; Ok. 14r, Dawkins; Qn the 12th. Mr. Surana. Yea, air. It's not part of our regular book. They are a sepa- rate authority. Mr. Dawkins; And we have received it? Mr. Sur#na; Yes:, sir. Mr, Roy xenxie; We in the past five years have dropped 14 employment from thirteen down to the present ompigyment of eleven, SP., we have had 4o promo- tions or shifts, Ws have only had a reduction in staff during a period. cSeptemher 1Q# a915 t tea. Mrs Plummer! Flo& entry& Mt, Roy Kenzie: Poo) entry& Mr. Plummer: Tell us .your three significant things in the past year and tell us what you hope to accomplish this coming year, The next one on the M1, will be c6nventi6n& Go ahead, Mri Kenzie: Ok4 The three significant projects this year) one was the Downtown Transportation Plan which we completed working with the County which creates a Downtown Transportation plan for the Downtown Core dealing with the bifurcated ramps in Dupont Plaza and other complicated road systems and improvement of them in coordination with Rapid Transit People Mover& The second is our work on Flagler Street including retiling of certain sections of it. The ordinances dealing with arcades, The ordinance dealing with vending and working with the Planning Department oil vending and also another program on banners for improvement to the street. The third is in our marketing and promotional area a variety of things there in terms of trying to get addition- al developers to come in in town. We are presently working with worth and company which is going through the review process now far a three million dollar additional project in the core and alsof we have been involved in doing about a hundred fifty slide presentations to various groups and perspective... Next year the master plan, working with the Planning Department and then our concentration on the Downtown development of regional impact for the :ore of Downtown. Second, revitalization of Downtown retailing, additional work on Flagler and other retail areas within the core to try and bring it up to speed so it can relate to Bayside when Bayside comes on board. And the third is restructuring of our organization and getting into funding and working with your committee and our committees and Roger and others to come up with a new structure for the DDA and a way to fund :it. Mr. Plummer: Anything else we need to know about? Mr. Kenzie: No, that's it, Mr. Plummer: Commissioner Dawkins, you got any questions. Mr. Dawkins: I see here you have a budget of close to nine hundred thousand dollars. Where is it going to come from? Mr. Kenzie: That money comes in part from our ad valorem taxes. Mr. Dawkins Which ad valorem taxes? Mr. Kenzie: We are about to assess up to .5 mills, but because we are limited by the City's millage cap, we are assessing now .1429 mills which produces three hundred sixty thousand dollars. The remaining monies that fund our budget come from carry over funds which we had cost reductions this year, because we knew we had funding problems coming up and couldn't request any; money from the general fund. So, we cut back on this year's budget to carry over savings to next year, plus we entered into an agreement which we are working on now with the Off -Street Parking Authority for up to three hundred thousand dollars which they on a one time basis will work with the DDA where we will share services and share some employee services and that is limited to a maximum of three hundred thousand dollars. :L Mr. Dawkins; Ok. I still have a problem with the fact that you guys told me that you could not take the special taxing district north of the center line of'Sth Avenue without going to the State,., Mr. Kenzie; No, we go up to 17th Street to the North up pass the Omni and we go over to the expressway and then cut over and include the Park Went area. ,But we did not include the Southeast Overtowu area because we are limited by law to dealing with commercial areas ar;d not residential areas. Xr, Dawkins; What's wrong with Making Northwest 2nd Avenue from 5th to 13th Street o0merci4l, Who o4id it has to be residential: Mr. Ke44e; The erdiaance that e$tablished us limits.,, l5 Ssptembsr 104 1905 Mr, Dawkins: What ordinance? Mr, Kenzie: The State ordinance and then the reaffirmation of that by the City, Mr, Dawkins, You see► every time you guys come to the Black community you take commercial property and make it residential property and it's all eight5 then you find some law or regulation that backs you up in doing it, Ok, Now) Mr, Managers I want their to know and I want the Off -Street Parking Authority to know that if they are talking about developing Overtown/Park West grid Avenue needs to be a corridor of business, See Herb Bailey and nobody else cannot tell me that you can't find some place else to put housing which you people say Black people need over there which Black people will not be able to afford. So, now, and if they are not going to be about the business of developing business in Overtown, we may as well dissolve it, There is no more business to develop on Brickell Avenue. So.., if you are not going to help me over here with ad valorem taxes) then,,. I mean, let's dissolve the whole thing and get rid of it, So, now you just come back on the 2nd or whenever and explain to me how,,. if it has to go to the State of Florida, which you don't have to, how you people at DDA intend to assist the City of Miami in Overtown, not just Park West, Because you see when you tell me about you go from the expressway and to 17th and over here, that's Park West, So, it's right back to what I keep telling you, You all 'don't give a damn about Overtown. Mr. Kenzie: Sir, we do, but we are.., Mr. Dawkins: Ok. Well, show me by production. Don't show me by words. Don't show me nothing verbally, Show me everything written with a plan that spells out with some goals and objections and a perk chart. Mr. Kenzie: If the residents in the area are willing to tax themselves... Mr. Plummer: Mr.Kenzie, did you hear what he said. Mr. Kenzie: Yes, I did. We will do that. Yes, ok. Mr. Dawkins: See,... and how and the hell can you... you just moved all of the residents out of the area with Overtown Park West in immanent Domain. How and the hell you are going to tax them. -I mean, see this is what I'm talk- ing...you people think everybody is stupid. You have just moved every Black person out of the area that I'm talking about through immanent domain, Mr. Bailey and you all, and now you are going to come back and tell me "Oh, if you can get the people in that area to agree to be taxed Who am I going to get to agree to be taxed? Mr. Kenzie; Five years ago when we completed the work on the development of the plan for Park West/Southeast Overtown, that plan at that time was turned over at the request of the City Manager to the City Manager's Office and Herb Bailey to carry forward. At that time our responsibility in terms of South- east Overtown ceased. Mr. Dawkins: Yes, it ceased. Why? Mr, Kenzie: We still work with them, but the Manager's Office took over the project. Mr. Dawkins Why did your commitment cease? Mr. Kenzie; The Manager's Office took over the project, We were not collect ing taxes and it was not within our jurisdiction. Mr. Dawkins $o, therefore, you were using ud valorem taxes, but you could not be benevolent aztd reach over and give a helping hand. Mr, Kenzie, We have been doing that all along. Mr. Dawkins: Mr. Manager, not only do l not want to hear anything from Mr. KanAie. i don't want tO heer noWAO from Mr, Herb Bailey until we $et this together. On Pork West/OvertowA l dote': want to steer nothing. Ml 36 _SePt#mber 10.0 4905 Mr, Plummets Thank you` Mr, Kenzie► Mr, Bailey you are excused sir, Situ did you hear on behalf of Mrs Bailey what was just said? UNIDENTIFIED SPEAKER! Yes; sir, Mr+ Plummer: Do you understand what you got to do? 1 will beseech you sir to find out; because if not,,, All righto so then we are not,►, at the behest of my colleague we Will Slot be hearing Overtown/Park: Put a zero by that One and DDA we will put a zero by that one and we will now go,,, since Commissioner Dawkins is in good shape you are next Mr, Carlton. Dr, Young, You better hurry up before Dawkins get back, This is on the Convention Bureau and the Convention Center or just the Convention Center? Mr. Paul Youngs He is doing them both in terms of affirmative action' since the questioning has been quite prolific this afternoon. I felt that I would have the information there in case anyone had any questions. We have a total of ten employees. Mr, Plummer: In both? Mr. Youngs Yes. Mr, Plummer: That's the Convention Center and the Convention Bureau? Mr. Young: The Convention Center and the Coconut Grove Exhibition Center. Ok, All those ten employees, four are Black, three are Anglo, three are Latin. There have been three promotions this year. Mr. Plummer: Wait a minute. Yes, ok. Four, three and three. Mr. Young: Right. There have been three promotions this year. One Black, one Anglo, one Latin. Mr. Plummer: Dawkins says that's perfect. What have you done significantly this past year? Mr. Young: For the Coconut Grove Exhibition Center the... Mr. Plummer: Is it making money? Mr. Young: We are approaching it. We will show a deficit this year of approximately a hundred fifty thousand dollars. We had projected a deficit of three hundred twenty -.five thousand. However,... Mr. Plummer: What was the deficit last year? Mr. Young: It was two hundred and... the deficit last year was approximately a hundred seven thousand dollars. Mr. Plummer: And it's how much this year? Mr. Young: It's a hundred seventy thousand. I'm sorry, a hundred fifty' thousand. Mr. Plummer:, So, we were better off last year, whatever we were doing rather k than this year, t G. Mr. Young: There have been some increases. Yes. Mr. Plummer; po you thinly; that the increase in the rental fee has hurt us that much? Is that the single factor that you can point to? Mr, Young; No, I do not think it's hurt as at all, We are very competitive with other facilities of this type in the South Florida. You see, that is.,. Mr, Kummer; Well, look, let me tell you, All right, I'm going to tei3 you that as far as I'm concerned, speaking for one, you 44ow, we have got One hell of a crunch coming next year. 37 psptember 1Q, 1905 j i ggb�h_- to Mr: Youngi Yest I know. Mt, Plummer: And I'm telling you that you have got twelve months to come up with whatever ideas you can come up with to either put that thing on a break even basis or I got to tell you I think next year it's going to be closed. Mr. Young: All right) let me say this to you Commissioner:.. Mr. Plummer: Not not I don't want an answer now, I want you to think about it. Ok. Mr, Young: Ok, Well, I just wanted to respond to that. I have to at this time, because with the plan that we have# ok I'm going out on thin ice, but I have to, With the plan that we have we anticipate showing a sixteen thousand dollars surplus. Mrs Plummer: He is a graduate of the Roy Kenzie school of broadcasting. He doesn't know when to shut up. Dr. Youngs I'm going to go to the bathroom. When I get back if you are here... You got any questions of this roan? Mr. Dawkins: Not you just told him. You told him what. Mr. Plummer: What's the next item? Mr. Surana: Convention Bureau. Mr. Plummer: Yes. Not the parking..6 what about the parking structure? UNIDENTIFIED SPEAKER: No, that's approved already. I was just here in case you had any questions. You approved that last year before the Summer recess. Mr. Plummer: All right, so what about the Convention Bureau? Mr. Pajares, how many people you got working there? Mr. Tony Pajares: I presently have three people. As you know my department suffered some kind of an Mr. Plummer: I didn't ask you that. Why do all of you want to editorialize. My question was how many people do you have working there? Mr. Pajares: Three. Mr. Plummer: Thank you, sir. What is the ethnic break up of the three? Mr. Pajares: One Hispanic, one Anglo male, one Anglo female. Mr. Plummer: Ok. (COMMENTS OFF THE PUBLIC RECORD). Mr. Pajares, you got anything else to say. Would you get the hell out of here. n Mr. Dawkinst I have some questions of Mr. Odio. (BACKGROUND COMMENTS OFF THE PUBLIC RECORD). Mr. Dawkins; Well, I can tell you my concerns. All right, last year we went in the combination with this tourist... here is Cesar. Cesar, we went in with this convention whatever it is, right? Mr. Odio; Tourist industry coalition. Mr. Dawkins; All right, how many conventions have they assisted us in during to the City of Miami. Mrs i l er; Six. {{ i Mr, Dawkins; None: Mr. Plummer; E4040e one, i car; answer more of those questions than they can kecauae 1 sit Qn the TJDO, So, Qk, They have got six- now lined up at their 140t report, .01 30 k9@pt@mbar 19, 1965 Mrs Dawkinst Ito, not what they have planned Jw Lio what have they bought in? Mr. Plummer' Well* excuse me, they have only been in existence six months, ok, and they are just now getting started, Iota not in favor of the geaupi but I have got to give you honest answers, They gave locked up six conventions that they have been able to land for Miami as their entity, All right, now let me be also honest with you& Those six go all the way out to 1991i but I think in six months that that was a good starts Nowi we told them at their last meeting that, you know, six ain't going to hack it fot what budget they have got, but there are six conventions that they have locked in during their existence, Mr. Dawkinst Ok. I have had to go to Odio for conventions that are coming in there+ This guy,.= what's his name Mr. Plummer' Jerry. Mr. Odio: Jerry, 14r, Dawkins: Ok. He says that he is not going to give trinkets and other things, that you make up a convention package with. I want the Manager to understand that if we are going to provide these things) then they should come up with a budget and that money be deducted from whatever the hell he gets+ Mr. Plummet: To my colleague and I have to operate in the sunshine, Commis& sioner Dawkins, your representative TDC has got a grant of two hundred fifty thousand dollars to the City of Miami for their convention activities. Mr. Dawkins: Two hundred fifty thousand. So, we can buy a lot of trinkets. Thank you. Mr. Plummer: Thank you, sir. Cesar by the way, I want you to pursue that they pay that. Ok. And also the two hundred fifty thousand for other... (BACKGROUND COMMENTS INAUDIBLE). Mr. Plummer: Next... We are still not 4 'clock. Ok. Mr. Surana: Public Information. Mr. Plummer: Excuse me. Mr. Surana: Public Information. Mr. Plummer% You mean the one that wasn't here before? Ms. Virginia Godoy: No. Mr. Plummer% You weren't here when we called you. You are late. Ms. Virginia Godoyz Of the seventeen employees that the Office of Public , Information has had or has presently, during this year we have hired one Anglo ? female and one Black female. We have promoted.., One is a professional and the other one is a clerical. The Black female is a clerical.. We have promot- ed two professionals, one Black male and one Hispanic female. Mr. Plummer: Do you have any questions Commissioner? Mr. Dawkins: Flow many new hires huve you had In the last six months? No, Godoy: 040 Black female and one ,Anslo Tamale, also. Mr. Plummer; Tell us what you have aeeomplished in the past year;, what you hope to accomplish this year and tell us what the dirty old man didn't ol.ve i YOU and.. No, Godoy: Ok. As you k-Apw,, the Office of Public "formation is the market. ing arm of the City Unugor office 444 because of 'th$t. Mr, Dawkins I thought it was from the?syor's office. t4 aS,Opteovr IQ4 1985 Mr. Plummer! Now, I'm going to tell you don't editorialize, Ms. Godoy., And through his office, of all of your offices; I would say that the most important accomplishment that we have done this year are marketing campaigns* more than thirty marketing campaigns in which we have publicized the Hydroplane Regatta, the Jose Marti Park# the Pratisi Showcasef Expo Venezuela which just open or just finished last Sunday, Miss Teen U,S,A,i etc,) etc. Mr. Plummer! What are you going to do next year? Ms. Godoyt Ok, Next year►., you don't want to listen to my other*. Mr. Plummer: No, I don't want commercials, Ms. Godoy'. Ok, One of the things that we plan to do next year is to re" structure the Sister City Program, I have just began doing that and we are working on the Sister City of Buenos Aires, I have met with the Bogota, Cali Sister City Committee and I_am presenting working with a new Chairman of that joint committee, For Buenos Aires we are bringing one cultural activity this coming November. Mr. Plummert Item number two, Ms. Godoy: Excuse me. Mr. Plummer: The second item. Ms. Godoy: Besides that another thing that we would be working on will be we will be obtaining another t.v. show on Channel 17• It will start airing at the end of this month with fifteen minutes every week. I want to tell you that this year we will be airing by October 1st fifty-two talk shows through , which you can see through Channel "A" 66. Ms. Godoy (con't) It has 120,000 subscribers in the City of Miami and this has, I just found out, through Channel 23, that this has reflected in free publicity_foer the City in $260,000. Besides that, the Office of Public Information has, and we hope to continue assuming dollars for the City of Miami through the film permitting area. This year more than ... almost $7,000,000 has been spent in the City of Miami through the issuance of film permits. That is done through the photographic section of the Office of Public Information. Besides that, the other thing that we plan to do for next year, is ,to implement a marketing campaign for the handicapped. We have not done that before and I think that that would be of great` assistance to the handicapped residents of the City of Miami. Mr. Plummer: Did you ask for anything in your budget that you didn't get? Ms. Godoy: No, sir. Mr. Plummer: Is there anything else that we ought to know about your Depart- ment? Thank you. Next item is marinas. (INAUDIBLE BACKGROUND COMMENTS) Mr. Plummer; Alfredo, keep it brief. How many people have you hired? Mr. Alfredo Rodriguez One. Mr, Plummer; What was the ethnic buckground? (INAUDIBLE BACKGROUND COMMENTS) Mr. Plummer: A Black Cuban? Mr, Rodriguez; We have one 131.40k Cuban that..,.. Mr. Plummer How Manx have you prompted? 6l 4Q SeptomW 1 4 1955 4 x t Mrs Rodriguez: On anglo female Mrs Plummer! What significantly have you done in this past year? Mrs Rodriguezi Well, we have maintained occupancy and theft below the level of before, Our profit this year will be about $900,000, Mrs Plummer: What do you hope to accomplish this coming year? Mrs Rodriguez: Based on our economic successes, crank up the expansion programs for other facilities, as well as the expansion of Dinner Key Marina itself; which in itself is a major project. Mr, Plummer3 Is there anything else we ought to know? Mr, Rodriguez. We expect to have minimum disruptions of operations during the reconstruction process, Two, we expect to have a computerized management control system at Dinner Key to pilot not only Dinner Key, but other facili- ties coming up, Mrs Plummer., Civil Service, How many did you hire and how many did you promote, and their ethnic backgrounds, Ms, Judy Carter, Zero, zero, zero, Mr. Plummer: That is tough to argue with. Tell us significantly what you have done in the past year and what you hope to accomplish. Ms. Carter. Last year we reviewed 221 employee Department inquiries relative to Civil Service policy, practices, procedures, rules and regulations, as well as board action. Additionally, we researched and prepared 30 investigatory reports for review by the Board, and finally, we held eight - four hour workshops on Civil Service functions for City Administration and their staff, to oversee or supervise personnel processes. We hope to conclude this year 33 pending Civil Service Board hearings, We plan to hold 12 workshops on Civil Service functions, and finally, we - plan to coordinate with the City Manager and the City Clerk's office the elections of two Board members, and the appointment of three for the coming term. Mr. Plummer Maybe we ought to know about your department? Ms. Carter: No, sir, I think you are fully familiar with us. Mr. Plummer: Is there anything that you asked for that the Manager didn't provide? Ms. Carter: No, sir. He gave me that which I wanted. Mr. Plummer: Commissioner Dawkins, do you have any questions? Mr. Dawkins: No. Mr. Plummer: City Manager, do you want to do yours? Is it necessary to do a presentation? Do you have anything significant that you wantto tell us about your budget? Mr. Pereira: a No, the dollars are the same as last year. Increase is 7%, based upon the 3 Mr. Plummer; He's not doing any more than the last one.(Inaudable comments not entered into the public record,) Who gives the Board of Comm issioners? Who does that 04e9 Unidentified apeakor Nobody. tnidentified sPea0r 44ch iUdividual. 00momissioner. i 41 3@p0mber 10, 1955 Sju M Mrs Plumber! Do any individual Commissioner wish to speak on why is budget is so low? Mrs Dawkins: I followed the Manager`s instructions$ but I still am not in :ay new offices. Mr, Plu der: I am sure you will be before this budget year is over: Is there anything to report on the CoMission? (INAUbIBLE COMMENTS - NOT ON MICROPHONE) Mr, Plummer: Do you wish to speak for your office, of any,,. Ms, Herminia Alonso: there is no changes..,. Mr. Plummer: Now, is the time$ if you want to request an increase in your budget now is the time to do it, Of course, you have got to justify any request that you snake with respect to it, You still have another bite of the apple on Thursday, Mr. Plummer: Wait a minute $ excuse me. The only thing I know that we have left is Parks and Recreation and Solid Waste. Is there anything else? Mr. Pereira: City Clerk, Mr. Plummer: City Clerk: Any difference in your budget? Ms. Matty Hirai: In one position only that the Manager was kind enough and we justified and we received. Mr. Plummer: And what was the ethnic background? Ms. Hirai: Black female,is going to be; we have not recruited yet. Mr. Dawkins: How many administrators do you guys got over there? Ms. Hirai: Administrative Aides? Mr. Dawkins: No, administrators. Ms. Hirai: Mr. Ongie retired, so I will be appointing pretty soon an assis- tant. Mr. Dawkins: Okay, so you have got to have an assistant. Ms. Hirai: Yes, sir. Mr. Dawkins: Why not get a man? Why does it got to be another woman? Y Ms. Hirai: No, I was not talking about that position. I was talking about the Microfilm Division. I was not talking about the aide, the assistant. Mr. Dawkins: But you will get a male assistant. Me. Hirai; I don't know'. Mr. Plummer: All right, I am going to start with Sanitation at 4:40 o'clock i sharp. We have got a four minute break. id 42 WHEREUPON, THE CITY COMMISSION WENT INTO A RECESS AT 3:55 P,M, RECONVENING AT 4100 P.M, WITH COMMISSIONER PLUMMER AND DAWKINS PRESENT Mr, Plummer: Sanitation) let `s go, they were supposed to be here at 4:00 o'clock! Lets do with Parks and Recreation, then. Carl, I'm very honest and above board with you, The Mayon has indicated that he has got a hell of a lot of questions, May I suggest to you, that you make an appointment prior to Thursday's public hearing, indicating to the Mayor that I have relayed to you that he had concerns about your Department, and I think in fairness to him, since he couldn't be here today, but he wanted to be here, that I think it would be ,,. Mr. Manager; of course# through your office; with your approval „, for a matter of of ekpediting, I am not going to put you through a hell- acious thing here today, but I think since he does have some very serious areas of concern, Ithink you ought to be aware of them, what they are, because on Thursday you can address them and answer them, okay? Now, for the other purposes, we can go through the format, but I want you to follow through on what I have said to you, Mr, Carl Kern: Yes, sir, certainly will, Mr. Plummer: How many have you hired in the past year? Mr. Kernt Yes, sir; we hired 12 people - 3 Hispanic males, 6 Black males and 3 Black females in the past year. We promoted 15 people - 6 Hispanic males, 9 Black males, last year. That is a summary of our hiring and our promotions. I think it is very important to note that presently we have a Department that is 82% minority and woman. You can see the breakdown - 7-1/2% Anglo, 39% Black, 34% Hispanic, and 1.2% Other. I believe that summarizes ... Mr. Dawkins: Let's take Category II, the professionals. What are the profes- sionals in your Department? Mr. Kern: The professionals would be Administrative Assistants, Landscape Architects, positions of that nature. I can give you detailed lists of all of those positions. Mr. Dawkins: What turnover did you have in the last year? Mr. Kern: There was very little turnover there. I believe these are Mr. Plummer: Very little 2, or 200? Mr. Kern: We haven't added or deleted many from that category. We have kept stationary. We might have had one or two. I've got a summary here of all those positions. I will give it to you so you can see what ... Mr. Dawkins No, no, no. You have got professionals. How many did you fire, how many quit, how many got ill and couldn't return to work? Mr. Kern; We have had one, the landscape architect. Juanita Shearer went to Special Projects Task Force. I believe that is the major one in profession- als. Other than that, it has stayed constant. We haven't hired, or laid off or fired anybody in that category. Mr. Dawkins: The ones that you hired was what category, that you hired to replace him. Mr. Kern; That position has not bee refilled, It is still vacant. Mr. Dawkins; I would hope .., if you would look at your chart, and see that you have eleven Anglos, yoar have got four Blacks and eight Latins. I sin- ceraly hope that you take that into consideration when you are recruiting, Ilow, what is technician, Para-professioaal? Mr. Kara; The Para=profees ional technicians are the park supervisors which used to be o$11ed foreman, before this sex change nam - Admin strative aide ii, Boxing Supervi.ac>r, We usod to call them foreman, now they are called park omporvi#ora, We had to demasdulire the old names that we used to usd like foreman, that sort of thing. flow thex are superYi sQrs. Adminiat '4tive Aide id d peptember 104 1955 II, Boning Supervisor, Planning Illustrator, Recreation Specialists Baseball Supervisors Pool Manager) Tennis Supervisors Recreation Specialist &&6 those are those kihds of jobs& Mr. Dawkins: Of those in the technical skills class; how many of those people conduct, organize activities far youths in our parks? Mr. Kern: All of the recreation people in the parks 5 there are two catego= ties, three categories of recreation people in the parks - Senior Recreation Specialist and Recreation Specialist are the Civil setVice categories& They are in that category that you just mentioned; pars-profes.41onals and techni- cians & The only other people we have in the parks are the part tithe Recrea- tion Aides, We have 19 Senior Recreation Specialists in the City Park and 14 &. & Mr. Dawkins! Let's take Shenandoah Park. Mrs Kernt Yes. Mr, Dawkins: How many people on the payroll report daily at Shenandoah Park? Mr, Kern: There is one Recreation Specialist that reports there daily. He is the only Civil Service person that we have that is there daily. Mr. Dawkins: Only one? Mr. Kern: Yes, sir. That is the case of most parks. Mr. Dawkins: Okay, so what you are saying is, that one person reports there. He has to clean the park, pick up all the garbage, sweep up, open up, unlock, and create programs for youths who might be there who might be there, who need something to play with, issue out - equipment for them to play with, and give it back to him - this one individual. Mr. Kern: Yes, sir. He may have some part-time people helping him during the summer season, but you are right. Basically they have one Civic Service person there doing that. Now, we do have a mobile crew that would come in there once a week to do a basic general cleanup. He would have to do the day to day cleanup. Mr. Plummer In Shenandoah Park now, are we talking about who being differ- ent? Mr. Kern: Shenendoah Park would have the one Recreation Specialist, the recreation person that ... Mr. Plummer: That is on the east side of the park, that little building. Mr. Kern: Yes, and the pools that are open only in the summer would have a part time person that would run it that pool. That person would not do it. Mr. Plummer: That Recreational Supervisor on the east side does not have anything to do with the pool. Mr. Kern: Oh yes, he works ... of course it is in his park, so he is respon- sible for looking out for the pool, but he does have a recreation part time person that runs the pool for him. Mr. Dawkins; Mr. Manager, this is one of my pet problems. Every time I look up, somebody wants to papa a bond issue to build a park in Rayfront Park, and I've got neighborhood parks that not only do :not have the euipaaent and service, I've got nobody to service it. Mr. Pereira; 00mmaissioner# as you are aware, and I have made this publicly to you, Carl Kern as well so myself are not happy with the ( this la very candidly) appearance of our Parke Department, as well as with the level. Of $9tivitiea going oa in the park. To that affect# during the budget hear inga, departmental budget hear) tg , 1#YO 4010d the 9ffi00 f 1 anageT4ent Ltd $4d$0# together with the Department# and both of TAy .40e1sta4 fanagera, 0e04r Odio and Jack Nads to review together with Qarl and the two mombers of the Id eptgmber 404 4905 staff to review the Parks Department from an operationaly from a maintenance point of view, An extensive report is being prepared* We should be finished. A final 'presentation should be made to me hopefully the end of this week - I believe it was Friday that we scheduled, and our goal is to turn around first of all to look at the fesources that we have right now and see how those resources are being allocated, and to make a series of recommendations to the Board for implementation and we turn around our Parks Department where you will be able to visibly see that turnaround within a 90 day period of time* Certainly, we will improve as we go along& Mt4 Plummer! Well, I think Sergio, the question is being asked ..♦ we are in budget hearings] and if the study is going to be coming out next week, is there going to be ample time? We all know, there is no question that dollars are one of the problems and probably the most important problem. Now, the question that has to be asked, do we need to address during budget session an allocation of the reserve. Do we need to forget it? I think that is a legitimate question. That is a very important question that Commissioner Dawkins has asked, and it is just not ... you know, we know the problem, Mr. Pereira: We have allocated at this point, an additional $300,000 in the budget to address a 6 6 you know, once we come out with the study where we need to put those resources. Mr. Dawkins: Mr. Manager, let me :..I've been around Kerns and personally, Mr. Jack Eads came and got me, and we rode around in the rain. We have examined these things. We don't need no more studies. I see you got $3001000 in here. We don`t need no more studies! I'm trying to tell you that right now, and I know Jack Eads can because we have been in every park around here,can tell you what's needed. You've got a park eighteen blocks from here called Williams Park. It does not have a basketball court, nor a basketball hoop, so it doesn't take astudy to say that we need to put two basketball courts down there and what have you. I mean, and 'I understand, and let me one thing clear - Howard Gary left this here. I raised hell with Howard Gary, okay? So, this is not something thatyoudid. You inherited this, see? And I raised hell with Howard because Howard just refused to put people in these parks and I'm going to raise hell with you until you put them in there. We cannot run these parks, Mr. Manager, without somebody in them! Mr. Pereira: The study is not a study - you are right we know exactly what we need. What we have done is, we have looked at the resources that we have and we are looking at the needs, and we want to match up resources with the need, and then we will come out with a bottom line as to what is it that we are going to need, and then at that time, we might have to come back to you and say, "Look," ... Mr. Dawkins: (INAUDIBLE)... the Commission is telling you. You have got to try to fill up their reserve. Mr. Plummer: Before the final budget hearing. Mr. Dawkins: I'm running and what if I tell people there won't be, as you said, increase in the taxes - that is what we need. We are not going to come back and tell the people we are going to tax you $50.00 on your garbage so that we can put it over here in Recreation, like Mr. Gary did. Mr. Plummer: All right, I think, Carl, for you to go into it further right now is totally a waste of time. I say that because I think it is most important that this Commission needs that study or the results of that study and the recommendation by the Manager, but I do think it is very important that that issue must be addressed prior to final budget hearing, but I can tell you you are going to get a hell of a lot flack at the public hearing, so I think unless Commissioner D4W4i.n0, or anyone else has any further queations at this point, I would strongly suggest that you discuss this with Mayor Ferro and the other collF:agues that are not here and see what the ciuestions are ao than hopefully you can address them, and of course, I think also the Manager needs to inform them what is going on and hopefully we will be finiphsd prior to budget hearings. Any other questions? Thank you. All right, Mr. Fattereon, let's see your affirmative Action. Id 45 PePtem OP Igo 1985 Mrs Clarence Patterson: Before we get into the Affirmative Action, I would like to state that this is basically a hold the line budget and that no real new activities are planned in this particular budgets You have before you an Affirmative Action report, As you can look at each of the categories; which are self-explanatory there) if you have any questions about those; we will be happy to try to answer them for you: Mr+ Dawkins! Give me the ethnic breakdown, Mrs Patterson: in the top administrators, that is myself; that is Jim Borgmanns who is sitting here, who is White Anglo; Charlie Christie# who is Superintendent of Operations, who is Black; Herman Rolle, who is one his assistants, who is Black,, T. J. tugger, Jr:, who is another one of his assis- tants) who is White Anglo; and there is Candice Black, who is a Black female; and dim Kindl, who is a White Anglo; and Adan Dimino, who is Latin. Mr. Plummer: How many females do you know have in the operational end? Mr. Patterson; In the Operation Department and Waste Collection, in that activity, we have some eighteen. Mr. Plummer: And they can shoulder up under their load? Mr. Patterson: Yesy sir. Mr. Plummer: I've seen them in operation, and (INAUDIBLE) ... Mr. Dawkins: Ok, what are we doing in Category III? ... in Category III, in the technical paraprofessional or whatever it is. There is 11 Anglos and 13 Blacks and 5 Latins and in the skilled crafrt you only have one Anglo and no Latins. So, what are we doing to equalize that? Mr. Patterson: Okay, in those two categories that you are looking at. Commis- sioner, includes the first line foreman, also our inspectors who are in Code Enforcement. Mr. Dawkins: Those are inspectors that lifts the carbon off the typewriters that they are inspecting? Mr. Patterson: That is correct. Mr. Dawkins: I can tell one on his staff Mr. Plummer% How many of those damn inspectors do we have? Mr. Patterson: How many do we have? There is a total of 14 inspectors in the field over there. Mr. Plummer: How much garbage do they collect? Mr. Patterson: They are not charged with the responsibility of collecting garbage, Commissioner. Mr, Plummer; They create a lot of it. Mr. Patterson: They are trying to help us keep the City clean. '. Mr. Dawkins; According to this chart here, in category 1, please Mr. Patterson; The way that this broken out, Commissioner, they have it in Certain categories as fair as reporting as far as Affirmative Action is con - corned, but there are other people that are involved an clerical that repro - sent some 10 people as you will see down in this category. Mr. Nwkino; 4141 ten report to you? =' Mr, Patterson; not directly to me, but to staff, yens Mr, DawkWo; According to this, you only have three clerical. 46 ;optembpr 104 1 W5 Mrs Plummets All 'right) they can go home) as we are not going to be asking any more questions, Obviously) no other Commissioners are going to show up) so other than Sanitation, the rest of you are free to leave: Mr: Dawkins: .6,Clatencej how can we assist you in educating people as to the pick up of solid waste) because I am tired of being called at 2s00 o'clock in the morning just for the hell of it to tell me that the City of Miami is cutting trees r.& to give them hell because they put there stuff out Friday for the pick up) but yet the City of Miami will come back and trim trees and leave it there for two weeks. Mr. Patterson: That has happened in some instances that we are aware of) Commissioner, and we are trying to work that out now with the Public Works Department. Public Works Department is charged with maintaining the trees in the right-of-ways and we give them our schedule that we were working on, but they told us that sometimes they get complaints that they must act upon immediately) and as a result) they go outs and they cut it; and they leave it in the right-of-way) but we are looking at several alternatives that might relieve of that problem) in that perhaps Public Works can schedule their work to coincide with ours) or, whenever they cut that does not coincide with our pickup) they will remove themselves. Mr. Dawkins: Okays now one of three things must happen. If they get a complaint that they feel that .& and if they go out and cut, somebody is going to call you up to come pick it up. Mr. Manager, from now on, when I get calls 2:00 o'clock in the morning, I am calling you. I am not going to be the only one that is harassed at 2:00 and 3:00 o'clock in the morning. Mr. Plummer: That is 2:47 P.M. Mr. Dawkins; Another thing ..I asked Public Works this morning.. it is no secret that I am desirous of hiring more men in Sanitation. That is no secret, and I don't see why the City of Miami: does not purchase a minimum of one to go around with Public Works, and when they cut these trees, put it right in there just like the private sector, to get rid of it, and that would be no on the streets, and this would be teem work. I do not know if the Manager is goingg to be able to do that. I sincerely hope that between you, Public Works and the Manager that next year whoever revews the budget we may have this to look at. Mr. Patterson That is one of the alternatives, Commissioner, that we are looking at now to resolve the problem. Mr. Plummer: Well, you know, I guess you have come full cycle. I can remem- ber being on this Commission about three or four years ago when we had this big program to get more trees .. and now it's the problem created by putting more trees in the neighborhoods. Mr. Dawkins: The other thing I have is, this Department generated $13,5400000. How do you generate that? Mr. Surana That is $160 garbage fee that generates that revenue. Mr, Dawkins; You aiin't generated nothings We tax people. I'm telling you don't play games with words. This Department didn't generate nothing. The Commissioners taxed the people for $13,000,OQO. Mr. Managerwe attempted to tell the other manager that new apartment buildings built in the City of Miami would be added to our pickup, thereby adding to our revenue, but for fear of the threat of the Mafia, he did not want to compete with public Sanitation ;People . private Sauitation.We have dumpsters; righ, Mr. Patterson? Mr, Patterson; Well, we don't own any. We pick up dum,psters that are pur- chased by the property ownera, Mr. DawiAina; Acroaa the street in Hadley Park are three dumpsters with the Qity Of Miami written 04, To whom do they belong? Mr, Patterson; Whose, if you remember, Qommtsslouer, its that we purchased a part of a pilot program that ypu asked us to diappat noes 14 47 September 9Q4 1955 Jy MP& Dawkins! That is for the teach Mrs Patterson: That is correct* Mf* Dawkins; The ones in every park that say City of Miami Parks and Rectea- tion. To whom do they belong? Mrs Patterson: They belong to the Parks Department, City of Miami, Mr* Dawkins! Who does the Parks Department belong to? Mr. Pattersoh: The City of Miami. Mr. Dawkins! So the City of Miami has some. Mr, Patterson: Yes► My point was that the Solid Waste Department doesn't own any of those you were talking about. Mr. Dawkins: The trucks you have belong to the City of Miami+ Mr. Patterson: That is correct. Mr. Dawkins: And it) Mr. Manager, these dumpsters are picked up in parks by trucks that pick up dumpsters that is no reason why new condominiums that are built cannot be put on our collection rolls too, because the reason he is behind so much, you have to pick up the trashDon't you, Mr. Patterson? Mr, Patterson: Yes, sir. Mr. Dawkins: Private sector comes to pick up the garbage and get paid.Right? Mr. Patterson: Yes. Mr. Dawkins: And we come and pick up the grash for nothing Is there some kind of a way here we can .... and this is one way to make the Department pay for = itself. But then again, that is up to you and the Department head and what :T you all decide, but this is something I would like for you to report back to me on after you and ...... Mr. Plummer: How often are we picking up trash? Mr. Patterson: Trash is picked up every two weeks, Commissioner. Mr. Plummer: What would be the cost factor of getting it picked up once a week? Mr. Patterson: What additional cost would it require to pick it up once a week instead of twice a week for trash collection? Don't hold me to these figures, because I am coming off the top of my head. Mr. Plummer; Don't do that. Be prepared to answer it on Thursday. Mr. Patterson: Okay. Mr. Plummer: Any further questions? Thank you, Mr. Patterson. Mr. Manager, do you have anything . I so notified Commissioner Carollo's office and Perez' office. I am assuming you will do the Mayor'a? ,1 Mr. Pereira; Yes, sir, u Mr. Plummer; Unless there is some reason you want a meeting tomorrow after- y, noon, this completes the process. There will be no meeting tomorrow after. .. noon. Npw, if they wand to call it, if they feel a need for it, then we will a. govern ourselves accordingly, but at this particular point, I think we have completed the spectrum. ;. Mr. Uawkius. Mr, Manager, we gat here, I think, at the very first day, we talked of the criminal you problem and crl.m proposed to settle it and we have tried. On Thursday, I want you to be prepared to tell me Ond the rest of r the Commission how you Oro plag to add enou$b civilian personnel for a , 4in1.Icm of 125 Policemen On the streets. Id 48- Z@Vtowbor 14, 1965 Mt, Pliimnert In other Words{ what you are saying is{ is to hire civilians to put policemen out on the streets: Mr. Dawkins! Yes: Mt, Pereira! We will be prepared to report to you on Thursdayo Commissioher► Mr► Dawkinst Have plans► Mr. Pereira! We will make some recommendations. Mr. Dawkinst Have plans and we'll vote on them, You keep planning► Mr. Pluintmer: We have already voted on the up to 150 PSA's now# what you are suggesting is; 150 civilians to address putting 100 plus more policemen on the streets, Mr. Dawkinst Okay; you understand me? Mr. Pereira: Yes, site Mr. Dawkins: Maybe because you didn't understand my English. Mr. Plummer: Thank youf Gentlemen, THM BEING SO FUR"= BUSINESS TO COKE BEFORE THE CITY COMKISS105 THE MMIHG WAS ADJOURNED AT 4:30 P.M. Maurice A. Ferre K A Y 0 R ATTEST: Katty Hirai \., CITY CIMK • ,* ! NCOKP IIH:ITE1 18 96 �.• c0* 1? F.. 4C.. R�