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Home My WebLink AboutR-86-0283J-86-280 3/28/86 sG-283-71 i RESOLUTION N0. - A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT, IN SUBSTANTIALLY THE FORM ATTACHED, BETWEEN THE CITY AND GOTLIEB'S FINANCIAL SERVICES, INC.(GFS) FOR COLLECTION OF THE CITY'S RESCUE TRANSPORT USER FEE OF THE EMERGENCY, MEDICAL TRANSPORTATION SERVICE 0 THE AND INSPECTION SERVICES DEPARTMENT, FOR A PERIOD OF SIX (6) MONTHS BUT AN NOT TO ANTICEXCEED IPATED MINIMUM COST OF $18,000, $50,000 WITH COMPENSATION FOR SAID SERVICES TO BE PAID FROM SAID FEE REVENUES, SUBJECT TO THE AVAILABILITY OF FUNDS; E8 RINSTITUTED HER PROVIDING THAT NO COURT PROCEEDINGS COLLECTION OF THE HEREIN FEE WITHOUT CITY COMMISSION APPROVAL. s — WHEREAS, there has been a tremendous increase in Emergency the Cit 's Department of Fire, Rescue and Medical Responses by Y Inspection Services making it necessary that more resources e directed in improving advanced life support capabilities; and h WHEREAS, the increased number of citizens requiring advanced life support techniques has placed the City through its Department of Fire, Rescue and Inspection Services in a position where it is unable to bear the cost of responding to calls for this advanced life support without an increase in revenues; and WHEREAS, on February 13, 1986, the City Commission adopted Ordinance No. 10079 establishing a Rescue Transport User Fee of $75 for use of the Emergency Medical Transportation Service of the Fire, Rescue and Inspection Services Department, said user _ fee being charged to each person receiving transportation service, with said fee being collected according to a procedure recommended by the City Manager and approved by the City Commission; and WHEREAS, the City Manager has recommended that the City enter into an agreement with Gotlieb's Financial Services, Inc. GFS) for collection of the $75 Emergenoy Medical Transport User C of six C6) months, at a collection Cost of $3 _ Fee, for a period per individual account, with GFS, the Service Provider receiving 3096 of the amount collected in excess of 50% of gross billing; CITY COMMISSION and MEETING OF APR 0 19H RESOLUTION Nu.E-$n #MARKS. _ i WHEREAS, the anticipated cost of said agreement would be $18,000 to be paid from project revenues of $185,000 from the Rescue Transport User Fee for the Emergency Medical Transportation Service, but in no event to exceed $50,000 in compensation to GFS, the Service Provider; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The City Manager is hereby authorized to execute a professional services agreement, in substantially the form attached, with Gotlieb's Financial Services, Inc. (GFS), for collection of the City's Rescue Transport User Fee for the Emergency Medical Transportation Service of the Fire, Rescue and Inspection Services Department, for a period of six (6) months commencing April 1, 1986 and ending September 30, 1986, at an anticipated minimum cost of $18,000, but not to exceed $50,000, with compensation for said services to be paid from said fee revenues, subject to the availability of funds. Section 2. There shall be no court proceedings instituted for collection of the herein fee without City Commission approval. PASSED AND ADOPTED this loth day Of APRIL 1986. VIER L. SUARLKZ. MAYbR ATTES NATTY HIRAI, CITY CLERK PREPARED AND APPROVED BY: (; t � & I - —� � Ze va-, ROBERT F. CLARK CHIEF DEPUTY CITY ATTORNEY APPROVED 6&NAND CORRECTNESS: LUCWA. DOUGHERTY% CITY ATTORNEY RFC/rr/124 CITY OF MIAMI. FLORIDA INTER -OFFICE MEMORANDUM BILE. DATE: April 9, 19e6 TO Carlos B. Garcia Director suuECT: Department of Finance REFERENCES FROM Samit Roy Director ENCLOSURES: Departmen of Computers It will take the System Development Division three months and — two staff members to develop a billingand c lleCby �en Rescue stem for the transportation services provided Division. At this time, the development of this system impacts the September target goal of a new y ofS a new pS lid Data Base upgrade with the consequent delay the development of Phase Waste System. Furthermore, it delays tem for the Building and I of the Permits and Violations Sys Zoning Department. try FIRE RESCUE BILLING FOR TRANSPORT 1. Fire Rescue enters initial data thru Fire CAD System. 2. Data is transfered periodically to a billing file and a report of incomplete records is produced. (Name and/or address may be missing) Treasury Management using the report of incomplete records 3. contacts hospital to get information on name, addressan , andline insurance company. This information is entered using transaction. 4. A modifiable bill and a requestwillrance sent according informationis sent to the person. (A series of bills codes set by Treasury Management.) 5. Treasury Management will process payments via OCR or on-line program. They will also enter insurance information necessary o bill insurance company• will apply payments and set 6. if we use OCR a batch program code to rebill on partial payments, otherwise theon-line will apply payments and set codes. thearemainderartial pwill be treated received from enananagrthencpe company as a co -payment person will be billed for the difference. 7. A batch program will be run periodically to produce FAMIS transactions. umber assigned by Fire CAD or by n S. On-line access will be by wire some modifications to the name. Access by name will :require current incident report to sctionranalysis reportsdize the name rand•aOrePort batch reports could be e company. on receivables by insurance (1 display and modify screen, 1 1 on-line program name or incident number payment entry screen, and 1 list by screen) 6 to 9 batch programs (Transfer of data from incident to billing file, report on records with incomplete data* bill on produced on image printer, aged accounts reports, u�ee rt delete receipts by batch number to relate to deposits, purge paid or uncollectable accounts) 1 primary data set with 2 access sets 1 payment history data set for audit purposes t�. - i To FAvM CITY OF MIAMI. FLORIDA INTEROFFICE tAEMORANDUM gonorable ayor and Members of the Commission Lucia A. Doug, City Attorney March 25 • 1986 FILE DOE SLs:EC- City • s Collection Of Resoue Transport Tiser Fee REFEPENCES City Commission Agenda, 3/27/86, Item iS ENCLOSURES request of Commissioner $eaaedy. we have inserted the At the re an ua a is the Resolution covering this item and the following 1 g g attached Resolution should be substituted for the one we sent you on March 24, 1986: There shall be no court proceedings "section 2• instituted for collection of the herein fee without City Commissionp approval. LAD/RFC/rr/133 co: City Manager City Clerk Inspection DireTvioestFire Rescue Departmeat and Services l CITY OF MIAM1, FLORIDA INTEft.OFFICE MEMORANOUM Cesar H. Ddio DATE. April Sit 1986 FILE: TO' City Manager Medical Trans- surJEct: Emergency portation Costs REFERENCES: FRoM: Carlos Garcia Director of Financ ENCLOSURES: The Departments of Finance, Computers cand Fire hanalyzedave collections Of the User Fee requirements to do the bi 11 in gs an for emergency medical transportation services. ' The Finance Department cost is as follows: ` Three Clerks to do billing and Collections, including investigation of user information, andsuran such as correct name datadbase within coverage. Updating ions and adjustments. (Includes fringe bene- $ 60,000 C fits. 12,500 Office supplies and postage $ 72,500 Total Finance Dept. Costs It is estimated that recruiting of above personnel will take at - i least one month. The Department of Computers, per attached memo, has estimated that it will take three months and two staff System ewills also deimpajeloct this - system. The development of this sy data base Se tember target goal of a new Waste System. mpe The development upgrade and its dependent new Solid f Phase I of the Per and Violations aesdomnotfor expectutheiFire o Department will also be delayed Zoning costs in relation to this new system. Department to incur any CEG:hb cc: Samit Roy Chief K. McCullough Chief Jaremko fJ 86—IGr472 pp 3 i f;.