HomeMy WebLinkAboutR-86-0359J-86-368
RESOLUTION NO. 8 6 _ 3 11) 9
A RESOLUTION RATIFYING AND CONFIRMING THE
EMERGENCY FINDING OF THE CITY MANAGER BY A
4/5THS AFFIRMATIVE VOTE OF THE MEMBERS OF
THE CITY COMMISSION THAT THE REQUIREMENTS
FOR FORMAL COMPETITIVE SEALED BIDS COULD
NOT BE MET DUE TO THE SHOW BROADCASTING,
SCHEDULE FURTHER APPROVING THE PURCHASES OF
SOD, SOIL, FENCING, INSTALLATION OF TREES
AND THE RENTAL OF A BARGE NEEDED AT THE
MARINE STADIUM FOR THE PHIL DONAHUE SHOW AT
A TOTAL COST OF $30,467.00; FUNDS ARE
AVAILABLE FROM SPECIAL PROGRAM AND
ACCOUNTS - CONTINGENCY FUND.
WHEREAS, clue to the fact that the Phil Donahue show was
broadcast from the ;4arine Stadium the week of February 3, 1986
several emergency purchases were necessary; and
WHEREAS, these materials and improvement were necessary
to enhance the appearance of the stadium on national television;
and
WHEREAS, due to the time frame for this event these
purchases could not await the normal authorization process and
required immediate action; and
WHEREAS, the Department of Parks and Recreation in
conjunction with the department of Public Facilities, contacted
Murray Fence Co., Melrose Nursery, Inc, and Bunnell Foundation,
Inc. to provide the necessary supplies and services; and
WHEREAS, the event was completed in a satisfactory
manner and the show gave Miami the exposure desired; and
WHEREAS, funds for these purchases have been made
available from Special Program & Accounts - Contingency Fund,;
and
WHEREAS, the Directors of the Department of Parks and
Recreation and the Department of Public Facilities determines]
that the validity of these emergency purchases and recommended
the waiver of formal sealed bids, acceptance of goods and
services and authorization of payment to Murray Fence Co. in the
amount $5,737.00, Melrose Nursery, Inc. in the amount of
$18,530.00 and Bunnell Foundation, Inc. in the amount of
$6,200.00 for a total cost of $30,467.00; and
Xermc OF
s!i-359
WHEREAS, this determination has been approved by and
adopted as the findinys of the Chief Prr-)r_urement Officer and the
City Manager; .
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE
CITY OF MIAMI, FLORIDA:
Section 1. By a 4/5ths
affirmative vote
of the Members
of the City Commission, the City
Manager's written
finding of an
i
i emergency due to the time frame
to produce this
event and the
;i emergency purchases of sod, soil,
fencing, installation
of trees
§EE and the rental of a barge, is
hereby ratified,
approved and
confirmed.
Section 2. The requirement for formal sealed bids for
the above purchases is hereby waived, and the payments to Murray
Fence Co., for fencing materials and installation at a cost of
$5,737.00, Melrose Nursery, Inc. for soil and installation of
trees at a cost of $18,530.00 and Bunnell Foundation, Inc. for
rental of a barge to be used for the show at a cost of $6,200.00
is hereby authorized with funds available from Special Program & .
Accounts - Contingency Fund.
Section 3. The City Manager is hereby authorized to
instruct the Assistant Chief Procurement Officer to issue
Purchase Orders for these materials.
PASSED AND ADOPTED this 7th day of MaV 1986.
XAVIER L. SUAREZ
MAYOR
PREPARED AND APPROVED BY:
ROBERT F. CLARK
CHIEF DEPUTY CITY"ATTORNEY
APPROVED AS
LV4�f'�(fR• aivvv�
CITY ATTORNEY
AND CORRECTNESS:
CITY OF MIAMI, FLORIDA
��
INTER -OFFICE
MEMORANDUM
Honorable Mayor and Members
DATE: MAY 11986 FIL[:
To:
of the City Commission
f
SUBJECT: Resolution/Emergency
Purchases
j
E
for Marine Stadium -
Donahue Show
Phil
FROM:
Cesar H. Odlo,
-City
REFERENCES
Manager
ENCLOSURES:
It is recommended that a resolution be passed
ratifying, approving and confirming the
finding that certain Marine Stadium Projects
constituted an emergency and the
authorization to issue purchase orders to
Melrose Nursery, Inc. in the amount of
$18,530., to Murray Fence Company in the
amount of $5,737., and Bunnell Foundation in
the amount of $6,200. for the Departments of
Stadiums and Parks and Recreation at a total
cost of $30,467.
Pursuant to Section 18-52.6 of the City Code, a written finding
was made December 30, 1986 that established certain projects at
the Marine Stadium as emergencies: the rental of a barge for use
as a stage, and the furnishing and installation of trees, sod and
fence materials in preparation for the television broadcast of
the Phil Donahue show during the week of February 3, 1986.
To complete the installation of these items by January 27 (one
week prior to the show), it was necessary to fast -track the
procurement process. The Chief Procurement Officer was
authorized to obtain informal bids for these items, award and
issue purchase orders to the low bidders: Melrose Nursery for
plant materials, Murray Fence for fencing, and the Bunnell
Foundation for barge rental. Funds for this purchase were
available in the Special Programs and Accounts - Contingent Fund.
Due to the hastening of this process, Stadiums and Parks and
Recreation Departments were able to meet deadlines. The stage
was delivered and set up in good time for film checks and
rehearsals. Approximately 32,250 square feet of sod, 850 linear
feet of fence, two 18-foot gates and 76 trees and palms were
installed. The effect was a greatly enhanced physical view of
the stadium entryway and parking lot for this important nation-
wide broadcast.
It is recommended that the attached resolution be passed, by a
4/5ths vote of the Commission, ratifying and approving this
action.
86-359
CITY OF MIAMI. FLORIDA
INTER -OFFICE MEMORANDUM
TO.
Cesar H. Odio DATE: December 30, 1985 Fme:
City Manager SUBJECT: Marine Stadium Approval
for Emergency Prchases
Carl Kern REFERENCES:
FROM: Director
Parks and Recreation Department ENCLOSURES:
In accordance with Section 18-52.6 of the City Code, it is
the
requested that the purchase of sod, soil and fencing an
installation of trees -and asphalt paving at Miami Marine Stadium
be found to constitute an emergency situation.
It is further requested that the Assistant Chief Procurement
Officer bidder and authorized
issue purchasernformal orders f rd this ard work t
he work to
the low b workas soon as
possible.
The Parks and Recreation Department will prepare the necessary
documents for Commission Ratification of this action at a later
date.
Due to the fact that the Phil Donahue Show will be broadcast from
the Marine Stadium during the week of February 3, 1986,
approximately 32,250 square feet of sod, 850 linear feet of
fencing, two 181, gates, 76 trees and palms, and a small amount of
asphalt paving are needed at the Marine Stadium. Estimated costs
should not exceed $30,000 for these improvements. These
materials and improvements are needed to enhance the entrance and
parking areas at Marine Stadium in order to improve the
appearance of the Stadium on national television. These
improvements need to be completed by January 279 one week prior
to the scheduled television show. Funds are available from
Greenberg, Traurig on behalf of their clients, the 1111 Brickell
Project and the 1750 Coral Way Project.
The Parks and Recreation Department seeks to hasten the
attainment of informal bids and also the awarding of the low bid
in order to meet the deadline for this important event.
The above finding of an emergency is hereby adopted and approved
ed
as the finding of the undersigned. Approval is
for the immediate award of bids to the lowest responsive and
responsible bidders, and the Assistant Chief Procurement officer
is hereby authorized to improvementsbtain s and toe he purchase
availabilityfof
these materials and p
funds.
Cesar 14. Qdio
City Manager
i CH:mo 30 �S
cc: Jacks Eads, Assistant City Manager
A.L. Mullins, Assistant Chief
Procurement officer
86-359