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Home My WebLink AboutR-85-1098J-85-1064 10/24/85 M85-1056 (10/10/85) RESOLUTION NO. A RESOLUTION RESCINDING IN ITS ENTIRETY RESOLUTION NO. 85-1041, ADOPTED OCTOBER 10, 1985, WHICH HAD APPROVED ACCEPTANCE OF A BID FROM ALL STAR SECURITY FOR FURNISHING CROWD CONTROL SERVICES AT THE ORANGE BOWL STADIUM; FURTHER INSTRUCTING THE CITY MANAGER TO REVIEW THIS MATTER AND MAKE RECOMMENDATIONS TO THE CITY COMMISSION ON NOVEMBER 26, 1985. BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. Resolution No. 85-1041, adopted October 10, 1985, which had approved acceptance of a bid from All Star Security for furnishing crowd control services at the Orange Bowl Stadium is hereby rescinded in its entirety. Section 2. THE City Manager is hereby instructed to review this matter and make recommendations to the City Commission on November 26, 1985. PASSED AND ADOPTED this 24th day of OCTOBER , 1985. MAURICE A. FERRE MAURICE A. FERRE MAYOR MWTY HIRAI CITY CLERK PREPARED AND APPROVED BY: CHIEF DEPUTY CITY ATTORNEY APPROVED AS.,TO FORM AND CORRECTNESS: J* 0 J-85-849 RESOLUTION NO. A RESOLUTION ACCEPTING THE BID OF ALL STAR S CURITY FOR FURNISHING CROWD CvNTROL AT TH ORANGE BOWL STADIUAl ON A CONTRACT BASIS FUR ONE (1) YEAR RENEWABLE ANNUALY TO THE OFFI E OF STADIUMS A TOTAL ESTIMATED ANNUAL COST OF $40,000.00; ALLOCATING FUNDS FOR THE F ST YEAR FROM THE 1985-86 OPERATING BUDGET; AUTHORIZING THE CITY MANAGER TO INSTRUC THE ASSISTANT CHIEF PROCUREMENT OFFICER 0 ISSUE A PURCHASE ORDER FOR THIS SERVICE. WHEREAS, purse t to public notice, sealed bids were received July 15, 1985 or the furnishing of Crowd Control Services at the Orange Bowl Stadium on a contract basis for one (1) year renewable annually to the Office of Stadiums; and WHEREAS, invitations were mailed to 55 potential suppliers and 5 bids were receive ; and WHEREAS, funds for this urchase are available in the 1985-86 Operating Budget; and WHEREAS, this service will a used by the Office of Stadiums for the purpose of providing U tiering and Ticket Tarin(] Services at Miami Dolphin Football Games; nd WHEREAS, the City Manager and he Director of the Office of Stadiums recommend that the bid re eived from All Stir Security be accepted as the lowest responsi le and resp nsive bid; NOW, THEREFORE, BE IT RESOLVED BY THE COIMISSION OF ['tic CITY OF IIIAMI, FLORIDA: Section 1. The July 15, 1985 bid of All S ar Securit✓ for furnishing Crowd Control at the Orange Bowl tadium on acontract basis for one (1) year renewable annually to t e Office of Stadiums at a total estimated annual cost of $40,00 .00 is hereby accepted with first year funds therefor hereby all ated from the 1985-86 Operating Budget of that Office. F S C�N DF� )9 y w = a l 1 Y 1 ,rt 1 w El Section 2, That the City ;�anager is hereby autinoriz?: to instruct the Assistant Chief Procurement olLficer to iss;e 3 Purchase Order for this service. Pr%SSED AND ADOPTED this day of 1955. ATTEST: MATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: f ROBERT F. CLERK DEPUTY CITY ATTORNEY .. •n APPROVED AS TO r,ORM AN13 CORRECTNESS: LUCID+ A. DOUGHERTY CITY ATTORNEY MAURICE A. FERRE MAYOR •rrinIIWWI 9§ !O q00 BID SECURITY ,,Crowd Control - Orange Bawl Stadium DATE 6101 Utt ly9b July 15, 1985 2:30 pm 84-85-94 TYPE OF SECURITY BIDDER TOTAL •110NNT k /f All Star Security 9165 Park Drive Miami Shores, F1 33138 Broken dawn by items $500 Cashier's Ck #28447 Sun Bank Andy Frain -Florida, Inc. 1000 Lincoln Road, Suite 220 Miami Beach, Fl 33139 Broken down by items $500 Cahhier's Ck #43246 Intercontinente May's Security 746 N. W. 8th Avenue Florida City, Fl 33034 Broken down by item $500 (Unsigned) Persnoal Ck $100 Burns International Security SErv. 3785 N. W. 82nd Avenue Miami, Fl 33166 Broken down by items $500 Cashier's Ck No.014992 Dade County Mr. Leroy Thompson, Sr. 3840 N. W. 187th Street Broken down by items NONE Florida Patrol Investigator, Inc. Feick Corp. Rccct•ed !�� sic• rc�vi�c� //siw chi this-Aobpo%l wqp INZ--of If Isla now 1 El LEGAL ADVER'PlSEhlENP BID N0. 84-85-94 Sealed bids will be received by the City Manage r_-apd--City Clerk of the City of Miami, Florida not later than <2:30 P.M. July 15, 1985�)for furnishing Crowd Control Services at-- Fie Orange Bowl Stadium for the Office of Stadiums. Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Minority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bias and who are not registered with the City as minority vendors are advised to contact the City Purchasing Office. 1145 N.W. llth Street, Room 126, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 3261) co tj' Sergio Pereira City Manager �`'G Type of advertisement: legal - , — t;idisplay (Check One) size: -- - - = Starting date n_ First four words of advertisement: �_ :: •. .. ,;.: .. ..._ - Remarks: DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. DATE(S) OF - LINE PUBLICATION ADVERTISEMENT INVOICE AMOUNT 0 A-1 8.2 } y f y { i C - C-3 - D-4 E•5 -,. F3 F4 F5 F7 F8 F9 F10 F11 F12 ' xt LINE 'TRANS VOUCHER DUE DATE YY ' MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECTPROJECT _ 11 13 1 117 18 1 2534 39,42 45 50 51 56 57 62 63 65 66 71 0 1 2 4 1 VIPVIPI T7TJ 12101212 8 7 1 2 3 4 7 8 V P 121314 15 DESCRIPTION 36 64 DISCOUNT 69 72 AMOUNT 80 ' 5 2 0 0 2 0 1 Approved for Payment White - Purchasing , , Yellow = Finance ' Pink Department • r- - ,�.z..-,..,...•:,.--.,.: �..-....-..v.,,:wr-..-",^"r, aca�.�^.ricrr,�s..r.. l CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM 8 2 TO The Honorable Mayor and Members DATE! vCT FILE: of the City Commission Resolution to Award Bid SUBJECT for October 10, 1985 f'\ Agenda FROM Sergio Pe City Mana f t REFERENCES ENCLOSURES: The Office of Stadiums recommends the acceptance of the bid of All Star Security for furnishing crowd control services at the Orange Bowl Stadium at a total estimated annual cost of $40,000. Five bids were received on Bid 84-85-94 for crowd control services at the Orange Bowl Stadium. After a detailed bid analysis by the Office of Stadiums, it was determined that All Star Security had submitted the lowest, responsible and responsive bid. The lowest bid received from D.U.B.S. Corporation has been evaluated as unacceptable. D.U.B.S. did not submit the required bid security in the amount of $500.00 in certified check and hence was not a responsive bidder as defined in City Code Section 18-52. D.U.B.S. listed their experience and references as "none" on their Professional and Qualifying Information form submitted with their bid. D.U.B.S. is therefore not a responsible bidder per City Code Section 18-54.1(c). The Office of Stadiums requires professional, experienced ushering and ticket taking services at Miami Dolphin football games to fulfill its contractural obligations. All Star Security intends to have over 75% minority staffing at Orange Bowl Stadiums events. When All Star Security handled ushering at the Miami Beach Convention Center, 38 out of a staff of 48 were minority group members. At the Stikers soccer games held at the Lockhart Stadium, minorities accounted for 25 out of All Star's ushering crew of 32. Funds are available in the Orange Bowl Stadium Fiscal Year 1985-86 budget for this service which is estimated to have an annual cost of $40,000. t 9'S-/17900 ANALYSIS FOR HID NO. 84-85-94 All Star Andy Frain Burns _ D.U.B.S _ Mays Price per Game $7,375.23 $8,738-88 $8,205.18 $5,620.60* $8,050.35 Minority Status - - - Black Black * Bid unacceptable. Bidder lacks experience and occupational license 2s in 3anitorial services. 'O Q A tee, F / CITY OF MIAMI, FLORIDA j� INTER -OFFICE MEMORANDUM TO. Arthur L. ullins DATE August 16, 1965 FILE. Asst. Chief Pro urement Officer SUBJECT Analysis of Bid No. 84`85-944 "Crowd Control at Orange Bowl" Walter E. Golby orRO""` Stadiums Administrator REFERENCES 1 ) Bic Analysis Schedule 2) Resolution Cover Memo ENCLOSURES The Office of Stadiums has evaluated the five bids received for "Crowd Control at the Orange Bowl". The lowest bid received from D.U.B.S. Corporation has been evaluated as unacceptable. On the "Professional and Qualifying Information" form, this bidder marked "none" for experience and references. D.U.B.S. Corporation's Dade County Occupational License is for janitorial services and not for the desired guard or ushering service. Furthermore, D.U.B.S. bid on a per game rage. Considering that an average game requires a five and one-half hour shift, D.U.B.S. would have less than $100 per game contribution towards overhead and profit if they paid everyone minimum wage. Overhead in this case would also include uniforms which they would have to purchase. Their bid is clearly neither responsible nor responsive and is hereby rejected. The recommended low, responsive bid is that offered by All Star Security. Their prices are acceptable and their references, Miami Beach Convention Center and Hollywood Greyhound Track, both reported that they were satisfied with All Star's services and that they had appropriate usher's uniforms. A schedule of each bidder's prices for a game based on the maximum numbers requested in each classification has been prepared for inclusion with the Agenda package. Our actual cost per game will be less since we will probably never use the maximum number of personnel. Such personnel will be requested to meet the anticipated demand of the next game. The anticipated annual cost of the service is $40,000. Funds are available in the FY'85 and FY'86 Orange Bowl operating budgets. Please schedule this item for the September 12th meeting. t WEG:cv cc: Cesar Odio Assistant City Manager AUG V l-1 b 1 L F -.1 n _m _t:_ _ TYPE OF PURCHASE: REASON: DOTE NTI U BIDDERS: AWARD OF LAID Bid No.84-65-94 Crowd Control for the Orange Bewl Stadium Office of Stadiums Contract f one (1) year renewable annually To provide ushering and ticket tal} inc; Services at rkliami Dolphins Fuctbal.l Games. 54 5 TABULATION: Attached FUNDS: 1985-86 Operating Budget MINORITY PARTICIPATION: Invitations to Bid were sent to four 4 T Black and twelve (12) Hispanic firms engaged in the Crowd Control Business, as located in these sources: 1. Metropolitan Dade County Minority Vendor Directory. 2. Bidder Applications on file in Purchasing 3. Previous Bid on file in Purchasing 4. Yellow Pages telephone book. Minority response consisted in two (2) bids from Black Firms. BID EVALUATION: The lowest bid received from D.U.B.S. Corporation has been evaluated as unacceptable. On the "Professional and Qualifying Information" form, this bidder marked "none" for experience and references. D.U.B.S. Corporation Dade County Occupational License is for Janitorial Services and not for the desired guard or ushering services. All other bids meet the specifications. Following is an analysis of the Invitation to Bid: Category Prior Bidders Black American Hispanic American Non -Minority New Bidders Black American Hispanic American Non -Minority Courtesy Notifications Late Bids Totals Number of Bid dumber of Invitations bailed Responses 0 0 5 0 30 2 4 2 7 0 8 1 10 0 2 0 Reasons for "No bid" were as folloirs: 1. Florida Patrol Investigator, Inc. "Our Company furnishes security Guard Services." 2. Feick Corp. "We are not bidding at this time" Page 1 of 2 VS=1D`7V The Pii nor i ty recommendation. i is f;curitNL.;)Eu THAT THE A1vA2DL i-IAL`h TO ALL STAR Sh::URl'r'z AT A TOTAL PROPOSED Ali4NUAL C1iST OF $` 0, UIjU. (,,U. Astistant Chief Procurement CLEic.er jam, S.l S-- Date Procurement Officer concurs with the above Of ficer 2z /� to Page 2 of 2 .7