HomeMy WebLinkAboutR-85-0898J-85-909
RESOLUTION NO.
RESOLUTION ACCEP'riNG THE BID OF GREATER
MIAM1 CATERERS FOR FURNISHING 11E:ALS FOR
FOUR (4) CITY DAY CARE CENTERS AND FIVE (5)
Pi;E-SCHOOLS ['OR THE DEPARTMENT OF PARKS AND
RECREATION AT A TOTAL PROPOSED AMOUNT OF
$73,181.00, ALLOCATING FUNDS THEREFOR FROM
THE A GRANT FROM THE U.S. DEPARTME[4T OF
AGRICULTURE TO THE FLORIDA STATE: DEPARTMLNT
OF EDUCATION; AUT[IORI`LING THE CITY MANAGER
TO INSTRUCT THE ASSISTANT CHIEF PROCUREMENT
OFFICER TO ISSUE A PURCHASE ORDER FOR THIS
S►:,RVICE.
WHLREAS, Pursuant to public.- notice, sealed [_ids were
received August 7, 1985 for the furnishing of iMeals at the four
(4) City Day Care Centers and five (5) Pre -Schools for the
Department of Parks and Recreation; and
WHEREAS, invitations were mailed t23 potential
suppliers and 3 bids were received; and
WHEREAS, funds for this purchase are available in a
Grant from the U.S. Department of Agriculture to the State of
Florida Department of Education; and
WHEREAS, this service will be used by the Department of
Parks and Recreation for the purpose of furnishing meals at the
Four (4) City Day Care Centers and Five (5) Pre -Schools, and
WHEREAS, the City Manager and the Director of the
Department of Parks and Recreation recommend that the bid
received from Greater Miami Caterers be accepted as the lowest
responsible and responsive bid;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. The August 7, 1985 bid of Greater Miami
Caterers far furnishing meals at the four (4) City Day Care
r-
Centers and Five (5) Pre -Schools for the Department of Parks and
Recreation at a total proposed amount of $73,181.00 is Hereby
accepted with funds therefor hereby allocated from a Grant from
the U.S. Department of Agriculture to the State of Florida
C17Y CQMMISSION
Department of Education.
MECTINc; OF
SEP 12 1985
KE;iLIUIIoi ij, a�
kEr�1�Rh5.
Section 2. That the City i-lanager is hereby authorized
to instruct the Assistant Chief. Procurerient officer to issue a
Purchase Order for this service.
PASSED !-AND AUOPTLD this 12th day of SEPTEMBER 1985.
MAURICE A. FERRE
MAURICE A. FERRE
MAYOR
ATTEST
Pit,TTY H RAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBE RT F . CLARK '
DEPUTY CITY ATTOR4EY
APPROVED 'I' FORM AND CORRECTNESS:
LUCrIA A. DOUGVERTY
CITY ATTORN '
f
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BID SECURITY =
1TF, Meals for City's 4 day care and 5 Pre -School Pr"TE RIDS ItCEIV90- -A_wu ,mot- 7 _ 981;
TYPE OF SECURITY
�IODER
70TAL
AMOUNT
Greater Miami Caterers, Inc.
2620 N. W. 27 AVenue
Miami, Florida 33142
Broken down by items
Florida Catering
282 N. E. 60 Street
Miami, Florida 33179
Broken down by items
Dietcraft, Inc.
8775 N. W. 13th Terrace
Miami, Florida 33172
Broken down by items
NO BID:
Fiesta Enterprises, Inc.
secel•ed **6 "eve, Alf(w1bod g6tht 01•f ��,■.��
_ _ •w� �►iw��ur��+� s11rKIDN
V r
L1�:GAI, i,I1VI�It'1'i`;i.i1f.'�'!' 11Al�
SoaI(-c3 bids wiII he r.eceivecl by thc_ Ci t.y ii�init, w r -III (I Cif Clerk
of the City of P?iami, Ulorida not. later lhlir` :30 h.M. August �,
'T98 for. fl.iruishinq Breakfasts, Lunches and P.M. Supplements for
the City's four (4) Day Care and five (5) Pre -School Programs, at
various City facilitie$, on a contract basis, to the Department
of Parks and Recreation.
Or(Il n,-iIlc'1' NC?. �) % 5 est;11`l l :�fli?:1 t �1��•i l L ��bd;11",I1 li:j ��f- , ?1 t.h('
Ci.ty's tota1l c101 1;1r VOI u:,tc' �,f. a 1 ] t!;r ::; Cctr
Services to 131-iick inI i!1 :;;> lilir ill itoi lty htu; l ti_'ti:i 1.;Iitorpr l:;eS otl
lI" OCI I M I ha 1 s.
Minority Vendors who Ire interestc>cl ill ,uhml tr L11(1 1)i(is I.Illd who
trl_r tv)rl3131:31 c re'l w1 t_11 t i-;(- C1 1.y -1 Iit r")r I t_Y .-ire ildvl see
tJ contact the City I'Urch<l:,iny M_ f ico Il-i`: d.1v. tItIl St-r(_L,
loom Telephone 79-63i,U.
Detail(?(Sp('C1f1Cdt1<Jr15 1.Or ir' Vl11i' U)O110t
;It the City Purchasing, uffi.ce.
The City t•Ianager may reject ill bi cis lncl re lcivcrt i:.,c
(i,d No. 3271 )
V_
Sc r ,i;) Pereira
:.1 ty t'r
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V5rt. 9M
n(k)
REQUISITION FOR ADVERTISEMENT
DEPT DIV.
ACCOUNT CODE
DATE _____ PHONE
PREPARED BY
Publish the attached advertisement
Type of advertisement: legal _
(Check One)
Size:
First four words of advertisement. _
Remarks:
APPROVED BY
This number must appear
In the advertisement.
DIRECTOR OF ISSUING DEPARTMENT
times.
if I l'11hP1 o' t'RIQtil
classified —_—________ display
Starting date
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DIDAdv.
Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
1 17
18 1 125.34
39
42 45
50
51 56
57 62
63 6566
71
0
1
2
4
1
V
P
I
112
10121
1 1
1
1
1 1
1
1
1
1
1
1
1
1
1
1
2
g
7
1
2
3
4 7
8 V P 1213
14115
DESCRIPTION
36
64 DISCOUNT69
72 AMOUNT 80
5
2
0
0
2
0
1
White - Purchasing
"iVA
`J
Yellow - Finance Pink - Department
Approved for Payment
M
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CITY OF MIAMI. F!_ORIDA
INTER -OFFICE MEMORANDUM 25
-rO '�' DATE SEP 0 5 1a85
�:le iionorabl�� �-layor •�n�i �,lernbers `ILE•
of the City Commission
SUBJECT Rld 'dc. 84-35-105 Day
.�
Care and Pre -School
Food I-Irogram Contract
=ROM Sergio Pereira +� REFERENCES
City t-Ianager
ENCLOSURES
It is recommended that the City _-mmission adopt
a Resol'ition accepting the 'bid of Greater Miami
Caterers, for furnishing `•Ieals at the four City
Jay Care Canters, an(! five pre-schools on a
�or�tr3ct ,aszs :,Dr one (1) year to tale Department
i.: Pa"`"{s an!13 Recreat.;�-_n at _a est1:7iacCze,! s
i Ji.'1-, a1locati;!g fur 8 t.-,er -2for Cr•DM a
,united Status Department kgricult:lre Grant
trr:)aah `_[lz Florida jt3t-2 De::art.mentr of
Education; autiiar iz ing the City '':anager and the
Assistant Chief Procurement •OfEicer to issue the
purchase order for this service.
BACKGROUND:
in order to provide for the service of meals to participants in
the City's Dade Care and Pre -School Programs, advertisements for
bids were ;nailed to twenty three (23) local food service
companies. Bids were received from three (3) companies. Florida
Catering submitted the lowest bid, however, the firm was
disqualified because they are neither registered or approved by
the State Department of Education. The combined total of Florida
Catering bid was $47,213.60. In addition Florida Catering does
not nave a permit to operate from the Dade County Department of
Eiealth, and their food service niant is still under construction.
The bid from Greater Miami Caterers for $73, 131.03 provides for
the purchase of lunch, and all non food expendable items such as
Mastic forks, spoons, napkins, cups, plates, garbage bags, to be
used ir: serving meals.
The Unites States Cepar t:ne�it of Crov_'3--s funds to t^e
Florida Department of Edu, catl.Jrh for contracting with 1,�)ca1
agencies to provide meals to children participants in day care
programs.
85-81b
IINP
or
e
Honorable Mayor and Members
of the City Commission
Greater Miami Caterers has been providing -seals for the elderly
for the east eleven years any has receive(" satisfactory service
ratings from the United States Department agriculture.
We anticipate having at least 253 children participate each day,
in this program.
In addition bids were sent tc six (6) Hispanic American Firms,
z?i;'r.t (8) F31ack American Firms, and .ailla (�) ��on-on-� Firms.
SS-898
r
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ITEM:
""MA nr"hA V\1M .
TYPE OF PURCHASE:
REASON:
POTENTIAL BIDDERS:
BIDS RECEIVED:
TABULATION:
AWARD OF AID
Bid No. 84-85-105
Day Care and Preschool Food Programs
Parks and Recreation
Contract for One (1) Year
Furnishing meals for the four (4) City
Dav Care Centers and five ( 3 ) Pre -
Schools
23
V
BIDDER/MANORITY CLASSIFICATION TOTAL BID
Florida Catering Hispanic Business) :47,213.ou
Greater Miami Caterers (Hispanic Business) 73,181.08
Dietcraft, Inc. (Hispanic Business) 80,853.29
FUNDS: U.S. Department of Agriculture Grant
through the Florida State Department
of Education.
PIINORI"_'Y PARTICIPATION: Invitations to Eid were send to eight
8) Black and six (6) Hispanic firms engaged in Food Catering
Service, as located in these sources:
1. Metropolitan Dade County Minority Vendor Director,,,.
1.. Bidder Applications on file in Purchasing
3. Previous bids for similar service
4. Yellow Pages Telephone book
Minority response consisted of three (3) bids and one "no bid"
from Hispanic firms, including Greater :Miami Caterers, the
recommended bidder.
BID EVALUATION: The successful bidder is required to be
registered and approved by the state Department of
Education and must have a permit from the Dade County
Department of Health. Florida Catering did not comply with
any of the above. all other bids meet the specifications.
Following is an analysis of the Invitation to Bid:
Number of Bid lumber of
Category Invitations :Mailed Responses
Prior Bidders
Black American
0
0
Hispanic American.
2
1
Non -Minority
0
0
New Bidders
Black American
8
0
' Hispanic American
4
2
lion -Minority
9
0
Courtesy Motifications
9
'
"No Bids"
-
0
Late Bids
-
0
Totals
32
4
Page 1 of 2
85-898
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Reason for "No Bid" was as follows:
I. Fiesta Enterprises, Inc. "Not able to handle at this time."
(hispanic Business)
RECOMMENDATION: IT IS RECOMMELIDED THAT THE AWARD E
MADE TO GREATER MIAMI CATERERS IN THE
TOTAL PROPOSED AMOUNT OF $ 73,181.00.
Assistant Chief Procurement Officer
Data
The Minornity Procurement Officer concurs with the above
recommendation. �4
1
Jf f icer
r�
Date
Page 2 of 2
I
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August 23rd
1 9 8 5
PSs , Adrienne McBeth
Special Assistant to City
Manager
City of Miami
P.O.Box 330703
Miami, Florida 33133
Dear Ms, McBeth:
RE:, GT>ZATER MIIAMI CATE?ERS , INC.
Please be advised that I represent Greater Miami Caterers,
Inc.. My client recently was the successful bidder to pro- --
vide food services.
Jacqueline C. Butler is the sole stockholder of Greater
Miami Caterers, Inc,; her maiden name was OLMO and she is
a Puerto Rican which qualifies her as a minority individual.
In the event you have any further questions in this matter
please do not hesitate to contact me.
Sincerely ;
Lawrence M. Shoot
'LMS : c
I SUITE 315
3000 BISCAYNE BOULEVARD
MIAMI FLORIDA 33137
TELEPHONE 573.5010
85-898