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Home My WebLink AboutR-85-1118k i•'rr J-85-1118 A RESOLUTION NO. j:; JLI Tlr: A RESOLUTION ACCEPTING THE BID OF CARPET COLLECTION, INC. FOR FURNISHING CARPETING AND RELATED MATERIALS CITY-WIDE TO THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE ON A CONTRACT BASIS FOR ONE (1 ) YEAR RENEWABLE ANNUALLY AT A TOTAL PROPOSED FIRST YEAR COST OF $45,000.00; ALLOCATING FUNDS THEREFOR FROM THE 1985-86 OPERATING BUDGET; AUTHORIZING THE CITY MANAGER TO INSTRUCT THE ASSISTANT CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE ORDERS FOR THESE MATERIALS. WHEREAS, pursuant to public notice, sealed bids were received June 24, 1985 for the furnishing of Carpeting and related materials on a contract basis to the Department of Building and Vehicle Maintenance; and WHEREAS, invitations were mailed to 30 potential suppliers and 8 bids were received; and WHEREAS, funds for this purchase are available in the 1985-86 Operating Budget; and WHEREAS, these materials will be used by the Department of Building and Vehicle Maintenance for the purpose of providing i carpeting and related materials to i all City offices on as needed basis; and WHEREAS, the City Manager and the Director of the Department of Building and Vehicle Maintenance recommend that the { 7 bid received from Carpet Collection, Inc. be accepted as the 3 lowest responsible and responsive bid; 9 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE 1 { CITY OF MIAMI, FLORIDA: Section 1. The June 24, 1985 hid of Carpet Collection, 3 Inc. for furnishing Carpeting and related materials City Wide to the Department of Building and Vehicle Maintenance on a contract basis for one (1) year renewable annually at a total proposed first year cost of $45,000.00 is hereby accepted with funds therefor hereby allocated from the 1985-86 Operating Budget. CITY COMMISSIC MEETING OF NOV 26 f9�tS RLSOLU110N No.SIL� 1�. s;? 6faAARMSPPM ---__--- e E . r is hereby authorized Section 2. That the City Manage to instruct the Assistant Chief Procurement Officer to issue a Purchase Order for these materials. PASSED AND ADOPTED this 26th day of NOVEMBER 1985. ATT M - ATYY RIRA�I, CITY CLERK PREPARED AND APPROVED BY: 6y ROBERT F. CLARK DEPUTY CITY ATTORNEY APPROVE TO F RM AND CORRECTNESS: LUCI TY CA A. DOUG TY CITY ATTORNEY MAYOR SISI-1.118 r 4 BID SECURITY jTEy Carpeting, Cushion and re t maar;a7 c OAII tit$ REtEwtb.. V.24, 1985 2:00 84-85-81 f TYPE OF SECURITY tIDOER TOTAL "DWI ARirican Carpet and Interiors 2811 Hollywood Boulevard Hollywood, Florida Broken down by items Franklin's Carpet 1370 N. W. 54th Street Miami, Florida 33142 Broken down by items The Carpet Collection, Inc. 112 N. E. 40th Street Miami, Florida 33137 Broken down by items Harry Rich Corp 8300 Biscayne Boulevard Miami, Florida 33138 Broken down by items Miami Rug Cappany P. 0. Box 680610 Miami, Florida 33168 Broken down by items Amion Enterprises, Intl 18401 N. W. 30th Avenue Carol City, Florida 33056 Broken down by items George's Carpet Co. 7350 S. W. 45th Street Miami, Florida 33155 Broken down by items Carpet Systems, Inc. 7145 W. 20th Avenue Hialeah, Florida 33014 Broken down by items Thcmas W. Ruff & Co. Al Resolved ih& 64oMe 00(vibs1 shtks thl _ �sy of - Eno -- - •fIAilwWAMR MWKWM LEGAL ADVERTISEMENT BID NO. 84-85-81 Sealed bids will be received by the City Managcrand City. Clerk of the City of Miami, Florida not later thanC-2:00 P.M. June 2 , `1985�for furnishing Approximately 8,000 to 10,000 Square-Yar s o -Carpeting, Cushion and Related Materials on a Contract Basis for One (1) Year to the Department of Building and Vehicle Maintenance. Ordinance No. 9775 established a goal of Awarding 50% of the City's total dollar volume of all expenditures for All Goods and Services to Black and Hispanic Pinority Business Enterprises on an equal basis. Minority Vendors who are interested in submitting bids and who are not registered with the City as minority vendors are advised to contact the City Purchasing Office. 1145 N.W. llth Street, Room 126, Telephone 579-6380. Detailed specifications for the bid are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 3253) Sergio Pereira City Manager - a ._ O 1 1i d i DEPT DIV. ACCOUNT CODE DATE PREPARED BY _ Publish the attached advertisement Type of advertisement: legal _ (Check One) Size: First four words of advertisement: _ Remarks: nn4p m(affum REQUISITION FOR ADVERTISEMENT This number must appear in the advertisement. PHONE APPROVED BY: a. DIRECTOR OF ISSUING DEPARTMENT i times. (number of times) classified display Starting date DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY. LINE PUBLICATION DATE(S) OF ADVERTISEMENT INVOICE AMOUNT 0 A-1 B-2 C-3 D-4 E-5 F3 F4 F5 F7 F8 F9 F10 F11 F12 LINE TRANS VOUCHER DUE DATE YY MM DD Adv. Doc. Reference VENDOR INDEX CODE OBJECT PROJECT 11 113 17 18 1 125134 39 42 145 50 51 56 57 62 63 65 66 71 0 112 1411 V P 210121 2 8 7 1 21314 7 8 V P 12 13 14 15 DESCRIPTION 36 64 DISCOUNT69 72 AMOUNT 80 5 2 0 0 2 0 1 White — Purchasing Yellow finance Approved for Payment Pink — Department 1--tits CITY OF MIAMI, FLORIOA INTEROFFICE MEMORANDUM 129 TO: The Honorable Mayer and Members DATE: 8 SOS MCIof the City Commission SUBJECT: Request for Bid Award Bid #84-85-81 S FROM: Sergio Pereira REFERENCES: City Manager f ENCLOSURES: E; 4 3- i y t- t THE DEPARTMENT OF BUILDING AND VEHICLE MAINTENANCE RECOMMENDS THAT THE BID BE ACCEPTED AND AWARD MADE OF THE LOW BID RECEIVED FROM CARPET COLLECTION, INC., FOR THE PROVIDING OF CARPETING, CUSH- IONING, AND RELATED MATERIALS ON A CITY- WIDE BASIS FOR A PERIOD OF ONE YEAR AT AN ESTIMATED COST OF $45,000. IN RESPONSE TO THIS BID, A TOTAL OF FIVE (5) BIDS WERE RECEIVED FROM MINORITY FIRMS AND THREE (3) FROM NON -MINORITY FIRMS. THE RECOMMENDED BIDDER IS A MINORITY OWNED COMPANY AND HAS SUBMITTED THE LOWEST RESPONSIBLE BID. In coordination with the Purchasing Division, bids were solicited for carpeting, cushioning, and related materials to be provided to all City offices on an as needed basis for one year. This re- quest for bids was responded to by a total of eight (8) companies. The lowest bid received was from Carpet Collection, Inc., a minor- i ity company, at a cost of $45,000. This bid meets all of the requirements of the specifications and is therefore recommended for award. This vendor will be responsible for providing carpeting as required at the prices as stated in his submitted bid documents. The vendor should have available ample amounts of carpeting in stock in order to avoid delays in recar- 1 peting needed areas. Funds for this award are available in the FY '85-86 Building and Vehicle Maintenance appropriated budget. f j -~ i ja r- ITEM: DEPARTMENT: TYPE OF PURCHASE: REASON: T1 i'�T TT ITT T * T T\ T TT1T\T1 f. _ TVm\ Pff el"TTT"M_ AWARD OF BID Bid No.84-85-81 Carpeting and related materials -City Wide Building and Vehicle Maintenance Contract for one (1) year, renewable annually Carpeting and related materials to be provided to all City offices on an as needed basis. 30 8 TABULATION: Attached FUNDS: 1985-86 Operating Budget MINORITY PARTICIPATION: Invitations to bid were sent to three 3 black and eight (8 ) hispanic firms engaged in the sale of Carpeting Supplies, as indicated in the following sources: 1. Bidders applications on file in Purchasing 2. Previous Bids for similar items 3. Dade County Minority Register 4. Yellow Pages Telephone Book Minority responses consisted of three (3) bids from Hispanic firms and one (1) bid from a Black Firm. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitation to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders Black American 1 1 Hispanic American 1 0 Non -Minority 6 4 New Bidders Black American 2 0 Hispanic American 7 3 Non -Minority 13 0 Courtesy Notifications 9 0 "No Bids" - 1 Late Bids - 0 Totals 39 g Reasons for "No Bid" were as follows: 1. Thomas W. Ruff & Co. - Cannot be compatible on this particular bid." Page 1 of 2 $S I oC RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO CARPET COLLECTION, INC. AT A TOTAL PROPOSED FIRST YEAR COST OF $45,000.00. t AS istant Chief Procurement Officer i Dat e The Minority Procurement Officer concurs with the above recommendation. Page 2 of 2 Of ficer Da t e Vendor Tabulation of Bids Carpeting Contract - City Wide Estimated Quantity - 8,000 - 10,000 Sq. Yds. Description/Mfg. Price Per Sq. Yd. W/Cushion Installed Comments The Carpet Collection, Inc. J. J. Industries $11.99 Lowest Acceptable 112 N. E. 40 Street "Graduate" Bid, Award Recom- Miami, Fla. 33137 mended. (Hispanic Vendor) Carpet Systems, Inc. J. J. Industries $12.15 Prices reflect k'145 W. 20 Avenue "Graduate" $12.40 moving of furni- ialeah, Fla. 33014 ture, additional $.35 P.S.Y. for regular and $.60 P.S.Y. for exces- sive moving. American Carpet & Porter $13.10 Interiors, Inc. "Prefect" 2811 Hollywood Boulevard Hollywood, Fla. 33020 Amion Enterprises Commonwealth $13.55 18401 N. W. 30 Avenue Carol City, Fla. 33056 Miami Rug Company J. J. Industries $13.81 P. 0. Box 680610 "Graduate" Miami, Fla. 33168 George's Carpet Company None $13.85 7350 S. W. 45 Street Miami, Fla. 33155 American Carpet & Bigelow $14.24 Interiors, Inc. "Stati-Tuft" 2811 Hollywood Boulevard Hollywood, Fla. 33020 X TO w4 ,4 Vendor Franklin Carpet, Inc. 1370 N. W. 54 Street Miami, Fla. 33142 )-ry Rich Corporation 00 Biscayne Boulevard Miami, Fla. 40 Description/Mfg. None Focus Executive Price Per Sq. Yd. W/Cushion Installed $14.45 $15.00 ilp