HomeMy WebLinkAboutR-86-0262J=86-315
RESOLUTION N0. 86�262_
A RESOLUTION RATIFYING AND CONFIRMING THE
EMERGENCY FINDING BY A 4/5THS AFFIRMATIVE
VOTE uF THE CITY COMMISSION THAT THE
REQUIREMENTS FOR FORMAL COMPETITIVE SEALED
BIDS BE; WAIVED AND THAT THE EMERGENCY
PURCHASE OF TYPESETTING, LAYOUT, AND
PRINTING SERVICES FROM REVIEW FINANCIAL
PRINTERS, INC., FOR A BASE COST OF
$6,000.00 HE APPROVED, ALLOCATING FUNDS
THEREFOR FROM THE 1985-86 OPERATING BUDGET
OF THE DEPARviENT OF FINANCE.
WHEREAS, the production of the City's Annual Report is
a complex detailed typesetting process that few printers in the
Miami area can do; and
WHEREAS, because of the time constraints that we had
with the production of this report so that it would be in final
form by March 28, 1986, after several drafts had been reviewed and
corrected as needed, the printer was able to make a commitment to
have the statements printed by the deadline; and
WiIEREAS, this is needed in order to have the report
completed by the date when it must be filed with the State of
Florida to comply with the State Law; and
WHEREAS, the Department of Finance, in conjunction with
the Department of General Services Administration, contacted
Review Financial Printers, Inc. to provide the typesetting, layout
and printing services in the short period of time we required; and
WHEREAS, funds for this service have been made
available from the 1986 Operating Budget of the Department of
Finance; and
WHEREAS, the Director of the Department of Finance has
determined the validity of this einergency purchase and recommends
the waiver of formal sealed bids, acceptance of the work and
authorization of payment to Review Financial Printers, Inc. in the
amount of $6, 000. 00; and
WHEREAS, this determination has been approved and
adopted as the findings of the Chief Procurement Officer and of
the City Manager; CITY COMMISSION
MEETING OF
APR 10
IiDOWTION No. 86-262
44EMARKS..
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDAs
Section 1. By an affirmative vote of four fifths
(4/5ths) of the Members of the City Commission, the City Manager's
written finding, that the purchase of labor and materials for the S
typesetting and printing of the statement constitutes an
emergency, is hereby ratified.
rements for formal sealed bids for
Section 2. The requi
the procurement of this herein services is hereby waived, and the
payment to Review Financial Printers, Inc. at a cost of $6,000.001
is hereby authorized with funds therefor hereby allocated from the
1986 Operating Budget of the Department of Finance.
da
PASSED AND ADOPTED this _ Y of APRIL 1986.
XAVIER L. AREZ
MAYO R
'i
} r ATT
MAIPTY HIRAI
CITY CLERK
CITY OF MIAINI, FLORIDA ��
INFER -OFFICE MEMORANDUM
To: The Honorable Mayor and
Members of the City Commission
FROM: Cesar H. Odio
City Manager 0
DATE: APR 31986 FILE:
susitet: Agenda Item
REFERENCES:
ENCLOSURES:
It is recommended that the attached resolution be
an
approved by an affirmative vote of not less tCommission hto
4/5th of the members of the City
ratify and confirm the findings of the City Manager
that the requirement
t for the formal emergency competitivep� chases be of
waived and and printing services from
typesetting, layout,
Review Financial Printers, Inc., for a base crovedf
$6,000, for the Finance Department be app
allocating funds
Operating fr t. the Department's
Fiscal Year 198
The production of the City's Annual
riReport
thes Miamim area can aidoa
typesetting process that few printers n
Because of the time constraintbet in finale form t by theproduction
d28 2 1986E
this report so that it wouldrrected as
after several drafts had bee able reviewed
makes ad commitment to have dthe
Review Financial Printers was
statements printed by the deadline.
i Based on the above facts and the base cost of $6',000, which is
deemed reasonable,
the City Manager approved the procurement of
these services on an emergency basis.
Approval of this resolution by 4/5ths of the members of the City
Commission is hereby requested.
cc: Law Department
GSA -Purchasing Division
CITY Oft MIAM16 FLORIOA
INTEROFFICE MEMORANDUM
To: Cesar H. Odio °ATE° March 10, 1986
City Manager SUBJECT: Emergency Purchase Order
i
i
KROMa REFERENCED
Carlos E. Garcia i
Director of Finance ENCLOSURES:
We have started the process of printing the City's financial
statements for fiscal year 85.
Last year the financial statements were printed by the firm of
Review Financial Printers. We considered this company to be a
sole source supplier
facilities and staffwto fany producether local
financial
printer that
statements in a short period of time.
This year we had intended to use the City's Print Shop to convert
the magnetic disks produced by the City and Coopers & Lybrand
related to the financials. The Print Shop was to convert those
tapes with a piece of equipment that produces type -set quality
statements. At this time we have. realized that the equipment the
Print Shop has is not fast enough proof-read rsf to makeor a r all the correctionsge jobt
requiredr do they
have the professional.
required in such a conversion process.
We are hereby requesting that you approve an "Emergency Purchase"
of typesetting services from Review Financial Printers, a sole
source P 1986rwhen theyer to must beve filedestatements with the State of Floridleted a
March 31, 98
to comply with State law.
This. item will be over $4,5002 so it will require ratification by
the City Commission.
The Print Shop will still do the printing of the statements after
the typesetting has been done by Review.
APPROVED:
Mar H. 63TS,
City Manager