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Home My WebLink AboutR-85-0908J-85-837 9/12/85 RESOLUTION NO. tl'�1--909 A RESOLUTION ACCEPTING AND RATIFYING BY AN AFFIRMATIVE VOTE OF NOT LESS 'THAN 4/5THS OF THE MEMBERS OF THE, CITY COMMISSION THr EMERGENCY FINDINGS OF THE CITY MANAGER AND THE ASSISTANT CHIEF PROCUREMENT OFH'ICER RESULTING FROM THE FACT THAT A. CLEANING ASSOCIATES, INC. TERMINATED ITS CONTRACT FOR CUSTODIAL SERVICES AT THE MANUEL ARTIME COMMUNITY CENTER; FURTHER RATIFYING THE ACCEPTANCE OF THE BID OF JAY CEE CLEANING, THE. NEXT LOWEST RESPONSIBLE AND RESPONSIVE BIDDER, FOR FURNISHING CUSTODIAL SERVICES FOR THE MANUEL ARTIME COMMUNITY CENTER AT A TOTAL PROPOSED COST OF $23,700, USING FUNDS THEREFOR PREVIOUSLY ALLOCATED UNDER, RESOLUTION NO. 85-514 ADOPTED MAY 9, 1985 FROM THE 1984-85 OPERATING BUDGET OF THE, DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE; FURTHER AUTHORIZING THE CITY MANAGER TO INSTRUCT THE ASSISTANT CHIEF PROCUREMENT OFFICER TO ISSUE A PURCHASE ORDER FOR THESE SERVICES SUBJECT TO PERTAIN LIMITATIONS AND CONDITIONS. WHEREAS, pursuant to public notice, sealed bids were i received March 20, 1985 and a contract was duly awarded May 9, 1 1985 by Resolution No. 85-514 to A. Cleaninq Associates, Inc. for furnishing custodial services to the Manuel Artime Community ° Center; and WHEREAS, said firm has terminated its contract resulting in an emergency need to secure these services elsewhere; and WHEREAS, the bid of Jay Cee Cleaning is the next lowest i responsible and responsive and met all requirements for these herein services no longer being supplied by A. cleaning Associates, Inc.; and WHEREAS, funds for these services were previously allocated by Resolution No. 85-514 from the 1984-85 Operating Budget of the Department of. Building and Vehicle Maintenance; and WHEREAS, the City Manager and the Director of the Department s of Building and Vehicle Maintenance recommend that the acceptance CITY COri" P.SISSION SEP 12 1985 85-9(?.a. D PASSED AND ADOPTED this 12th day of September, 1985. MAURICE A. FERRE ^MATIRICE A. FERRE MAYOR PREPARED AND APPROVED BY: y, r� ROBERT P. r. C"L. K CHIEF DEPUTY CITY ATTORNEY APPR ED AS TO F0�K AND CORRECTNESS: L13C A A. DOUGHERTY ,r; f CITY ATTORNEY �� RFC/rr/178 M CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM TO The Honorable Mayor and Members of the City Commission FROM Sergio Pereira City Manager oArE SUBJECT. REFERENCES ENCLOSURES. August 30, 1985 FILE; Request for Commission Action THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE RECOMMENDS THAT A RESOLU- TION BE PASSED RATIFYING, CONFIRMING, AND APPROVING THE ACTIONS OF THE CITY MANAGER IN AUTHORIZ IN.G THE EMERGENCY AWARD OF A CONTRACT TO JA`,' CEE CLEANING FOR CUSTODIAL SERVICES AT THE e ANUEL ARTI.ME COMMUNITY CENTER FOR A PERIOD OF ONE YEAR AT A TOTAL COST OF $23,700. Pursuant to public notice, a total of eleven bids were received in response to Bid 484-85-53 for custodial services at the Manuel Artime Community Center. At its meeting on May 9, 1985, the City Commission awarded this bid to A. Cleaning Associates through Re- solution Number 85-514. Because of various problems that affected service, this contractor requested to be released from his agree- ment with the City as of July 31, 1985. Through consultations with the Assistant Chief Procurement Officer, it was determined that this custodial contract could be awarded to the second lowest bidder at a cost of $1,975 per month. This second lowest bidder is a Black -owned company and has agreed to accept the contract at this stated price. It is, therefore, re- commended that this award be made in order to insure a continua- tion of custodial services at this highly used facility. Funds for this award are available in the budget of the Depart- ment of Building and Vehicle Maintenance. 8S-9Qh, R U CITY OF MIAMI. FLORIDA INTER- OFFICE MEMORANDUM 16 TO The Honorable Mayor and Members of the City Commission FROM Sergio Pereira City Manager DATE August 30, 1985 FILE: SUBJECT. Request for Commission Action REFERENCES: ENCLOSURES: THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE RECOMMENDS THAT A RESOLU- TION BE PASSED RATIFYING, CONFIRMING, AND APPROVING THE ACTIONS OF THE CITY MANAGER Iti AUTHORIZING THE EMERGENCY AWARD OF a CONTRACT TO jA'i' CEE CLEANING FOR CUSTODIAL SERVICES AT THE ,1ANUEL ARTIME COMMUNITY CENTER FOR A PERIOD OF ONE YEAR AT A TOTAL COST OF $23,700. Pursuant to public notice, a total of eleven bids were received in response to Bid 484-85-53 for custodial services at the Manuel Artime Community Center. At its meeting on May 9, 1985, the City Commission awarded this bid to A. Cleaning Associates through Re- solution Number 85-514. Because of various problems that affected service, this contractor requested to be released from his agree- ment with the City as of July 31, 1985. Through consultations with the Assistant Chief Procurement Officer, it was determined that this custodial contract could be awarded to the second lowest bidder at a cost of $1,975 per month. This second lowest bidder is a Black -owned company and has agreed to accept the contract at this stated price. It is, therefore, re- commended that this award be made in order to insure a continua- tion of custodial services at this highly used facility. Funds for this award are available in the budget of the Depart- ment of Building and Vehicle Maintenance. 85-9Q ii D, 1 FLORIOi�rf a fER-QFFICE,. ,MEMORANDUM , To Sergio Pereira City Manager C_ y �- FROM- C. E. t2�� Direc r Building & Vehi e Maintenance 3 DATE July 16, 1985 RILE. SUBJECT Request to Award Custodial Services Contract - Bid i'84-85-53 REFERENCES. ENCLOSURES t 2 Your emergency approval is requested to award a contract for custodial services at the Manuel Artime Community Center. This request is made because the bidder previously awarded the con- tract for this facility, by Commission Resolution 85-514, passed on May 9, 1985, has submitted a request to terminate their contract. After consultation with the Purchasing Agent, it is determined that this contract may be awarded to the next low bidder with your emergency authorization, and follow-up Commission ratifi- cation. This second low bidder does business as Jay Cee Cleaning and previously submitted a bid of $1,975 per month to clean this facility. The company is Black -owned and has tentatively agreed to accept the contract at its previously submitted price. With your signature below, this contract may be awarded to Jay Cee Cleaning at a cost of $1,975 per month, with follow-up Com- mission ratification. I will proceed with the development of the necessary legislation in an expeditious manner. a i f Approved: City Manager s r RECEIVED MIAMI. FLORIDA JUG- 's 1985 OFFICE OF DIRECTOR DEPT, OF BUILDING AND VEHICLE MAINTENANCE JUL 2 51%s SS-906 0