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Home My WebLink AboutItem #81 - Discussion Item0 c 77 SUNSTREET FESTIVAL August 20, 1985 Mr. Sergio Pereira City Manager City of Miami P.O. Box 330708 Dear Mr. Pereira: SUNSTREET FESTIVAL COMMITTEE, INC. P.O. BOX 016127, FLAGLER STATION, MIAMI. FL 33101 • (305) 579-3618 REPLY TO: The Sunstreet Festival Committee, Inc. would like to be placed on September 12. 1985 City of 'tiara Commission acenda. Representatives the-ro;� the Committee will be available to spear on benalf of our reeuest `or the following in -kind services for the City of Miami: - Police protection during festival parade on 12/7/85. - Trash removal/street clean-up after festival parade on 19/7/85. - Showmobile use during the street festival on 12,17/85. - Waiver of 61� costs associated with the use of the Miami Baseball Stadium for a musical concert on 12/7/85. These services are essential to the success of our 1985 festival production. We are looking forward to appearing before the Commission. Should you need additional information, please contact Charles Golphin, Director, at 579-3618. Sincerely, f4 OA - i S-,,, fdjVL/ Essie D. Silva, President Sunstreet Festival Committee, Inc. ESD/ym cc: Special Assistant to the City Manager E'� Orange Blossom Classic Committee 15260 N.W.60th Avenue . Miami Lakes. Florida 33014 3051 825-10" August 28, 1985 IL CiWq The Honorable Sergio Pereira Manager City of Miami 1,F'.FRAL C-0 C.vuR City Hall 3500 Pan Amereican Drive Miami, Florida 33133 V Dear Manager Pereira: ^ You may recall that I was allowed to present, as a pocket item " • r..: ir.nrnnrs for discussion, a brief request for support for the 1985 Orange Blossom Classic. This was presented on Thursday, July 17, 1985 at P %fa—oai tl.e city commission meeting. Subsequently, we have revised the bud- ".,^ +,rr. get and made a deligent event to secure increased private and public kr. rrrf sector support for the Classic. We have been sonv► what successful in this regard as we've received commitments from the Eastern Airlines, if, rrrir :r .,, rh„—af Florida Power and Lights, Pepsi Cola, and others. This was in accord if, a,r•,.'�n with the direction of the City Commissioners. D• ;,,e Wrnfrr• if, r'a Wdhamsun In view of the above, we are requesting an opportunity to appear before the City Cacmiission on September 12, 1.985 as an Agenda item to once again request city support for the Orange Blossom Classic in accord with the attached reduced budget requesting 40,000.00 in cash and 20,000.00 in -kind. Sincerely, R.E. Williams RESTORATION '85 31*:5 e- Uss � o N H,>n. 8nb :ircnan rk",FRAL ()CHAIR . . +1.:. rr r ••. t!. 1..r: K,,: nr. it �l• '��. T stdn:d�l 4tr R�,-rr; Pnrl,s '.1• r•n C .Rents �(- 7nRpri rrrlr. Jr ,(. ,:, jn i(r Rr rrn � ^.:unC Dr :nr i{'rDf7rr i(r ;:Q t41; /;amsun 4Jr Bunn+ 14'riXhf Orange Blossom Classic Committee 82 15260 N.W.60th Avenue .:Miami Lakes, Florida 33014 3051 825-10`12 _ August 28, 1985 The Honorable Sergio Pereira Manager City of Miami City Hall 3500 Pan Amereican Drive Miami, Florida 33133 Dear Manager Pereira: You may recall that I was allowed to present, as a pocket item for discussion, a brief request for support for the 1985 Orange Blossom Classic. This was presented on Thursday, July 17, 1985 at the city commission meeting. Subsequently, we have revised the bud- get and made a deligent event to secure increased private and public sector support for the Classic. We have been somewhat successful in this regard as we've received commitments from the Eastern Airlines, Florida Power and Lights, Pepsi Cola, and others. This was in accord with the direction of the City Commissioners. In view of the above, we are requesting an opportunity to appear before the City Carmission on September 12, 1%985 as an Agenda item to once again request city support for the Orange Blossom Classic in accord with the attached reduced budget requesting 40,000.00 in cash and 20,000.00 in -kind. Sincerely, R.E. Williams RESTORA TION '85 31'S�vss i o �✓ t (? '� _ '� J U � Unit l ,, SPECIAL 717121DING Please ccnplete �:,: s =orm and sut—m_ _ r, :i= _: 's r z,.0 zed coo �r�entstion --o --"'e De car t-Ment o� Ccrrmuz� .`,''' :r.:-:�r,�, ?i''.m� = lc:: da ', e an;/ .. a . _ie:;ta .. � ..: � �, ;�•- - ar," •- _ G J �.. �.... l`; ate'• ; = R .GL• :�I��SS'�`•1 ! SSIC o . -a e o •/.gin cti / __1. rC BEF 14-19 1 ng; Florida A& Ni Uniyer.9itZ4, a1,,-- 'i ]Scnriatjrn Dick 6*'il li , (305) 84-5-1072 :c,::L (305) 323-6.2252 '•li LaL-es, Florida 3301-1 O_ ev=3a= 10 ?- !: _,a 'Dr r3_z.an d _ __: .-teach The Xia-mi Cl-ar er o the tlOn Laltll the Florida Acu`I "•d' 11 C?'r^ r 10' a�-i--I.111+ rena med Oranae Blossom Classic (C2C) . The (-TIC is the oldest ar t a1 `c+lza�,,, classic in America. The classic came to Mi.ard in 194 7. ay ter 35 vears in Miami the Classic was :geld in Tarra_in 1983 and 1984. in 1985 %;e- are br'_.ncsira the Classic back to its home, «l.aru.. __- at ar? _..1-3 _ts :o '::c� C1 �/ ( :c3:. _1-'./ 1 3r_ _ �55_"►1 �: . The Classic had 16,000 plus participants in 1947. In 1961 47,000 plus zaartici- oaten. In 1985 we are forecastina that the classic will in,,olve over 50,000 `icirants. ',"any of these T•1ill be visiting '%Li.- ni as tourist with a ccnccmi'._.ant - ( ecommic irrij act. AOditionaii- the :,multi -ethnic culturally diverse focus -of the classic will be a •.:nifvinaevent with social, economic, and mlitical L -act in Police ( 210 ) Contract Services Reviewing Stand/Decorations Public Works 40,000.00 ,? --I Z e secure vy Clean-up etc. Decoration -main route Street Decorations ciao.00 6,500.00 4,000.00 1,500.00 0 C . Fa c ii _Re ntacunt: 20.000.00 _ _..;. e c . : a C _ i " ORANGE BOWL r.cuz s �s�2d . Octcber 19, 985 ( ? :I. -il ?.:I. } _. Z— ____ . 60,000.GO �Y :J .. J•i :. Veal us-w_ N Jl. - ..n o4 ,, - Sus = ,�."..r J i •r CAS :1 .IC - (1982) p.i.e: st3 attach a Lz:!r_,:Oz ..:z= a CCrt'_r_�^. nub.._c M-Cc unt3:t •ia"_ .f lri� the `Ju;::: .mil ar-.cy or taccc;un..in- s%-sue ^ an- ..\ zer na_ . ou Orange Blossom Classic Orange Blcsscm Classic 1982 1181 M V U..,.. 42,642 21,000 . rsce- i Fed, cenc-^c Dade County * Cash 40,000 i Pending) * Kind 10,000 ( Pending) -- • ��-aasG CS:.C� _� rr:.'.t 3�sur@S :1,�_ :e =a.' n Complete firarcial accounting will 1;e effected under the oversight of the CBC F>:ecutive Committee. Ccmmittee members include: tiIaver Maurice Ferre; Com- missioner *1i.11er Dawkins; Metro Cormissioner Barbara Carev ,and :'r. Garth. Peeves. Riatrti C.har-ter, ^lcrida �&M A1Lmni 'ssxiation is a part of the ^lcrida A&m �:atic- nal Association with a ra_putation of substar:tice and cur ab� e sutpert of a major state Universi t l.=.dditio-nally, the _• iLx i Cliapter, Florida i&;•S has been a responsible and successful entity in prorating the Orange Blossam Classic in the City of Miami since 1947. VIII. continued The Orange Blossom Classic has traditionally been an aggressive promoter of 1,L.ami and environs, therefore conceivable it will attract in excess of 125,000 people including more than 40,000 from out of Metropolitan Dade County, during the 1985 Festivi- ties. The 1981 and 1982 parades were attended by over 200,000. The games were attended by over 30,000 people. The average visitor to the area during Ih e four day event spends an average of $ 75.00 to $ 100.00 per day; therefore, tine classic is not only a competitive sports event/festival, Lut is also an economic bonus to the community. It is therefore recommended that the Cit! contribute 40,000 cash toward these activities and that additionally the Publicity and Promotional Depa--tnents promote, advertise and sell t1he Orange Blossom Classic local!%_, nationall•.7 and is �ternationally, . -h- JuGC:eStS an csti:mate of In-lkind `unds of 10, C00.00- 0 r 2 7. M Copy of the Projected Line Item Budget reflecting expenditures and anticipated revenues for total event. Budget - List cash expenses and cash revenues specifically identified with your program, project or event and also attach full current bud- get of your organization. See attachment 3 for full budget. NOTE: Total Cash e.%-penes and total cash revenues (the atrounts boxed) MUST be equal. Cash Expenses ( Details in attachment 3) Cash Revenue Personnel -Artistic $ Admission $ Personnel -Technical/ Contracted service, Production tuitions Personnel -Administrative Corporate contibutions 79,000 Space rental Foundation cn ants Travel Private, individual contributions 4,260 Marketing, publicity Remaining operating expenses Government grans -Federal (Iteinize) Government grants - City of .%Liami (Pending) 40,000 _ State/Regional (20, 000 - In -'rind) (excluding ammunt requested here) Other revenue (itemize) OBC Game 30,000 paid attendance x $ 12.00/ticket 36,000 Applicant cash on 'nand Dade County Grant Amount Requested ( 10,000 In -kind) Total Cash Expenses 0 210,000.00 Total Cash Revenue $_210L195.00 _ t t�� + � � � � �3._�•,i �.•�`-c :.au,.'viW'eaal4s�iliC:YS _ _�._��..:. �.....�_......i.:�....r.,i�...t.�s..•i..�i........�.�a_aa1tJ:.:....�h..._1'._....___.. tea.: .�.c..�..._......._".. _. ,. .. _.. .. .. ._ ,.... _ .... _ _.. LIST OF I • ORANGE BLOSSOM CLASSIC ACTIVITIES REQUIRING SPONSORS PUBLICITY & PROMOTION $ 51 , 000 * Radio ; J, rr)✓ Television 2J101)J News paper 15,000 Placards 1,000 Billboards 5,000 TRAVEL -13,600 F,-%,'.1U Tearn $ 3,250 FA 111U Band l 'J, 350 MEALS 15,935 F.�'.1U Tea-n $ 6,000 FAMU. Band 9,935 LODGING i ,56C FAMU Team $ 3,000 FAMU Band 4,560 GAME OFFICIALS 2,100 STADIUM EXPENSE 20, 000 VISITING BAND 15 , OJ VISITING TEAM GUARANTEE 15,01-10 PRINTING be PROMOTION 5.000 GRAND TOTAL IL4i.195** II. PARADE AND OTHER SUPPORT ACTIVITIES 65,000 OVEPItLL TO r" yL COSTS $ 210 , 19 5 * This figure can be adjusted downward, but based on current prices this amount is needed for adequate coverage. • Sponsorship and in-kindgifts can reduce this figure significant!y if the communit-: is sufficiently involved. .•..+t •ti `� :' Vtnv �•.l�Y � tit. i. r! tic Orange Blossom Classic Committee 15200 N.W.60th A%-cniic - Miami Lakes. Florj(la 3301.4 (305) 825-10 2 Budget for the City of Miami Funds Allocation: $ 40,000 cash 10,000 In -kind Cash Printing Posters and Hand bills Miss FAMU Float Street Decorations Alumni Hospitality Printing invitations and Mailing Secretarial Services and Stationary Florida A&M Officials Hotel Professional Entertainment Parade Marshall Exzenses Festival Coordinator Stadium Rental Cash totals = In -kind Security - City of Miami Police Contract Services -Clean up etc. In -kind totals 1,300.00 3,000.00 1,500.00 600.00 1,200.00 4,000.00 5,100.00 3, 000.00 20,000.00 40,000.00 8,000.00 1) nnn nn 10,000.00 Total Operating Budget $ 210,195.00 ( see attachment 3) Attachment 4 TI �7•', ',Qc Orange Blossom Classic Committee 15260 NAV.60th A�-cnuc . Miami Lakes, Fk)n(a 33014 (305) 825- l0?2 Budget for the City of Miami Funds hllocation: $ 40,000 cash 10,000 In -kind Cash Printing Posters and Hand bills Miss FAMU Float Street Decorations Alumni Hospitality Pri^zing Invitations and Mailing Secretarial Services and Stationary Florida ti&M Officials Hotel Professional Entertainment Parade Marshall Expenses Festival Coordinator Stadium Rental Cash totals = In -kind Security - City of Miami Police Contract Services -Clean up etc. In -kind totals 1,300.00 3, 000. 00 1,500. 00 �J0. 00 600.00 1,200.00 4,000.00 5,100.00 �,000.00 .'.0, 000. 00 40,000.00 8,000.00 2,000.00 10,000.00 Total Operating Budget 210,195.00 ( see attachment 3) Attachment 4 h',.•�; /'ilia I TI(:i.�, •rc�c 3 !7 t J SOUTH FLORIDA BEVERAGE CORP. D S A PEPSI-COLS f30TTLERS Q.= MIAMI August 22, 1985 fames : a' son _resident Orange Blossom Classic 342)5 S. •,. 124tn Street ..iami , _ : orida 33170 e. Sur^art Dear :!r. _ �$C... e;s._ Co la O.. :1..ami see a-o significance J_ .,:id :3 ssQ Classic in :•!ia:'li ;Decausc of _ is tradition an6i attia^.l-,n man,,* _ _*e a rs The a'nsenca of the '7A:.IT.i iland and t..e Rattle—s ,cct..ay? Team xe_e sorrel v missed the past (2) -.,ears. *e commit our support' f to this Event. .,hich ',"ad nec0m,., sJ:1e..hl-g o.' a ..u_ _u a:, affair. :1d: t.^.a dC .1.. ties Oi CCtObe'T 14 - i`?, 1985, �e C a :3 Orandeu: , laden aitz great success. S _ncerel`_� terson Special .claret 'Sales Manager Hp CIV!SiON CF GENVE AL C! :EL A C,CRP 7777 N W 41 ST P O. ECY EASTERN AIR LINES mcORPORATEO INTEMATIONAL AiRP(J,-T ,',;„I, F(_091' 3 , 3 i•' Mr. James Fayson ?resident, .Miami Alumni Chapter Of Florida ;! Univcrs ty _am ;ear :!r. F.a. son: AS .'ou ;:now Eastern :fir' incs is t: c _D: the 01. -e 3103som Classic th" tiear. Such e- ^ravide the support that has been mutual!.?::arced uron. We are all delighted that the Classic 'Liar, returned to :ii ami. The community needs events of, this 7: ature to our great City of :Miami 'eben greater. it 11 do much to bring us closer together so that we all can wore: in harmony and as brothers and sisters. Eastern can be counted upon to do its share to enhance the success of this event. The best of luck. S incerri 1y, I t.+�.... - - ^� +� •!`• I L�,j ' ,.'•'f. r J i^.oN�.;i".°'�'" 'i'=N��` � .'.-1 � '~:�f' A I ltanni:)al I.I. Cox, Jr. I Director -Equal Employment I Opportunities H•MC : t