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Home My WebLink AboutM-85-0997kN Honorable Mayor and Members of the City Commission �4pM Sergio Pereira City Manager CITY OF MIAMI• FLORIDA INTER -OFFICE MEMORANDUM DATE •SEP 1 RILE 17 S�BEt Update On the City of Miami/FIU Biomedical Research and Innovation REFERENCES Center (BRIC) September 26 Commission N.:LJS RES Meeting At the September 26th Commission meeting, I have requested that Mr. J. Edward Houston, Chairman of the City of Miami's Negotiating Committee be present to provide you with a status report related to the proposed City of Miami/FIU Biomedical Research and Innovation Center. In order to prepare you for Mr. Houston's presentation, I am providing you with information on the City's activities to date to establish a Biomedical Research and Innovation Center (BRIC) project. To expedite your review, we have organized this memorandum into the following areas: Background, Award of $500,000 Planning Grant, Contract Development and Negotiation, Development of Implementation Schedule, and City Staff Relocation and Budgetary Impact. BACKGROUND The adoption of Resolution No. 85-316 on March 28, 1985 by the City of Miami Commission ratified the letter of intent between the City of Miami and Florida International University (FIU) which outlined the intent of both parties regarding the development of a major high-tech research and development facility on City -owned land, presently the site of the City's Municipal Justice Building and the Jail. The Bio-Medical Research and Innovation Center would have the following objectives: 1) Conduct research in the areas of medical devices and instrumentation. Research would be conducted by FIU and the University of Florida's engineering faculties. The two universities have an agreement whereby the University of Florida faculty would conduct basic research and the FIU faculty would identify and develop applications of basic research for commercial use. Additionally, research could be conducted by industrial based medical companies, i.e. Cordis, Coulter. Further research could be conducted by individual physicians and technicians. M06-ft. 8S) --99'7: kN 2) Serve as a business incubator to start new businesses in the medical devices and instrumentation area. The incubator would provide assistance to entrepreneurs wanting to start high - technology business ventures in the field of medical devices and instrumentation. As the businesses mature and became more profitable, they would occupy larger spaces in the incubator and would eventually leave the Center as their needs for additional space grew. incentives would be provided to incubator businesses to encourage them to locate their facilities in the City of Miami. 3) Operate as a regional first class, major international diagnostic clinic similar to the Cleveland Clinic, Mayo Clinic and others of similar stature. Utilizing current development in the areas of automated expert systems in the medical arena, individuals would utilize the clinic for automated diagnostic tests to facilitate medical/physician treatment. 4) Provide technology transfer to t'e local, national and international medical and engineering communities. Seminars, symposia and classroom training would be provided to local, national and international physicians and technicians. 5) Provide professional education in the medical device and instrumentation areas to both physicians and technicians. Professional development, state-of-the-art courses and seminars would be offered. Additionally, graduate engineering courses would be held at the Center and technical training would be provided in highly specialized areas. 6) Operate an engineering clinic to test ideas for the development of medical devices and instrumentation. The engineering clinic would develop and test ideas that physicians, inventors and technicians have for the design of new devices, instrumentation and equipment. 7) Conduct bio-technological industrial development research to commercialize biological processes which have sales potential. Research and development would be conducted to support the growth of agricultural, bio-chemical and energy related industries. —2- 85 -99 f . The City's Negotiating Committee, chaired by Mr. J. Edward Houston, was formed to represent the City's interest in working with FIU to develop the BRIC project. The Negotiating Committee met on March 14, March 26 and June 24, 1985. AWARD OF $500,000 PLANNING GRANT The City of idiami's Department of Economic Development entered into a Professional Services Agreement with Mr. Murray Dubbin for the purpose of obtaining lobbying assistance to seek state funding support for the Biomedical Research and Innovation Center (BRIC) project. As a result of this agreement, the City, through Mr. Dubbin's efforts, was responsible for obtaining a $500,000 appropriation from the Florida Legislature to be used as a planning ,grant toward the development of the BRIC project. The grant was provided through the Public Educational Outlay (PECO) Fund to the Board of Regents which will disburse monies to Florida International University for a two year period when began July 1, 1985. Also, we were successful in seeking the amendment to the State law (Senate Bill 492) governing Research and Development Parks. The amended law becomes effective October 1, 1985 and allows for the establishment of a Research Park Development Authority in Metropolitan Dade County for the development of more than one Research Park Project. The change to the State law will enable the City of Miami, FIU and the Ci ty of Hi al eah to work together toward the real i zati on of each other's Research Park projects as members of the Research Park Development Authority which was authorized by the Dade County Commission on July 16, 1985. The following persons were designated by the Metro Dade County Commission as members of the authority: Dean Gordon Hopkins, Florida Internatioonal University Sergio Pereira, City of Miami Raul Martinez, City of Hialeah Merrett R. Stierheim, Metropolitan Dade County Sid Levin, Beber Silverstein and Partners Advertising P PS CONTRACT DEVELOPMENT AND NEGOTIATION In order to facilitate the development of the BRIO project, the City Attorney's office drafted a proposed agreement for review by FIU. The City of Miami's Negotiating Committee appointed its chairman, Ed Houston and Charlotte Gallogly, Director of the Department of Economic Development, to negotiate the contract with FIU on behalf of the City. Dean Gordon Hopkins and Steve Altman were designated by President 'Wolfe to represent the university's interest in this matter. Several contract negotiation meetings have been held. The City envisions this agreement to be a two year lease with a five year renewal option to the university, after which time the property would be deeded to FIU if FIU had successfully met the business plan and objectives for the BRIC. The agreement will be finalized in cooperation with FIU and the City's Law Department for presentation to the City Commission for approval in October, 1985. DEVELOPMENT OF IMPLEMENTATION SCHEDULE At the City's suggestion, FIU organized a Planning Board for the BRIC project composed of members of the health, higher education and business communities. The following persons were designated by FIU as members: Norman Weldon, Cordis Corporation Manuel Viamonte, Mount Sinai Hospital Robert Ramey, University of Florida Larry Martin, Florida Medical Devices Association Tighe Shomer, High-tech Entrepreneur Murray Dubbin, Dubbin and Berkman, P.A. Hilario Candela, Spillis and Candela Architects Jorge Birch, South Florida Hospital Association Gordon Hopkins, Florida International University Manuel Cereijo, Florida International University J. Edward Houston, City of Miami Negotiating Committee Charlotte Gallogly, City of Miami Negotiating Committee The functions and objectives of the Planning Board are as follows: a. Develop and monitor the progress of an Implementation Schedule to determine the market potential, identify future sources of financing and develop a business plan for the creation and start-up of the BRIC. 11EE 80 --997. . b. Develop Request for Proposals (RFPs) to select qualified consultants to implement the strategies and develop the business plan. C. Review the submitted proposals and recommend the best qualified consultant(s) as well as develop contractual terms between FIU and the selected consultant(s). d. Review and approve the studies prepared by the consul tant(s). e. Review and approve the business plan for the creation and start-up of BRIC. f. Monitor the implementation of the business plan for BRIC. The Planning Board was created essentially to advise FIU on the development, future financing and implementation of the BRIC project. The Board met twice on August 9 and August 16, 1985. Attached are the materials on the Implementation Schedule that have been developed by FIU and reviewed by the Planning Board. STAFF RELOCATION AND BUDGET IMPACT At the request of the Department of Economic Development, the Department of Management and Budget analyzed the staff relocation costs. The relocation of the Departments of Community Development, Human Resources, Division of Purchasing, Central Stores and Civil Service from the City owned and operated Municipal Justice Building to a building with 43,996 square feet of rental space is projected as follows: I. Projected First -Year Relocation Cost-FY 86 A. Recurring Cost I. Rent - $15 per square feet x 43,996 (net lease) $659,940 2. Parking - $62 per month x 134 positions 99,696 Sub Total . . . . . . . . . . . . . . . . . $759,636 k, i\ b. Develop Request for Proposals (RFPs) to select qualified consultants to implement the strategies and develop the business plan. C. Review the submitted proposals and recommend the best qualified consultant(s) as well as develop contractual terms between FIU and the selected consultant(s). d. Review and approve the studies prepared by the consul tant(s). e. Review and approve the business plan for the creation and start-up of BRIC. f. Monitor the implementation of the business plan for BRIC. The Planning Board was created essentially to advise FIU on the development, future financing and implementation of the BRIC project. The Board met twice on August 9 and August 16, 1985. Attached are the materials on the Implementation Schedule that have been developed by FIU dnd reviewed by the Planning Board. STAFF RELOCATION AND BUDGET IMPACT At the request of the Department of Economic Development, the Department of Management and Budget analyzed the staff relocation costs. The relocation of the Departments of Community Development, Human Resources, Division of Purchasing, Central Stores and Civil Service from the City owned and operated Municipal Justice Building to a building with 43,996 square feet of rental space is projected as follows: I. Projected First -Year Relocation Cost-FY 86 A. Recurring Cost 1. Rent - $15 per square feet x 43,996 (net lease) $659,940 2. Parking - $62 per month x 134 positions 99,696 Sub Total . . . . . . . . . . . . . . . $759,636 -5- 8� .997.. Qg 4��, i,� B. Non -Recurring Cost 3. Phone Installation - Service Connection Charge $190 x 134 positions S 25,460 4. Data line installation (i.e. Burroughs Computers etc) 20,000 5. Moving Expenses 5,000 Sub Total . . . . . . . . . . . . . . . . . $ 50,460 Total Projected First Year Cost. . . . . . $810,096 II. Net Additional First -Year Relocation Cost - FY 86 Currently the City spends approximately $145,000 per year for custodial and property maintenance activities at the Municipal Justice Building. The City also spends approximately $70,000 on utility expenses. The City in the first year of the relocation will spend an additional $595,096 as delineated below: Total Projected First -Year Relocation Cost. . . . . . . $810,096 Less: Discontinued Cost due to Relocation. . . . . . . (215,000) TOTAL NET ADDITIONAL COST $595.096 III. Subsequent fiscal years costs using a 4% inflation factor against recurring costs are as follows: FY '87 - $790,021 FY '88 - $821,622 FY '89 - $854,487 FY '90 - $888,667 At this time, we have received a request from FIU to make available a 1,000 square feet of office space at the City's Municipal Justice Building in order for FIU to relocate its project staff. This can be achieved by moving staff elsewhere within the existing facility. Further, FIU has indicated that it will need an additional 4,000 square feet over the next 19 months, between the period of the fall 1985 to April 1987. The request for 4,000 square feet does not have any budgetary impact over the coming fiscal year and will have minimal impact over the next 20 months. Prior to providing FIU with an additional 4,000 square feet, we will present a lease agreement for review and approval by the City Commission. 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