HomeMy WebLinkAboutR-85-1222i f
J-85-1203
12/06/85
RESOLUTION NO. 85*-1222
A RESOLUTION AUTHORIZING AN INCREASE IN
CONTRACT AMOUNT OF $40,000 IN THE CONTRACT
BETWEEN THE CITY OF MIAMI, FLORIDA AND FRE
CONSTRUCTION COMPANY DATED DECEMBER 18, 1984,
FOR THE CONSTRUCTION OF EAST LITTLE HAVANA
HIGHWAY IMPROVEMENT - PHASE I, SECOND
BIDDING, BIDS C AND D, SAID FUNDS TO BE
PROVIDED FROM MONEY ALREADY ALLOCATED TO THE
EAST LITTLE HAVANA HIGHWAY IMPROVEMENT
PROJECT; FURTHER RATIFYING THE CITY MANAGER'S
WRITTEN FINDING THAT THE HEREIN INCREASE
RESULTED FROM EMERGENCY CIRCUMSTANCES BY AN
AFFIRMATIVE VOTE OF FOUR -FIFTHS OF THE
MEMBERS OF THE CITY COMMISSION AND ADOPTING
THE FINDINGS AND CONCLUSIONS SET FORTH IN
THE PREAMBLE OF THIS RESOLUTION.
WHEREAS, there exists a contract dated December 18, 1984,
between the City of Miami, Florida and FRE Construction Company
for the construction of East Little Havana Highway Improvement -
Phase I, Second Bidding, Bids C and D; and
WHEREAS, an increase in contract of $40,000 is required to
cover the additional cost of extra work caused by unforeseen
conditions encountered during construction; and
WHEREAS, the City Manager has made a written finding that a
valid emergency exists for the work to be done; and
WHEREAS, the Director of the Department of Public Works
recommends the increase in contract to cover the additional cost;
and
WHEREAS, funds to cover the increase are available from
money already allocated to the project;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA:
Section 1. The recitals and findings set forth in the
preamble of this Resolution are hereby adopted and ratified by an
affirmative vote of four -fifths (4/5's) of the members of this
Commission.
CITY COMMISSION
MEETING OF
DEC 19 1985
RESOLOW4 toSS-- is
REMARK.
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Section 2. The contract between the City of Miami,
Florida and FRE Construction Company dated December 18, 1984, is
hereby increased by $40,000, with funds for the increase to be
provided from monies already allocated to the project.
PASSED AND ADOPTED this 19th day of December , 1985.
�►MCti
AV ER L. SUMREZ
MAYOR
ATTEST:
MA Y HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED AS -CORM AND CORRECTNESS:
LUCIA A. DOUG�ERTY
CITY ATTORNEY
RFC/bss/275
85'-1222
[a
CITY OF MIAMI, FLORIDA
INTER-OFFIC9 MCMOpANDUM
TO. Honorable Mayor and DEC f 2 1985
OAtE: IhLE: B- 4 4 8 7
Members of the City C & D
Commission SUBJECT EAST LITTLE HAVANA HIGHWAY
IMPROVEMENT - PHASE I, 2nd
Bidding - Bids C and D
FROM: Cesar H. Odlo REFERENCES:
City Manager
ENCLOSURES: Resolution (For Commission
Meeting of December 19, 1985)
It is recommended that a resolution be adopted
authorizing an increase in contract amount of
$40,000 in the contract between the City of
Miami, Florida and FRE Construction Company
for the construction of East Little Havana
Highway Improvement - Phase I, 2nd Bidding,
s Bids C and D; said funds to be provided from
monies already allocated to the project;
further ratifying the City Manager's written
finding that the herein increase resulted from
emergency circumstances by an affirmative vote
of two-thirds of the members of the City
Commission, and adopting the findings and
f conclusions set forth in the preamble of this
a
resolution.
j
When the Public Works Department initiated the East Little Havana
Highway Improvement project, the decision was made to split the
work into six separate bids in an attempt to attract small minor-
ity contractors as bidders. When the work was split into the
separate bids, the cash allowance that the Public Works Department
anticipated would be necessary to cover unforeseen conditions was
also split to correspond to the six separate bids. The six separate
bids were ultimately awarded to four separate contractors. The work
covered by four of the bids and three of the contractors has been
completed. The only work remaining under construction presently is
that covered by Bids C and D being done by FRE Construction Company.
During the construction of their work, particularly on S.W. 4 Avenue
and on S.W. South River Drive, they have encountered many unforeseen
underground obstructions such as sanitary and storm sewer manholes,
and junction boxes that needed to be removed to update both the storm
sewer and sanitary sewer systems. Additionally, FRE Construction
Company will be required to make more adjustments on private property
than any of the other contractors had to make on their portions of the
work. It is our estimate that this additional work will require an
increase in contract amount of $40,000 in the contract with FRE
Construction Company.
SS-1222
1,
Honorable Mayor and - 2 -
Members of the City
Commission
Funds to cover the requested increase are available from unused cash
allowances from the other previously mentioned contracts, and thus
no increase in appropriation for the project will be necessary,
merely a transfer of funds internally.
DWC:LEL:vh
Resolution Attached
cc: Alberto Ruder
195 "1222
i
CItti' OF MIAM1. FLORIDA
INTER -OFFICE MEMORANDUM
11
FILE
FROM:
Cesar H. Odio Vv�,
OATS: December 12, 1985 PlLt: B-4487
CAD
SUsJECT: EAST LITTLE HAVANA HIGHWAY
IMP. - PH I (Bid CAD)
Emergency Need for Increase
REFERENCES: in Contract Amount
City Manager ENCLOSURES: (For Commission Meeting of
December 19, 1985)
Based on information supplied to me by the Director of the
Public Works Department, I have found there exists an
emergency need for an increase in contract amount of
$40,000.00 in the contract between the City of Miami,
Florida and FRE Construction Company, for the construction
of East Little Havana Highway Improvement - Phase I (Bids C
A 0).
The reason for the emergency need is as follows:
The contractor on the work covered by Bids "C" and "D"
encountered many underground obstructions to his work in the
vicinity of S. W. 4th Avenue and S. W. South River Drive and
an inordinate amount of extra work was required. The cost
of the extra work has exceeded the cash allowance for Bids
"C" A "D" but it is necessary to proceed with the work for
the safety and welfare of the citizens in the area and the
general public. Funds for the increase are available from
unused cash allowances for Bids "A", "B", "E" and "F" which
have been essentially completed by other contractors.
DWC:LEL:mh
85--12-22 .
r
CITY OF' MIAMI. PLOIRIDA '
INTER4DF1r10E MEMORANDUM
Matty Hirai VATZ! December 10, 1985 """° H - 4 4 8 7
City Clerk
SUBJECT: Public Hearing Time
s
PROM: - • 10 - REFERENCES:
Donald W. Cather ENCLOSURES: East Little Havana
Director of Public Works Highway Improvement
This is to confirm the scheduling of a public hearing on December
19, 1985, at 11:30 a.m. for the following project:
East Little Havana Highway Improvement Phase I, 2nd
Bidding - Bids "C" and "D" B-4487,
DWC:EM, :gc
cc: Albert Ruder
SS"1.222