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Home My WebLink AboutM-85-1041W r n J-85-849 RESOLUTION NO. RESOLUTION ACCEPTING THE BID OF ALL STAR ECURITY FOR FURNISHING CROWD CONTROL AT T E ORANGE BOWL STADIUM ON A CONTRACT BASIS FU ONE (1) YEAR RENEWABLE ANNUALY TO THE OFF CE OF STADIUMS A TOTAL ESTIMATED ANNUAL COS OF $40,000.00; ALLOCATING FUNDS FOR THE RST YEAR FROM THE 1985-86 OPERATING BUDGE AUTHORIZING THE CITY MANAGER TO INSTRUC THE ASSISTANT CHIEF PROCUREMENT OFFICER 0 ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursua�it to public notice, sealed bids wer` received July 15, 1985 r the furnishing of Crowd Control Services at the Orange Bowl tadium on a contract basis for one (1) year renewable annually to he Office of Stadiums; and WHEREAS, invitations were mailed to 55 potential suppliers and 5 bids were received, and WHEREAS, funds for this p rchase are available in the 1985-86 Operating Budget, and WHEREAS, this service will b used by the Office :)f Stadiums for the purpose of providing Ush ring and Ticket T"s�:1.a0 Services at iliami Dolphin Football Games; a WHEREAS, the City L%Ianager and t Director of -'Ih Office of Stadiums recommend that the dd rece ved from A'11 Stair Security be accepted as the lowest responsibLe anti bid; NOW, THEREFORE, BE IT RESOLVED BY THE COMM "SION VF CITY OF IIIAM I, FLORIDA: Section 1. The July 15, 1985 bid of All Star Sec,;r i t for furnishing Crowd Control at the Orange Bowl Stadium o i acontract basis for one (1) year renewable annually to the 0 fice of Stadiums at a total estimated annual cost of $40,U00.:)u is hereby accepted with first year funds therefor hereby allocate from the 1985-86 Operating Budget of that Office. F V, Section 2. That the City ;tanager is hereLy authorize-i to instruct the Assistant Chief Procurement Officer to iss!_le 3 Purchase Order for this service. PASSED AND ADOPTED this day of 1965. MAURICE A. FERRE MAYOR MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLERK DEPUTY CITY ATTORNEY APPROVED AS TO r'ORM ANU CORRECTNESS: t LUCL'i A. DOUGHERTY CITY ATTORIJiLY 7 J-85-849 RESOLUTION NO. tN RESOLUTION ACCEPTING THE BID OF ALL STAR ECURITY FOR FURNISHING CROWD CvNTROL AT T E ORANGE BOWL STADIUM ON A CONTRACT BASIS FU ONE (1) YEAR RENEWABLE ANNUALY TO THE OFF CE OF STADIUMS A TOTAL ESTIMATED ANNUAL COS OF $40, 000. 00, ALLOCATING FUNDS FOR THE RST YEAR FRO14 THE 19o5-86 OPEP.ATING BUDGE AUTHORIZING THE CITY '-TANAGER TO INSTRUC THE ASSISTANT CHIEF PROCUREMENT OFFICER 0 ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, pursua t to public notice, sealed bids were received July 15, 1983 r the furnishing of Crowd Control Services at the Orange Bowl tadium on a contract basis for one (1) year renewable annually to he Office of Stadiums; and WHEREAS, invitations were mailed to 55 potent1,31 suppliers and 5 bids were received, and WHEREAS, funds for this p rchase are available in the 1985-86 Operating Budget; and WHEREAS, this service will b used by the Office :): Stadiums for the purpose of providing Ush ring any. Ticket T3f;inn Services at Niami Dolphin Football Games; a WHEREAS, the City 'Managar and t Director of � Office of Stadiums recommend that the ::id rece ved frum till St :r Security be accepted as the lowest r espons it le an i bid; NOW, THEREFORE, BE IT RESOL`.'ED BY THE COMM -S IUN O'' CITY OF MIAMI, FLORIDA: Section 1. The July 15, 1985 bid of All Star ecurit: for furnishing Crowd Control at the Orange Bowl Stad ucn ;1:1 acontract basis for one (1) year renewable annually to the 0 fice of Stadiums at a total estimated annual cost of $4h,000..:0 is hereby accepted with first year funds therefor hereby allo�:at� from the 1985-86 Operating Budget of that Office. f &-k-tt� A Section 2. That the City (tanager is nerety autnorizp.: to instruct the Assistant Chief Procurement Officer to iss-ae 3 Purchase Order for this service. PASSED AND ADOPTED this day of 1935. ATTEST: MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: ROBERT F. CLERK DEPUTY CITY ATTORNEY APPROVED AS TO fORM ANU CORRECTNESS: 1 LUC IA A. L'OUGHE!RTY CITY ATTOR1116LY 14AURICE A. FERRE MAYOR sr. -1041 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM 12 TO The Honorable Mayor and Members DATE OCT 4 198V FILE: of the City Commission Resolution to Award Bid SUBJECT for October 10, 1985 Agenda FROM Sergio Pe City Mana REFERENCES ENCLOSURES The Office of Stadiums recommends the acceptance of the bid of All Star Security for furnishing crowd control services at the Orange Bowl Stadium at a total estimated annual cost of $40,000. Five bids were received on Bid 84-85-94 for crowd control services at the Orange Bowl Stadium. After a detailed bid analysis by the Office of Stadiums, it was determined that All Star Security had submitted the lowest, responsible and responsive bid. The lowest bid received from D.U.B.S. Corporation has been evaluated as unacceptable. D.U.B.S. did not submit the required bid security in the amount of $500.00 in certified check and hence was not a responsive bidder as defined in City Code Section 18-52. D.U.B.S. listed their experience and references as "none" on their Professional and Qualifying Information form submitted with their bid. D.U.B.S. is therefore not a responsible bidder per City Code Section 18-54.1(c). The Office of Stadiums requires professional, experienced ushering and ticket taking services at Miami Dolphin football games to fulfill its contractural obligations. All Star Security intends to have over 75% minority j staffing at Orange Bowl Stadiums events. When All Star i Security handled ushering at the Miami Beach Convention Center, 38 out of a staff of 48 were minority group members. At the Stikers soccer games held at the Lockhart Stadium, minorities accounted for 25 out of All Star's ushering crew of 32. Funds are available in the Orange Bowl Stadium Fiscal Year 1985-86 budget for this service which is estimated to have an annual cost of $40,000. su -1041 ANALYSIS FOR BID NO. 84-85-94 All Stdr Andy Frdxn Burns _ D.U.B.S_ Mays Price per Game $7,375.23 $8,738.88 $8,205.18 $5,620.60* $8,050.35 Minority Status Black Black +� Bid unacceptable. Bidder lacks experience and occupational license is in 3anitorial services. CITY OF MIAMI, FLORIOA INTER -OFFICE MEMORANDUM To. Arthur L.`-4ullins Asst. Chief Pro urement Officer Walter E. Golby FROW Stadiums Administrator DATE, August 16, 1985 PILE SUBJECT Analysis of Bid No. 84-85_94 "Crowd Control at Orange Bowl" REFERENCCS 1) Bic Analysis Schedule 2) Resolution Cover Memo ENCLOSURES The Office of Stadiums has evaluated the five bids received for "Crowd Control at the Orange Bowl". The lowest bid received from D.U.B.S. Corporation has been evaluated as unacceptable. On the "Professional and Qualifying Information" form, this bidder marked "none" for experience and references. D.U.B.S. Corporation's Dade County Occupational License is for janitorial services and not for the desired guard or ushering service. Furthermore, D.U.B.S. bid on a per game rate. Considering that an average game requires a five and one-half hour shift, D.U.B.S. would have less than $100 per game contribution towards overhead and profit if they paid everyone minimum wage. Overhead in this case would also include uniforms which they would have to purchase. Their bid is clearly neither responsible nor responsive and is hereby rejected. The recommended low, responsive bid is that offered by All Star Security. Their prices are acceptable and their references, Miami Beach Convention Center and Hollywood Greyhound Track, both reported that they were satisfied with All Star's services and that they had appropriate usher's uniforms. A schedule of each bidder's prices for a game based on the j maximum numbers requested in each classification has been prepared for inclusion with the Agenda package. Our actual cost per game will be less since we will probably never use the maximum number of personnel. Such personnel will be requested to meet the anticipated demand of the next game. The anticipated annual cost of the service is $40,000. Funds are available in the FY'85 and rY'86 Orange Bowl operating budgets. Please schedule this item for the September 12th meeting. WEG:cv cc: Cesar Odio Assistant City Manager U AUG 1 91935 E i a, AWARD OF UID Did No.84-ii5-.14 Ii 7'1: Crown Control for the Orange Bowl Stadium (.ffice of Stadiums TYPE OF PURCHASL: 'ontract E one (1) year renew,_ble -in :-L.a11y 15U`4: Tr- provi,32 ushering ;_ind ticke" to'-, S e. r,; i c e s at `�Iiani LoAlphins F( -t1;,0.l. Games. P0TLU, N'TI�'�L BI D D E %S ; 5.1 S1.11S RECEIVED: 5 TABULATION: Attached FU�7DS: 1985-66 Operating Budget ,11NORITY PARTICIPATION: Invitations to Bid were sent to four 4 Black and twelve (12) Hispanic firms engaged in the Crowd Control Business, as located in these sources: 1. h:etropolitan Dade County Minority Vendor Directory. 2. Bidder Applications on file in Purchasing 3. Previous Bid on file in Purchasing 4. Yellow Pages telephone book. `'.inority response consisted in two (2) bids from Black Firms. BID EVALUATION: The lowest bid received from D.U.B.S. Corporation has been evaluated as unacceptable. On the "Professional and Qualifying Information" form, this bidder marked "none" for experience and references. D.U.B.S. Corporation Dade County Occupational License is for Janitorial. Services and not for the desired award or ushering services. All other :-)ids meet thti specifications. Following is an analysis of the Invitation to Bi,3: `lumber of Bic? Cumber of Category Invitations flailed Responses r j Prior Bidders Black American 0 p I Hispanic merican 5 p _ion -Hi nor i ty 30 2 New Bidders Black American 4 2 r Hispanic American 7 0 Non-t1 i nor i ty 8 1 I i Courtesy Notifications 10 0 i "No Bids" - 2 Late Bids - p Totals -`7 Reasons for "No bid" were .as follows: 1. Florida Patrol Investigator, Inc. "Our Company furnishes security Guard Services." 2. Feick Corp. "We are not bidding at this time" Page 1 of 2 S" —1041 14 6 ;., 1': 1Ij IT IS l:L.Cl.fl• tL',ULU Mm—r THE AWARD BL tir":UL TO oui, sTAct sEcuRlvi' AT A TONAL PROPOSED ANNUAL COST OF $40, 000- 00. Assistant Chief Prucure��nt ULficer 1- / Late The Minority Procurement Officer concurs with the above r:commendation. O f i cer 2z /� to Page 2 of 2 £fi`1a41