HomeMy WebLinkAboutR-86-0085J=86-150
RL;SOI.,IJTIUI•d NO.
11 ItI,SULtJ`l'ION ACCF;PTING TliE 131D 0 JIM
Pr'ACOCK DODGE, INC. AND REs,JEc�`PING BIDS FROM
SIX (6) 11101)1:,R5 AND AUTHOkI/ING THE
PURCHASE FRO+,I THE ABOVE SM'1'LI I;R UNDER A
STALL1E, OF' FLOPIDA CONTRACT A`1 A PROPOSED
COST OF $773, 459. 7U, FOR FURNISHING
tA['hI,OXII,►ATLLY 78 POLICE, PURSULT V1;1{ICI_,ES ON
A CONTRACT BASIS TO THE. DEPARTMENT UN
GENERAL SERVICES ADII[NISTRA`I'ION FOR USI; BY
THE POLICE DEPARTMENT; ALLOCATING FUNDS
TIil,REFOR ['ROM THE IW5-86 BUI)(;E`r
OF rHE DEPARTMEt-a OF GENERAL, SE RVICIsS
AU(,1Ii41STRA'L`101J; AUTHORIZING THE CITY
MANAGER TO INSTRUCT THE, ASSISTMINT CHIEF
PROCUkEHENT OFFICER TO LSSL0-; P13RC►-IASE
ORDERS h'O.Z THIS EQUIPMENT.
WHEREAS, the Department of General Services
Administration is responsible for supplying a1.1 new and
replacei;Lent vehicles and equipment itsecl by ar(y City Department;
and
WHEREAS, pursuant to public notice, sealed bids were
r.ecuived December 2, 19815 for the furnishing of the City'.,; annual
requirements for pursuit vehicles to the Department of
General Services Administration; and
WHEREAS, invit,itions were mailed t60 potential
suppliers ind 17 bids were receive(?; and
WHDREIAS, all equipment purchased herein will be used by
the Department of General Services AdMiriistration for ti;e purpose
of replacing worn equipment and fulfilling new vehicles
requirements to the Police Department; and
WHEREhS, the state contract constitutes a responsible
an(I responsive bid that c;eets the Ci ty's specifications for this
vehicle type totaling 78 vehicles resulting in a cost savings of
$17,508.6L Over ttiAe lowest bi(9 received; and
WHEREAS, funds for this purchase are available in the
1985-86 Operating Budget of the Department of General Services
Administration; and
%".L X C%VMMMISSION
MEETING OF
FEB m 1se8
Nuti tiu. As 6, A..
4
WI-IERE, A; , The City Manager ari,l the Director of the
lievartnent of. General Servi.r_os %di,ini5tration r„co�mmend that the
bid for. approximately 76 iliter me(liate si rs �)oIice pursuit
veiiic:les from Gus +tacliado For:',, i DOkIC1 2, Re,,3ency Dodge,
Potamkin Chrysler Plymouth, Anthony Abraham Chevrolet, Samuel. M.
Wesley t-.,e rejected and t-liav► the purchase under State of Florida
Contract tr
u07(j-00-8G-1 from ►'ei3cock Dodge he approved;
iJOta, Ti.iEREFORE, 13F, 1`C Rr;':;��LVLD BY `fills COMMISSION OF T:
CITY OF MIAMI, FLORIUA:
section 1. That the indivi(l,i,�l l)icls for 78 vehicles
receivers
from Gus Machado
1.'orcl,
Miami i•o(lge, izeyency Dodge,
Potamkin
Chrysler -Plymouth,
Anthony
Abraham Chevrolet, Samuel M.
vie sIey, are hereli)y rejected and the ptirchase under State of
Florida Contract }070-00-86-1 of 78 police pursuit vehicles is
hereby approved witli funr?s therefor hereby allocat.e(? from the
1985-86 General Services Administration Operating 'Budget as
follows:
STATE OF FLORIDA CONTRACT #070-00-86-1
Jim Peacock Dodge
78 police pursuit vehicles $773,459.70.
Section 2. That the City ,lariager is hereby authorized
to instruct the Assistant Chief Procurement Officer to issue
Purchi7,se Orders for this rquipment .
PASSED AND ADOPTED this 13th day of FEBRUARY 1986.
XAVIER L. 96CAREZ
,AAYOR
AT
MA Y HIRel, CITY CLERK
PREPARED ANU APPROVED BY:
T F . CL RK
CITY ATTOWJEY
APPROVED AS TO F RM 7D CORRECTNESS:
0000
LUCIA A. DOUGHERTY
CITY ATTOR14BY
r
-
WA
'AGE 1 of 2 )
-ember 27, 1985 2:00 pm
OF SECURITY
tIIDDER
TOTAL
Broken down by items
ly
Capital Chrysler-Ply-Dudge,Inc.
2415 W. Tennessee St.
Tallahassee, Fl
Soutwest Cycle Co., Inc.
Southwest Kawasaki
A9661iBaRoad
„
Johnny Stamm Truck& Equipment
P.P. Box 514
Fort Pierce, Fla
Honda West
4202 University Dr.
Davie, Fla
"
De Bra Turf & Ind. Equip. Co.
5921 N. Oak Street
Hollywood, Fla
"
Samuel M. Wesley
5407 N. W. 2nd Avenue
Miami, Fla
Deel For
4811 Le Jeune Road
Coral Gables, Fla
"
Anthony Abraham Chevrolet
4181 S. W. 8th Street
Miami, Florida
Miami Dodge, Inc
8901 N. W. 7th Avenue
Miami, Fla
Harley-Davidson of Miami
Phil Petersons
MiamiN . F A 7 th Avenue
Gus Machado For
1590 W. 49th Street
Hialeah, Fla
"
Cushman -Jeep of Ft. Lauderdale
550 North Andrews Avenue
Ft. Lauderdale, Fla
" If
Potamkin Chev.-Ply
16600 N. W. 57 AVenue
Miami., Fla
If
"
Honda Kawasaki North
15660 W. Dixie Hwy
No. Miami Beach, Fla
" "
Regency Dodge
9875 Atantic Boulevard
Jacksonville, Fla
"
��-IFss
410601wof ihc 649rr NoWbod checks thlrer of000j��.■�..�..
Olt KCQyNTI116 INVOIDN
0
PACE 2 of 2
BID SECURITY
T m Light Vehicle Contract (Continued) DALE 5101 RECEIvEO November 27, 1985 2:0_ M
85-86-11
TYPE OF SECURITY
DDEU
TOTAL.
AM DUN T
n
Harley Davidson of Ft. Lauderdale,I
443 So. State Rd. 7(US 441)
Plantation, Fla
c.
Broken down by items
-Palmetto Kawasaki
7975 W. 20 Avenue
Hialeah, Fla
I
NO BID:
Shelley Tractor & Equipment Co.
Kipp Crane Service
Pifer Inc.
E-Z-CO South Florida
Rayside Truck & Trailer
Target Trailer, Inc.
South Eastern Transit Supply Corp
1*6 "two, 110(w1bo/ 416048 this 401,
s
r-
' r.
I,1,GAL, ADVEI-1,TISE;P]ENT
L31,1_J NO. 85-86-11 t�
Sealed bids will he received by the City
of the City of Pliami, Florida not later thanQ2:O0 P.M. November
__2'7 "`"'�I98 for furnishing approximately 319 Light Vehicles -
`�" lnc'i`uIng Automobiles, Vans, Pick -Up Trucks, Trailers, Scooters
and Police outfitted Motorcycles and Cars - on a contract basis,
to the Department of Building and Vehicle Maintenance for use by
Various City Departments.
Ordinance No. 9775 established a goal. of Awarding 50% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black and Hispanic Pinority Business Enterprises on
an equal basis.
Minority Vendors who are interested in submitting bids and who
are not registered with the City as minority vendors are advised
to contact the City Purchasing Office. 1145 N.W. llth Street,
Room 126, Telephone 579-G380.
Detailed specifications for the bids are available upon request
at the City Purchasing Office.
The City Manager may reject all bids and readvertise.
(Ad No. 3298 )
Sergio Pereira
City Manager
n 4�
ni
OW,4 9M.A
REQUISITION FOR ADVERTISEMENT This number must appear
in the advertisement.
DEPT DIV.
ACCOUNT CODE
DATE __ ___..- _ ._.____—______ PHONE _ APPROVED BY F
PREPARED BY
DIRECTOR OF ISSUING DEPARTMENT
Publish the attached advertisement __ times.
inumher nl i nuoy
Type of advertisement: legal classified ___ display
(Check One)
Size: Starting date
First four words of advertisement:
Remarks:
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DIDAdv.
Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
1 17
18 1 125134
39142
45
50,51
56
57 62
63 65
66 71
0
1
2
4
1
VIP]
I
1
1
1210121
2
8
7
1
21314
7
8 V P 12
13114115
DESCRIPTION
36
64 DISCOUNT69
72 AMOUNT 80
5
2101012101
1
Y
White — Purchasing
4 ___
Approved for Payment
Yellow - Finance Pink — Department
!+ CITY OF MIAMI, FLORIDA
i; ;. INTER -OFFICE MEMORANDUM 1 2
TO: Honorable Mayor and DATE: FEB '.:% 6 1966 FILE:
Members of City Commission
SUBJECT: Request for Commission Action
on Bid 485-86-11
FROM: Cesar H. Odlo � , REFERENCES: Feb. 13, 1986
City Manager 'U Commission Meeting
ENCLOSURES:
IT IS RECOMMENDED THAT A RESOLUTION BE
PASSED AUTHORIZING THE PURCHASE OF SEVENTY-
EIGHT (78) POLICE PURSUIT VEHICLES AND
ACCEPTING THE MOST ADVANTAGEOUS BID RE-
CEIVED FROM JIM PEACOCK DODGE, INC., PER
THE STATE OF FLORIDA CONTRACT #070-0086-1
AT A TOTAL COST OF $773,459.70.
Pursuant to public notice, seventeen (17) sealed bids were received
on November 27, 1985 for furnishing automobiles on a contract basis
to the General Services Administration Department.
These vehicles will be used in day-to-day Police Patrol Operations.
With this replacement, the Police Department are assured of having
efficient, economical, and safe vehicles to perform their public
safety responsibilities. Additionally and of major importance is
the fact that this purchase will provide for a sufficient number
of patrol units to meet the daily shift change requirements.
Funds are available for this replacement purchase within the Fiscal
Year 1986 appropriation to the General Services Administration Depart-
ment.
I
a
t
-N
j
AWARD OF' BID
Bid No. 85-86-11
ITEM:
Approximately
78 Police Pursuit
Vehicles
DEPARTAIELJT:
General Services
Administration
t
TYPE OF PURCHASE:
Contract for One
(1) Year
REASON:
Replacement of worn equiprent and new
equipment for
expanded/additional
vehicle needs
POTENTIAL BIDDERS:
60
BIDS RECEIVED: 17
TABULATION: Attached
FUNDS: 1985-86 Operating Budget of tfie
Department of General Services
Administration
MINORITY PARTICIPATION: Invitations to Bid were sent to six
6 Black and eleven (11) Hispanic firms engaged in the sale of
Automobiles as located in these sources:
I. Metropolitan Dade County Minority Vendor Directory
2. Bidder Applications on file in Purchasing
3. Previous bids on file in Purchasing
Minority response consisted in two (2) bids from hispanic firms.
BID EVALUATION: The following bids are to be rejected
in favor of equipment available under State Contract at a
lower cost.
Item #1: Police Pursuit & Patrol Vehicles
Bids to be rejected: Gus Machado Ford ($10,382.75),
Miami Dodge ( $10, 27 9.66) , Regence Dodge, Inc. ( $10,140.62) ,
Potamkin Chrysler -Plymouth $10,487.00), Anthony Abraham
Chevrolet ( $10, 896. 11 ), Samuel M. Wesley ( $10, 569.87) .
State of Florida Contract #070-0086-1, Jim Peacock Dodge,
Inc. ($9, 916.15) yields a total savings of $17, 508.66 over
the lowest bidder.
Following is an analysis of the invitation to bid:
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non-Mi ncr i ty
Courtesy Notifications
"No Bids"
Late Bids
Totals
Number of Bid
Invitations Mailed
0
3
18
6
8
25
10
70
page 1 of 2
Number of
Responses
0
1
10
0
1
5
0
8
0
25
1086 -85
t
Reasons for "No Bid" were as follows:
I. "Shelley Tractor & Equipment Co. "Unable to bid."
2. "Zipp Crane Service. "We do not have this equipment."
3. "Pifer, Inc." Can't meet specs."
4. "E-Z-Go South Florida. "Do not manufacture any items on
this bid.
5. "Rayside Truck & Trailer. "We sell equipment trailers
only."
6. "Targer Trailer, Inc. "Cannot supply at this time."
7. "South Eastern Transit Supply Corp. "No sufficient time to
put bid together."
8. "Miami Honda. "We are not a supplier of Bich items."
RE:COMPIENDATION : IT IS RECOMMENDED THAi' TtIE AWARD Bh
MADE AS FOLLOWS:
AWARD OF BID NO. 55-86-11
AUTHORIZATION TO PURCHASE UNDER STATE OF FLORIDA CONTRACT:
FROM J114 PEACOCK DODGE, INC. AT A TOTAL PROPOSED COST OF
$773,459.70.
Assistant Chief Procurement Officer
-r' J Date
The Minority Procur erzent Officer
recommendation.
Officer
Cat e ,
page 2 of 2
concurs with the above
$86-085
ITEM # & DESCRIPTION
Item #1 - Police
Pursuit & Patrol
Vehicles
fir
TABULATION OF BIDS RECEIVED ON DECEMBER 2, 1985
PURCHASE OF AUTOMOBILES & LIGHT TRUCKS, BID #85-86-11
BIDDER I•IAKE & MODEL DELIVERY
Gus Machado Ford 60 - 90 days
1590 West 49 Street
Hialeah, FL 33012
1986 Ford LTD Crown Victoria
UNIT PRICE
Base Price $9999.00
40/40 Bucket Seat 158.90
Silicon Rubber Hoses 111.85
Outside Mirror (remote) 38.00
Rustproofing 75.00
TOTAL $10382.75
Trailer Hitch 170.00
Heavy Duty Flasher N/A
Miami Dodge, Inc. 90 - 120 days Base Price $9862.81
8901 N.W. 7th Avenue 40/40 Bucket Seats 226.10
Miami, FL 33150 Silicon Rubber Hoses 80.75
1986 Dodge Diplomat, 4 dr. Outside Mirror (remote) N/C
Rustproofing 110.00
TOTAL $10279.66
Trailer Hitch 110.00
Heavy Duty Flasher 12.75
Regency Dodge, Inc. 90 - 120 days Base Price $9870.00
9875 Atlantic Blvd. 40/40 Bucket Seats 157.72
Jacksonville, FL 32211 Silicon Rubber Hoses 77.90
1986 Dodge Diplomat, 4 dr. Outside Mirror (remote) N/C
Rustproofing 35.00
TOTAL $10140.62
Trailer Hitch 145.00
Heavy Duty Flasher 12.30
EXCEPTIONS COMMENTS
Cloth & vinyl seats
i/l/o of all -vinyl.
Engine oil cooler &
gauge package not available.
Has an automatic overdrive
transmission.
t} 1 =
ITEM 4i & DESCRIPTION
Item III - Police
Pursuit Patrol
Vehicles
21
n
TABULATION OF BIDS RECEIVED ON DECEMBER 2, 1985
PURCHASE OF AUTOMOBILES & LIGHT TRUCKS, BID #85-86-11
BIDDER MAKE & MODEL DELIVERY UNIT PRICE
(DADE COUNTY BID #0707-OEC-CW)
Miami Dodge, Inc. 90-120 days
8901 N.W. 7th Avenue
Miami, FL 33150
1986 Dodge Diplomat, 4 dr.
(STATE BID)
Jim Peacock 60-120 days
2280 Volusia Ave
Daytona Beach, F1. 32014
1986 Dodge Diplomat, 4 dr.
Potamkin Chrysler -Plymouth 90-120 days
166600 N.W. 57 Avenue
Miami, FL 33014
1986 Plymouth Gran Fury, 4 dr.
Base Price
Single Tone F.Color
Additional Dome Light
Interior Dome Light
Dash -Mounted Oil
Pressure Gauge
Bucket Seats
Silicon Rubber Hoses
TOTAL
Shop Repair Manual
Parts List
$ 10623.77
<210.00>
19.55
10.20
56.10
127.80
84.15
$ 10711.57
35.00
50.00
Base Price $
9513.00
Heavy Duty Vinyl
Bucket Seat
175.00
Silicon Rubber Hoses
84.15
Map Light
18.00
Certified Speedometer
10.00
Body Side Molding
45.00
Right Hand Remote Mirror 36.00
Rustproofing
35.00
TOTAL
9916.15
EXCEPTIONS
COFL4ENTS
Trailer hitch and heavy duty flasher
option not available
Automatic trunk lid release not
quoted in the bid.
Trailer Hitch (towing trailer) $99.00
Heavy Duty Flasher 15.00
Base Price $10060.00 (Valid for 120 days, $10,090.00 after that)
Bucket Seats 170.00
Silicon Rubber Hoses 82.00
R/S Remote Mirror 75.00
R f'
ustproo ing 100.00
TOTAL $10487.00
Trailer Hitch 90.00
Heavy Duty Flasher 12.75
(for trailer towing)
LOWEST ACCEPTABL E
BID
ITEM # & DESCRIPTION
Item #1 - Police
Purs+iit & Patrol
Vehicles
I
r
TABULATION OF BIDS
RECEIVED ON UECENBER 2,
1985
PURCHASE OF AUTOMOBILES & LIGHT TRUCKS, BID
#85-86-11
BIDDER MAKE & MODEL DELIVERY
UNIT PRICE
EXCEPTIONS COMMENTS
Anthony Abraham Chevrolet 90-120 days
Base Price
$
10398.28
Trailer hitch option
4181 S.W. 8th Street
Bucket Seats
229.50
not available
Miami, FL 33134
Silicon Rubber Hoses
101.15
1986 Chevrolet Capri, 4 dr.
R/S Remote Mirror
32.18
Rustproofing
135.00
TOTAL
$
10896.11
Samuel M. Wesley NOT QUOTED
Base Price
$
10394.87
Trailer hitch and heavy duty flasher
5407 N.W. 2nd Avenue
Rustproofing
175.00
option not available.
Miami_ FT. 33147
TOTAL
$
10569.87
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