HomeMy WebLinkAboutR-86-0233J-96-254
RESCLUtION NO.
A RESOLUTION RATIFYING, APPROVING AND
CONFIRMING, BY A 4/5THS AFFIRMATIVE VOTE OF
THE MEMBERS OF THE CITY COMMISSION, THE
ACTIONS OF THE CITY MANAGER %N FINDING THE
GIBSON PARK ATHLETIC COURTS RE -SURFACING
PROJECT TO BE AN EMERGENCY, AND IN
AUTHORIZING THE ISSUANCE OF AN EMERGENCY
PURCHASE ORDER FOR THE IMPLEMENTATION OF SAID
PROJECT TO AGILE COURTS, INC. UNDER A
CURRENTLY EFFECTIVE METROPOLITAN DADE COUNTY
CONTRACT, FOR FURNISHING ALL LABOR, MATERIALS
AND EQUIPMENT AS REQUIRED, TO THE DEPART14ENT
OF PARKS AND RECREATION AT A TOTAL PROPOSED
COST OF $16,200.; ALLOCATING FUNDS THEREFOR
FROM THE 1985-86 SPECIAL PROGRAMS AND
ACCOUNTS, PARKS IMPROVEMENT FUND.
s`.
WHEREAS, the City of Miami's Gibson Park urgently required
re -surfacing of its heavily used Athletic Courts; and
WHEREAS, the Parks and Recreation Department determined that
City crews were not capable of providing such services in a
timely manner to protect the safety and well-being of
neighborhood residents and park users; and
NHEREAS, there is a currently effective Metropolitan Dade
County Contract No.0604-8/31/86 with Agile Courts, Inc. for the
Refurbishing of Athletic Courts, including all labor materials
and equipment as required; and —
WHEREAS, said contract was competitively bid and awarded to
the lowest responsive and responsible bidder; and
WHEREAS, said refurbishing services meet the City's
requirements and specifications for these herein services; and
WHEREAS, these services were used by the Department of Parks
and Recreation to provide completely renovated athletic courts at
Gibson Park, a major -use recreational facility; and
WHEREAS, funds for this purchase are available in the 1985-
86 Special Programs and Accounts Park Improvement Funds; and
WHEREAS, the City Manager and the Director of the Department
of Parks and Recreation determined that the immediate purchase of
these services from Agile Courts, Inc. was advanta eous and met
the requirement for competitive bidding; and CI�TIIOI4
G OF
MAR 27
8E-233
WHEREAS, the City Manager has made a written finding that a
valid emergency need existed for the herein purchase in order to
complete renovation of Gibson Park by Easter;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MiAMI, FLORIDA:
Section 1. The City tanager's written finding that a valid
need existed for considering as an emergency the herein park
renovation project and his authorization of emergency purchase
order for said project are hereby ratified by an affirmative vote
of not less than 4/5ths of the members of the City Commission.
Section 2. The City Manager's action in authorizing the
Chief Procurement Officer to issue a purchase order to Agile
Courts, Inc. in the total proposed amount of $16,200., under a
currently effective Metropolitan Dade County Contract, for
furnishing all labor, materials and equipment as required for the
Refurbishing of Athletic Courts at Gibson Park, to the Department
of Parks and Recreation, with funds therefor hereby allocated
from Special Programs and accounts, Park Improvement Fund, is
hereby ratified; approved and confirmed.
PASSED AND ADOPTED this ---27th day of MARCH 19b6.
0
— .4�� AVIER L. SUA , MA OR
AT :
MAVTY HIRARI, CITY CLERK
PREPARED AND APPROVED BY:
�? C
ROBERT F. CLARK
CHIEF DEPUTY CITY ATTORNEY
APPROVED &'1'D\ FORM AND CORRECTNESS:
. a+vvyaaua�a a ,
sG. --233� .
CITY OF MIAMI. FLORIDA
INTEROFFICE MEMORANDUM
Honorable Mayor and Members
of the City Commission
Cesar H. Odio
City Manager
ON". MAR 1 2 IS FILM
.uusert Resolution Emergency
Court Resurfacing at
Gibson Park
AeFtR[Neu,
CHCU)GURVst
It is recommended that a resolution be
passed, by a 4/5th affirmative vote of the
City Commission, ratifying, approving and
confirming the City Manager's actions in
funding that the Refurbishing of Athletic
Courts at Gibson Park constituted an
emergency, and in authorizing the issuance a
purchase order to Agile Courts, Inc., under a
current Dade County Contract, for furnishing
all labor, materials and equipment for said
project to the Parks and Recreation
Department in the total proposed cost of
$16,200.
Under the direction of the Management Initiatives Task Force,
Gibson Park has been targeted for fast track physical
improvements to be completed by March 30, 1986. Due to the
extensive renovation work required on the -Athletic Courts, the
surfacing could not be performed by in-house crews of Public
Works or Parks and Recreation, as originally planned. The
services included all labor, materials and equipment required to
refurbish two (2) tennis courts, two (2) 'basketball courts and
the racquetball area. Total surface area comprises 4000 sq.ft.
These athletic courts were patched, leveled, cleaned, sand
blasted, resurfaced with asphaltic concrete, acrylic and color
compounds, then restriped. Additionally, the tennis courts were
converted from concrete to the new compound, which is a much
safer playing surface.
The result of this effort produced hazard -free recreational
facilities for this popular park in the Black community.
Because of the two -week curing time required for the asphaltic
concrete, the Parks and Recreation Department needed to proceed
immediately with the start of work, so a completed facility
could be opened for Easter. Funds for the work are available
from the Park Improvement Fund.
L
Upon review of this situation, a written finding of an emergency
was prepared, in accordance with Section 18-52 of the City Code.
The Chief Procurement officer was then authorized to issue a
purchase order to Agile Courts, Inc. for these services, in the
estimated amount of $16,200. This supplier was duly awarded
Metropolitan Dade County Contract #06o4-8/a1/86, pursuant to -
complete competitive bid procedures. This thereby fullfilled the
requirement that "such emergency purchases shall nevertheless be
made with such competition as may be practicable under the
circumstances."
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CITY OF MIAM1. FLORIDA
INTEROFFICE MEMORANDUM
Cesar H. Odio DAT[:
City Manager
!U!J[CT:
Gorman Darielo, Acting Director
Parks and Recreation Department
R[F[R[MC[!t
[MCLOSUR[!:
0i
March 6, 1986 ►iL[:
Emergency Purchase - Court
Resurfacing at Gibson Park
In accordance with Section 18-52.6 of the City Code, it is
requested that the procurement of Athletic Court Refurbishing at
Gibson Park be found to constitute an emergency situation.
It is further requested that the Chief Procurement Officer be
immediately authorized to issue a purchase order to Agile
Courts, Inc. for these services in the estimated amount of
$16,200. This supplier was duly awarded Metropolitan Dade
County Contract #0604-8/31/86, pursuant to complete competetive
bid procedures. This thereby fullfills the requirement that
"such emergency purchases shall nevertheless be made with such
competition as may be practicable under the circumstances."
Attached is a resolution and cover memo for Commission
ratification at the March 19, 1986 meeting.
Under the direction of the Management Initiatives Task Force,
Gibson Park has been targeted for fast track physical
improvements to be completed by Easter, March 30, 1986. Due to
the extensive work required, the surfacing cannot be performed
by in-house crews of Public Works or this Department as
originally planned. The services will include all labor,
materials and equipment required to renovate two (2) tennis
courts, two (2) basketball courts and the racquetball area.
Total surface area comprises 4000 sq.ft. These athletic courts
will be patched, leveled, cleaned, sand blasted, resurfaced with
asphaltic concrete, acrylic and color compounds, then restriped.
Additionally, the tennis courts will be converted from concrete
to the new compound, which is a safer playing surface.
The result of this effort will produce hazard -free recreational
facilities for this popular park in the Black community.
Because of the two -week curing time required for the asphaltic
concrete, the Parks and Recreation Department needs to proceed
immediately with the start of work, so a completed facility can
be opened for Easter. Funds for the work are available from the
Park improvement Fund.
86-233-
.
Cesar H. Odio
March 6, 1986
Emergency Purchase - Court Resurfacing at Gibson park
Page #2
Your signature below will authorize designated departments to
proceed.
The above finding of an emergency is hereby adopted and approved
as the finding of the undersigned. The Chief Procurement
Officer is hereby authorized to issue a Purchase Order to Agile
Courts, Inc. the low bidder and awarded contractor for Dade
County Contract No. 0604-8/31/86, subject to the availability of
funds. /i/_
City Manager
cc: H. C. Eads, Jr., Assistant City Manager
C.E. Cox, General Services Administrator
A. L. Mullins, Chief Procurement Officer
V1NO PAPS COURT W"ACIM
_
COST NSTIMATB
Tennis
Court -
1
8- Conversion to asphaltic concrete
1500 sq.yds. @ $3.40/sq.yd.-
$
5t1o0.
1
C- Surface after conversion
1500 sq.yds. @ $1.82/sq.yd.-
$
2r730.
3
- Court preparation*
Cleaning $500 per court x 2-
$
11000.
4
- Court striping
465 lin.ft.x 2 courts @ $.46/lin.ft.fa
$
428.
Basketball Courts
1 C- Application of Surfacer
2500 sq.yds. @ $1.82/sq.yd.- $ 4,550.
3 - Court preparation*
cleaning $250 + patching $1,500 $ 1,750.
4 - Court Striping (including racquetball)
1360 lin.ft. @ $.46/lin.ft.- $ 626.
Total $16,184
*This includes cleaning, blasting and patching only -
City crews will res+ove and reinstall fence.
c
AN
TO:
FROM:
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
The Honorable Mayor and
Members of the City Commission
d o
ka
DATE:
SUBJECT:
MAR 2 0 19W FILE:
5
Resolution: Authorization
of Agreement for Collection
of $75 Rescue Transport Fee
REFERENCES:
For City Commission
ENCLOSURES: Meeting of March 27, 1986
It is recommended that a Resolution be
adopted, in a form found acceptable to
the Law Department, authorizing the City
Manager to enter into a contractual
agreement with Gotlieb's Financial
Services (GFS), for the collection of a
$75 Rescue Transport User Fee for a
period of six months at an
estimated cost of $1 ,000, and in no
event to exceed $50.000.
Pursuant to Ordinance No. 10079, dated February 13, 1986, a User Fee
of $75 for use of the Emergency Medical Transportation Service of the
Fire, Rescue and Inspection Services Department was established. The
User Fee is to be charged to each person receiving such service and
shall go into effect on April 1, 1986. Ordinance No. 10079 also
provides that the City Manager recommend a procedure for collection
of said Transport Fee for the approval of the City Commission.
It is therefore recommended that authorization be given to enter into
agreement with Gotlieb's Financial Services (GFS) who currently
provide the same collection service for Metro -Dade County, as well as
MLrtin, Union and Flagler counties. GFS is willing to enter into an
agreement such as the current agreement with Metro -Dade County for a
period of six (6)months, and will bill and collect, for $3.00 per
individual account, the Rescue Transport User Fee.
The Service Provider, GFS, wobld receive 30% of the amount collected
in excess of 50% of gross billing. The current collection rate for
;r
Al
86-233-
page 2
Metro -Dade Fire Department is 43$. We anticipate approximately
12,000 transports in 1986 (at collection cost of $3.00 per account)
making the cast of this agreement for a period of six (6) months
approximately $189000. Projected revenue for the remainder of
FY 1985-86, after deduction of collection cost, is estimated to be
$167,000. In no event shall compensation to the Service Provider,
GFS, exceed $50,000.
The proposed fee will be applicable principally to critically ill or
injured patients and not to those patients who can be stabilized in
the field and can be routinely transported by private ambulance.
The Transport Fee will be charged to each patient who is transported
to a hospital by a City of Miami Rescue Unit. The collection policy
will be based on third party billing wherein Medicare/Medicard
insurance companies will be billed directly. No extraordinary
collection efforts will be directed towards citizens unable to pay
this fee.
KEM/