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RESOLUTION NO. c-3J •��,
A RESOLUTION APPROVING THE FISCAL 1985-86
ADMINISTRATIVE BUDGET OF THE MIAMI SPORTS AND
EXHIBITION AUTHORITY.
WHEREAS, Section 52.6-10 of the Ordinance creating the Miami
Sports and Exhibition Authority requires that the Authority
establish a fiscal year coinciding with that of the City, and
also requires that the City Commission approve the fiscal budget
to be submitted on City budget forms for appropriate
consideration; and
WHEREAS, the attached budget forms identify categories for
salaries, benefits, administrative/operations, and professional
and consultant services, and that the 1984-85 fiscal year
administrative adjusted budget, totaling $438,235.00, is included
for comparative purposes, and that the amounts spent in 1984-85
on a monthly and year-to-date basis are included in the Executive
Director reports, presented monthly to the Miami Sports and
r Exhibition Authority, and that the accounting firm of Coopers &
Lybrand has been retained to provide a complete fiscal year 1984-
85 audit pursuant to Section 52.6-11 of the Miami Sports and
Exhibition Authority Ordinance; and
WHEREAS, the Authority deferred the approval of its budget
Pending the approval by the Commission on June 13, 1985, of the
Authority's selected developer and Business Plan; and
VRiEREAS, on August 30, 1985, the Miami Sports and Exhibition
Authority approved its 1985-86 fiscal administrative budget; and
WHEREAS, the categories reflected in the budget reflect the
mandate contained in Florida Statutes Chapter 212.057(2)(b) to
"construct a new, multi -purpose convention/coliseum/exhibition
center or the maximum components thereof as funds permit...", and
the appropriate portion of Convention Development Tax receipts
would be used to satisfy the demands of this budget; and
CITY COMMISSION
MEETING OF
SEP 1985
RESOLUTION r;U.
REMARKS
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WHEREAS, the total fiscal year 1985-86 proposed
administrative budget totals $398,769.00, as compared to
$438,235.00 for fiscal year 1984-85, reflecting a 9.00 percent
decrease in identifiable public costs associated with Miami
Sports and Exhibition Authority administrative responsibilities,
and that though this budget reflects the best available
information regarding program development, a supplemental budget
would be submitted for Miami Sports and Exhibition Authority
consideration if future needs require.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF rHE CITY
OF MIAMI, FLORIDA;
Section 1. The Commission approves the attached Miami
Sports and Exhibition Authority fiscal year 1985-86
administrative budget.
PASSED AND ADOPTED this 12th day of SEPTEMBER , 1985.
PREPARED'* -' ND APPROVED BY:
4--
ROBERT N. SECHEN,
Assistant City Attorney
APPROVED AS T FORM AND CORRECTNESS:
LUCIA A. DOU ARTY,
City Attorney
RNS/la/B041
MAURICE A. FERRE
MAURICE A. FERRE, Mayor
8s`9tiQ
S
CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
Honorable Mayor and Members
TO of the City Commission and DATE September 12, 1985 FILE.
City Manager
Larry Turner, Chairman `,--- ' � SU9JEZ7 Fiscal Year 1985-86
William Bayer, Co -Chairman I ...�— Administrative Budget
George F. Knox, Co -Chairman =
FROM Rick Horrow, Executive Director REFERENCES -
Miami Sports and Exhibition Authority
ENCLOSURES
,-N
It is recommended that the City Commission approve
the attached resolution approving the Miami Sports
and Exhibition Authority fiscal year 1985-86 admini-
strative budget.
7s' •9
Secti n 51.6-10 f the City Ordinance creating the Miami Sports and Exhibi-
tion Authori es that the Authority establish a fiscal year coinciding with
that of the City of Miami, and further requires that the City Commission approve
the fiscal budget to be submitted on City budget forms for appropriate considera-
tion.
The attached budget forms identify categories for salaries, benefits, admini-
strative/operations, and professional and consultant services. Further, the 1984-
85 fiscal year administrative adjusted budget, totaling $438, 235.00, is included for
comparative purposes. The amounts spent ' n a monthly and year-to-date
basis are included in the Executive Direc r reports? resented monthly to the Miami
Sports and Exhibition Authority. The ac ntin ' m of Coopers & Lybrand has been
retained to provide a complete fiscal year 1984-85 audit pursuant to Section 52.6-11
of the Miami Sports and Exhibition Authority Ordinance.
On August 30, 1985, the Authority approved its 1985-86 administrative
budget. The explanatory memo and appropriate forms are attached to this
memorandum. The categories reflected in the budget reflect the mandate contained
in Florida Statutes Chapter 212.057(2) (b) to "construct a new, multi -purpose
convention/coliseum/exhibition center or the maximum components thereof as funds
permit...", and the appropriate portion of Convention Development Tax receipts
would be used to satisfy the demands of this budget.
The personnel requirements and the fringe benefits forms (pages 1 and 2)
reflect an increase of one staff position to include a marketing and promotional
assistant. The salary increases reflect cost of living increases, in addition to
enlarging of the scope of duties of the Director of Planning and Development.
The administrative/operations form (page 3) reflects relatively constant
levels of spending, adjusted for inflation as well as the additional staff position.
Most all expenditures for fiscal year 1984-85 have been within anticipat
budget levels within this category.
85-920
Aft
MEMORANDUM TO:
HONORABLE MAYOR, CiTY COMMISSION
AND CITY MANAGER
SEPTEMBER 12, 1985
PAGE 2.
The professional and consultant services form (page 4) is consistent with the
philosophy that the Miami Sports and Exhibition Authority rely on expertise and
staff support provided by City Law, Planning, Finance and Economic Development
Departments, minimizing external professional service requirements. Further, a
supplemental program and construction budget for the convention/coliseum/
exhibition center will include compensation for consultants to be provided
from proceeds of a sale of bonds or other appropriate debt instruments, in
addition to the Pre -Development Agreement and Development Agreement with
The Decoma Venture.
The total fiscal year 1985-86 proposed administrative budget totals
$398,769.00, as compared to $438,235.00 for fiscal year 1984-85, reflecting a 9.00
percent decrease in identifiable public costs associated with Miami Sports and Exhi-
bition Authority administrative responsibilities. Though this budget reflects
the best available information regarding program development, a supplemental
budget would be submitted for Miami Sports and Exhibition Authority considera-
tion if future needs require.
It is therefore recommended that the Miami City Commission approve the fiscal
1985-86 administrative budget of the Miami Sports and Exhibition Authority, pursuant
to Ordinance Section 51.6-10.
yj
8S-92G
i
APPENDIX F
MEMORANDUM
TO: Members of the Miami Sports and Exhibition Authority
FROM: Lawrence Turner, Chairman
Rick Horrow, Executive Director
DATE: August 30, 1985
RE: Proposed Fiscal 1985-86 Administrative Budget
Section 51.6-10 of the Ordinance creating the Miami Sports and Exhibition Authority
requires that the Authority establish a fiscal year coinciding with that of the City
of Miami, and further requires that the City Commission approve the fiscal budget
to be submitted on City budget forms for appropriate consideration. The forms
that are attached reflect these requirements.
The attached budget forms identify categories for salaries, benefits, administrative/
operations, and professional and consultant services. Further, the 1984-85 fiscal
year administrative adjusted budget, totaling $438, 235. 00 is included for comparative
purposes. The amounts spent in 1984-85 on a monthly and year-to-date basis are
included in the Executive Director reports, presented monthly to the Miami Sports
and Exhibition Authority. The accounting firm of Coopers S Lybrand has been
retained to provide a complete fiscal year 1984-85 audit pursuant to Section 52.6-11
of the Miami Sports and Exhibition Authority Ordinance.
The categories reflected in the proposed 1985-86 administrative budget reflect the
mandate contained in Florida Statutes Chapter 212.057(2) (b) to "construct a new,
multi -purpose convention /coliseum/exhibition center or the maximum components
thereof as funds permit...", and the appropriate portion of Convention Development w.
Tax receipts would be used to satisfy the demands of this budget.
The personnel requirements and the fringe benefits forms (pages 1 and 2) reflect
an increase of one staff position to include a marketing and promotional assistant.
The salary increases reflect cost of living increases, in addition to enlarging of
the scope of duties of the Director of Planning and Development.
i( li l lii .l ,i\ Ilt' i:I )1111 ; \,"r. ,tile ! 121 1. I ( Ind,) ', it "I ' i1' i, iiil -ii 1(1i
85-92C
r
APPENDIX F
MEMORANDUM
TO: Members of the Miami Sports and Exhibition Authority
FROM: Lawrence Turner, Chairman
Rick Horrow, Executive Director
DATE: August 30, 1985
RE: Proposed Fiscal 1985-86 Administrative Budget
4
Section 51.6-10 of the Ordinance creating the Miami Sports and Exhibition Authority
requires that the Authority establish a fiscal year coinciding with that of the City
of 1Nliami, and further requires that the City Commission approve the fiscal budget
to be submitted on City budget forms for appropriate consideration. The forms
that are attached reflect these requirements.
The attached budget forms identify categories for salaries, benefits, administrative/
r operations, and professional and consultant services. Further, the 1984-85 fiscal
year administrative adjusted budget, totaling $438, 235. 00 is included for comparative
purposes. The amounts spent in 1984-85 on a monthly and year-to-date basis are
included in the Executive Director reports, presented monthly to the Miami Sports
and Exhibition Authority. The accounting firm of Coopers E Lybrand has been
retained to provide a complete fiscal year 1984-85 audit pursuant to Section 52.6-11
of the Miami Sports and Exhibition Authority Ordinance.
The categories reflected in the proposed 1985-86 administrative budget reflect the
mandate contained in Florida Statutes Chapter 212.057(2) (b) to "construct a new,
multi -purpose convention /coliseum/exhibition center or the maximum components
thereof as funds permit...", and the appropriate portion of Convention Development
Tax receipts would be used to satisfy the demands of this budget.
The personnel requirements and the fringe benefits forms (pages 1 and 2) reflect
an increase of one staff position to include a marketing and promotional assistant.
The salary increases reflect cost of living increases, in addition to enlarging of
the scope of duties of the Director of Planning and Development.
�lifli'fl•d,l\fl!'littlllt .. �'1��tt`. 1lilit II �ff. •t�i,tl11! }I�111(�11 'ail ;i' �l''t�iil-ii�f�i
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L � SS-92G
MEMORANDUM
August 30, 1985
Authority Members
Page 2
The administrative/operations form (page 3) reflects relatively constant levels
of spending, adjusted for inflation as well as the additional staff position.
Most all expenditures for fiscal year 1984-85 have been within anticipated
budget levels within this category.
The professional and consultant services form (page 4) is consistent with the
philosophy that the Miami Sports and Exhibition Authority rely on expertise
and staff support provided by City Law, Planning, Finance and Economic
Development Departments, minimizing external professional service requirements.
Further, a supplemental program and construction budget for the convention/
coliseum/exhibition center will include compensation for consultants to be pro-
vided from proceeds of a sale of bonds or other appropriate debt instruments,
in addition to the Pre -Development Agreement and Development Agreement with
The Decoma Venture.
The total fiscal year 1985-86 proposed administrative budget totals $398,769 . 00,
as compared to $438, 235. 00 for fiscal year 1984-85, reflecting a 9.0 percent
decrease in identifiable public costs associated with Miami Sports and
Exhibition Authority administrative responsibilities. Though this budget
reflects the best available information regarding program development, a
supplemental budget would be submitted for Miami Sports and Exhibition
Authority consideration if future needs require.
It is therefore recommended that the Miami Sports and Exhibition Authority
approve the attached budget as the fiscal 1985-86 administrative budget of
the Miami Sports and Exhibition Authority, pursuant to Ordinance Section
51.6-10.
85-920
U
s
l
MEMORANDUM
August 30, 1985
Authority Members
Page 2
The administrative/operations form (page 3) reflects relatively constant levels
of spending, adjusted for inflation as well as the additional staff position.
Most all expenditures for fiscal year 1984-85 have been within anticipated
budget levels within this category.
The professional and consultant services form (page 4) is consistent with the
philosophy that the Miami Sports and Exhibition Authority rely on expertise
and staff support provided by City Law, Planning, Finance and Economic
Development Departments, minimizing external professional service requirements.
Further, a supplemental program and construction budget for the convention/
coliseum/exhibition center- will include compensation for consultants to be pro-
vided from proceeds of a sale of bonds or other appropriate debt instruments,
in addition to the Pre -Development Agreement and Development Agreement with
The Decoma Venture.
The total fiscal year 1985-86 proposed administrative budget totals $398,769 . 00 ,
as compared to $438, 235. 00 for fiscal year 1984-85, reflecting a 9.0 percent
decrease in identifiable public costs associated with Miami Sports and
Exhibition Authority administrative responsibilities. Though this budget
reflects the best available information regarding program development, a
supplemental budget would be submitted for Miami Sports and Exhibition
Authority consideration if future needs require.
It is therefore recommended that the Miami Sports and Exhibition Authority
approve the attached budget as the fiscal 1985-86 administrative budget of
the Miami Sports and Exhibition Authority, pursuant to Ordinance Section
51.6-10.
t
A
CITY OF MIAMI
GOALS AND OBJECTIVES
C
FISCAL YEAR 1985-86
tvision
un Convention epar men
Dev to m n a
(F.S.212.057)
1. Construct "a new Multi-purposeexhibition center or the maximum components thereof
cos nt o0 ]coliseum
as funds permit."
dddevelopmentof a 17,000Decomeat spoerts and entertainment arena in the
and
a Coerdinat Ptileark implementation
Wesea The
I
and implement the business plan for the development of an exhibition hall within the City of
b. Coordinate
Miami.
` 2. Encourage the attraction and promotion of professional basketball to the City, through the NBA sub-
of an NBA exhibition game, and by the attraction of local owner-
committee, by the successful promotion
would eventually apply for an NBA expansion franchise.
ship groups who
and supplement existing efforts to bring major conventions, exhibitions, and trade shows to the
3. Enhance
City of Miami.
ti. Implement and coordinate a marketing plan designed to encourage sponsorship opportunities for major national
opportunities within the City.
corporations relative to events, promotions, facilities, and other
5. Continue to analyze the feasibility of, and possibly coordinate and implement a plan for, the attraction of other
events franchises MajorIndoor ccer League,.
professional and amateur and otheroevent
andfi ld, t nnis, gymnastics, vo leyball, baseball
National Hockey League, track s
G. Enhance and supplement the promotion of concerts, entertainment, and other special events to existing
the long term development of the coliseum/arena.
facilities within the City, in order to encourage
7. Analyze the feasibility of eventual involvement, pursuant to the mandate of the Convention Development Tax,
or auditoriums."
in other "convention centers, stadiums, exhibition halls, arenas, coliseums,
(Florida Statutes .Section 212.057)(2)(c)).
1
DMB 1.2 FORM Page 1 of 1
CITY OF MIAMI
BUDGET SUMMARY
FISCAL YEAR 1985-86
und
Convention
Departmentv
Miami Sports & Exhibition Authority
S on
evelopment
Tax
F.S.212.057
Description
DHB
FORM
No.
e u fl
1g84r85
As o 8 /31/g
Budget
Request
Increase
(Decrease)
4- 3 N 5
Salaries and Wages
6.2A
$154,590
$183,269
S 28,679
Fringe Benefits
6.3A
$ 21,295
$175,885
$ 25,350
$208,619
4,055
$ 32,734
TOTAL PERSONNEL SERVICES
Operating Expenses
6 4A
$262,350
$190,150
($ 72,200)
Capital Outlay
---
---
TOTAL OTHER EXPENSES
$262, 350
$190, 150
($ 72,200)
TOTAL EXPENSES
$438,235
$398,769
($ 39,466)
Tt1TAL N OF P I I NS
6.2A
4
5
1
TEAL REVENUES
7.1 1
----F
L'
DM8 6.1A FORM
1
In
un
I611 I _I . I II
ention joepartmen
.lob H 0T
Code Position Title Pos.
Executive Director
E Director of Planning;
and Development
Administrative Assistant/
office Manager
Secretary/Receptionist
Assistant to the Director
Promotion 6 Marketing;
Total
DID 6.2A FORM
CITY OF 141AMI
PERSONNEL REQUIREr•1ENTS
FISCAL YEAR 1985-86
Zvi of ------
Lbition Authority
1984-85 Adjusted Budget 1985-86 Budget Request
N or or
Pos. Pos. — —
1 $73,690 $76,269
1 $37,500 $43,000
$28,000 $30,000
$15,400 $16,000
0 $18 , 000
$154,590 $183 269
rZ
6IIII I I i A
CITY OF MIAMI
BUDGET JUSTIFICATION
FRINGE CENEFITS
FISCAL YEAR 1935-86
r. �. l �• ram.. ..
u
C1
tl�
CITY OF MIAMI
GUOGET JUSTIFICATION
OPERATING EXPENSES
FISCAL YEAR 1985 -86
Fund Convent'
evelopment TaUF.S.212.05
eppartment
) fliami Sports and Exhibition Authoy
Tivision
-
1984-85 Adjusted Budget 1985-86 Budget Request
Minor
Object Code
Description-
ADMINISTRATIVE/OPERATIONS
Rent
$ 16,100
$ 17,800
Furniture Rental
5,250
5,250
ostage
3,600
3,600
eleplione
15,100
18,100
ffice Equipment Rental
5,000
11,000
ffice Equipment Purchase
2,400
2,400
ffice Supplies
5,000
5,500
Courier & Answering Servicvs
2,700
3,000
Business Travel
22,000
25,000
Business Afeeting Expenses
91000
10,000
Automobile Transportation &
Parking
4,700
51000
Printing (business stationery,
notices,adver.tisement,a$,endas.
releases,request for proposal-,
bulk copying & other public
information)
15,000
15,000
Memberships/Subscriptions
1,500
2,500
Insurance (general liability,
workman's comp.,umbrella)
4,700
5,500
Employer's Portion of FICA
11,000
11,000
Committee Expenses
91000
91000
Contingencies/Moving/Deposits/
Ofher Costs
7,000
8,000
glide show & brochure prepara-
tion
3,000
4,000
arket & demographic survey.
-----------------------------
--------
-----20,000
----------------
0
---------------------------
Sub -Totals
$161,850
$161,650
(IMP ! AA rfldfA
K
CITY OF 141 AI-1 I
BUDGET JUSTIFICATION
OPERATING EXPENSES
FISCAL YEAR 1985 -86
Funq
Conv n ion
apartment
Uivis on
Dv.g�t�e87ax
Miami Sports and Exhibition Authorit
-
Minor
1984-85 Adjusted Budget 1985-86 Budget Request
Object Code
Description
PROFESSIONAL SERVICES
Audit & Financial Management
$ 55,000
$ 5,000
Facility Planning/Operations
Consultant
$ 51000
0
Informational Services Con-
sultant (plus expenses)
$ 32,000
$ 5,500
City Attorney Support Services
$ 81500
$18,000
Sub -Totals
$100,500
$28,500
------------------------------
CONSULTANT SERVICES
--------
*
--------------------------
Supplemental program and ctnstruction
----------------------------
budget for the
convention/coliseum/exhibition
center to be submitted
Financial Feasibility
at a later date. Compensation
for consultants in this
Architect/Engineer
category are expected to bf
provided from proceeds of
sales of bonds or other apFropriate
debt instrument, in
Construction Manager
addition to Pre -Development
Agreement and Development
Underwriting Team
Agreement with The Decoma Nenture.
Bond Counsel
TOTAL 1984-85 ADJUSTED
TOTAL 1985-86 BUDGET RE UES
BUDGET
$438, 235
$398, 769
(WO r AR rl)OG
City of Miami
Affirmative Action Status
Department: Miami Sports and Exhibition Authority
Month/Year: Auzust/1985
Job Anglo Black Latin Other
Cate oriel Total M b F M b F M b F M S F
I. ,Top Administrators
Director 1
Assistant Director 1
Other Administrators
Subtotal
% of Total Employees
II. Professionals
of Total Employees
_ III. All Others
Technician/Paraprofessional
Skilled Craft
Service/Maintenance
Office/Clerical
Subtotal
% of Total Employees
Total Employees by Ethnic/Racial
Category
Percent
Female Employees
2
40%
2
40%
1
20%
la
1
1
20% 40% 400
% of Total Employees 60%
All Minorities b Women 80%
% of Total Employees
a Shared salary arrangement with Law Department for Assistant City Attorney.
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