HomeMy WebLinkAboutR-85-1003J-85-957 i
RLSo1,1JT 1 ON 'No. 8" ""100.3
A RESOE,UTION ACCV PTIM THE, 010 OF C.P.T. OF
SOUTH FLORIDA, INC. FOR FURNIS'UNG ONE, (1 )
AUTOMATIC DOCUMENT READER I)E,ST 1101)E, , 212
WORKLESS STAT ION TO THE 1)1�PA16'i 1FNT (JF
COMPUTERS AT A 'TOTAL COST OF $1 2 , 05 6. 40 ;
ALI,OCA`I'ING FUNDS THEREFOR FROM THL 1965-60
U1)LRAT ING BUDGET oF THAT DE, PARTME NT;
AUTHORI:;ING THE CITY tIAHAGEk TO INS kUCT
THE ASSISTANIT CEi.111`1' PROCUREMENT OFFICER TO
ISSUL A PURCHASt•; ()K1•I:R FOR 'PHIS I,QEJIP,-iI;NT.
WHEREAS, j)ursu.int t(-) 1)ir,:1.ic notice, seale,: bids were
received September 4, 1985 for t'rie f7rrrris1hing of one (1 )
Automatic Document Reader best 11odel 212 Vorkless .station t_o the
Department of Computers; ana
WHEREAS, invitations were i<<a i l,:?d to 19 otc�nt ial
supliliers and 1 hid was received; and
WHEREAS, funds for this purchase are available in the
1985-80 Operating Budget, and
WHLkEAS, this e:.Iuipment will be used by the Department
of Computers for the 1)urpose of assisting the City's Clerks
Office and the Law Department in transferring legal documents
from the printed Rage to the Word Processor so that these
documents can be edited/Revised without costly, time consuming
Keyboard entry of the documents; and
WHhREAS, the City Manager .and the Director of the
Department of Computers recommend that the bid received from
C.P.T. of South Plorida, Inc., be accepted as the only
responsible and responsive bid;
NOW, THEREFORE, BE, IT RESOLVED BY THE COMMISSION OF THE
_ CITY OF MIAMI, FLORIDA:
i Section 1. The September 4, 1985 bid of C.P.T. of
South Florida for furnishing one (1) Automatic Document Reader
Model 212 Workless Station to the Department of Computers at a
a
! total cost of �12,656.40 is hereby accepted with funds therefor
hereby allocated from the 1985-66 Operating Budget of that
L
Department.
CITY COMMISSION
MEETING OF
SEP 26 1985
RESOLUJIoN No.SVLP ..100
REMARKS.
Section 2. T)iat. the City "]ati�3Lj(?r is 1101-(31)y jut.h,)ri�ed
to instruct- the Assistant Chief I'r(JcUrer.lent Of.f.icer to i,sUe a
PUrchaso Ort:er Eur this (2,3Uipment.
AND ADOPTED thi.9 26th dill. :)f SEPTEMBER 19b5.
PREPARED AND APPROVED BY:
ROBERT F. C:LARK, CHIEF
DEPUTY CITY ATTORNEY
APPROVED I-A)SM APJU CORRLCTNESS:
LV�. LL1 L7• LV
CITY ATTORN
MAURICE A. FERRE
MAURICE A. N'L:RRE
MAYOR
8" -1003
17
TO The Honorable Mayor
and Members of the
City Commission
FROM Sergio Pereira
City Manager
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
DATE SEP 1 8 1985 FILE
23
SUBJECT Recommendation for Resolution
and Award of Bid #84-85--109
REFERENCES
ENCLOSURES
It is recommended that an award be made
and a resolution be passed authorizing
the purchase of an Automatic Document
Rea er-Dest s Model 1 Workless Station
for the Department of Computers;
accepting the lowest responsible and
responsive bid as received from CPT of
South Florida, Inc., authorizing the
City Manager to instruct the Assistant
Chief Procurement officer to issue the
purchase order for said equipment and
service contract in the total proposed
amount of $12,656.40.
The Department of Computers is requesting emergency approval for
the purchase of the above stated equipment primarily to assist
the City Clerk's Office and the Law Department in transferring
legal documents, including the City Charter from the printed page
to the word processor so that these documents can be
edited/revised without costly, time-consuming keyboard entry of
the documents. This device will ultimately benefit not only the
City Clerk's Office and the Law Department but the entire City.
Pursuant to public notice, sealed bids were received September 4,
1985 from only one (1) potential supplier, CPT of South Florida,
Inc.
We recommend that the award be made accepting the lowest
responsible and responsive bid as received from CPT of South
Florida, Inc., to provide the equipment and a maintenance service
contract for one (1) year after the 90 day warranty expires. In
addition, we request the option to extend the service contract
for an additional period by mutual written consent.
Funds are available in the departmental FY '85 operating budget.
S" -1003
a
AWARD OF DID
Laid Nc). B4-d5-1 i19
ITLIM: i-%utomat_r_ Docurlent Rea, Icr
LEPARTIME,-.T: Def;art-ment �f
TYPE OF PURCHAS: sin .Ie Ptirc„-Isle
RLASWIJ :
POTENTIAL BIDDERS:
BIDS RECEIVED:
Tii:3 L' L AT I O N :
Off 'ce and
th-a Law DePartr:ent in transferring
IeC1 documents, incIuding the City
Charter from t}:e 9rinta,1 nag:_ to Worrl
Processor so that these documents can
ire edited 'Revisc,I without costly,
time-consuminci keybaarJ entry of the
documents. Tilis will Ultimately
'benefit not only tine City Clerk's
Office 3r.1 '.he Law Department but the
entire Cite.
19
1
t�ttach-�d
13 5 - e:C,ti•-L; ii..
MINORITY PARTICIPATION: No :�inorities were- Listed for this
type of equipment. Courtesy bias were sent to ten (10) Minority
Organizations.
BID EVALUATION: The bid meets the specifications.
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Ion -Minority
Courtesv Notifications
"No Bids"
Late Bids
Totals
Following is an analysis of the
Invitation to bid:
Number of Bid Number of
In citations tMailed Responses
0 0
0 0
0 0
0 0
0 0
19 1
10 0
5
0
29 6
Reason for "No Bid" was as follows:
1. Burroughs Corp. "Does not mace sucii a device."
2. Xerox Corporation. "'No comments . "
3. Phillip Morris Office i.tactiines." Jlet a!l_cr equipment
required."
4. Information Processing Systems, Inc. "No comment."
5. American Commuter. "No comment."
Page 1 of 2
SS -1003
RECOMMENDATION:
IT IS RECOMMENDED THAT THE AWARD BE
MADE TO C.P.T. OF SOUTH FLORIDA, INC.
FOR A TOTAL ESTI,-lATED AMOUNT O
$12,656.40.
As , stint Chief Procurement Ot f icer
te
The Minority Procurement Office concurs with the above
recommendation.
r �
Officer
Date 00
I
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