HomeMy WebLinkAboutR-86-0084z
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',rSOLUTION NO.
I
H Rk, OLUTIO[i ACC11"PTI NG THE E3I US OF TWO (2 )
SUPPLIERS AS IbENTIFILU AND INDICATED
ON THL kI"-'<<CHED TA).,UL?,PION POP 1,URNIS►iPTG
HPPROXIHATELY H ITEMS OF HEAVY LQUIPHLNT ON
A CONTRACT f,ASIS TO THE i)LPARTNENT OF
GENERAL SERVICES ADMINISPRATPJN FOR USE I3Y
VARIOUS C ITY DE PAIt'iM'r]NTS AT A TOTAL.
PROPOSED AMOUNT OF $26, i_74.12, ALLOCATI14G
FUND'; THEREIOR FROPi 1'IIh 19. 35-86 OPYR PING
BUDGET OF THAT DEPARTMENT; AUTHORIZING THE
CITY MAJAGP;R TO iNSTI,UCT THE AS!�ISTt,NT
CHIEF PROCUREMENT OFFICER TO ISSUE PURCHASE
ORDERS FOR THIS EQUIP'rILN'r.
WHEREAS, the Department cif Genera Services
Administration is res1)unsihle for supplying rill riow and
replacement vehicles , 11CI e(suirpment used 1�y any City Department;
and
VIHEt-.EAS, pursuant to public notice, sealed bids were
received t.ovember 25, 19t-,5 for the furnishing of the City's total
annual requirements for heavy Equipment to the Department of
General Services Administration, and
tMEREAS, invitations were mailed to 107 potential
suppliers and is 1)ids were receive,:; an.1
t-MEREAS, the bid consisted of approximately 3 equipment
typus, required to replace siimil:3r heavy e-luip;,ient units in the
Garage Division for an estimated of f1 pieces; and
WHEREA.;, funds for this purchase are available in the
1965-86 Operating Budget of the Department of General Services
Administration; and
WHEREAS, all equipment purchased herein will be used by
the Department of General :services z�dninistration for the purpose
of replacing worn and/or obsolete equipment used by several City
Lepart;nents; and
WHEiiEAS, The City Manager and the Director of the
Department of General Services Mi,.dniStratlon recommend that the
bids received from two (2) Suppliers identified below and
indicated on the attacheti tat,ulation 1e icc(glted as the lowest
responsible and responsive bids; FIVjC)NC0MMjSETINGCF
FEB 13 198B
ION NO _
NOW, THEREFORE, BE IT RESOLVED RY THE C:OMMSSION OF THE:
CITY c)F HJ v1I, FLORIDA:
Section 1. That the November 25, 1985 bids of two (2 )
suppliers as identified t)elow and indicaf-eel on the attached
1
tabulation for furnishing approximately 8 Items of Heavy
Equipment on a Contract 3asis to the fjepartm<jrit of General
Services Administration for use l)y several. City Departments at a
total proposed c'()st of ;,28, L74.12 is hereby iccepteti with fLinds
therefor hereby allocated f_roin the 1985-86 Operating Budget of
that Departi,ient as follows:
BIDDER EQUIPMENT AMOUNT
Per,ico, Inc. 6 Rotary Self Propelled
Lawn (lowers 1,209.00
Feel Ford 1 Cab & Chassis with
12' Van Body 15,054.95
1 Pickup Truck
with crew cab 11, 910. 17
Proposed Total $28, 174.1l
Section 2. That the City Manager is hereby authorized
to instruct the Assistant Ctiief Procurement Officer to issue
i Purchase Orders for this equipment.
PASSED AND ADOPTED this 13th day of FEBRUARY 1986.
XAVIER L. OJAREZ
11AYO R
ATTE ,
MATTY HIRAI, CITY CLERK
PREPARED AND APPROVED BY:
_ ._ r• ' 4 I•�'Ir7,
"Y A4#/RNEY
APPROVED AS TO FORM AND CORRECTNESS:
7— CITY ATTORNEY
BID SECURITY
ETSm HEAVY -EQUIPMENT DINE 9101 RECEIVED November 25, 1985 2:00pm
85-86-13
TYPE OF SECURITY
aIDDER
TOTAL.
ANDUN 7
Deel Ford
4811 Le Jeune Road
Coral Gables, Fla 33146
Broken down by items
De Bra Truf Equipment Co.
5921 N. Oak St.
Hollywood, Fla 33021
"
Pemco, Inc.
1902 Tigertail Blvd
Dania, Fla 33004
"
Kut-Kwick Corporation
P. 0. Box 984
Brunswick, Georgia 31521
"
International Harvester
P. 0. Box 522610
Miami, Florida 33152
"
South Florida Mack Trucks Inc.
6801 N. W. 74 Avenue
Miami, Florida 33166
"
Richards Tractors & Implements
550 N. Flalger Avenue
Homestead, Florida 33030
"
Coastal Ford Truck Sales, Inc.
2565 State Road 84
Ft. Lauderdale, Florida 33335
" It
NO 13TD:
Adams Construction Equipment Co.
Shelley Tractor & Equipment Co.
Regency Dodge, Inc.
H. F. Mason Equipment Corp.
Raside Truck Trailer
Fruehauf Corp.
Altec Industries, Inc.
Vulcan Signs
I.E.S.
Cecil & Bruce Truck Eq.
Hydraulic Specialties, Inc.
Growers Ford Tractor Co.
Hydraulic Maintenance, Inc.
Y17"')
J) J)zv
R�t�t� E *i��r M�wti� el»sk� N1t• ray 0 IZ..,�„■,,.
volt ACCOUNTING
P_
LA
LEGAL ADVE RTI!;I:,AENT
BI[) [1q. 8�-f3C�-13
Sealed bids will be received by the City Manager and City Clerk
of the ty of Miami, Florida not .later than :imP.M. �NoveMe
1985 for furnishing approximately 17 iec s o Heavy
n (Cab & Chassis, Mowers, Gasoline Tank Trunk, Heavy Duty
Wrecker, Cargo Van Pick -Up Trucks) on a contract basis to the
Department of Building and Vehicle Maintenance for use by Various
City Departments.
Ordinance No. 9775 established a gn al of Awarding 50% of the
City's total dollar volume of all expenditures for All Goods and
Services to Black and Hispanic Minority Business Enterprises on
an equal basis.
Minority Vendors who are interested in submitting bids and who
are not registered with the City as minority vendors are advised
to contact the City Purchasing Office. 1145 N.�9. llth Street,
Fuom 126, Telephone 579-6380.
Detailed specifications for the bids are available upori request
at the City Purchasing Uffice.
The City Manager may reject all bids and readvertise.
(Ad No. 3299)
Sergio Pereira
City 14anager
Y
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v�t
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CITY COMMISSION
N
MEETING OF
FEB 13 INS Q
RESOLUTION NP V v
REMARKS.
n()
REQUISITION FOR ADVERTISEMENT
DEPT DIV.
ACCOUNT CODE
DATE ---__---- --------_-_ _-. PHONE APPROVED BY:
PREPARED BY —
Publish the attached advertisement
Type of advertisement: legal
(Check One)
Size:
First four words of advertisement:
Remarks:
(number u' WYIPS)
r in—ifIP.rI _ _ dlsolav
Starting date
This number must appear
in the advertisement.
DIRECTOR OF ISSUING DEPARTMENT
fimac
DO NOT TYPE BELOW THIS LINE. FOR USE OF FINANCE DEPARTMENT ONLY.
LINE
PUBLICATION
DATE(S) OF
ADVERTISEMENT
INVOICE
AMOUNT
0
A-1
B-2
C-3
D-4
E-5
F3
F4
F5
F7
F8
F9
F10
F11
F12
LINE
TRANS
VOUCHER
DUE DATE
YY MM DO
Adv. Doc. Reference
VENDOR
INDEX CODE
OBJECT
PROJECT
11
13
1 117
18 1 25,34
39,42
45
50.51
56
57 62
63 65.66
71
0
1
2
4
1
V
P
1 1
1210121FTTJ218
171
1
2
3
4 7
8 V P 12
13
14
15 DESCRIPTION
36
64DISCOUNT 69
72
AMOUNT 80
5
2
0
0
2
0
1
Approved for Payment
White - Purchasing Yellow - Finance Pink - Department
r CITY COMMISSION
MEETING OF
FEB 13 IMQ
RESOLUTION trj* 6 - V 4
REMARKS.
W=
I
CITY OF MIAMI. FLORIDA
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and
Members of City Commission
FROM: Cesar H. Odlo
City Manager
r
DATE: FEB ' 6 1986 RILE.
11
SUBJECT: Request for Commission Action
on Bid #85-86-13
REFERENCES: February 13, 1986
Commission Meeting
ENCLOSURES:
IT IS RECOMMENDED THAT A RESOLUTION BE
PASSED ACCEPTING THE FOLLOWING BIDS FOR
FURNISHING HEAVY EQUIPMENT TO THE GENERAL
SERVICES ADMINISTRATION DEPARTMENT AS
FOLLOWS: BID OF PEMCO, INC., FOR SIX
ROTARY SELF PROPELLED LAWN MOWERS AT A
COST OF 1,209.00; BID OF DEEL FORD
FOR ONE CAB AND CHASSIS WITH 12' VAN
BODY AT A COST OF 15,054,95; BID OF
DEEL FORD FOR ONE PICKUP TRUCK WITH CREW
CAB AT A COST OF $11,910.17 FOR A TOTAL
BID AWARD OF $28,174.12.
Pursuant to public notice, eight bids were received for furnishing
items of heavy equipment to the General Services Administration
Department.
All items of this purchase are to replace similar heavy equipment
units in the Garage Division. The units are being replaced because
they have reached the established replacement criteria and can no
longer be maintained economically and in a timely manner.
These replacement units will be assigned to the using departments
for the purpose of providing equipment to effectively support their
areas of responsibility. The newer equipment will be able to oper-
ate more efficiently and should provide increased productivity
within the assigned operating department. An additional benefit
of this award will be a reduction in the required maintenance costs
over a number of years.
7
The funding for this award is available in the Fiscal Year 1986
-; General Services Administration Department budget.
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7
CITY COMMISSION
MEETING OF
ki
ITEM:
DEPARTi LENT :
TVDW nr Dflor*I-tnCV.
POTENTIAL BIDDERS:
MTMC DUIOL'T17Wn.
AWARD OF BID
Bid No. 85-86-13
Approximately o pieces of Heavy
Equipment
General Services Administration
Contract for One (1) Year
Equipment to rer'.lace worn and obsolete
units
107
8
TABULATION: Attached
FUNDS: 1985-86 Operating Budget of General
Services Administration Department
MINORITY PARTICIPATION: Invitations to Bid were sent to one
1 Glack and twenty six (26) Hispanic firms engaged in the sale
of Automotive Equipment, Vans and Trailers, Lawn Mowers, Heavy
Equipment as located in these sources:
1. Metropolitan Dade County Minority Vendor Directory
2. Bidder Applications on .file in Purchasing
3. Previous bids on file in Purchasing
Minority response consisted in three (3) "no bids" from hispanic
firms.
MTn V17AT f73%rtTTnnT.
Category
Prior Bidders
Black American
Hispanic American
Non -Minority
New Bidders
Black American
Hispanic American
Non -Minority
Courtesy Notifications
"No Bids"
Late Bids
Totals
The bids meet the specifications.
Following is an analysis of the
invitation to bid:
Number of Bid Number of
Invitations Mailed Responses
0 0
7 0
49 5
1 0
19 0
31 3
10 0
17
- U
127 25
image 1 of 2
Reasons for "tio Bid" were as follows:
1. "Cannot meet specifications."
2. "Does not fall into our business categories."
3. "Our equipment does not ii;eet your specifications."
4. "We do not handle this type of equipment." (Hispanic
American film."
5. "Unable to bid on this type of equipment."
5. "We do not handle this specific item."
7. "We do not manufacture this type of equipment."
8. "Cannot supply" (hispanic American firm'
9. "We do not carry this type of equipment." (Hispanic American
firm."
10."We cannot furnish this equipment."
ll."Do not manufacture this type of enuipiaent."
12."'vile offer Trailer & Trailer equipment only."
13."We do not handle power equipment."
14."Unable to bid."
15."Unable to offer competitive prices."
16."We do not supply this type of equipment."
17."Cannot meet required specifications."
RECOMMENDATION: IT IS RECOMMENDED THAT THE AWARD BE
MADE AS FOLLOWS:
TO:
DEEL FORD IN THE PROPOSED AMOUNT OF $26,965.12
PEMCO, INC. IN THE PROPOSED AMOUNT OF 1,2u9.00
FOR A TOTAL PROPOSED AWARD OF
A28.774.12
Assistant Chief Procurement Officer
Date
The [Iinor ity Procurement Officer concurs with the above
recommendation.
C. N ^
Officer
La t.
page 2 of 2
11•86 a*.4
TABULATION OF BIDS RECEIVED
DECEMBER 2, 1985 PURCHASE OF HEAVY EQUIPMENT
Chi
BID #85-86-13
Bid Title & Description
Bidder, Make & model
Delivery Unit Price Exceptions
Comments
Item #I: Rotary lawn
Pemco Inc.
10 days IM $201.50 None listed
mowers, self propelled
1985 Pemco 22FSP
22" cut
Richards Tractors & Implements
Inc. John Deere 21" self
propelled 30 days $375.00 21" i/l/o 22"
specified
DeBra Turf & Ind. Equip. Co.
Sensation Mod. 56077-1985 30 days $630.00 None listed
Item 45: Cab & Chassis Deel Ford 90 days $15,054.95 None listed
with 121 van body 1986 Ford E350
Gruman Body
Item J8: Pickup truck Deel Ford 90 days $11,910.17 Tires Lt235/85Rx16E i/l/o
with crew cab 1986 Ford F350 950 X 16.5
Engine 351 VS i/l/o
290 C.I.D.
�', A