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HomeMy WebLinkAboutR-86-000786-32 RESOLUTION NO. SG 7 A RESOLUTION ACCEPTIIJG THE BID OF i7IRAriAR ELECTRICAL SUPPLY CC). FOR FURNISHING STREET LIGHT FIXTURES AND LAMP POSTS ON A CONTRACT BASIS FOR ONL (1) YEAR RENEWABLE ANNUALLY TO THE DLPAIZTt-SENT OF BUILDING AND VhHICLE MAINTENANCE AT A TOTAL PROPOSED FIRST YEAR COST OF $27,124.00; ALLOCATING FUNDS THEREFuR FROM THE 1985-86 OPERATING BUDGET; AUTHORIZING 'PHE CITY MANAGER TO INSTRUC THE ASSISTANT CHIEF PROCURL:I4EIJT OFFICER TO ISSUE A PURCHASE ORDCR FOR THESE MATERIALS. WHEREAS, pursuant to pt Vjlic notice, seale:3 hitis were receivedI October 7, 1985 for the furnishing of Street Light Fixtures and Lamp Posts to the Department of Building and Vehicle Maintenance; and WHEREAS, invitations were iaaiIad to 28 potential suppliers and U bi.is were received; and WHEREAS, funds for this purchase are available in the 1985-86 Operating Budget; ant WHEREAS, these materials will be used by the Department of Building and Vehicle Maintenance for the purpose of providing illumination for security and positive visibility at the required the Communities of Coconut Grove and Little Havana; and } WHEREAS, the City Manager and the Director of tile Department of Building and Vehicle 'Maintenance recommend that the bid received from miramar Electrical Supply Co. be accepted as '. the lowest responsible and responsive bid; L10W, THEREFOt:E, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, rLUItIDA: Section 1. The October 21, 1985 bid of Miramar Electrical Supply Co. (ar furnishing Street Light Fixtures and Lamp Posts on a contract basis for one (1) year renewable 4' annually to the Department of Building and Vehicle Maintenance at total estimated cost of $21,320.00 is hereby accepted with a funds thereforhereby allocated from the 1985-86 Operating Budget. CITY COMMISSION MEETING OF K JAN 9 1986 .1 Section 2. That the City Manager is hereby ,3utnorized to instruct the Assistant Chief Procurement Officer to issue a Purchase Order for these materials. PASSED AND ADOPTED this 9th day of JANUARY 1986- r" ' XAVIER L. SU�FEZ t1AYOR ATT b;1 : ATTYLHIRAI, CITY CLERIC PREPARED AND APPROVED BY: ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVEDeIrSj FORM AND CORRECTNESS: JCIA A. Dq HER CITY ATTORNEY BID SECURITY " Street Light_ fixtures for Coconut Grove and DATE t<i6t RtCtwtD_ Oct0ber 21► 1985 2:OOpm Litt -Le Havana - - ME OF SECURITY �ItiOEA Z'Om ��� 7 L-- 1►IID�M+T South Dade Electrical Suplly, Inc. 13100 S. W. 87th Avenue Miami, Florida 33156 Broken down by items Raybro Electrical Supply, Inc. P. 0. Box 522427 Miami, Florida 33152 Broken down by items " Miramar Electrical Supply,Co 4001 N. W. 24th Street Miami, Florida 33142 Broken down by items Consolidated Electric Supply 3800 N. W. 31st Avenue Miami, Florida 33142 Broken down by items Mercedes Lighting & Electrical Su P. 0. Box 7709 Miami, Florida 33255 ly,Inc. Broken down by items Graybar Electric Co. 2111 N. W. 22 Avenue Miami, Florida 33152 Broken down by items RTDe High Cauthen Electric AC Engr Tama Electric & Plumbing Supply,I . 09691wed �� st►��r �I�wt��� stick• t6t• �i�y �i �t..�.... 0 LEGAL ADVERTISEMENT Sealed bids will be received by the City Manager and Citv-Clerk o��:I ity of Miami, Florida not later than : oa0 P.M. October-. 21,8 for furnishing Street Light Fixtures for Coconut Grove — ttle Havana Areas, on a contract basis for One (1) Year to the Department of Building and Vehicle Maintenance. Ordinance No. 9775 established a goal of Awarding 50% of the nd City's total dolls and His anic Minority volume of all 1Business turs rEnterpAll �ids s ses on Services to Blac p an equal basis. Minority Vendors who are interested in submitting bids and who i are not registered tW1Pyas Officenority 1145 NaWrsare llth Street,I to contact the yur hasing Room 126, Telephone 579-6380. Detailed specifications for the bids are available upon request at the City Purchasing Office. The City Manager may reject all bids and readvertise. (Ad No. 3291) Sergio Pereira City Manager 0 4 CITY OF MIAMI, FLORIDA BID NO. S-,i f- GENERAL INFORMATION TO BIDDERS ITEMS ee hgln Do not include State or Federal Taxes not applicable to municipalities. The City reserves the right to award item by item or by the total of all items bid, in accordance with that which beat serves the interest to .the City. In the event of an error on the ebidder Part Of the xtended ptrices,the in un exttending price unit prices or in totaling that the shall prevail, except consider of being when the bidder lawarded states the entire total price is based lot. The specifications and brands names are merely to establish type and quality and any equal thereto will be considered, subject to the approval of the City. It is the intention of the City of Miami to purchase the itemise as specified herein from a source(s) of supply that will give Any failure of the prompt and convenient wi shipment d service. conditions may be cause for Supplier to complyupon notice by the terminating any resulting contract immediately p City. For purposes of aid Evaluation, giddera must ^,.,indicateatter variance to the specifications, terms and conditi how slight. if variations are I'-' ,cam in the proposal, it shall be construed that the bid fully complies with the Specifications, terms and conditions. ng the award The City of Miami a reserves bidder the to submit suchorevidenceio! his contract to require deem necessary, and may consider any qualifications as it may evidence available to it of the financial, technical and other qualifications and, abilitieswitCity in making tha awardginpthe performance (experience) best interest of the City. �� Bid No. 85-86- Bids shall be sealed and marked and shall a in t e Street Li ht Fixtures & Accessoraie/ Dinner Key, 3500 Pan o ice o t e City Clerk, City American Drive. P.O. Box 330708, Miami, Florida, 33133, no later e first mentioned on the attached bid form, than the date and timpubliclyandread at which time all bids received will be opened aloud. The City Commis Cit rManager reserveseserves the theright toto waive irregularities gej reject tany or any kind. The Y all bide and to accept that bid which beat serves the interest o the City - The uire the successful bidder to furnish city ane acceptable perfserves the right to ormance formance bond for the total amount of the award. During the evaluation of bids and the subsequent award of contracts and Purchase Order for products and services, preference shall be given to those items manufactured and produced in the City of Miami, Metropolitan Dade County and the State of Florida, provided said products and services are comparable in price and quality as well as meet other necessary criteria such as delivery, services and availability of replacement parts. Bidders who desire to remain on the Bid Mailing List for this rr+r,uirement must resson to this invitation to bi mate reason. CITY OF MIAMI, FLORIDA 9ID 85-86-1: SPECIAL CONDITIONS 1. SCOPE AND PURPOSE It is the intention of the City of Miami to establish Posts, for the supply of street lighting (fixtures, aeededs)basis the toCoconut the epartme andof Littleas Building and Vehicle ass n Maintenance. 2. TERM OF CONTRACT The contract shall be effective for a period of one (1) year, actor's acceptance of award commencing with the date of the Contr or purchase order, and shall be renewable annually by mutual written consent, under the same prices, terms and conditions and subject to0hofavailability Conditionsfunds shall alsosucceeding apply.fiscal years. Paragraph 2 In the event the contractor is unable to extend the Contract for a subsequent one year period, advance written notice and explanation must later thantted ninety the ( 0 ) Assistant Chief lProcurement Officer not prior the annual expiration date. 3. ORDERS, PRICING AND PAYMENT Purchases will be covered by purchase orders issued against the Contract as item(s) are required, or, blanket purchase orders will be issued. Pricing established herein shall prevail for the termfo�f work the contract. Payment shall be made monthly, in arrears, performed the previous month, upon submission of properly certified invoices. No advance payments of any kind will be made by the City of Miami 4. BIDDER QUALIFICATIONS the Bidder's facilities and/or equipment may a An inspection of be made prior to award, and bidders shall provide all in information requested regarding their ability to perform accordance with the contract provisions. b) Bids will be considered only from firms that are regularly the goods and/or _ engaged in the business of providing described in this id;atime•Veand services as thatr have performance for a reasonable p eriod f organization to sufficient financial support, equipment and execute the services if insure that they can satisfactorily awarded a Contract under the terms and conditions herein stated. The term "equipment and organization" as and a hereinll shall be -: ablished construed to mean a fully equipped industry as determined by the proper authorities of the City page 1 of 3 86-'7 w BID NO. 85-86-1: 3 SPECIAL CONDITIONS (Conti ued) of Miami, Florida. 5. DEFAULT The City shall be the sole judge of non-performance, which shall include any failure on the part of the successful bidder to accept the award, to furnish required documents, and/or to fulfill any portion of this contract within the time ululated or within thirty (30) days, whichever is earlier/applicable. The City may be written notice to the Contractor, terminate the bid/contract if the contractor has been found to have failed to In perform his services in a manner satisfactory to the City. the event the contractor is found to be in default, any and all reprocurement costs may be charged against the Contractor, and may also result in the supplier being debarred or suspended from future City Bids. 6. MINORITY PROCUREMENT PROGRAM Ordinance No. 9775 entitled the Minority Procurement Program Ordinance of the City of Miami, Florida sets forth ...a goal of awarding 50 percent of the City's total dollar volume of all expenditures for all goods and services, to Black and Hispanic minority business enterprises on an equal basis." A minority business enterprise is defined as a business firm ...in which at least 51 percent of said enterprise is owned by either a Black American or Hispanic American, or at least* 51 percent of stock outstanding is owned collectively or individually by either a Black American or a Hispanic American; and whose management and daily business operations are controlled by one or more Black or Hispanic Americans." Minority business firms are encouraged, but not required, to register with the City prior to submitting bids. The Purchasing Office will provide the necessary forms and instructions upon request. To achieve the goal established by Ordinance No. 9775, participation in providing goods and services to the City by minorities is being encouraged in a number of ways. All vendors doing business with the City are encouraged to include the participation of minority firms in their bids. In evaluating bids for determinationadequately u to awards, minority tminorityl firms may be a may be a factor. Failure to q Y basis for rejecting any and all bids. Possible ways to include minority participation would involve: 1. joint venture with a minority firm(s) 2. utilizing minority firm(s) as subcontroaoctdSrand/or services. 3. utilizing minority firm(s) to supply g 4. successful implementation of well defined affirmative action program. 5. Other forms of minority participation, if properly documented. Included in this package is a copy of Ordinance No. 9775. Additionally, a special Information Sheet has been provided to assist bidders in presenting information concerning minority participation. j page 2 of 3 86-'7 BID NO. 85-86-1: 4 SPECIAL CONDITIONS (Conti ed) ALL VENDORS ARE URGED TO SUBMIT BIDS FOR ANY GOODS OR SERVICES THAT THEY ARE ABLE TO SUPPLY, REGARDLESS OF MINORITY CLASSIFICATION. However, compliance with all requests for information regarding Minority Status or Participation is required. Vendor cooperation is greatly needed to aid the City in achieving its goal. 7. RESOLUTION OF PROTESTS Bidders attention is directed to the attached Section 18.56-1 of the City Code, In the event of protests, compliance to the procedures described therein is mandatory. 8. INQUIRIES Questions regarding this bid should be directed to Ms. Sara Gonzalez at 579-6380. NO CHANGES IN THIS INVITATION TO BID SHALL BE VALID UNLESS IN AUTHORIZED WRITTEN ADDENDUM FORM AND SENT TO ALL POTENTIAL BIDDERS. Bids will be available for inspection at the Purchasing Office, 1145 N.W. llth Street - Room 126, two (2) days after the Bid Opening. Bids results will not be furnished by telephone. 9. ANTI-TRUST PROVISION At such times as may serve its best interest, the City of Miami reserves the right to advertise for, receive and award additional bids for these herein services, and to make use of other competitively bid (governmental) contracts for the purchase of these services as may be available. 10. DEBARMENT AND SUSPENSION Bidders attention is directed to the attached Section 18-56.4 of the City Code and certification which must be executed and returned with the Bid Sheets. page 3 of 3 86-'7 4 4 .2 BID NO. 85-86-1: SPECIAL CONDITIONS (Continued) RESOLUTION OF PROTESTS (City Code Section 18-56.1.) (a)- Right to Protest. Any actual or prospective contractual party who feWls aggrieved in connection with the solicitation of award of a contract may protest to the chief procurement officer. The protest shall be submitted in writing within fourteen (14) days after such aggrieved party knows or should have known the facts giving rise to the action complained of. (b) Authority to resolve protests. The chief procurement officer shall have the authority, subject to the approval of the city manager and the city attorney, to settle and resolve a protest of an aggrieved actual or prospective contractual party concerning the solicitation or award of the contract in question. Provided that in cases involving more than four thousand five hundred dollar ($4,500.00), the decisions of the chief procurement officer must be approved by the city commission after a recommendation by the city attorney and city manager. The chief procurement officer shall obtain the requisite approvals and communicate to the protesting contractual party; or alternatively if the amount involved is greater than four thousand five hundred dollars ($4,500.00), submit a decision to the city commission within thirty (30) clays after tie receives the protest. (c) Compliance with time requirements. Failure of an aggrieved party to submit a protest within the time provided in subsection (a), above, shall constitute a forfeiture of such party's right to complain and shall bar any legal action therefor by such party. Failure by the city officials to comply with the time requirements provided in subsection (b) shall entitle the aggrieved party, at its option, to bypass the provisions of this section and to institute legal action immediately. (Ord. No. 9572, & 1,2-20-83). a J-83-Y95 ORDINANCE WO. _Q 77 AM ORDINANCE REPEALtMG ORDINANCE M0. 9341, AS ANEMDED, AMD ORDINANCE NO. 9S30, AS AMENDED, BOTH DEALING NITS NINORITY pROCU REMENT, AND SUBSTITUTING THBRBrOR A NEW MINORITY PROCURE- MENT ORDINANCE TO BE RNOIMI AND CITED AS 'THE Mt%ORITY p110CUUNEM? pWGRAM ORDINANCE OP THE CITY OF MIARIi pLORtDAa, SETTING FORTH A GOAL Of AWARDISG SO. OP TEE CtTY'S TOTAL DOLLAR VOLUME Op ALL BIPEMDITURES POR ALL GOODS AND SSRVICES, TO SLACK AND EISPANIC MINORITY sustSESS ENTERPRISES ON AS EQUAL BASIS; CONTAINING OEPISITIONS AND OBJECTIVES; ESTABLISHING A MINORITY PROCUREMENT COMPLIANCE BOARD; REQUIRING CERTAIN CONTRACT PROVISIONS AMD MEASURES FOR IMPLEMENTATION OF D CONTAINING VROVISIOV No A MSMUSIL.ITY CLAUSE, ABPBALBR WHEREAS, Ordinance No. 9361, as amended, and Ordinance No. 9530, as amended, both dealing with minority procurement, have been found to be in wed of revision and modification to facili- tate the establishment of a uniform and effective minority procurement policy and program; and WHEREAS, the City Commission wishes to adopt legislation which will set forth a goal of awarding 50• of the City's total dollar volume of all expenditures for the procurement of all goods and services, to Black and Hispanic minority business enterprises on an equal basis; and WHEREAS, this action of the City Commission, in repealing Ordinance So. 9341, as amended, and Ordinance No. 9530, as amended, both dealing with minority procurement, and in adopting and substituting therefor this minority procurement ordinance is authorised pursuant to Charter Of the City, Sections 52 and 531 and the Municipal Home Rule Powers Act of 1973, Chapter 166.011 at seq., Florida Statutes, as amended] and WHEREAS, the proposed procurement policy contains require- ments that those who contract with the City of Miami shall not discriminate against any employee or applicant for employment because of age, race, creed,. color, religion, sex, national 86-/ origin, handicap, or marital statues and WHEREAS, those who contract with the City are required to take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their age, race, creed, color, religion, sex, national originr or marital statust and MHERBAS, sore than SO• of the population of the City of Miami is eosposed of Blacks and Sispanicsl and WHEREAS, Blacks and eispanics who occupy certain professions and occupations, including, but not limited to, arobitects, engineers, certified public accountants, financial advisors, attorneys, general contractors, and spilled members of building trades, have been disproportionately under -represented in the pool of persons who occupy positions in the foregoing trades or professional and vusU B, the City Commission finds that the disproportionate under -representation by Blacks and Bispanica in the foregoing trades and professions has been due to denial of opportunities for training, education, and acquisition of experience by virtu* of historical discrimination based upon race or national origins and WBRREAS, the City Commission finds that the foregoing denial of opportunity has caused discrimination against blacks and eispanics in the foregoing professions and trades whoa they seek business opportunities from the City of Miasis and WHERBAS, proper remedies are available to eradicate the residual effects of unlawful prior discrimination by the City of Miami against Blacks and Hispanics which is hereby found to have existed in the past with respect to expenditures for goods and services by Citys and WHEREAS, it is necessary and desirable to establish a procurement program for expenditures for all goods and services provided by the City of Miamis and a 86-'7 wHEREAS, this ordinance will prevent the perpetuation of the etfectb of prior unwarranted discrimination which has heretofore impaired or foreclosed opportunities for blacks and Hispanics to provide goods, services, supplies, equipment, furnishings* and fixtures to tho City Of.Miasit and onzah8, the City of Miami pursues its policy of affirmative action to make whole the victim* of prior discrimination by the City of Miami' and NHERSAS, implementation of this ordinance will serve the best interest of the City and will sa:iaiss the opportunity for small business concerns owned and controlled by Blacks and Hispanics to participate in espenditurea of the City for all goods and services) Now, TSSRS/ORS, SS IT OMIMiD SY TSS commission 01P TSS CITY OF MIAMI • F14"UA' Section 1. Short Title. ?big ordinance shall be known and may be cited as 'The Minority procurement program ordinance of the City of Missi•. Section 2. Definitions$ for the purpose of this Ordinance, the following terser pbrases, wOrdar and their dsrivations shall have the following meanings' A. susiness enterprise cans any corporation, sole propristorsbip, joint stock partnership• individual, company, joint venture, or any other legal entity that is properly licensed to do business with the City of Kies" s. MinoritT susiness tnterprise amens a business _ enterprise performing of offering to perform a contract for public construction in the City of Miss' in which at least 51 percent of said enterprise is owned by either a slack American or Hispanic American, or at least Si percent of stock outstanding is owned collectively or individually by either a slack American or a Hispanic American' and whose management and daily business operations are controlled by one or sore Slack or Hispanic Americans. .3- A77 5 0 4 C. Contracts, mean contracts for the procurement of goods or services by the City of Miami. u. Pacilities means all publicly financed projects including, but without limitation, unified development projects, municipal public works, and municipal improvements to the extent they are financed through public money, property# or services. E. Goods and services includes, without limitation, public works, improvements, facilities, professional services, commodities, supplies, materials and equipment. All purchases of supplies, materials, equipment, and contractual services, including professional services, needed by the City shall be made in accordance with the goal not forth herein. Section 9. A minority procurement program is hereby established setting forth a goal of warding 50% of the City#s total dollar volume of all expenditures for all goods and services to Black and Hispanic minority business enterprises to be apportioned as follows twenty-five (25) percent to blacks and twenty-five (25) percent to Hispanics. Section 4. Until changed by ordinance# the objective of the City is to achieve a goal of warding 500 of the total dollar volume of all expenditures for all goods and services to black and Hispanic minority business enterprises. Section 5. (a) The City Manager shall have responsibility for the implementation of the minority procurement program. For the purpose of assisting the City Manager in the implementation of said program, a minority procurement compliance board is hereby established, consisting of five members appointed by the City Commission. The members of said board shall serve for a term of four years; the City Commission shall appoint the chair- person; the board shall establish written rules of procedure which rules shall be subject to approval of the City Commission; one member of the board shall be a City Commissioner. Said board shall certify yearly to the City Commission the observance of the requirements of this ordinance. -4- 9775 es-7 (b) All requests tot proposals, offers, bid Opacities- tiona, contracts, and other such documents relating to the construction and operation of the facilities described in Section 20, above, shall contain the followings (1) A specific reference to the applicability of the minority procurement program established by this ordinancet (2) A provision setting forth the right of the city to terminate any contract or contractual arrangement entered into on the basis of false or mislesding information as to the status as a minority business •nterprisei' (3) A requirement that ON* successful bidder or offeror agree to provide a sworn statemant of cm liance with the provisions of this ordinancOI (4) A statement of the extent to which local chronically unOmployed Blacks and Bispanics will be utilised to fill unskilled labor positions, and the extant to which the potential business enterprise will establish skilled -labor training programs for said unskilled blacks and Biapanicst and (5) A statement of the extent to which the business enterprise has as one oe more of its partners or principals natural persons who are Blacks or Hispanics. (a) Emcept as prohibited by law, after the payment of all operating expenses and debts, and after the funding of a maintenance refucbisbing account for the facilities defined in Section 20 above, and after consideration of the total fiscal -year budget, a portion of all net profits from the operation of said facilities is to be placed in a special account which is to be used to funds (1) a program to assist Black and Hispanic minority business enterprises in securing bonding for City procurements (2) programs designed to render financial assistance to Black and Biapanle minority business enterprises. -5- 977 5 Y 1+� 86--'7 (d) Notwithstanding the provisions of subsections 5(a) through S(c), no business enterprise that submits a qualified bid or propoaai, or who is otherwise qualified to contract for providing goods and services, shall be etcluded from con&idera- tion based solely on race or national origin. Section 6. (a) Black and Hispanic minority business enterprises desiring to participate in the minority procurement Program must register with the City of Ni&mi. The City's Purchasing agent shall maintain a list of Black and Hispanic minority business enterprises with the following minimum information and material, I. nams, address and telephone number, 2. name of principal(&), ). copy of occupational and all special licenses, 4o financial statements in acceptable form, S. inventory of business services/skills and products offered, (b) such information and material is to be updated as often as necessary but at least once each year. liecruitment and screening are to be conducted by the purebuing agent. Section 7. (a) The City Nanager shall establish a system to record and measure program progress. This system should maintain Information and statistics on minority business enterprise participation, awards, dollar volume and goals, and other appropriate type of information to analyse the program's success and progress. (b) The purchasing agent shall report quarterly to user agencies of the City, to the City Manager, and to the City Commission on the program's progress. (a) The City's affirmative action officer shall establish, in concert with the purchasing agent, the necessary monitoring procedures to provide continuous review of the program In its planning, implementation, and evaluation stages. -6- 9775 86--'7 0 0 (d) The purchasing agent shall also identity and prepare a plan on program goals, activities, and timefraaes. This plan shall be adjusted periodically to reflect program performance progress. section Be The minority procurement program established hereby shall be in effect only until such time as the effects of prior unwarranted discrimination against slacks and eispanies have been compensated for, at which tise the goal provided for herein shall no longer be observed. There shall be a yearly review by the City Coasission of the continued need for said minority procuresent progras, which review shall be conducted upon receipt by the City Costsission of the annual certificate of compliance from the sinority procurement compliance board. Section 9. ordinance No. 9341, as amended, and Ordinance No. 9S30, as amended, are hersby repealed. Section 10. Should any part or provision of this Ordin- ance be declared by a Court of competent jurisdiction to be invalid, same shall not affect the validity of the Ordinance &S a whole. PASSED ON FIRST READING By TITLE ONLY this jAgp— day of Hevrebtr , 1903. PASSED AND ADOPTED ON SECOND AND FINAL READING SY TITLE ONLY this _= day of JL=&EL _ , 19e4. ATTEST t O CI CLERK 40F1. Rslpb G. Ong Curk 01 1 It City a1 mi. florids. hereby eenily that an the..if ..-.....day of.. PREPARED AND APPROVED BY t A. D. 19 P. a fult. trW sna wrreet espy u< ta. a I at the South Door and fuhogl.a o.d1 i 1nc� was pt•,1. • of the Dad. County CM.•t ti�.►::a fir: 1�I1c: pru•ided �tLL_ for notic:s end pub icjAms by alwctlia` b id c-T to 0 , I the pla.e prod thctefar. Deput Cit ttorney WITH hand and tho official ►•:ai of +aiidd y __dsy ot_ u. 19 APPROVED AS TO FORM AND CORRECTNESS t Cit tbil_ Cily Cturk SE RCIA-PEDROSA ity Attorney AQJ/wpc/pb/012 -7- A773 86-'7 0 CITY OF MIAMI, FLORIDA BID NO. .85-86-1: SPECIFICATIONS e ITEM 1: LUMINAIRE FIXTURES FOR COCONUT GROVE Estimated Quantity: twenty (20) As or equal to Hadco Division-Craftlite, Inc. model # L-101-01-51 AT Style: "Old Boston" post lantern (see illustration). To match existing fixtures. Dimensions: Width: 18" Height: 47" (50" with mount) Construction: Fixtures shall be constructed of alloy 319 Cast aluminum with non-ferrous fasteners. Top dome and vent section shall be spun alum num Top dome shall be directly and securely tastenea onto cast ring by means of a bolt-thorugh process. Vent section shall be welded to top dome• utilizing stain - Roof assembly shall be hinged for relamping, less steel hinge pins and captive positive fastener. Socket shall be a medium, porcelain mogul base socket, with nickel -plated screw shell and spring -loaded center contact. Maximum wattage - 200 watts. Lens shall be one piece, seamless, injection molded clear polycarbonate, with U.V. stabilized coating. Electrical: fixtures shall be factory prewired and pretested and shall meet standards carryelectric labellighting suitablefixtures UL - 57. Fixture wet locations. Finish: shall be a ftertapthree-stepeflat chemicala ck lied aaclean, powder coat, app rinse and acid -etch pretreatment process. Finish shall be evenly applied, averaging between 2 and 3 mils thick. Finish should withstand a minimum 800 hours ASTM B-117-62 salt spray test with no creepage, orange peeling or loss of adhesion, and ANSI/ASTM G-5377 advanced weatherability test specifications at 500 hours. Top dome shall be painted white. Mount: fixtures shall have a cast fitter slip for a 3" outside diameter post. Fitters shall have three (3) stainless steel, tamper resistant fasteners. rt: Chimne Fixtures shall be provided complete with 4" diameter by 9-3/4" long clear glass chimneys. Chimney holder to be brass; 1/8" I.P. X 4" inside diameter X 2-7/8" high. SY. . 86-'7 BID NO. 85-86-1: SPECIL.LCATIONS (Continued) Warranty: fixtures shall be warranted by manufacturer against defects in material and workmanship for a minimum period of 36 months. ITEM 2: ANCHOR BASE POSTS FOR COCONUT GROVE STREET LIGHTS Estimated quantity: twenty (20) As or equal to Hadco Division - Craftlite,.Inc. model # P-1520-7-A existing posts - Style: see illustration. To match iece tapered aluminum Construction: Posts shall be one p shaft welded to cast aluminum square base Dimensions: 411 at bottom Shaft Outside Diameter: 3" at top, Wall Thickness: 0.125 Base: 9" square Height: 7 feet fitter luminaire mount. Post shall accommodate a 3„ slip Saaet tor: shall have,a inimuflumi gusts with accepted naire.1.when calculated for 120 m.p•h• Base. 9" square, cast aluminum. Shall have cast aluminum access door blending inconspicuouslylied withith base contour shall be Anchor Bolts: four 2"diam(4) to b, steel cadmium - plated. Lock- 1/eter X 18" long, temp lates to be included. nuts, washers and mounting P Finish: to be high-performance, oven -cured flat black, polyurethane powder coat material. tep Application of finish to follow athreFinish tolbenevenlye and acid -etch) pretreatmentprocess. applied and shall aveaaembnimumn800and hoursmils ASTMthick. B-117-62 Finish shall withstandorange peeling or loss salt spray test with no creepage, of adhesion. Shall also withsions SANSI/ASTM00 hours aG-5377ecifica weatherability test secifiedafor item one (1) Warranty: shall be as sp ITEM : LUMINAIRE FIXTURES FOR LITTLE HAVANA Estimated Quantity: twenty (20) As or equal to Hadco/Craftlite, Inc. model No. S-2945-AT Dimensions: Width: 16 3/8" at widest point Height: 40 ]�" from bottom of mount to top of finial. s; Style: custom design, see illustration. To match existing fixtures Construction: Fixtures shall be constructed from cwith aluminum/alloy 319 (brackets, ballast housing,) non-ferrous fasteners Top dome and vent housing to be spun directly and securelyfastenedonto Top Dome shall be cast ring by means of bolt -through process. Vent section to be welded to top dome. Roof Ass- shall be hinged for relamping, utilizing stain- Y aptive positive fastener. less steel hinge pins and c BID NO. 85-86-1: SPEC ACATIONS (Continued) Socket shall be porcelain mogul base socket with nickel - plated screw shell and spring loaded center contact. For medium wattage maximum 200 watt. Socket to be concealed by aluminum socket cover, and refractor holder assembly. Refractor to be IES type V, six (6) inch diameter. Ballast Housing: shall be water -tight and bug -proof cast aluminum housing, integral to the fixture. Housings shall contain one (1) factory installed 120 volt, 100 watt HPF/CWA Mercury vapor ballast to operate an H-38 Lamp. Ballast shalldraw 124 watt primary with a starting current of 1.00 amp and operating current of 1.05 amp. Lens: Globe panel shall be one-piece seamless injection molded clear polycarbonate with U.V. Stabilized coating. Electrical: all fixtures to be factory prewired and pretested and shall meet standards of electric lighting fixtures UL-57. Fixture shall.carry UL label suitable for wet locations. Finish: shall be as specified for item 1 Mount:Each fixture shall have a cast fitter slip for a 3�� outside diameter post. Fitters shall have three (3) stainless steel, tamper resistant fasteners. Warranty: Fixtures shall be warranted by manufacturer against defects in material and workmanship for a minimum period of 36 months. ITEM 4: ANCHOR BASE POSTS FOR LITTLE HAVANA STREET LIGHTS Estimated Quantity: twenty (20) As or equal to Hadco Division/Craflite, Inc. model #P-1400- 10-A Style: see illustration. To match existing posts. Construction: Post shall be one piece, tapered, spun aluminum(606)alloy tin, aluminumhexagoncontinuously weldeded to alloy 319 cast Dimensions: Shaft Outside Diameter: 3" at top, 5" at bottom Wall thickness: 0.125 Base Diameter: 14" hexagon Height: 10 feet Posts shall accommodate a 3" slip fitter .8uwhenlcalmount ted Safety factor: shall have a min imum of for 120 mph gusts, with accepted luminaire Base: shall be tapered hexagon, 14" diameter at boflush Base shall have removable aluminum access door, mounted, blending inconspicuously with base contour and held in place with stainless steeltfo�eeach,proof-screws shall Anchor Bolts: four (4) to be suppliedcadmium-plated. All be 3/4" diameteXand„mountinglong etemplates shall be included. locknuts, washers Finish: shall be as specified for item 2 Warranty: Posts shall be warranted by manufacturer against defects in workmanship and materials for a minimum p of 36 months. 86--'7 'IM, it rj o' <�1 -01 •' �i! � 1 1 It it ,;►. - - A A. '�A3: 50ow w vo.v. -0 15~O•v rhvtvwv Tow CITY OF MIAM1. FLORIDA - INTER -OFFICE MEMORANDUM TO. The Honorable Mayor and Members DATE: -BAN 2 MR% of the City Commission SUBJECT! Request for Commission Action - Bid #85-86-1 FROM Cesar H. Odlo U v REFERENCES: City Manager ENCLOSURES: IT IS RECOMMENDED THAT A RESOLUTION BE PASSED ACCEPTING THE LOWEST RESPONSIBLE AND RESPONSIVE BID RECEIVED FROM MIRAMAR ELECTRICAL SUPPLY COMPANY FOR THE PRO— VIDING OF STREET LIGHT FIXTURES AND LAMP POSTS AT A TOTAL COST OF $21,320. Pursuant to the issuance of City of Miami Bid #85-86-1, a total of six (6) bids were received for the providing of street light fix- tures and lamp posts. The bid received from Miramar Electrical Supply Company, which is Hispanic owned, is the lowest responsible and responsive bid for these materials. These street lights will be installed in the communities of Coconut Grove and Little Havana. They will be attractive in appearance and will provide the required illumination for security and positive visibility. The recommended firm will be required to provide approximately 20 fixtures and lamp posts for each community in designated locations. This award will continue the community improvement efforts for these neighborhoods. It is therefore recommended that this award be mate to the Hispanic owned firm of Miramar Electrical Supply Company the total cost of $21,320. Funds for this award are available in the Fiscal Year 185-86 budget of the Department of Building and Vehicle Maintenance. 86--7 ITEM: DEPARTMENT: TYPE OF PURCHASE: AWARD OF BID Bid No.85-86-1 Street Light Fixtures and Lamp Posts Building and Vehicle Maintenance Contract for One (1) year renewable annually REASON: These street lights will be installed in the Communities of Coconut Grove and Little Havana. They will be attractive in appearance and will provide the required illumination for security and positive visibility and will continue the community improvement efforts for these communities. POTENTIAL BIDDERS: 28 BIDS RECEIVED: 6 TABULATION: Attached FUNDS: 1985-86 Operating Budget 141NORITY PARTICIPATION: Invitation to bid were sent to fourteen 14 1 Hispanic firms engaged in the sale of Electrical Supplies, as indicated in the following sources: 1. Bidders applications on file in Purchasing 2. Dade County Minority Register 3. Yellow Pages Telephone Book No Black Minorities Vendors were listed. However, courtesy bids were sent to ten (10) Minority Organizations. Bid response consisted of two (2) Bids from Hispanic Vendors. BID EVALUATION: All bids meet the specifications. Following is an analysis of the Invitations to Bid: Number of Bid Number of Category Invitations Mailed Responses Prior Bidders 0 Black American 0 2 1 hispanic American Non -Minority 4 3 New Bidders 0 Black American 0 Hispanic American 12 1 Non -Minority 10 1 Courtesy tlotifications 10 0 "No Bids" - 3 Late Bids - 0 Totals _ � 9 Reasons for "No Bid" were as follows: 1. Hugh Cauthen Electric - Competitive Prices Unavailable." 2. A C Engr - "We do not handle products requested on bid." 3. Tuma Electric & plumbing Supply, Inc. "Not able to acquire this material." Page 1 of 2 86- 7 RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE MADE TO MIRAMAR ELECTRICAL SUPPLY CO. AT A TOTAL ESTIMATED AMOUNT OF $21, 320.00. As istant Chief Procurement Officer Da t e The Minority Procurement Officer concurs with the above recommendation. LU Of f—icer P� i5 li t5 Date Page 2 of 2 86-'7 =5 e - e TABULATION OF BID #85-86-1 STREET LIGHT FIXTURES FOR COCONUT GROVE AND LITTLE HAVANA VENDOR TOTAL AMOUNT OF AWARD Miramar Electrical Supply Co. $21,320.00 4001 N.W. 24th Street (Hispanic) Miami, Florida 33142 Raybro Electrical Supply, Inc. $21,955.20 P. 0. Box 522427 Miami, Florida 33152 (Non Minority) Mercedes Lighting & Electrical $22,005.00 Supply, Inc. (Hispanic) P.O. Box 7709 Miami, Florida 33255 South Dade Electrical Supply, Inc. $22,540.00 13100 S.W. 87th Avenue '33156 (Non Minority) Miami, Florida Consolidated Electric Supply $22,571.20 3800 N.W. 31st Avenue (Non Minority) Miami, Florida :33142 Graybar Electric Co. $22,799.00 2111 N.W. 22nd Avenue (Non Minority) Miami, Florida 33152 COMMENTS Lowest Acceptable Bid, Award Recommended.