HomeMy WebLinkAboutR-85-1039J-85-1025
RESOLUTION 140. Rr.-- i 039
A RESOLUTION ACCII"!"I'ING TI1E 1111);3 M' I'll II;TI.L.N
(13) SUPPLIE'RS, AS 1DhI'ITI.FIi"I) (AN TINE
ATTAC11L•'D TA ILATI OI,, Oi�' Jill —IS, r'UR i'UI: l ltll i l t;G
SPECIFIED AND LAL N'CT; OF I,IN,L U;'FICE
SUPPLIES, AS NEEDED, C.FJ A CONTI:;u-'T P"-31S
FOR OIJE (1) 1'I,AR I'0 '1'131:: u}. }'Ic-l; UL
PURCHASING - Ci,IJTRAL ST016-6 AT A TOT'AIL
PROPOSED COST 01F r1L1,0(-ATING
FUNDS THLREFOR PF101-I TILL: lI)85-,i() I1JT11RNAL
SL:RVICL FUND - Cl,Iv`RAL i UT11URIZING
TILL, CITY MANAGi,K TO INSTRUCT
CHIEF PROCUREMElkii' OFFICER TO ISSUL; PUill"IiASE
ORULR5 FOR TIIESL MATERIALS, SU13JLCT TU Till,'
AVAIIJABILITY OC FUNDS.
WHEREAS, hurSLIant to public notice, ,ealed bids ti-,'ere
receive) July 3, 1985 for the furnisn ing of :�.-eci f icd Items rind
Balance of Line Ofrico Supplies, as lieede:3, (,ri a Contract Basis
for One (1) Year tc) the Of 2 ice of Purchasing - Central Stores;
and
WHEREAS, invitations ijore maiLe:i tr> 54 ilotontial
suppliers and 22 bids were receivod; aril
WHEREAS, funds for this purchase are available in the
1985-86 Internal Service Fund -Central Stores; and
WHEREAS, these materials will be used by the Officc, of
Purchasing -Central Stores for the purpose of maintaining an
t
inventory of office supplies for distribution to all City
Departments on an as needed basis; and
WfILREAS, the City Manager and the Chief Procurement
Officer recommend that the bid received from the below listed
firms, and as identified on the attached. tabulation of bids, be
accepted as the lowest responsible and responsive bids;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE,
CITY OF MIAMI, FLORIDA:
-1
Section 1. The July 8, 1985 bids of the following
several suppliers as identified by the attached tabulation of
bids, for furnishing specific and balance of line Office
} Supplies, as needed, on a Contract Basis for One (1) Year, to the
i Office of Purchasing, Central Stores at a total proposed cost of
1
k
2
CITY COM .MISSION
MEETING OF
OCT 10 1985
RESOLUTION No. sr'-103
REMARKS.
$270,000.00 are hereby accepted with funds therefor hereby
allocated from the 1985-86 Ii-eternal Ser.vic,! Furnca-Central Stores:
BIDDER SI'LCI1-'IEU ITS 3ALANCL OF LINE
Award Amount
Award
1.
Barnett. s Uffice Suppl.ie's
11"691.+14.97
Award*
2.
Long's Office Supplies
15,291.84
Award*
3.
L.O.P.C.
1 3, 3-70. 12
None
4.
Visual Communication
9, �� i u. c,o
None
5.
Netro Office Supplies
397.2:;
None
G.
Commercial Office Supplies
4,774.86
Award*
7.
Virginia Paper
6,229.50
None
8.
X. I . P. S. Corp.
26,147 .00
None
9.
2 11 Inc. Of fice Supplies
1, 136. 1i.3
Award*
10.
Oliver, Inc.
1,987.00
done
11.
P.13.E.
1, 745. 20,
None
12.
Xerox Corp.
95,331.25
None
13.
K-Data Products
2,416.30
none
Subtotals
$248,623.6�3
GRAND TOTAL AWARD
$270,000.00
*Actual $ amount awarded
to each will be a
portion of
the total amount allocated, depending on low bid at
time of need.
Section 2. That the City
Manager is hereby
authorized
to
instruct the Assistant Chief
Procuresaent Officer
to issue
Purchase Orders for this service.
PASSED AND ADOPTED this
loth day of OCTOBER
1985.
1 PREP 'ED AND APP
1
ROB RT F. CL
DEPUTY CI A RIB
EY
i APPR ED O FORM AND CORRECTNESS:
CIA A. DO GHERTY
CITY ATTORNEY
MAURICE A. FERRE
MAURICE A. FERRE
MAYOR
8S-1039
{ / ' Page 1 of 2
BID SECURITY
#TEN Office Supplies- city wide OjYE Slo, jtjCjjVgD Jules 1985 2:00 p.m.
84-85-91
TYPE OF SECURITY
i�taoTR
'TOTAL
X.I.P.S. Corporation
9495 N. W. 12 Street
Miami, Florida 33172
Broken down by items
Sutex Paper and Cellulose Corp
9344 N. W. 13 Street, Bay 23
Miami, Florida
Broken down by items
Xerox Corporation
201 Alhambra Circle
Coral Gables, Florida
Broken down by items
The Arnold Corporation
1600 E. Turkeyfoot Lake Road
Akron, Ohio
Broken down by items
Ccmrercial Office Products
7991 S. W. 40th Street, Store #4
Miami, Florida 33155
Broken down by items
Mac Papers, Inc.
3350 phillips Highway
Jacksonville, Florida 32207
Broken down by items
PBE, Inc
1630 N. W. 17th Avenue
Miami, Florida 33125
Broken down by items
Virginia Paper Co.
P. 0. Box 520008
Miami, Florida 33152
Broken down by items
Barnett's Office Supplies
P. 0. Box 520
Hialeah, Flroida
Broken down by items
IAPC
3660 N. W. 54th Street
Miami, Florida 33142
Broken down by items
Kemron Office Supplies
8740 Bird Road
Miami, Florida 33143
Broekn down by items
'2W Inc. Office Supply Products
5625 N. W. 7th AVenue
Miami, Florida 33127
Broken down by items
Oliver, Inc.
730 Powers Bldg., 16 W.Main St.
Rochester, New York 14614
Broken down by items
Nashua Corporation
1117 N. E. 7 Avenue
Ft. Lauderdale, Florida
Broken down by items
Visual Ca munications
1117 N. E. 7 Avenue
Broken down by items
Ft. Lauderdale, Florida
..,Continued...
M
f, -ram
/ Q 3
Rccclved 46 shower rciv1694 siwckc At
ray
•1
1��
Page 2 of 2
BID SECURITY
�Ey Office Supplies - city wide DATE wOf REmYEbJuly 8, 1985 2:00 pm
__
84-85-91 (Continued)
ME OF SECURITY
M OHR
TOTAL,
LY btiM fi
Douglas Stewart Co.
. 2402 Advance Road
Madison, WI 53704
Broken down by items
American Computer
244 San Lorenzo Avenue
Coral Gables, Florida 33146
Broken down by items
Generica Inc
P. O. Box 54-6075
Surfside, Florida 33154
Broken down by items
Long's
P. O. Box 012021
Miami, Florida 33101
Broken down by items
Metro Office Supply
3650 N. Miami Avenue
Miami, Florida 33127
Broken down by items
K Data Products, Inc.
6602 N. W. 82nd Avenue
Miami, Florida 33166
Broken down by items
DAK Supply Corp.
21555 Drake Road
Cleveland LH 44136
Broken down by items
iw, nil)
Saxon Paper -Florida
� I 1
Received *6 above. icsv1690 checks Wc jay i1 IL`
t
_ b
LEGAL ADVERTISEMENT
BID NO. 84-85-91
Sealed bids will be received by the City Manager ap.d___Cjty__ Clerk
of the City of Miami, Florida not later than00 P.M. July s,J
198 for furnishing Office Supplies on a Contract Basis _T6r_ane
il) Year to the Department of Purchasing -Stockroom for use by all
City Departments.
Ordinance No. 9775 established a goal of Awarding 50% of the
City°s total dollar volume of all expenditures for All Goods and
Services to Black and Hispanic Minority Business Enterprises on
an equal basis.
Minority Vendors who are interested in submitting bids and who
are not registered with the City as minority vendors are advised
to contact the City Purchasing Office. 1145 N.W. llth Street,
Room 126, Telephone 579-6380.
Detailed specifications for the bid are available upon request at
the City Purchasing Office.
The City Manager may reject all bids and readvertise.
(Ad No. 3259)
�' • n� � l �i/�. F
Sergio Pereira
City Manager
g� "1039
DATE(S) OF
INVOICE, AMOUNT
ADVERTISEMENT
0
I V
A
B-2
D'4
E-5
F1.1, F12
F71 F8
DUE DATE X'�': CODE OBJE PROJECT
Adv. Doc ReferenceVENDOR INDEX'
LINE TRANS,
�VOUCHER
YY MM DO
,
7 18 2534 39 42 45
150 51 56 57': 62 63 65 66
13"
jj�
0" 1 2 41
VP
2 02
DESCRIPTION
36 64
DISCC
2
AMOUNT
2 3 4
7 8 V P 12131415
2 0
—777 ovedfor Payment,�:"-
Finance
Pink Ddoartmen t
Purchasing purch
�j
7!
'i lq zi
a
P
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM 10.,
TO The Honorable tiayor and Members DATE: QL FILE:
of the City Commission
SUBJECT Recommendation for
Resolution and Award
of Bid No 84-85-91
FROM Sergio Pereira REFERENCES Office Supply Contract
City Manager
ENCLOSURES Award of Bid, Resolution
and Tabulation
1�
It is recommended that the award be made and a
Resolution be passed accepting the lowest
resl2onsible and responsive bids as received from
thirteen 13 Suppliers as per the attached
tabulation for furnishing Office Supplies on a
Contract Basis for One 1 Year, at a total
proposed cost of $270,000.00.
Pursuant to public notice, sealed bids were received July 8, 1985
for furnishing approximately 210 specified Items and Balance of
Line Office Supplies on a Contract Basis for One (1) Year to the
Office of Purchasing - Central Stores.
Invitations were mailed to 54 potential suppliers and 22 bids
were received as per the attached tabulation. one (1) "No Bid"
was also received.
The Purchasing Office - Central Stores maintains an inventory of
Office Supplies and forms which are issued to various City
departments. Volume purchasing of these supplies and the
operation of this system produces a substantial savings in
purchasing costs and man-hours.
In accordance with the Minority Vendor Procurement Program, bids
were solicited from 10 Black Business and from 8 Hispanic
Businesses. Responses included six (6) bids from Minority firms
and award is recommended to those six (6) firms, for specified
items, for a dollar amount of $36,187.70.
We recommend award of the single largest dollar amount of the
Contract ($95,331.25) to Xerox Corporation. Responses included
two (2) Women -owned Business firms for a dollar amount of
$85,206.81, and to four (4) non -minority firms for a dollar
amount of $31,897.92.
8� -1039
The Honorable Mayor and
Member of the City Commission
Page 2 of 2
Products not specifically listed in the bid will Ue purchased
from the low bidder at the time of need, based on prevailing
price and the Balance of Line Discount offered to the City under
this bid.
Funds for these purchases are available in the 1985-86 Internal
Service Fund - Central Stores.
8. r -1039
AWARD OF BID
Bid No.84-85-91
ITEM: Office Supplies
DEPARTMENT: Purchasing - Central Stores
TYPE OF PURCHASE: Contract for One (1) Year
REASON: To provide office supplies to all City
Departments.
POTENTIAL BIDDERS: 54
BIDS RECEIVED: 22
TABULATION: Attached
FUNDS: 1985-86 Internal Service Fund -
Central Stores
MINORITY PARTICIPATION: Invitations to bid were sent to ten
(10 Black and eight (8) Iispanic firms engaged in the sales of
Office Supplies as located in the following sources:
' 1. Metropolitan Dade County Minority Vendor Directory.
2. Bidder applications on file in Purchasing.
3. Previous formal bids for similar equipment.
Minority response consisted of three (3) bids from Hispanic
h Businesses, and three (3) bids from Black Businesses.
BID EVALUATION: Except for reasons detailed below,
award of specified items is recommended to the lowest
responsive and responsible bidder whose product meets or
exceeds the quality of the manufacturer's product suggested
for each item. Based on inspections of samples and previous
product performance, approximately 41 items from 11 bidders
are not recommended for failure to meet quality standards
stipulated, and are indicated on the tabulation.
The bid from Kemron Office Supplies is not recommended
because prices are not for one year as required in the bid
specifications, but offered only until 12/31/85, and subject
to manufacturers increases.
Award for "Balance of Line" is recommended to all lowest
responsive and responsible bidders who offered a discount on
other products they carry. Orders for individual
requirements under this category will be placed with the low
bidder at the time of need, depending on availability.
Following is an analysis of the invitation to bid:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Courtesy Notifications
{ "No Bids"
Late Bids
Totals
4i
Number of Bid
Invitations Mailed
3
5
17
7
3
19
9
63
page 1 of 2
Number of
Responses
0
3
9
3
0
7
0
1
0
-23
Reasons for "No Bid" were as follows:
1. Saxon Paper -Florida. "Do not carry stationery items, we carry
Printing and Copy Paper."
RECOMMENDATION:
IT IS RECOMMENDED THAT THE AWARD BE KADE AS
FOLLOWS:
BIDDER/Minority
SPECIFIED ITEMS
BALANCE
OF LINE
Classification
# of
Items
UISCOUN,r
Award
Amount
Offered -Awarded
.
Barnett s Office Supplies
93
$69,914.97
46%
Yes
(Female owned)
2.
Long's Office Supplies
16
15,291.84
38%
Yes
(Female owned)
3.
L.O.P.C.
38
13,376.12
None
No
(Non -Minority)
4.
Visual Communication
3
9,876.00
None
1110
(Non -Minority)
5.
Metro Office Supplies
1
397.28
None
No
(Black Minority)
6.
Commercial Office Supplies
22
4,774.86
10-30%
Yes
(Hispanic Minority)
7.
Virginia Paper
4
6,229.50
None
No
(Non -Minority)
8.
X.I.P.S. Corp.
8
26,147.00
None
No
(Hispanic Minority)
9.
2 W Inc. Office Supplies
2
1,136.16
36%
Yes
(Black Minority)
10.
Oliver, Inc.
1
1,987.00
None
tdo
(Black Minority)
11.
P.B.E.
10
1,745.20
None
No
(Hispanic Minority)
12.
Xerox Corp.
6
95,331.25
None
No
(Non -Minority)
13.
K-Data Products
3
2,416.30
!done
No
(Non -Minority)
Subtotal
$248,623.68
$21,376.32
GRAND TOTAL AWARD
$270,000.00
Ass:,st. Chief Procurement Officer
j Dat e
The Minority Procurement Officer concurs with the above recommendation.
Officer
Dat er
page 2 of 2
8� -1039