HomeMy WebLinkAboutR-85-1120Pa
J-85-1119
RESOLUTION NO.
A RESOLUTION ACCEPTING THE 13ID OF PRECISION
SECURITY SYSTEMS FOR FURNISHING A SECURITY
ALARM SYSTEM AT THE MIAMI BASEBr-.LL STADIUM
TO THE OFFICE OF' STADIUMS A TOTAL PROPOSED
s
COST OF $5,388.00; ALLOCATING FUNDS
a
THEREFOR FROM THE 1985-86 OPERATING BUDGET;
'
AUTHORIZING THE CITY 11ANAGER TO INSTRUCT
THE ASSIS`PANT CHIEF PROCUREMENT OFFICER TO
i
i
ISSUE A PURCHASE ORDER FOR THIS E:QUIPIMENT.
WHEREAS, Pursuant to public notice, sealed bids were
received October 2, 1985 for tiie furnishing a Security Alarm
System for the Miami Baseball Stadium to the Office of Stadiums;
and
WHEREAS, invitations were Trailed to 21 potential
suppliers and 3 kids were received; and
WHEREAS, funds for this purchase are available in the
1985-86 Operating Budget; and
WHEREAS, this equipment will be used by the Office of
Stadiums for the purpose of replacing obsolete alarm system
3
currently in use at the Miami Stadium; and
WHEREAS, the City Manager and the Director of the
Office of Stadiums recommend that the bid received from Precision
Security System be accepted as the lowest responsible and
responsive bid;
NOW, THEREFORE, 13E IT RESOLVED BY THE COMMISSION OF THE
i
CITY OF MIAMI, FLORIDA:
i
Section 1. The October 2, 1985 bid of Precision
Security Systems for furnishing Security Alarm System at the
T
Miami Baseball Stadium to the Office of Stadiums at a total
proposed cost of $5,388.00 is hereby accepted with funds therefor
hereby allocated from the 1985-86 Operating Budget of that
f
Office.
. CITY COMMISSION
MEETING OF
NOV 26 1985�
IMOLUTION No. � i2
REMARKS.
F
0
Section 2. That the City Manager is hereby authorized
to instruct the Assistant Chief Procurement Officer to issue a
Purchase Order for this equipment.
PASSED AND ADOPTED this 26th day of NOVEMBER 1985.
ATT '
MA TY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
DEPUTY CITY ATTORNEY
APPROV
LUCIA A. DOUGH
CITY ATTORNEY
AND CORRECTNESS%
MAYOR
f - 1-120
�Vl- tor-vl-�
to S ti
BID SECURITY
PURCHASING: BID:84-85-115
OCTOBER 2, 1985
DATE BIDS REtt:lvED 2- P.M.
TYPE OF SECURITY
MOVER
TOTAL
�YOtiM T
COMMUNICATIONS INC. BY
JOHNSON
Dn
FLA. 33404
BROKEN DOWN IN ITEMS
WELLS FARGO ALARM
51 NW. 29th St.
MIAMI,FLORIDA 33127
BROKEN DOWN IN ITEMS
PRECISION SECURITY SYSTEMS
4437 SW. 71 Ave.
MIAMI,FL. 33155
BROKEN DOWN IN ITEMS
SECURITY SYSTEMS INC
7340 SW 61 Ct.
MIAMI,FL. 33143
BROKEN DOWN IN ITEMS.
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FOR KCOYMTIMG O1rtE1Dy
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LEGAL AMNI`RTISI�i-IE JT
4
(�jll LV2. 84-f35-117
Sealed bids will be received by the City Manq34,W and City_ Clerk
of the City of Miami, Florida not later. tharY_�2:00 P.M. October 2,,
1985 for furnishing Security Alarm System for the Miami Baseball
adium for the Office of Stadiums.
Ordinance No. 9775 established a goal of ,'Awarding 501 of the
City's total dollar volume of all expenditurus for All Goods and
Services to Black and Hispanic Minority ,j3usiness Enterprises on
an equal basis.
Minority Vendors who are interested in subriitting bids and who
are not registered with the City as minority vendors are advised
to contact the City Purchasing Office. 1.145 N.W. l ltli Street,
Room 120, Telephone 579-6380.
Detailed specifications for the bids are available upon request
at the City Purchasing office.
The City Manager may reject all bids ana readvertise.
(Ad No. 3285 )
Sergio Pereira
City :tanager � ,,I%
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S C/
REQUISITION FOR ADVERTISEMENT
DEPTDIV.
ACCOUNT CODE
DATE
PREPARED BY
Publish the attached advertisement
Type of advertisement: legal _
(Check One)
Site:
First four words of advertisement: _
Remarks:
PHONE
APPROVED BY:
Inumber of times)
classified disolav
Starting date
This number must appear
in the advertisement.
DIRECTOR OF ISSUING DEPARTMENT
times.
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
R-?
3
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.IN
)
i SUBMIT BIDS TO:
Office of the City Clerk
CITY OF MIAM1, F LOR IDA
3500 Pan American Drive
INVITATION TO BID
P.O. Box 330708
Miami, Florida 33133
5idder Acknowledgment
Page t ofTELEHoNPE
NUMBER
MAILING DATE iC,ty)
life ISO.
Pages
579-E3BO
Se tember 16
1985
84-85-115
j Bias will oe opened
BID TI FILE
2:00 p.m. October 2, 1985
ili_r - Miami nas;pbaLL St -ad
and may 'tit Ue —thdr3Wn :•;,thin n rlety days
Reason for ",o 1),d"
after Such dale and t me
all 3t%ard5 —ace 35,1 'esuit -)f this bid Shall corforrin to aDbilcable�
sect ci,is of the charter ,and ca4e of the C:tv of %liom,
'%47.tE JF vE:NDCR
A I--URPORATION OF THE
AREA
EP`+t:i'i;E?JUw13Eq
\JE`:DGR NO.
STATE of
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j%1A,',_!NG ADDRESS
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.UT OFtIZ`=v SIGNATURE 'Typed) TITLE
GENERAL CONDITIONS
BIDDER: To insure acceptance of the bid, follow these instructions.
SEALED BIDS: All bid sheets anti this form must be executed and
Subm,t,eo in a sealed envelope. The face of the envelope shaft contain, in
aadilion to the above address, the date and time of the bid opening, and
the bid number Bids not submitted on attached bid form may be relec
tad. All bids are subject to The condilions specified herein. Those which do
not comply with these Conditions are Subject to rejection
1. EXECUTION OF BID: Bid must Contain a manual signature of an
authorized representetive ,n the space provided above. The company
name must also acpear on park rare 0f the old as
reauirea.
1. NO BID: if not submitting a bid, respond by returning one copy of his
form, marking it "NO BID", and explain the reason In the space
provided above. Repeated failure tb auote without sufficient
justification shall be cause for remuval if 'he supplier's name from
the b:d mailing list,
NOTE Toovalify as a respondent• bicder must submit a "%0 840".
and ,1 must be received no later than the Sta'ed b'a opening We and
hour.
3. BID OPENING: Small be public, on the dare and at the time specific*
On the old form. 1t is the bidder's resonsibiliry 10 assure that his bid ;s
Delivered at the proper time and place of the Did opening Bias which
for any reason are not so delivered, will not ne considered. Otters by
telegram or telephone are not acceptable.
4. BIO TABULATIONS: Will not be furnished. Bid files may be
examined during normal working hours.
S. PRICES, TERMS and PAYMENT: Firm prices shall be quoted;
typed or printed in ink Arta include all packing, handling, Shipping
=rarges and delivery to the destination shown herein. Bidder ,s
'eouested 10 offer casn discount for prompt invoice Dayment.
Oitceun► time will be computed from thedate of satisfactory detivery
at place of acceptance or from receipt of correct invoice at the Office
Specified, whlChever is later.
a) TAXES: Do not nclu*e state or federal taxes. Not applicable to
mun,c oa,ities.
b) MISTAKES: B4OoersarezKcec'edtoexamine thespecific3tions,
Cet very '.creauie, b d Gr'ces, exfens,Ons and all rrstrucli0ns
;:Pr'a ri09 '0 s,.ppl,05 ana selviceS. Failure to do so will be at
b'Cder,s r sk
cI DISCOUNTS .von tie considered n oeterrrt,ning the lowest net
cost.
d) CONDITION AND PACKAGING: 11 is understood and agreed
that any terr wilerea Or Shipped as a result Of this bid Shall be
new (curr"t procuchon made' at the time Of 'his bid). All con
:3,ners shsil be st:ilacle for SlOrage Or sh,oment, and ail prices
craft nct,,7de, standarc Commercial packaging.
e) SAFETY STANDARDS:i;n'ess drher.,so srrovlcteti in the
bid, :i, 1,inufd7tweo gems and r;forica'ed dasembh.iis ;110:1
comp;, w,'h •epwr-irenis of Qrc�pdtlonal Scraty
and Heoith A,? and an', sitincords 'hereun0er.
I) UNDERWRITERS' LABORATORIES: Unless otherwise
st'puialm in 1" t_•d, all manufactured iterrs and fabricated
asse'-..r.i its shah c,,rry U L 4ODrOval and reexamination listing
where - cn has been 45tablisred.
9) PAYMENT: Pavrn:.nr 4,11 tie made by the city afar fhe �temt
d,hdrCed t3 a vendor "cave n?en received. insreclea. and fOuld M.r';-01`, .vitn 3K:.r;j ,.:eC.FraL Jns. free of lama;(. bf 90fe;t 3rd
Croceriy woiCBO. qi, nvo.Ces .halt -ear rife .burcnase or.Ze/
f-unToer
•. DELIVERY: Unless actual Date cf delivery ,s specified for, it
specified dvo ery cannot !:tr. met), Sr Dw number of days required t0
make delivery after rtcefpt of dur:hase order In space provided.
Delivery time may cecome a basis for 'Waking an award (see Special
CJndition! I pel)very shelf be within the normal working "Ours of the
user, Nlonoay lli rougn rr,cay
7 MANUFACTURERS' NAMES AND APPROVED EQUIVALENTS:
:.n,r rranU1Acturers' names, •rode names, brand modei names, in
lcrmat•Ori and cr catalog numoers I:Steil in a specification are for
. o:Ormalicdn. no, 10 ,imit cOmzetit,on. The bidder may offer any
Grand for "wrl,cn ne is an authorized representative, •Nntcn meets Or
exCeedS The SOecd,Caf(on for any ltem(S). It the olds are based on
A
edu,vaierl, orodu C's. rdicate On the bid form the manufacturer's
'tame and number and indicate any deviation from the specificitions
YOUR BID. LACKING ANY WRITTEN INDICATION OF INTENT
'C CUOTE AN ALTEoNATE BRAND, WILL BE RECEIVED AND
(7''`JSICERED AS A QUOTATION IN COMPLETE COMPLIANCE
Ni7H T NE SPEC;FICATIONS ASLISTEDON THE 810 FORM
a. INFORMATION AND DESCRIPTIVE LITERATURE: Bidders
Tusf furnish all .nformalion requested in the spaces provided on the
b-d ied form Further. as may be spl elsewhere, each bidder must
submit for bid evaluation cuts, sketches, and descriptive literature
and technical spec hcar onscovenng the products offered Reference
•j „tera%re subm.tted With a previous bid or on file with the buyer
W,jl not satisfy This provision.
♦. INTERPRETATIONS: Any Questions concerning conditions cnd
cns shouid be directed to the Purches,ng Agent in
vnring no 'der thou three (?1 days prior to the bid ooen,ng
Inquires must reference }fie date of bid opening and bid num.
Let.
10. CONFLICT OF INTEREST: The award hereunder -s subject to au
conflict Of -Merest orovisjors of the City of Miami, Dade County, of
the State ct F-or ca
11. AWARDS. As the best Merest Of the c,ty may reou,re. the r-ght is
reser\,ed to reject anv and all bids and to waive any rregular!ty in
r,•as received 'a accept any item or group of ,femS unless oualified
by t doer
12 ADDITIONAL QUANTITIES: Fir a period not e.ceeding n ntity
')C) :-vs lr^m f,,e ,+,are )i vc:eptgnce of !hi s offer by the buyer,
a )•r is reserved To oczuire additional wint,fies at the
Cr,ces bid ,n Th,s .,v,talion. If .additional Quantities ore not
acceotoole, the bid sheets must be noted '•BID IS FOR SPECI-
F,ED �LiANTITY ONLY."
12. SERVICE AND WARRANTY: Unless otherwise specified, thebidder
Shan define any warranty, service and replacements that will be
provided Bidders 'rust explain on an attached Sheet to what extent
warranty and serv•ce fac tit es are provided.
le. SAMPLES: Samples of items. when Called for, must be furnished
free of expense. and f not destroyed will, upon request, be returned
at fie bidder's expense Request for the return of samples may be
maae within ten( 10) Jays following opening of n1as Each individual
sample must be ';abeied with o,dder's name, manufacturer's brand
name and number, b,d number and item reference.
1S. NONCONFORMANCE TO CONTRACT CONDITIONS: Items may
be tested foI comp!,amce with specJ -cations under the direction of the
Florda Department of Agriculture and Consumer Services or by
other appropriate testing Laborator-es. The data derived from any
tests for compliance with soec.fications are public records and open
to examination thereto in accordance with Chapter 119, Florida
Statutes, 1971 Items delivered not conforming to specifications may
^,e r^,ected and returned at vendor's expense. These items and items
'lot ce!,vered as per delivery date in bid and or purchase order may
result in bidder being found in default in which event any and all
rerrocurement costs may be charged against the defaulted con
trac•rr Any violation of these sIiculations may also result in the
suppers name be.ng removed from the City of Miami's vendor
mailing I.st
16. INSPECTION, ACCEPTANCE AND TITLE: Inspection and ac
Centanc- wW be at deShnat on unless otherwise provided Titre to or
risk of loss or damage to all items shall be the responsibility of the
successful bidder until acceptance by the city unless IOSS Or damage
rn�tjifs from neq),gence by the City
11. DISPUTES: In case of anv doubt or difference of Opinion as to the
Trims to !:e furnished hereurder, the decision of the c.ty manager
Shan be firal and binding on both parties
19 GOVERNMENTAL RESTRICTIONS: to the event any govern
n Pntal rostr rt one. may be imposed Which would necessitate
ajterat,Dn of the matpr,al. quality. workmanship or performance of
the tri; offnrpo on ih;S proposal prior to their delivery, it shall be
the mLspon5;b,i:Ty of the successful bidder to notify the city at once,
ndrea-;ng n ti,s totter the spec f.c regulation which required an
atterah7n -,n C ty reserves t"e right to accept any such alteration,
nclud'r• 4 anv uhce adluStmenfs occasioned thereby. or to cancel the
contract at no expense t0 the City.
19 LEGAL REQUIREMENTS: F^deral, state, county. and cufy laws,
,;rty,nances 1nA " iqu!at,cLS 'hat -n any manner affect the
.!ems tint^ aaG'v J' k ^f Pnrw,ndQe by 'he bidder will in
^J 'wd� JP'1 '•J .Set^r r ,1 al -trim ens COnsib,li �
20. PATENTS AND ROYALTIES: The bidder, without exceotion, shall
ndemn,fv and save harmless the city and its employees from
:�ao&fv of any nature or kind, mcluding cost antl expenses for or On
account of any ccoyf ghted. patented, or unpatented invention,
process, or art,r!e manufacturered or used to the performance of fine
contract nctuaing is uses by the City of Miami. if the bidder uses
anv ces qn. 7ev,ce. or materials covered by letters. patent or
copvr'gnt. •t ,s rnutaily agreed and urderstood without exception that
The o•a or. ces sha!! inC!Utle all royalties or cost arising from the We of
such design, device. or nater.ais in any Way involved m thework.
21. ADVERTISING! In submitting a proposal, bidder agrees not to use
the results therefrom as a part of any commercial advertising.
Vici3t on of this stiaulat,cn may be subiect to action covered under
Paragraph 15 of this document.
22. ASSIGNMENT: Any Purchase Order issued pursuant to this bid
invitation and the monies which may become due hereunder are not
assignable except with the or,or written approval of the city.
22. LIABILITY: The supplier small hold and save the City Of Miami,
Florida, its officers, agents, and employees harmless from liability of
any kind in the performance of thls contract.
2e, In the event of an error on the part of the bidder in extending
unit prices or rn totalling The extended prices, the unit price shall
prevail, except *hem The bidder clearly states *not the total price
is bcsed on an etl ;r -lone basis.
NOTE: ANY AND ALL SPECIAL CONDITIaNS ATTACHED HERETO WHICH VARY FROM THESE
GENERAL CONDITIONS SHALL HAVE PRECEDENCE.
f
CiTY OF FLORIDN t'.J. 3)X 330703
r-UitC:iASING DI`,IISIO'N Miami, Cl 33233-0708 --
13I1) SHEL•;T
13ID rdJ. 84-85-115 i
IMPORTANT: BID SHEET AND BIDDER ACKNOWLEDGEMENT MUST BE RETURNED
IN DUPLICATE IN ATTACHED ENVELOPE IDENTIFIED BY BID y
f
NUMBER, TIME AND DATE OF BID OPENING.
L_'r..1s: ncLud Clili di c!%unt f.`r prampt ipay:l';ht, '
if any) -
1ditional discount of if _:wardt?C, :L L l..r ms —
warranty and/or guarantee:
Stat.2 anv variances to specifications ('1sc' s,2,parate- sheet if
n--' --:i .3 i;a y) .
Delivery: calendar days required upon receipt. of Purchase
Order.
Delivery Point(s): Miami Baseball Stadium
2310 N.W. loth Avenue
Miami, Florida
In accordance with the Invitation to Bid, the Specifications,
General Conditions, Special Conditions and General Information to
Bidders, we agree to furnish the Item at prices indicated on the
attached bid sheet.
MINORITY PROCUREMENT COMPLIANCE
The undersigned bidder acknowledges that it has received a copy
of Ordinance No. 9775, the Minority Procurement Ordinance of the
City fo Miami, and agrees to comply with all applicable
s:bstantive and procedural provisions therein, including any
aime.nd:-.iiants thereto.
3idjer: Signature:
(company name
Print Name:
indicate if Minority Business: Date:
L j rBlack r ,j Spanish
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM MAY DISQUALIFY THIS BID.
� 1-~i12a
CITY OF MIAZ4I, F[.,ORIDA
BID NO. 84-85-115: BID SHEET
—
ITEM
DESCRIPTION
PRICE.
t
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Security Alarm System for Miami Baseball Stadium
Price for each of the eight areas to be covered:
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la
Concession Area
$
lb
Orioles Locker Room Area
$
lc
Trainers Room area
id
Concession Office area
$
le
Main Stand A,B,C area
if
Souvenir Storeroom area
$
Lg
Ticket Offices Area
lh
Groundskeepers Annex :area
$
2
Price for Remote Control Console
$
3
TOTAL PRICE FOR THE ABCIVE (including
installation)
$
4
Yearly Maintenance contract (to begin after
warranty expiration)
$
BIDDER:
company name
Signature:
120
E
DEBARMENT MID SUSPENSION
City of Niami Lode Sec. 1,13-56.4
(a) :lelthority and rr?qulremd?nt to dcbar and �usld�nd:
.after rtaasonr,i�l(_, notice to an actual or
ir..i after reasonable c-nortunity to such part! +_•.) L, ::c;lydl, tal i cat}1
'.anarer, after consultation with the, chief pro,:arcrer.t i:`f lcer - :d tl;•_
city attorney, shall have the authority to djei:ir i ccntr�!ctual tarty
for the Ca,.jsco listed belca from consider•;t r .3l:ard eF city
contracts. The debarm,.�nt shall l:e for a ::"r'.ccj ;i .,;t t''•.:er than
three (3) ::ears. The city manager shall also h.:v� t1no �utilority to
suspend a contractor from consideration for awards of _itv cent=acts if
there is a probable cause for debarment, r.:iiny the debarment
determination, the authority to debar an-9 susp c:::j ccntr.-ictors small be
.exercised in accordance with regulaticns which sh•2ii issued by the
chief procure:ient officer after approval by the city m:.aCz!ger, thQ city
attorney, and the city commission.
(b) CauS'?S for detarmrnnt or suspension include th,,
i 1. Conviction for commission of a criminal o:fense incident to
obtaining or attempting to obtain a public 'or privato contract or
subcontract, or incident to the perform^ante of such contract or
subcontract;
2. Conviction under state or fc!deral .;tatut.'; of i.ltC�al.'^lent, tl1C: ,
Lor,�ry, briLery♦ �aloification L)r _.,tr.._ :1 J'_ rC:r.1t;
racciving stolen property, or ary cthor :)ffar.ac i::'ic:,tir.r a lac::
of business integrity or business hcncsty;
3. Conviction under state or federal antitrust :;t.-it�itcs arising out
cf the submission of bids or proposals;
4. Violation of contract provisions, which i:; rccarced icy the chief
procurement officer to be indicative of nonresponsibility. Such
violation may include failure without good, cause to perform in
accordance with the terms and conditions of a contract or to
perform within the time limits provided in a contract, provided
that failure to perform caused by acts t:eyorni t,:,2 control of
party shall not b:: considered a basis for djciar..ont cr su,;pcnsion;
5. Debarment or suspension of the contractual _oarty 1,y any fcdloral,
state or other governmental entity;
;3. False certification pursuant to paragraph (c) he's::; or
:. :any other cause judged by the city manager to be so sericus ar:d
compelling as to affect the responsibility of ti:d, contractual
party conforming city contracts.
(c) Certification: All contracts for goods and services, -nd le,asesby
the city shall contain a certification that neither the contractual
party nor any of its principal owners or personnel hay.:! been
convicted of any of the violations set forth abovo or debarred or
susnended as set forth in paragraph (b)(5).
The undersigned hereby certifies that neither the contractual -arty nor an
of its principal owners or personneL have bean convicted of any of the
violaticns set forth :hove, or debarred or zusnendeci sot forth in
raragraph ('))5.
Company name:
Signature: (RETURN WITH BID SHEET)
Date:
' f
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A
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' BID NO. 84-85-115 INFORMATION S11L ET
MINORITY CLASSIFICATION AND PARTICIPATION
I. Indicate MINORITY CLASSIFICATION of Business Enterprise
(BIDDER): Ll BLACK LJ HISPANIC Lj OTHER
If OTHER, detail MINORITY PARTICIPATION within your firm, or
as it may apply to this bid, if awarded:
A. JOINT VENTURE: Provide information regarding Minority
firm participating as such, and the extent
of participation
ii of Dollar
Vane Business Address BID iNmount
3. SUBCONTRACTORS: Provide information rL j,ir,:ing Minority
firms that will be JU'-Cantr�,ctors ror this
BID, and their extent o= the work
ti of Dollar
F ir-i Name Business Address BID A:-ount
C. SUPPLIERS: Provide detail regarding Minority Firms
that will Supply you with goods or
services, and the extent
of Dollar
Name Business Address BID Amount
D. AFFIRMATIVE ACTION PROGRAM
If existing, Date Implemented:
If planned, Date of Proposed Implementation
3IDDER:
SIGNATURE:
,i
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
31
The Honorable Mayor and Members NOV t t
TO. 985
of the City Commission OATE: 1 FILE:
Resolution to Award Bid
SUBJECT, for Alarm System at
Miami Stadium
Sergio Pereira Ci
FROM City Manager REFERENCES
1)Draft Resolution
i
ENCLOSURES.2) Bid Analysis Sheet
1
The Office of Stadiums recommends
the acceptance of the bid of
Precision Security Systems for
furnishing, installing and
maintaining for one year a
security alarm system in the
Miami Baseball Stadium at a cost
of $5,388.00.
Three bids were received on Bid 84-85-115 for
furnishing a security alarm system at the Miami
Baseball Stadium. The Office of Stadiums analyzed
the bids and determined that Precision Security
Systems had submitted the lowest bid at a cost of
$5,388.00. Although monitoring service was not
included in the bid specifications for purchase of
the system, Precision Security Systems did include
the first year's monitoring service in their low bid
price.
Th}s new system is needed to replace an obsolete
alarm system currently in use at Miami Stadium. The
new system cover more areas of the stadium and the
monitoring service will be able to tell in which of
eight separate zones an intrusion has occurred.
Funds are available in the Office of Stadiums Fiscal
Year 1985-86 Operating Budget.
j� �`112G
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AWARD OF BID
Bid No.84-85-115
E
r
ITEM: Security AlaamSystem for Miami Stadium
DEPARTMENT: Office of Stadiumsr4
TYPE OF PURCHASE: Single Purchase`
REASON: To replace obsolete alarm system
currently in use at Miami Stadium
1 POTENTIAL BIDDERS: 21
BIDS RECEIVED: 3
TABULATION: Attached
FUNDS: 1985-86 Operating Budget
MINORITY PARTICIPATION: Invitations to Bid were sent to three
3 Black and three 3) Hispanic firms engaged in the Security
Alarm Systems Business, as located in these sources:
1. Metropolitan Dade County Minority Vendor Directory.
2. Bidder Applications on file in Purchasing
3. Yellow Pages telephone book.
Minority response consisted in one (1) bid from a Black Firm.
BID EVALUATION: All bids meet the specifications.
Following is an analysis of the
Invitation to Bid:
Number of Bid Number of
Category Invitations Mailed Responses
Prior Bidders
Black American 0 0
Hispanic American 0 0
Non -Minority 0 0
New Bidders
Black American 3 1
Hispanic American 3 0
Non -Minority 15 2
Courtesy Notifications 10 0
"No Bids" - 1
Late Bids - 0
Totals 31 _
Reason for "No bid" was as follows:
1. Wells Fargo Alarm. "No sufficient time to prepare for
bid."
i
`112
Page 1 of 2
i
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE TO PRECISION SECURITY SYSTEMS AT
A TOTAL PROPOSED COST OF $5,388.00.
Assistant Chief Procurement Officer
Date
The Minority Procurement Officer concurs with the above
recommendation.
\ Of fiver
Da t e
Page 2 of 2
--luo
0
Analysis of Bid 84-85-115
Precision
Security
Systems
Price $5,388.00
Maintenance
Contract (2nd and
later years) $540/yr
Minority Vendor no
County Dade
Circle
Communications
Security
by Johnson
System
$5,560.80
$7,630.00
$660/hr
$50/hr**
yes
no
Palm Beach
Dade
* Precision's price includes monitoring for one year.
** Circle did not bid on this item. Their service rate
is $50/hour.
--1 ZO