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Home My WebLink AboutR-85-0909J-85-847` R ESO LUT I ON L40. A RESOLUTIOtl ACCEPTING THL 13I1.) OF REX-TONE PAI14T & CHEMICAL COMPANY FOR FL1RLjISHINtj HOUSE PAINT AND PAINTING SUPPLIES ON A CONTRACT BASIS TO PARTICIPANTS IN THE' GREAT NEIGHBORHOODS RES1Uh;NTIAI, EXT11"RiOR PAINT PROGRAM FOR THE DEPARTMENT OF COMMUNITY DEVELOPMENT AT AN ESTIMATE D COST OF $ 1 3,8, ODU. OU; ALLOCATING FUNDS THERE'VOR FROM THE 11TH YEAR COMMUNITY DEVELOPMENT 13LOCh GRANT FUNDS; AUTHORIZING THE CI'CY MANAGER: TO INSTRUCT THE ASSISTANT C�II EF PROCUREt-IF'NT OFFICER TO ISSUE A PURCHASI; ORDER FOR THESE, MATERLAL. WHEREAS, pursuant to public notice, seale,l Ini(Is were received July 29, 1985 for the furnishing of House Paint antl Painting Supplies on a contract basis to approximately 850 Participants in the Great Neighbarhoods Residential Exterior Paint Program for the Department of Community Development; and WHEREAS, invitations were mailed to 35 potential suppliers and 5 bids were received; and WHEREAS, funds for this purchase are available in the llth Year Community Development Block Grant Funds; and WHEREAS, this service will be used by the Department of Community Development for the Purpose of improving approximately 850 domes in the Residential Exterior Paint Program; and WHEREAS, the City Manager and the Director of the Department of Community Development recommend that the bier received from Rex -Tone Paint and Chemicals Company be accepted as the lowest responsible and responsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The July 29, 1985 bid of Rex -Tune Paint and Chemical Company for furnishing Paint and Painting Supplies on a Contract Basis to participants in the Great Neighborhoods Residential Exterior Paint Program for the Department of Community Development an estimated cost of $138,000.00 is hereby accepted with funds therefor hereby allocated from the llth Year Community Development Block Grand Funds. CITY COMMISSION 1QEL:T1i4G OF SEP I:; 1985 85-909 C. of the bid received from ,Tay Cee Cleaninq as the lowest responsible and responsive bid be ratified, approved and confirmed; NOW, THEREFORE, RE IT RESOLVED 13Y THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The contractor's termination of the contract awarded to A. Cleaning Associates, Inc. under Resolution No. 85- 514 adopted May 9, 1985 for furnishing custodial services at the Manuel Artime Community Center is hereby acknowledged and the written findings of the City Manager that an emergency need existed for procuring such services elsewhere is hereby ratified, approved and confirmed by an affirmative vote of not less than 4/5ths of the members of the City Commission. Section 2. The acceptance of the bid of Jay Cee Cleaninq for custodial services to the Manuel Ar.time Community Center at a total proposed cost of $23,700 is hereby ratified, approved and confirmed using funds therefor which were previously allocated under Resolution No. 85-514 adopted May 9, 1985 from the 1984-85 Operating Budget of the Department of Building and Vehicle Maintenance but subject to the limitations and conditions contained herein. Section 3. The City Manager is hereby authorized to instruct the Assistant Chief Procurement Officer to issue a Purchase Order for these services subject to the following limitations and conditions: a. Services are to be provided henceforth on a recurring 30-day basis up to a total of 120 days in order to allow time for new competitive bid procedures to be conducted. a b. If further extensions beyond 120 days are needed, approval for the same must be obtained from the City Commission. c. The herein authorized services shall be terminated upon the completion of the new competitive bid process and upon the award of a new contract to the successful bidder following such process. -2- Section 2. That the City ,Manager is hereby authorized to instruct the Assistant Chief Prociirei�ent Officer to issue a Purchase Order for these materials. PASSED AND ADOPTL•;D this 12th day of SEPTEMBER 1985. PREPARED AND APPROVED BY: �7 .4 ROBERT F. CLA&K DEPUTY CITY ATTOIZ14LY APPROVED AS, ` U FORM N-ID CORRECTNESS: LUCIY A. DOUGHEYTY CITY ATTORNEY MAURICE A. PERRE MAURICE A. FERRE MAYO R 85--90S 3 � •..•, ,... BID SECURITY July 29, 1985 2:00 p.m. H.pyut.�d-P��t��tg �}�' __ 0�?E 6105 RECElvtD 84-85-102 WOOER Stein Paint Company 545 West Flalger St. Miami, Florida 33130 Rex -Tone Paints and Chemical 7220 N. W. 77th Street Medley, Florida 33166 Stay Enterprises,Inc. d/b/a/ Stay Hardware & Paint Co. 7500 N.W. 7th Avenue The Sherwin-Williams Company 550 N. W. 27 AVenue Miami, Florida 33125 Devoe and Raynolds Co., Inc. 2127 N. Miami Avenue Miami, Florida 33137 NO BID: O-Gee Paint Co. Warth Paint Co. Ccmrierci.al Coatings Corp. Glidden_Coatinus & Resins Samy Products, Inc. PPG Industries, Inc TYPE OF SECURITY TOTAL AM OUN t Broken down by items Broken down by items Broken down by items Broken down by items Broken down by items Recct•«I Of "Over Ats(vtktl checks thls i i LEGAL A1)VLIUISV,'r,1;NT / Sealed bids wi 11 be received by !_hc itId__C_i t_y_Clerk of: the City of Miami, Ftur i(1,1 t,:it I at(r t.lu(r( OU P.M. July 29,_ 11.985) for furtii;3liitig house Paint and 1'aintin—q ---Snppl'rZF—s, on a contract basis, to Homeowners participating in the Great Neighborhoods Residential E;xperior Pai►it Program for the Department of Community Development. t)r�li iattce No. 977� �st._�l)lisl�tc(1 �_z <i��,ll oi. �t�)�,�- liu'l 50' of the i City's total volum of ill ex1)e:I(li :l.t:(.: I'k)All Go!:`d!; ;lnd Service:; to Oh _t,l ��lua1 basis. ti Minority Vendors who ilre intercstr?d ir; sl1hllliU_-in"j kids :11(1 who are not registered with the pity <ls mil"ot:ity veli'lors ace "l(Ivised to colitact the City Purchasilig Gf l:ice. 1.1 45 1:.1d. l lt'h Street, Room 120', Telehhono 579-638O. 1)(2t_1iled Specif.icatiorls for the bids rtv,(ii_ahle iq)oi-i re,,uest -it the City hurch-lsirly :)f.fice. The City Manager reject all hi(1:3 -(lt(1 (Ad No. 3266) Ci ty I•laI'laYQr �7 `%0 ! CO i 85_90 REQUISITION FOR ADVERTISEMENT nGVT rnv This number must appear in the advertisement. ACCOUNT CODE DATE _ -- PHONE _ APPROVED BY - PREPARED BY ---- DIRECTOR OF ISSUING DEPARTMENT Publish the attached advertisement times. �ntpnhQt pf limC51 Type of advertisement: legal classified __,____ display (Check One) Size: Starting date First four words of advertisement: Remarks: — - DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DIDAdv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 113 117 18 1 25 34 39 42 45 50,51 56 57 62 63 65 66 71 0 1 2 4 1 VIP1 1210121 111[2 8 7 1 21314 7 8 V P 1213 14 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 21010121011 White - Purchasing Yellow - Finance Pink - Department Approved for Payment 85-9WI U �t CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANOUM TO. The Honorable Mayor and DATE Members of the City Commission FROM Sergio Pereira City Manager S E P 0 5 1985 VILE. SUBJECT Bid Award for the Resi- dential Exterior Paint Program and Paint Sup - REFERENCES: Plies -No. 84-85-102 ENCLOSURES: Conurission agenda Item September 12, 1985 21 It is recommended that an award be made and a resolution passed accepting the most advantageous bid received by Rex -Tone Paint and Chemical Company, for the purpose of providing house paint and painting supplies on a contractual basis to homeowners participating in the Residential Exterior Paint Program administered by the Department of Community Development for a total cost not to exceed $138,000. Bids were offered on estimated quantities, based on anticipated need. Actual orders will depend on homeowner — participation, building type and size. Pursuant to public notice, sealed bids were received on July 29, 1985, from five (5) firms interested in providing paint and paint supplies for the Residential Exterior Paint Program. Staff evaluation of these bids results in the recommendation that the bids be awarded to Rex -Tone Paint and Chemical Company. This program will be available to residents of the Allapattah, Edison/Little River, Little Havana, Model City, Overtown, Coconut Grove and Wynwood target areas. Homeowners participating in the program will be responsible for painting their homes. Approximately 850 homes will be improved under this project. Funds for this purpose are available from the llth Year Community Development Block Grant funds. 85-90f AWARD OF BID Bid No. 84-85-102 ITEM: House Paint and Painting Supplies DEPARTMENT: Community Development TYPE OF PURCHASE: Contract for One (1) Year REASON: Residential Exterior Paint Program POTENTIAL BIDDERS: 35 BIDS RECEIVED: 5 TABULATION: Attached FUNDS: Ilth Year Community Development Block Grant Funds MINORITY PARTICIPATION: Invitations to bid were sent to three 3 Black and fourteen (14) Hispanic firms engaged in the sales of Paint and Painting Supplies, as located in these sources: 1. Metropolitan Dade County Minority Vendor Directory. 2. Bidder applications on file in Purchasing. 3. Previous bids on file in Psrehasina. 4. Yellow Pages telephone book. r Minority response consisted as follows: one (1) bid from a black firm: Stay Enterprises, Inc. in the total amount of $89,658.00 One (1) bid from a Hispanic firm, Rex Tone Paint and Chemical, the recommended bidder in the total amount of *80,2t2.50. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitation to aid: Number of Bid number of Category Invitations Mailed Responses Prior Bidders Black American 0 0 Hispanic American 0 0 Non -Minority 5 3 New Bidders Black American 3 1 _ Hispanic American 14 1 Non -Minority 13 0 1 Courtesy Notifications 10 0 "No Bius" - 6 i Late Bids - 0 Totals 45 11 m s page 1 of 2 85"909 4 M i Reasons for "No Bid" were as follows: 1. 0. Gee Paint Co. "Maximum warranty 5 years with inspections during application & preparation." 2. Warth Paint Co. "No longer in business -Company Liquidated." 3. Commercial Coating Corp. "Usually not open on Saturdays -Do not have 2 location in the City." 4. Somay Products, Inc. "Unable to respond at this time." 5. Glidden Coatings & Resins. "Geographic inconvenience." 6. PPG Industries, Inc. "We do not have the facilities to expedite this type of purchasing." RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO REX-TONE AND CHEMICAL COMPANY AT Ali ESTIMATED COST OF $138, 000. 00. Asbist. Chief Procurement Officer Da t e The (Minority Procurement Officer concurs with the above recommendation. 1�